88EA5B4A-B2EE-B9A7-9E97FF717C678919.xlsx

This is a pricing form for an audio-visual and video conferencing system installation project for the Franklin County Department of Job and Family Services in Ohio, specifically for the Northland 132 conference room. The project encompasses a comprehensive system replacement for a divisible three-room space (Rooms A, B, and C) that can operate independently or in combination, with an estimated project start date of October 20, 2026 and completion deadline of December 31, 2026. The scope includes design, procurement, and installation of projection equipment (Da-Lite screens and Panasonic laser projectors), video conferencing solutions (HP Poly for Microsoft Teams Rooms integration), audio systems (QSC Q-SYS Core processor with Sennheiser and Shure wireless microphones), network cameras with PTZ capability and auto-framing features, ceiling-mounted speakers, a 32RU floor-standing equipment rack, and a one-year on-site maintenance and warranty agreement with extension options. The pricing form itemizes 46 line items across the three rooms and shared equipment, with quantities ranging from one to eight units per item. Proposals were due October 5, 2026 at 10:00 a.m. EST, with written questions due September 25, 2026 at 5:00 p.m. EST, and a mandatory pre-bid site visit was required for vendors to obtain building layout information.

The pricing form currently shows all unit prices and total prices as zero dollars, indicating this is a template for vendor cost submissions rather than a completed pricing document. Vendors were required to submit itemized equipment and labor costs on this Excel form along with three references and detailed responses to a questionnaire addressing experience, project management, training, and support capabilities. Acceptable proposals required proof of Workers' Compensation, Certificate of Good Standing, and Certificates of Insurance including comprehensive general liability up to $1 million, automobile liability up to $1 million, cyber insurance at least $500,000, and professional liability at least $1 million. The Franklin County Board of Commissioners reserved the right to award one or multiple contracts, and all proposals remained firm for 180 days following opening. A local preference point advantage was available to vendors with no offshore presence in countries with which the United States has declared war.