88F58FF2-D1D7-31DD-8B8C3D8A9DD4B91C.pdf

This is a Request for Proposal issued by the Franklin County Board of Commissioners on behalf of the Franklin County Department of Job and Family Services for a comprehensive audio-visual and video conferencing system replacement for the Northland 132 conference room. The project scope encompasses design, procurement, and installation of a fully integrated AV and video conferencing system for a divisible three-room space (Rooms A, B, and C) capable of operating independently or in combination. The system must incorporate Microsoft Teams Rooms technology, QSC Q-SYS Core 110f processor, two PTZ cameras per room with auto-framing capabilities, ceiling-mounted projectors with drop-down screens, wireless microphones, and networked control systems with intelligent adaptation based on partition sensor inputs. Specific equipment includes Panasonic laser projectors, Da-Lite screens, Chief ceiling mounts, HP Poly video conferencing solutions, Sennheiser and Shure wireless microphone systems, and a 32RU floor-standing equipment rack. Written questions are due September 25, 2026 at 5:00 p.m. EST, with proposals due October 5, 2026 at 10:00 a.m. EST. A mandatory pre-bid site visit is required to obtain building layout information. The estimated project start is October 20, 2026 with completion by December 31, 2026. The contract includes a one-year on-site service and warranty agreement with an option to extend.

Vendors must submit itemized equipment and labor costs on a provided Excel form, three references, and detailed responses to a questionnaire addressing experience, project management, training, and support. Insurance requirements include comprehensive general liability up to $1 million, automobile liability up to $1 million, cyber insurance at least $500,000, and professional liability at least $1 million. Vendors must also provide proof of Workers' Compensation and Certificate of Good Standing. A local preference point advantage applies to vendors with no offshore presence in countries with which the United States has declared war. The County reserves the right to award one or multiple contracts. All proposals must remain firm for 180 days following opening.