12D3AC4C-DBDB-1D3F-2EF8703BE369BB8A.pdf
PDF 94 KB Posted
- Attached to
- JFS Video Conference Room
- Solicitation number
- RFP 2026-10-19
- Issued by
- Franklin County, Ohio
About this file
JFS Video Conference Room - Scope of Work
This Scope of Work document outlines requirements for the Ohio Department of Job and Family Services (DJFS) video conference room project. The project involves the design, procurement, installation, and configuration of a professional video conferencing system for DJFS facilities. The system must support high-definition video and audio conferencing capabilities, integrate with existing IT infrastructure, and accommodate multiple participants across different locations. Key deliverables include hardware installation, software configuration, network integration, user training, and ongoing technical support. The project requires compliance with state procurement regulations and ADA accessibility standards. Response deadlines and specific contract timelines are to be established through the formal solicitation process, with the contract term to be determined based on the final project scope and resource allocation.
Pricing will be established through competitive bidding, with costs covering all hardware, software licenses, installation labor, and initial training services. The project may be open to qualified vendors statewide or through established state purchasing consortiums. Funding for this project is sourced through DJFS operational or capital budget allocations. Additional requirements include vendor warranties, system maintenance provisions, and technical support availability. Preference may be given to vendors with demonstrated experience in government installations and video conferencing system integration. The incumbent vendor status, if applicable, and any performance history with DJFS should be considered in the evaluation process.
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Text version
Pursuant to the provisions of Sections 307.86, 307.87, 307.92, and applicable codes of the Ohio Revised Codes (O.R.C.), public notice is hereby given that submittals will be received by the Franklin County Board of Commissioners, as indicated below: Additionally, public notice is posted online at http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/
Reference Number: RFP 2026-10-19 Title: JFS Video Conference Room
Description: Franklin County Board of Commissioners, on behalf of the Franklin County Department of Job and Family Services, is seeking proposals to provide an Audio-Visual System that includes seamless automation, video conferencing, audio control, and presentation capabilities. This comprehensive system will provide flexible, automated, and user-friendly AV and conferencing capabilities for the 3-way divisible space, supporting hybrid collaboration, presentations, and in-room meetings with minimal user intervention.
Pre-Submittal Conference Date/Time:
None
Opening Date/Time:
Opening & Submission Location:
October 5, 2026, at 10:00 AM EST Virtual Proposal Opening will take place at:
Franklin County Purchasing Department 373 South High Street – Floor 25 Columbus, Ohio 43215-6315
Terms: See RFP Document Obtain Documents Online: https://bids.franklincountyohio.gov/
Obtain Documents By Emailing Request To:
Timah Aboagye, Bidding Coordinator at Timah.aboagye1@franklincountyohio.gov Subject: RFP 2026-10-19
Submittal Deadline (Date/Time):
October 5, 2026, at 10:00 AM View Via Microsoft Teams Join on your computer, mobile app or room device Meeting ID: 257 538 400 091 512 Passcode: pX23RA2z Or call in (audio only) +1 380-900-7428,983359106# United States, Columbus Phone Conference ID: 983 359 106#
Submit All Responses To: Franklin County Purchasing Department 373 South High Street – Floor 25 Columbus, Ohio 43215-6315
Conditions of Receipt: All submittals must be received in accordance with the requirements set forth in the proposal documentation. All proposals will be opened at the noted location.
All Questions Should Be Directed To:
Written Questions are due by September 25, 2026, at 12:00 PM EST to Timah Aboagye, Bidding Coordinator at Timah.aboagye1@franklincountyohio.gov.
Additional Information: All amendments and clarifications will be posted on the County’s Purchasing Department website at:
http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/. It is the responsibility of interested parties to monitor the Franklin County Purchasing Department website for any Amendments and Clarifications.
Franklin County Board of Commissioners:
John O’Grady, President;
Commissioner Kevin L. Boyce;
Commissioner Erica C. Crawley
Advertisement Date: September 18, 2026
Advertisement http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/ https://bids.franklincountyohio.gov/ mailto:Timah.aboagye1@franklincountyohio.gov https://teams.microsoft.com/meet/257538400091512?p=Ya3XX0dKg5QBmvww97 mailto:Timah.aboagye1@franklincountyohio.gov http://purchasing.franklincountyohio.gov/businesses/bid-opportunities/
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