About this file
This is a guidance document issued by the Texas Education Agency (TEA) providing step-by-step instructions for completing the VetHUB Subcontracting Plan required for state and local contract opportunities valued at $100,000 or more. The document outlines the three permissible methods for satisfying subcontracting plan requirements: self-performing 100 percent of the work using internal resources, contacting at least two certified VetHUB entities regarding subcontracting opportunities, or subcontracting to a VetHUB Protege as defined in Texas Government Code 2161.065. Contractors must make a good faith effort to offer subcontracting opportunities to certified VetHUBs regardless of whether work is ultimately awarded to VetHUB or non-VetHUB entities. The document specifies that failure to submit a properly completed subcontracting plan results in disqualification of the response from consideration.
The document details specific procedural requirements including the mandatory notification of at least two certified VetHUBs for each subcontracting opportunity, with a minimum seven working day response period prior to bid submission. Contractors must search for VetHUBs through the Centralized Master Bidders List (CMBL) and the NIGP Code Book, maintain documentation of all notifications and responses, and obtain agency approval before modifying the subcontracting plan post-award. Upon contract award, prime contractors must promptly notify selected subcontractors with specific contract details and must submit Progress Assessment Reports with each invoice to the contracting agency. The evaluation process does not utilize a point system but instead reviews the subcontracting plan for compliance with good faith effort requirements and supporting documentation. TEA provides additional resources through its HUB Office and designated coordinators for guidance on proper completion of the subcontracting plan form.
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How to Complete the VetHUB Subcontracting Plan
Step-by-step guidance for contractors May 2026
Agency Determination of Subcontracting Opportunities
TEA is responsible for identifying procurements of $100,000 or more where subcontracting opportunities are likely and requiring prospective contractors to submit a subcontracting plan (SP) along with solicitation responses.
If the SP is required, TEA will include the requirement in the solicitation.
Failure to submit a properly completed SP will result in your response being disqualified from consideration.
Subcontracting Considerations
Carefully review all solicitation requirements and the State of Texas Subcontracting Plan Form.
Decide whether you will need to subcontract parts of the contract to meet the solicitation requirements.
Texas law requires prospective contractors to make a good faith effort to offer subcontracting opportunities to certified VetHUBs.
Subcontracting Plan Requirements
There are three ways to satisfy the SP requirements:
1. Self-perform 100% of the work (certify that you will perform the entire contract with your own internal resources),
2. Contact at least two certified VetHUB entities about the subcontracting opportunity, or
3. Subcontract to a VetHUB Protégé (as defined in Tex. Gov't Code §2161.065).
Important: Even if you ultimately subcontract work to a non-VetHUB entity, you are still required to offer the opportunity to a certified VetHUB under #2 above.
State of Texas Subcontracting Plan (Page 1)
Subcontracting Plan Instructions
State of Texas Subcontracting Plan (Page 2)
Section 1: Respondent Information Section 2: Declaration of Self-performing or Subcontracting Yes, my company will self-perform the entire contract. Submit pages 1 and 2 only.
No, my company will subcontract portions of the contract. Go to Section 4: Respondent’s Subcontracting Opportunities
Section 3: Affirmation of Self Performing Contractor Should be signed by an authorized representative of the respondent listed in section 1.
Section 4: Respondent’s Subcontracting Opportunities
This section must be completed by all respondents who propose to subcontract portions of the contract work.
List all opportunities (for example, commodities, services, staffing augmentation) you will subcontract.
Provide the percentage of the contract you expect to subcontract to certified VetHUBs and non-VetHUBs based on the total value of the contract.
Search NIGP Code Book at https://commbook.app.cpa.state.tx.us/ https://commbook.app.cpa.state.tx.us/
Section 5: Subcontracting Plan – Good Faith Effort
Section 5.1 Subcontracting Opportunity Submit a copy of Section 5 for each subcontracting opportunity you listed in section 4. Download additional forms at https://comptroller.Texas.gov/purchasing/vendor/ hub/forms.php.
Enter the item number and description of the subcontracting opportunity you listed in Section 4.
Section 5.2: Mentor Protégé Program
Use only if you are participating in a State of Texas Mentor Protégé Program.
No. Go to Section 5.3: Notification of Subcontracting Opportunity.
Yes. Go to Section 5.4: Subcontractor Selection.
https://comptroller.texas.gov/purchasing/vendor/hub/forms.php
Section 5.3 Notification of Subcontracting Opportunity
Demonstrate your good faith effort to notify Texas certified VetHUBs by communicating with each subcontracting opportunity you listed in Section 4.
