Addendum #5 7-20-2026.pdf

Date Printed: Jul 20, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1981742 Reason for Modification:

Doc Description: Equipment Division Office Roof and HVAC Replacement Addendum #5 is issued to publish additional agency responses to vendor submitted questions and exten..... See Page 2 for complete infoProc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-07-20 2026-07-30 13:30 CRFQ 0803 DOT2600000104 6

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

John W Estep 304-558-2566 john.w.estep@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 20, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

Reason for Modification:

Addendum #5 is issued to publish additional agency responses to vendor submitted questions and extend the bid close date.

ADDITIONAL INFORMATION

REQUEST FOR QUOTATION:

The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways (WVDOH) to establish a contract for the removal of the current roof, and the purchase of materials for and installation of a complete two-ply hybrid roof system with a 30-year warranty and the purchase of materials for and installation of a new HVAC system following the project plans in Exhibit B. Per the Bid Requirements, Specifications, Terms and conditions attached to this solicitation.

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33 EQUIPMENT DIVISION

83 BRUSHY ROAD

CROSSING, PO BOX 610

83 BRUSHY FORK RD

CROSSING

BUCKHANNON WV BUCKHANNON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Equipment Division HVAC & Maintenance

Garage Roof

Comm Code Manufacturer Specification Model #

72152601

Extended Description:

The removal of the current roof, and the purchase and installation of a complete roof system, and the purchase and installation of a new HVAC system.

SCHEDULE OF EVENTS

Line Event Event Date 1 Pre-Bid - Equip Div HQ Buckhannon - 10:00am 2026-06-29 2 Tech Questions due by 10:00am 2026-07-07

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

CRFQ DOT26000000104 Equipment Division Office Roof and HVAC Replacement

Responses to Questions from Vendors

Question 1 Page G-100 1. General Note no. 7 states “NO ASBESTOS WAS FOUND IN THE ASBESTOS TESTING PERFORMED”. Please provide a copy of the Asbestos Testing Report.

Response 1 See Attachment.

Question 2 Page AD-100 2. Demolition Note no. 1 states “REMOVE CEILINGS AND CEILING MOUNTED LIGHTING, DIFFUSERS, AND SUCH, TYPICAL.”. This note is only shown in Office #119. Please clarify if this note is for the entire building or only this office.

Response 2 Demolition Notes 1-5/AD-100 are typical and apply to the entire building.

Question 3 Page M-500 3. Packaged Roof Top Unit Schedule shows RTU-1 with all remarks.

Remark no. 4 states “SINGLE POINT POWER CONNECTION WITH FACTORY INSTALLED DISCONNECT SWITCH AND 115V GFI CONVENIENCE OUTLET.”. Does this mean that the outlet/receptacle is factory wired?

Response 3 Yes, typically the convenience outlet is factory installed and factory wired to the line side of the unit’s power terminal block so it still has power when the unit disconnect is off. If for some reason the RTU manufacturer can not provide this, then the convenience outlet needs to be provided separately.

Question 4 Page ED-100 4. There are two symbols on the right side of the page outside the building. What do these symbols designate and do they remain?

Response 4 These are exterior light fixtures and are existing to remain.

Question 5 Page ED-100 5. Outside of Closet #115 door there is a 2G switch appearing to remain; however, on page E-100 it appears to be wired into the low voltage wiring.

Please clarify.

Response 5 On sheet E-100, the break in the line indicates a continuation. The 2G switch is not connected to the lighting branch circuit.

Question 6 Page ED-100 6. Outside of Office #111 door there is a wall mounted speaker shown to be demolished; however, page E-101 shows this speaker to be re-installed.

Please clarify.

Response 6 On sheet E-101, omit sheet keynote #2. The existing speaker shall be demolished.

Question 7 Page E-101 7. This plan shows new data outlets throughout the building; however, this specific symbol (fully shaded triangle) is not found on the Electrical Symbols Legend. Please clarify.

Response 7 A fully shaded triangle refers to a data-only (no voice) outlet.

