Adverstisement Binder 09-11-2026.pdf

REQUEST FOR QUOTATION

Construction

2026 GCCS Improvements, Hoffman Road Landfill

Purchase Requisition Number 10008741

Issued By

Department of Public Service / Division of Solid Waste

Date Issued September 11, 2026

Response Submission Date and Time

Tuesday, September 29, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST via Zoom Meeting at:

https://toledo-oh-gov.zoom.us/j/96570601158 Or Telephone:

USA 8882045987 (US Toll Free) Conference code: 390801

Submit online through PlanetBids:

https://pbsystem.planetbids.com/portal/22576/portal-home

City of Toledo One Government Center

640 Jackson Street Toledo, Ohio 43604 https://toledo-oh-gov.zoom.us/j/96570601158 https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The Division of Solid Waste is soliciting bids for 2026 GCCS Construction at the Hoffman Road Landfill with a desired completion date by December 1, 2026. The base construction involves (1) abandon and redrill vertical gas extraction wells and install the associated piping (2) Installing replacement vacuum laterals and connecting to existing main header, including cut/cap of existing, older laterals (3) Installing pneumatic pumps with tubing, support cable and associated fittings. This work done under guidance of GCCS O&M provider; (4) Installing replacement airlines and condensate piping, including cut/cap of existing, piping; (5) Connecting new landfill gas wells to lateral vacuum lines, airlines and condensate forcemains; (6) Procurement and installation of QED quick change orifice wellheads and well caps, including cold weather package. Restoration of disturbed areas is to be considered incidental to the work and costs distributed among the construction bid items.

Depending on budgetary and operational constraints, the Division may consider as additions or deletions to the base scope.

The Instructions to Bidders, General and Supplementary Conditions, pricing sheet, Specifications and Drawings for the project are attached.

LOCAL PREFERENCE

The description of and procedure to apply local preference to complainant bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

TARIFFS

Proposers must clearly identify any portion of their pricing that may be subject to fluctuation due to current or future tariffs, duties, or trade restrictions imposed by the United States or other governing bodies.

If any materials, products, or components included in the proposal are subject to tariffs or similar trade measures, the proposer should identify these items and specify the associated cost impact within the pricing section of their proposal. The awarded contractor shall not adjust pricing after contract execution unless such adjustment is directly attributable to a documented and material change in tariff costs that could not have been reasonably anticipated at the time of the proposal.

Any request for price adjustment due to tariff changes must include detailed supporting documentation and will be subject to review and approval by the City.

PREVAILING WAGE

This is a prevailing wage project. The latest prevailing wage rates at the time this bid was posted are available on the “Documents” tab of this bid in PlanetBids. The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start dates and weekly thereafter. Please Note; Pre-Construction meeting w/ Compliance is required prior to work starting.

PRE-BID MEETING

A pre-Bid meeting will be held Thursday, September 17, 2026 at 10:00 a.m. at the Hoffman Road Landfill. Attendees are required to sign in at the scale house and report to the main conference https://toledo.oh.gov/ https://toledo.oh.gov/ room in the office building. After a brief introduction and project review, attendees will have the opportunity to view the work areas. Please bring appropriate health safety PPE including steel toe boots, high visibility vest, and hard hats. Should it be necessary to schedule an alternate time to inspect the work location, please reference that process and timeline in the Instructions to Bidders.

LANDFILL OPERATIONS & DAILY SCHEDULE

The operating hours of the Hoffman Road Landfill are Monday through Friday, 8:00 a.m. to 4:30 p.m. Access to the work area can be provided to the selected contractor outside of operating hours, including the weekends if needed. Those arrangements are to be made with site ahead of time.

CONTRACT AWARDS CRITERIA FOR CONSTRUCTION, ALTERATION, AND/OR

RENOVATION PROJECTS

Please find the criteria to identify the lowest and best bidder for construction, alteration, and/or renovation projects in excess of one hundred thousand dollars ($100,000), under the Toledo Municipal Code section 187.12.

PROJECT LABOR AGREEMENT (PLA)

Toledo Municipal Code Section 187.12(d) requires the successful bidder of a public improvement contract of $100,000 or greater, which is funded by the City of Toledo or other sources that do not exclude Project Labor Agreements (“PLA”), to enter into a PLA with the Northwest Ohio Building and Construction Trades Council (“NWOBTC”).

