8A583A82-C601-428D-B36956DA4D1A4843.pdf

This is a Request for Proposal document issued by the Franklin County Board of Commissioners on behalf of the Franklin County Department of Job and Family Services for a comprehensive audio-visual and video conferencing system replacement for the Northland 132 conference room. The project encompasses design, procurement, and installation of a fully integrated AV and video conferencing system for a divisible three-room space (Rooms A, B, and C) that can operate independently or in combination. The system must utilize Microsoft Teams Rooms technology, QSC Q-SYS Core 110f processor, two pan-tilt-zoom cameras per room with auto-framing capability, ceiling-mounted projectors with drop-down screens, wireless microphones, and networked control systems that intelligently adapt to room configurations based on partition sensor inputs. Specific equipment requirements include Panasonic laser projectors, Da-Lite screens, Chief ceiling mounts, HP Poly video conferencing solutions, Sennheiser and Shure wireless microphone systems, and a 32RU floor-standing equipment rack. Written questions are due September 25, 2026 at 5:00 p.m. EST, with proposals due October 5, 2026 at 10:00 a.m. EST. A mandatory pre-bid site visit is required to obtain building layout information. The estimated project start date is October 20, 2026, with completion targeted for December 31, 2026. The contract includes a one-year on-site service and warranty agreement with an option to extend, and the County reserves the right to award one or multiple contracts.

Vendors must provide itemized equipment and labor costs on a provided Excel form, three references, and detailed responses to a questionnaire addressing experience, project management, training, and support capabilities. Required documentation includes proof of Workers' Compensation, Certificate of Good Standing, and Certificates of Insurance covering comprehensive general liability up to $1 million, automobile liability up to $1 million, cyber insurance at least $500,000, and professional liability at least $1 million. A local preference point advantage applies to vendors with no offshore presence in countries with which the United States has declared war. All proposals remain firm for 180 days following the opening date.