Addendum No. 1.pdf
PDF 2 MB Posted
- Attached to
- WVSDB ED Roof
- Solicitation number
- CRFQ 0403 DBS2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Schools for the Deaf and the Blind. The solicitation seeks bids for the replacement of a roofing system and related construction at the Schools for the Deaf and the Blind located at 301 East Main Street, Romney, WV 26757. A mandatory pre-bid meeting is scheduled for July 29, 2026 at 11:00 AM EST, with vendor questions due by August 5, 2026 at 2:30 PM EST. The solicitation closes on August 19, 2026 at 1:30 PM. The building is currently unoccupied, and the selected vendor may begin work immediately upon contract finalization. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305, with inquiries directed to James W. Atkins at (304) 558-0094 or james.w.atkins@wv.gov.
Addendum No. 1 serves primarily to distribute vendor questions and responses to the bidder community. A significant clarification addresses the applicability of West Virginia's state sales tax: effective July 1, 2026, pursuant to House Bill 4028 Article 15, this project qualifies as state sales tax exempt, and vendors should reference Form TSD 312 for the Sales and Use Tax Form for Schools. All vendors must acknowledge receipt of this addendum by completing and submitting the included Addendum Acknowledgement Form with their bids; failure to acknowledge addenda may result in bid disqualification. All other terms and conditions of the original solicitation remain in full force and effect.
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Text version
Date Printed: Aug 6, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2016701 Reason for Modification:
Doc Description: WVSDB ED Roof Addendum No. 1
Vendor questions and Responses
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-15 2026-08-19 13:30 CRFQ 0403 DBS2700000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Schools for the Deaf and the Blind to establish a contract for the replacement of a roofing system and related construction at the West Virginia Schools for the Deaf and the Blind, located at 301 E. Main Street, Romney, WV 26757. per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
BLIND
301 EAST MAIN ST 301 EAST MAIN ST
ROMNEY WV ROMNEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 WVSDB ED Roof
Comm Code Manufacturer Specification Model #
72152601
Extended Description:
WVSDB Campus Site Upgrades and related construction
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid at 11:00am EST 2026-07-29 2 Questions Due by 2:30pm EST 2026-08-05
SOLICITATION NUMBER: CRFQ DBS27*01
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Vendor Questions
CRFQ DBS27*01
Q1. What is the anticipated start date for this project?
A: Building is unoccupied and vendor can start immediately after the contract is finalized.
Q2. Due to this new law taking effect as of July 1, 2026. Should this project be bid as tax exempt?
• A: Effective July 1, 2026, Per House Bill 4028 Article 15. Consumers' Sales and Service Tax: This project is State Sales Tax Exempt. See attached “Sales and Use Tax Form Schools” form TSD 312.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ DBS27*01
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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