Once the successful bidder is notified of bid award, a pre-job conference shall be held within fifteen (15) days of the award notification between the Bidder and the Northwest Ohio Building and Construction Trades Council (“NWOBTC”). An executed Project Labor Agreement must be delivered to the Division of Purchases and Supplies within fifteen (15) working days from pre-job conference with NWOBTC. An executed Project Labor Agreement must have the signature of the lead contractor and the Executive Secretary of the Northwest Ohio Building and Construction Trades Council at a minimum to be deemed valid. A template PLA is attached to this bid for your review.

The successful bidder, and all of the bidder’s contractors and subcontractors, must comply with and adhere to all of the provisions of the PLA executed with the NWOBTC.

PERFORMANCE BOND & PAYMENT BOND (may be applicable per TMC 187.28) Every contract involving an expenditure of the amount of forty thousand dollars ($40,000) or more for the performance of work and labor and for the installation of equipment upon any street, highway, bridge, building or other public improvement in which both labor and material are involved, shall be accompanied by a bond in the Ohio statutory form, in an amount not less than the bid price, of the contractor to the City, guaranteeing the performance of the contract according to its provisions and payment of all lawful claims of subcontractors, material suppliers and laborers for work performed or materials furnished in performing the contract, and indemnifying the City against damages suffered by failure to perform the contract. Such bond shall be for the benefit of any subcontractor, material supplier or laborer having a just claim as well as the City.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project can be accepted via e-bid only through the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

• Construction Project Paperwork*

• Line Items

• Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

• Signed Contract by the Vendor*

• Tax Exemption Certificate*

• Preliminary construction schedule

• Three (3) project references for similar work

• Equipment and labor rates applicable to the project

*Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond.

If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted.

Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo

Division of Purchases and Supplies One Government Center, Suite 2000

640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

• Vendor Registration Form, if your company is new to doing business with the city

• Business Tax Registration Form, if your company is new to doing business with the city

• Child Support Affidavit, notarized

• Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

• W-9

• Certificate of Insurance, naming the City of Toledo as an additionally insured – requirements available on the “Documents” tab of PlanetBids

• Worker’s Compensation Certificate

• EEO Compliance

• Debarment Certification

• Living Wage Affidavit, updated no later than February 1st

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

Preliminary Bid results will be available within 1-2 business days on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158 https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.

00200 – 1

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Hoffman Road Landfill

Purchase Requisition No. 10008741 2026 GCCS Construction

ARTICLE 1 - DEFINED TERMS

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

ARTICLE 5 - PRE-BID CONFERENCE

ARTICLE 6 - SITE AND OTHER AREAS

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

ARTICLE 8 - BID SECURITY

ARTICLE 9 - CONTRACT TIMES

ARTICLE 10 - LIQUIDATED DAMAGES

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

ARTICLE 13 - PREPARATION OF BID

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

ARTICLE 15 - SUBMITTAL OF BID

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 - OPENING OF BIDS

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

ARTICLE 21 - SIGNING OF AGREEMENT

ARTICLE 22 - SALES AND USE TAXES

ARTICLE 23 - RETAINAGE

00200 – 2

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered. The Issuing Office shall be:

City of Toledo Purchasing Department Commissioner of Purchases and Supplies Division One Government Center 640 Jackson Street, Suite 1970 Toledo, Ohio 43604 Phone: 419-245-1695.

B. Owner-- The individual or entity with whom Contractor has entered into the Agreement and for whom the Work is to be performed. The Owner shall be:

City of Toledo One Government Center 640 Jackson Street, Suite 1970

C. Site--Lands or areas indicated in the Contract Documents as being furnished by Owner upon which the Work is to be performed, including rights-of-way and easements for access thereto, and such other lands furnished by Owner which are designated for the use of Contractor. The Site shall be:

Hoffman Road Landfill 3962 Hoffman Road

D. Engineer--The individual or entity named as such in the Agreement (between Contractor & Owner). The Engineer shall be:

TetraTech, Inc.

39395 W. Twelve Mile Road Farmington Hills, Michigan 48331

E. Sub-bidder—One who submits a bid to a Bidder

F. Bidding Documents--The Bidding Requirements and the proposed Contract Documents (including all Addenda). The Bidding Documents include:

• Bidding Requirements (as that term is defined in the General Conditions)

• Drawings and Specifications

• General Conditions

• Supplementary Conditions

• Agreement and other Contract Documents provided by the City of Toledo

00200 – 3

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office at the on-line bidding site, Planet Bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in providing copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 The Owner may make such investigation as it deems necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any proposal if the evidence submitted by or investigation of such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein or has previously failed to properly perform or complete any Contract on time. To demonstrate Bidder’s qualifications to perform the Work, within five days of Owner’s request, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for below:

A. Contractor Information to be submitted with the bid:

1. Background and experience of the principal members of organization, including officers.

2. Description of the last 3 similar landfill improvements construction projects executed, including project reference contact information, scope, total cost and duration.