Search for VetHUBs via the CMBL by business category or NIGP code to identify appropriate VetHUBs that work in the area where you are seeking subcontractors. Certified VetHUBs can be sourced using the VetHUB-Only search and will be marked with the Active Bidder (A- Approved) VetHUB Status.
Send either the Subcontracting Opportunity Notification Template or an email notice that includes at minimum everything on the list that has been provided under Section 5.3.
https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
Section 5.3 Notification of Subcontracting Opportunity (Continuation)
List two VetHUBs you notified of the subcontracting opportunity listed in Section 5.3. Include the company’s Texas Vendor Identification (VID) Number, the date of the notice and indicate whether the VetHUB responded.
Section 5.3 Notification of a Subcontracting Opportunity (Continuation) 7 Working Day Notification
You must provide written notification of each subcontracting opportunity listed in Section 4.
You must allow VetHUBs at minimum (7) working days to respond to your notification prior to submitting your bid response to the agency (during the solicitation posting period).
The initial day of notification is considered “day zero” and does not count as one of the (7) working days. This does not include weekends, federal or state holidays, or days the agency is closed by the executive director.
Save copies of emails sent to VetHUBs and the responses received and attach to your SP to document the good faith effort. A contract shall not be awarded to a prime contractor whose SP’s good faith effort does not contain accurate supporting documentation.
Section 5.4 Subcontractor Selection
• A copy of Section 5 must be completed for each subcontracting opportunity you listed in Section 4. You can download additional forms at:
https://comptroller.texas.gov/pu rchasing/vendor/hub/forms.php
Section 6: Affirmation of Prime Contractor
• Required for subcontracting Vendor
• Must be signed by an authorized representative
• Acknowledges reporting and compliance requirements.
Subcontracting Opportunity Notification Form
Note: This form may be included in an email notification when reaching out to subcontractors and should contain all necessary information to make the process easier for the Prime Vendor.
Affirmation
Respondent understands and agrees that if awarded a Contract:
Respondent will promptly notify all the subcontractors of their selection as a subcontractor for the contract. The notice must specify the contracting agency’s name, point of contact for the contract, the contract award number, the subcontracting opportunity the subcontractor will perform and the value of the subcontract.
Respondent must obtain approval from the contracting agency prior to modifying its SP, including hiring subcontractors to perform any work under this contract.
Respondent must submit Progress Assessment Reports (PAR) with each invoice to the contracting agency. The PAR template is available on the Comptroller’s Website.
Respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and work site where services are being performed and provide documentation regarding staffing and other resources.
State of Texas Subcontracting Plan Evaluation Process
The agency will review and evaluate the State of Texas Subcontracting Plan and supporting documentation.
The agency may request clarifications or further documentation of your good faith effort.
The State of Texas Subcontracting Plan is not evaluated on a point system. Instead, it is reviewed for compliance with good faith effort requirements.
State of Texas Subcontracting Plan Resources
The Texas Comptroller of Public Accounts VetHUB website will guide you through the proper completion of the State of Texas Subcontracting Plan Form and provide any guidance you may need.
https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php
TEA HUB Office Contacts
If you have any questions concerning the State of Texas Subcontracting Plan, please contact TEA HUB Office via HUBOffice@tea.texas.gov or one of the coordinators below.
Jenna Mattingly, HUB Coordinator Jenna.Mattingly@tea.texas.gov
Tina Velasco, HUB Manager Tina.Velasco@tea.texas.gov
Stephanie SanMiguel, HUB Program Specialist Stephanie.SanMiguel@tea.texas.gov mailto:HUBOffice@tea.texas.gov mailto:Jenna.Mattingly@tea.texas.gov mailto:tina.velasco@tea.texas.gov mailto:Stephanie.SanMiguel@tea.texas.gov
| How to Complete the VetHUB Subcontracting Plan |
| Agency Determination of Subcontracting Opportunities |
| Subcontracting Considerations |
| Subcontracting Plan Requirements |
| State of Texas Subcontracting Plan (Page 1) |
| State of Texas Subcontracting Plan (Page 2) |
| Section 4: Respondent’s Subcontracting Opportunities |
| Section 5: Subcontracting Plan – Good Faith Effort |
| Section 5.3 Notification of Subcontracting Opportunity |
| Section 5.3 Notification of Subcontracting Opportunity (Continuation) |
| Section 5.3 Notification of a Subcontracting Opportunity (Continuation)�7 Working Day Notification |
| Section 5.4 Subcontractor Selection |
| Section 6: Affirmation of Prime Contractor |
| Subcontracting Opportunity Notification Form |
| Affirmation |
| State of Texas Subcontracting Plan Evaluation Process |
| State of Texas Subcontracting Plan Resources |
| TEA HUB Office Contacts |
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