Solicitation_80KSC018R0016_SF1442_Continuation.pdf

NASA/KSC SOLICITATION 80KSC018R0016

TABLE OF CONTENTS

CLAUSES, PROVISIONS, PRICE SCHEDULE & SCOPE OF WORK

Upgrade LH2 System, Launch Complex 39B

Kennedy Space Center, FL

SECTION A SOLICITATION/CONTRACT FORM (SF1442) (attached separately)

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

SECTION D PACKAGING AND MARKING

SECTION E INSPECTION AND ACCEPTANCE

SECTION F DELIVERIES OR PERFORMANCE

SECTION G CONTRACT ADMINISTRATION DATA

SECTION H SPECIAL CONTRACT REQUIREMENTS

SECTION I CONTRACT CLAUSES

SECTION J LIST OF ATTACHMENTS

SECTION K REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS OR RESPONDENTS

SECTION M EVALUATION FACTORS FOR AWARD

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONSTRUCTION SERVICES AND PRICES

Line Item Description Unit Total

0001 Task 1 – Upgrade of Launch Complex (LC) 39B including the integration of a new minimum 1.25 million (usable) gallon, Liquid Hydrogen (LH2) storage sphere, associated vaporizers, flare stack and propane system, fill manifold, piping, valves, and controls into the existing LC 39B LH2 system.

Job

0002 Option 1 – Provision of Glass Microspheres for Dewar insulation identified in Drawing 79K40361 Vol 1 &

Vol 2.

Job $

0003 Option 2 – Provision of an Integrated Refrigeration and Storage (IRAS) System Heat Exchanger (HEX), Including refrigeration and return tubing, support structure, site work, and other requirements identified in Drawing 79K40361 Vol 1 & Vol 2.

Job $

TOTAL $ _______________

B.2 NFS 1852.216-78 FIRM FIXED PRICE (DEC 1988)

The total firm fixed price of this contract is $_______________. (To be completed at award)

(End of Clause)

B.3 PROJECT DELIVERABLES (JAN 2018)

Contract deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in Section J, Attachment J-A, Project Deliverables. The costs associated with providing the data in Attachment J-A are included in the firm-fixed price of the awarded contract. Nothing contained in Attachment J-A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract, which are not identified and described in Attachment J-A.

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 SCOPE OF WORK (JAN 2018)

The Contractor shall furnish all management, supervision, labor, transportation, facilities, materials, tools, equipment, disposal, and documentation (except any property, including utilities, specified in the

Schedule to be Government-Furnished) to perform all work for the Task(s) named below, and defined in the contract drawings, maps, specifications, and/or statements of work.

0001 Task 1: Upgrade LH2 System, LC 39B

0002 Option 1: (IF EXERCISED) Provision of Glass Microspheres for Dewar Insulation

Identified in Drawing 79K40361 Vol 1 and Vol 2.

0003 Option 2: (IF EXERCISED) Provision of an Integrated Refrigeration and Storage (IRAS)

System Heat Exchanger (HEX), Including Refrigeration Supply and Return Tubing, Support Structure, Site Work, and Other Requirements Identified in Drawing 79K40361

Vol 1 and Vol 2.

**NOTE IF ANY OPTIONS ARE EXERCISED; THEY WILL BE EXERCISED AT TIME OF

AWARD. ANY OPTIONS NOT EXERCISED WILL NOT BE EXERCISED AT A FUTURE

DATE***

C.2 CONTRACT DRAWINGS, MAPS, SPECIFICATIONS, AND/OR STATEMENTS OF

WORK (JAN 2018)

(a) Five sets of full scale contract drawings, maps, specifications, and/or statements of work

(excluding applicable publications incorporated into the technical provisions by reference), plus one CD or DVD containing electronic, portable document format (PDF) versions, will be furnished at award to the Contractor without charge. The work shall conform to the following contract drawings, maps, specifications, and/or statements of work, attached to this contract.

Specification 79K40362, titled “Upgrade LH2 System, LC 39B”, dated 3/8/18, sheets 1 through 922.

Drawing 79K40361, titled “Upgrade LH2 System Launch Complex 39B Volume ONE”, dated 02/9/2018, pages 1 through 148

Drawing 79K40361, titled “Upgrade LH2 System Launch Complex 39B Volume TWO”, dated 02/9/2018, pages 1 through 117

98985 Cable Ref Dwgs and List.zip, contains a list of cable drawings referenced in Drawing

79K40361, along with the PDF versions of those drawings.

(b) Addenda to Drawings, Maps, Specifications, and/or Statements of Work:

1. Specification 79K40362 Section 22 15 14.00 40 Subpart 3.1.1.2 (Page 315): The statement, “AWS D17.1 Clause 9, option 2 with class B inspection, unless otherwise noted, ASME B31.3, and specification Section 40 99 01 WELDING PROCESS

PIPING AND TUBING (PNEUMATICS))” is clarified to indicate that ASME B31.3

Category D Fluid Service applies to compressed air under 150 PSIG.

2. Drawing 79K40361 Volume One, Sheet S-301 (Sheet 36): In Detail AL, flare bevel on weld of HSS to base plate to seal off from corrosion.

3. Drawing 79K40361 Volume Two, Sheet E-714 (Sheet 72): For SENSOR FD-22, HGLDS REF DES is 35966A222, CABLE ID is 35966W22, and CABLE P/N is

KT02300-86. This corrects typos in the table.

4. Drawing 79K40361 Volume Two, Sheet T-004 (Sheet 96): Cables KGCS-16 and

KGCS-17 are not required to be provided or installed by the contractor. Consider these rows as deleted from the table.