3. Federal Tax ID Number

4. Preliminary schedule for the work

5. Equipment and labor unit rate schedule

6. Each Bidder must provide qualifications to do business in the State of Ohio

Other information that may be requested, post-bid

1. List of contracts on hand and amount of each.

2. Project commitments which may impact ability to complete work by the stipulated

Substantial Completion date

3. A current certified financial statement, showing assets, obligations and net worth of the

Bidder, names of banking connections

00200 – 4

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

4.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that Engineer has used in preparing the Bidding Documents.

B. Copies of drawings referenced in Paragraph 4.01.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

Any supplementary reports or drawings that may be available can be provided to interested Bidders, upon request to the Issuing Office, for the cost of reproduction and assembly.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a Hazardous Environmental Condition identified at the Site, if any, that Engineer has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions.

Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Paragraph 4.06 of the General Conditions.

00200 – 5

4.05 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates. Arrangements to visit or inspect the Site prior to the bid due date and AFTER the Pre-bid conference, shall be made with Mr. Scott Lockhart, Site Engineer,

(419) 466-2459 or Mr. Ryan Murphy, Manager (419) 936.2640. Any inspection so requested needs to be completed by July 30, 2024.

4.06 Reference is made to Article 7 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents, and any Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph;

E. obtain and carefully study (or accept consequences of not doing so) all examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

00200 – 6

I. promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Owner or the Engineer (n behalf of the Owner) are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A pre-Bid meeting will be held Thursday, September 17, 2026 at 10:00 a.m. at the Hoffman Road Landfill. Attendees are required to sign in at the scale house and report to the main conference room in the office building. After a brief introduction and project review, attendees will be permitted to view the work areas. Please bring appropriate health safety PPE including steel toe boots, high visibility vest, and hard hats.

Oral statements may not be relied upon and will not be binding or legally effective. Attendance is strongly encouraged

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to the Owner in writing via the Planet Bids portal. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda posted with the other bidding documents on the City of Toledo Planet Bid website. Questions received less than three (3) business days prior to the date for opening of Bids may not be answered. Only questions answered by written Addenda or direct response posted on the City’s Planet Bid website will be binding. Oral and other interpretations or clarifications will be without legal effect.

00200 – 7

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner.

7.03 If a Bidder finds any omissions, discrepancies or errors in the Contract Documents, or is in doubt as to the meaning of the Plans and Specifications or other Bidding Documents, he should notify the Owner, who may correct, amend or clarify such documents by an interpretation. If he fails to notify the Owner, he will be held rigidly to the Owner’s interpretation of the Plans and Specifications after the Contract is executed.

7.04 If the Owner shall deem any matter arising thereafter of such importance as to require correction, amendment or clarification, he may postpone the time for the opening of Bids by notifying each prospective Bidder of such postponement by posting an addendum on the City of Toledo Planet Bid website. Failure of any Bidder to receive any addendum shall not relieve the Bidder from obligations under his Bid if such addendum is actually sent to the Bidder at the address furnished by him at the time he obtains copies of the Contract Documents. All addenda so issued shall become part of the Contract Documents.

7.05 Any information which may be given to Bidders other than by means of the Contract Documents or addenda issued in accordance with the foregoing stipulations is given informally and shall not be used as a basis of a claim against the Owner or Engineer.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent (5%) of Bidder’s maximum Bid price and in the form of a certified check or bank money order or a Bid bond issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven (7) days after the Bid opening.

00200 – 8

ARTICLE 9 - CONTRACT TIMES

9.01 The times for Substantial Completion and readiness for final payment are to be set forth by Bidder in the Bid and will be entered into the Agreement (or incorporated therein by reference to the specific language of the Bid). Substantial Completion is desired on or before December 31, 2022. The times will be taken into consideration by Owner during the evaluation of Bids, and it will be necessary for the apparent Successful Bidder to satisfy Owner that it will be able to achieve Substantial Completion and be ready for final payment within the times designated in the Bid.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement. Liquidated damages will be assessed under this Contract in accordance with the provisions of the Construction Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents. No substitutions will be considered prior to award of the Contract for those products, materials or suppliers noted in the Bidding Documents as being “without exception”.

11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents. Any assumptions regarding the possibility of post-Bid approvals of "or-equal" or substitution requests are made at Bidder's sole risk.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner.

If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

00200 – 9

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents on the City of Toledo Planet Bids website.