Question 8 Page E-101 8. There are no notes, notations, or details shown on the plans, but there is a full specification section (271500 Communication Network) provided. Is the intent to fully replace the existing network of the facility?

Response 8 The intent is to connect the new devices to the existing network headend equipment/patch panels.

Question 9 Page E-101 9. If the intent is to fully replace the existing network, what is to be removed at the headend equipment and what is to be replaced? Please provide detailed information.

Response 9 See response 8.

Question 10 Is the intent of the design team to have all walls repainted or touch up paint areas that are damaged during demolition? There is conflicting information in the drawings.

Response 10 The Contractor is to repair all walls damaged by construction. All walls shall be painted, including walls not damaged by construction.

Question 11 Who is responsible for relocating furniture within work space?

Response 11 DOH Staff will relocate the furniture.

ASBESTOS IDENTIFICATION BY POLARIZED LIGHT MICROSCOPY ANALYSIS

10 INDEPENDENT AVENUE

NITRO, WV 25143

PHONE 304.757.5204

FAX 304.440.3465

www.pinnaclecorp.net

PC Project #:

Received Date: 9/13/2024

Analysis Date: 9/18/2024

Client Project/PO#: 049-13Attn:

WV DOT DOH Equipment Division

83 Brushy Fork Crossing

Buckhannon, WV 26201

Sarah Marsh

049-13 Windows and Roof Main BuildingRE:

24B-19936WR-S-1

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Amosite: Crocidolite:

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CLIENT ID #: LAB ID #: LOCATION:

24B-19937WR-S-2

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24B-19938WR-S-3

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CLIENT ID #: LAB ID #: LOCATION:

24B-19939WR-S-4

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CLIENT ID #: LAB ID #: LOCATION:

24B-19940WR-S-5

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CLIENT ID #: LAB ID #: LOCATION:

24B-19941USR-S-6

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0 % 33% 0% 67 %

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CLIENT ID #: LAB ID #: LOCATION:

WV LICENSE #: LT000612NVLAP LAB CODE: 200718-0 Page 1 of 3

049-13 Windows and Roof Main BuildingRE:

24B-19942USR-S-7

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CLIENT ID #: LAB ID #: LOCATION:

24B-19943USR-S-8

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24B-19944USR-S-9

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24B-19945USR-S-10

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CLIENT ID #: LAB ID #: LOCATION:

24B-19946LSR-S-11

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24B-19947LSR-S-12

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CLIENT ID #: LAB ID #: LOCATION:

24B-19948LSR-S-13

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CLIENT ID #: LAB ID #: LOCATION:

24B-19949LSR-S-14

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CLIENT ID #: LAB ID #: LOCATION:

WV LICENSE #: LT000612NVLAP LAB CODE: 200718-0 Page 2 of 3

049-13 Windows and Roof Main BuildingRE:

24B-19950LSR-S-15

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CLIENT ID #: LAB ID #: LOCATION:

24B-19951MOR-S-16

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CLIENT ID #: LAB ID #: LOCATION:

24B-19952MOR-S-17

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CLIENT ID #: LAB ID #: LOCATION:

24B-19953MOR-S-18

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CLIENT ID #: LAB ID #: LOCATION:

24B-19954MOR-S-19

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CLIENT ID #: LAB ID #: LOCATION:

Casey Brown

Analyzed by:

Analytical Method: Polarized light microscopy using dispersion staining (App. E to Sub. E of 40 CFR Part 763 and EPA/600/R- 93/116). PLM should not be used to demonstrate the absence of asbestos in floor tiles. All samples will be held for thirty (30) days unless otherwise requested. This report relates only to items tested and makes no statement as to the contents of surrounding materials and apply to the sample as received. Multi-layered material which have distinct and separable layers shall be reported separately. This report shall not be reproduced, except in full, without written permission. The results of this report should not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the U.S. Government.

WV LICENSE #: LT000612NVLAP LAB CODE: 200718-0 Page 3 of 3

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish agency responses to additional vendor submitted questions.

2. To extend bid close date until 7/30/2026 @ 1:30 PM ET Text4: CRFQ DOT26*104