13.02 All blanks on the Bid Form shall be completed A Bid price shall be indicated for each Bid item and unit price item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered in the appropriate location on the Line Item Bid Form on Planet Bids.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.12 Any Alternate Bid items may be in addition to or in lieu of the base bid or base bid item. Each Alternate, if presented, can be performed independent of the other. Bidders are to include the cost for each Alternate Bid Item only and NOT the total of the base bid + alternate. For the purpose of preparing bids, Contractor shall assume, if Alternate Bid item is selected, that the work will occur within the same mobilization as the base project. The schedule may be adjusted accordingly if contractor deems multiple mobilizations are appropriate. This must be clearly presented in the bid.

00200 – 10

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

D. The Bids will be evaluated on the basis of the base bid items. Depending on total pricing, the Owner reserves the right to non-perform all or some of any Bid Item such that the base Project can be completed within the limits of currently available funding. Alternate Bid Items will be evaluated separately, in the order of priority as noted on the Line Item bid form. The Owner is not obligated to award or execute any of the alternate bid items. Any award of an alternate bid item will be based on the best interest of the Owner and/or available funding at the time bids are received.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph 11.02 of the General Conditions.

ARTICLE 15 - SUBMITTAL OF BID

15.01 All forms are available with the Bidding Documents on the Planet Bids website. The Bid Form is to be completed and submitted with the Bid security and the following data:

A. Bidders shall thoroughly read and respond to all conditions noted in the Invitation to Bid.

B. Bidders shall thoroughly read and respond to all conditions noted in the General Conditions. It should be noted that performance and payment bonds shall NOT be required for this project.

C. Bidders shall thoroughly read and respond to all conditions noted in the General Conditions.

D. Bidders shall thoroughly read and respond to all conditions noted in the Supplementary Conditions.

E. Bidders shall submit completed City of Toledo required bidder forms as provided on the City of Toledo Planet Bid website.

F. Bidders shall provide a preliminary construction schedule and unit price listing for equipment and personnel.

G. This is a prevailing wage project.

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the Advertisement or Invitation to Bid, unless the time for opening of proposals has been postponed.

00200 – 11

Notification of postponements will be by notification through the Planet Bid website and issue of an addendum.

15.03 Bid proposals, shall be submitted on-line at the City of Toledo Planet Bid website, after vendor registration and following the instructions presented there.

15.04 Bidders shall provide a certified check, cashiers check or acceptable Bid Bond, executed by the Bidder and a surety company licensed in the State of Ohio, payable to the City of Toledo, in the manner and amount listed in Article 8 of the Instructions to Bidders.

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. No bidder may withdraw his Bid after the actual opening thereof, expected as noted in Article 16.02 of the Instructions to Bidders.

16.02 If within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly.

17.02 After the Bids have been checked and examined, the results may be made public, but until the actual award and execution of the Contract, the Owner reserves the right to reject any bid.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Nothing herein shall require the Owner to select the lowest dollar Bid or any Bid. The Bidders agree that such deletion or rejection shall be without liability on the part of the Owner, for any penalty brought by the Bidder because of such deletion or rejection. The Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the

00200 – 12 right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Project.

19.07 The Bids will be compared on the basis of the base bid items. Alternates will be evaluated as stand-alone items following the order of priority shown on the Line Item Bid Form and as the allocated budget at the time of releasing the bids allows. After determining the apparent low bidder using this process and considering other factors as outlined in the Bid Documents, the award may be made for base bid items and any combination of additive alternates for which the Owner determines funding will be available at the time of award.

19.08 The Owner reserves the right to non-perform all or some of any Bid Item, including the Alternate(s) such that the base Project can be completed within the limits of currently available funding. The Owner is not obligated to award or execute any of the base bid or alternate bid items. Any award will be based on the best interest of the Owner and/or available funding at the time an award is made.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

20.02 The Contractor shall maintain in force during the performance of the Work, all insurance policies as required by the City of Toledo. Original policies, or properly executed copies, evidencing the fact that the Contractor has procured the required insurance must be filed with the Owner at the time of the execution of the Agreement.

20.03 Contractor’s insurance shall be provided by an insurance company licensed in the State of Ohio.

00200 – 13

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When Owner gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten business days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - SALES AND USE TAXES

22.01 Owner is exempt from Ohio state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Bid. Refer to Paragraph SC-6.10 of the Supplementary Conditions for additional information. The tax exempt ID number will be provided to the successful bidder upon execution of an Agreement.

ARTICLE 23 - RETAINAGE

23.01 Provisions concerning retainage are set forth in the Agreement.

Rev 0: 09-09-2026

SUMMARY OF WORK

01010 - 1

SECTION 01010

SUMMARY OF WORK

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. The Hoffman Road Landfill is located on Hoffman Road in Toledo, Michigan.

The Hoffman Road Landfill (HRL) is presently licensed by the State of Ohio, Environmental Protection Agency, as a non-hazardous solid waste disposal facility.

B. The landfill gas produced at the HRL is collected from a series of landfill gas wells and collected in a landfill gas collection and control system (GCCS). The landfill gas is ultimately piped to a flare owned and operated by the City of Toledo. The GCCS is expanded, at a minimum, according to the regulatory requirements, but has been improved periodically since about 2014.

C. The Contractor shall provide all materials, equipment, tools, and labor to install seven (7) redrills of existing landfill gas wells, abandonment of vertical wells installation of lateral vacuum lines, condensate pump installation with well caps and pump packages (to be provided by HRL), airlines and forcemains, as shown in the Construction Plans for 2026 GCCS Improvements. The Contractor shall provide all materials, equipment, tools, and labor to complete the work as shown on the drawing and specified herein.

1.2 WORK TO BE DONE

A. The Contractor shall furnish all material, labor, equipment, and incidentals required to perform the Work under the Contract including, but not limited to the following:

1. Drilling of seven (7) 36” diameter boreholes for landfill gas well installation.

2. Furnish and install landfill gas wells, including provision and installation of piping, stone backfill, bentonite, and other incidentals as needed.

3. Disconnect and abandon, by burial, no longer used landfill gas wells. Cut and cap lateral piping, air piping and forcemain piping to be abandoned.

4. Connect the new landfill gas wells to vacuum, compressed air, and force main piping by utilizing/connecting to the existing piping or installing new laterals, and compressed air and force main piping.

5. Furnish and install 6” and 8” diameter HDPE lateral piping, with fittings as indicated on the drawings.

6. Install QED dual extraction well caps and HRL provided pneumatic pumps.

Excludes remote wells. Contractor shall furnish and install Cold Climate Package, stainless steel easy fittings, jacket tubing bundle, wire ropes, wire rope end assemblies, pump cycle counter and other appurtenances as required to furnish a complete and operational assembly.

7. Furnish and install QED Precision quick change well heads on all new wells.

8. Connect new 2” vacuum line to LCR-14 as shown on the drawings.

9. Abandon above ground jumpers as shown on the drawings

01010 - 2

10. Restore surfaces to original condition or better. Place sufficient soil capable of establishing vegetation, seed, and mulch to restore grassed areas. Should weather conditions preclude restoration within a typical fall growing season, temporary mulching shall be placed until a permanent seeding event can be effective. Retainage will be released upon completion of any restoration activities. Place additional gravel and grade road surfaces to restore driveways and roads as needed.

B. The Work shall be completed in accordance with the Drawings and Technical Specifications and addendum (if any).

1.3 WORK BY OWNER

A. Information or services under the Owner's control will be furnished by the Owner with reasonable promptness to avoid delay in the orderly progress of the Work.

B. Owner will provide third-party survey services for horizontal and vertical controls, staking and layout, and as-built record information.

C. Owner will provide third-party construction quality assurance (CQA) to ensure compliance with the construction plans and specifications.

1.4 CONTRACTOR USE OF SITE AND PREMISES

A. Contractor shall limit use of site and premises to allow:

1. Owner occupancy.

2. Work by Others and continued operations by Owner.

B. The Contractor shall confine his materials and their storage, and the operation of his workmen to limits indicated by laws, ordinances, permits, directions of the Owner's representative and as shown on the drawings, and will not unreasonably encumber the premises with such materials, but shall store them in orderly fashion so that they will not interfere with the work under this Contract or other contracts, or with the operation of the Owner's facilities. The Contractor shall not load nor permit any part of the work to be loaded with a weight that will endanger its safety or unduly affect the work or any part thereof. The Contractor shall enforce the instructions of the Owner's representative regarding signs, fires, and smoking.

C. Contractor staging and material stockpile areas shall be approved by the Owner.

D. Neither the Contractor nor any of his employees shall park any vehicle anywhere on the site, except at such locations as shown or as specifically approved by the Owner for that purpose.

1.5 OWNER OCCUPANCY

A. Contractor shall coordinate and cooperate with Owner to minimize conflict and to facilitate Owner's activities.

B. Schedule the Work to accommodate this requirement.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

01010 - 3

END OF SECTION

Rev. 0: 09-09-2026

MEASUREMENT AND…