5. Drawing 79K40361 Volume Two, Sheets E-608, E-609, and T-004 (Sheets 56, 57, and

96): Where the cable schedules on these sheets reference a specific manufacturer’s cable, connector, or other component by part number, the part number is considered followed by the statement “or equal.”

6. Drawing 79K40361 Volume Two, Sheet E-714 (Sheet 72): The contractor shall disregard length estimates given in the “CABLE LENGTH (FT)” column of the END

ITEM SCHEDULE. The contractor shall estimate cable lengths from the scaled dimensions of the contract documents and install actual lengths required (including coiled length, where required) as determined by the contractor’s final field measurements at no additional cost to the government. The contractor shall provide as-built lengths in its as-built documentation.

7. Drawing 79K40361 Volume Two, Sheet T-004 (Sheet 96): Numbers following the dash after “CABLE SUBASSEMBLY” numbers starting 120EXXXXXXX denote an estimated cable length in meters (for example, 120E3405008-30D5). The contractor shall disregard the information after the dash. The contractor shall estimate cable lengths from the scaled dimensions of the contract documents and install actual lengths required (including coiled length, where required) as determined by the contractor’s final field measurements at no additional cost to the government. The contractor shall provide as-built lengths in its as-built documentation.

8. Specification 79K40362 Section 40 29 98 Subpart 3.4.2.4 (Page 773): The contractor shall consider the wording of Subpart 3.4.2.4 as wholly deleted. The new wording of

Subpart 3.4.2.4 Vaporizer Performance Test is as follows:

Upon completion of fabrication and verification testing, vaporizer subcontractor shall conduct a performance test for the first vaporizer module only to demonstrate the specified performance. The test shall measure inlet pressure, inlet temperature, outlet temperature, and outlet pressure. The testing flow rate shall be the maximum specified flow rate divided by the number of modules needed to meet the requirements. The inlet pressure shall not exceed 90 psig. The unit shall meet the specified performance requirements. The performance test shall be conducted using liquid nitrogen as the process fluid. This qualification test shall be performed outdoors on a day with ambient temperatures between 20 deg F and 101 deg F. The performance parameters shall be met for a minimum of 10 continuous hours.

9. Specification 79K40362 Section 40 29 98 Subpart 3.4.2.4.1 and 3.4.2.4.2 (Page 774):

The contractor shall consider the wording of Subparts 3.4.2.4.1 and 3.4.2.4.2 as wholly deleted. The testing described in these subparts was more specific than the government intended to represent.

10. Specification 79K40362 Section 40 29 98 Subpart 3.5 (Page 775): The contractor shall consider the wording of Subpart 3.5 as wholly deleted. Coatings specified are not required for the components identified.

11. Specification 79K40362 Section 43 42 41.99 Subpart 2.2.5.1 (Page 890): The following requirements are added to this subpart, “Provide a transportation plan for review and approval by the government of how bulk quantities of hollow glass microspheres will be delivered from the manufacturing facility to the new LC 39B LH2 Dewar location.

Provide documentation for review and approval by the government of the fill process to be used for installation of the hollow glass microspheres in the annulus of the tank.”

12. Specification 79K40362 Section 43 42 41.99 Subpart 2.2.5.1 (Page 890): In regard to the shop drawing submittal of an “or equal” product for comparison to the features of the suggested source of 3-M K1 Glass Bubbles pertaining to Option 1, the following additional information must be provided for review and approval by the government:

Technical report demonstrating successful functional use/testing of the “or equal” hollow glass microspheres as insulation in a vacuum-jacketed, spherical, cryogenic liquid storage tank of at least 1,000-liter capacity. The technical report must include, at a minimum, location of testing (city, state, country, and facility), experience of the test personnel, dates between which testing/functional use occurred, the tank remaining in service for a period of at least 1 year, photos of the tank setup, tank size confirmation (inner and outer sphere diameters), tank materials, volume of the annular space insulated, the tank having been through one full thermal cycle from cryogenic temperature to ambient temperature and back to cryogenic temperature while insulated with the hollow glass microspheres, annular space vacuum measurement history reports over the period confirming stable vacuum levels at both warm and cold conditions, quantity of commodity stored/tested during the period, and commodity boil-off data.

Verification of the manufacturing process used for the hollow glass microspheres by technical documentation and potential government personnel tour of the manufacturing facilities.

Verification of the testing processes used for quality control of the hollow glass microspheres by technical documentation and potential government personnel tour of the manufacturing facilities to witness quality control testing.

(c) "Or Equal" Items”

Throughout the technical specifications and drawings of this contract, where certain manufacturers’ trade names and model numbers are specified and followed by the term "or equal," the manufacturer's name and data as specified shall represent the minimum standard type, quality, and capacity acceptable for incorporation into the work covered by this contract.

The products of other manufacturers will be considered as being acceptable, provided that such products fully meet or exceed all minimum structural or use and operational features of the particular manufacturers’ items as specified, and provided that the other manufacturers’ items are easily interchangeable and can be adequately incorporated within the allocated space in the building or structure. In all cases, the acceptability of "or equal" items shall be at the

Contracting Officer's discretion, based upon data submitted by the Contractor in accordance with the requirements under the Shop Drawings Clause.

(d) Omissions from the drawings or specifications, or the omission or misdescription of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

(e) The Contractor shall check all drawings furnished him immediately upon their receipt and shall promptly notify the Contracting Officer of any discrepancies. Figures marked on drawings shall in general be followed in preference to scale measurements. Large scale drawings shall in general govern small scale drawings. The Contractor shall compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

C.3 REQUEST FOR INFORMATION/CLARIFICATION (RFIC) (JAN 2018)

The Contractor shall promptly report to the Contracting Officer all problems or conflicting technical information encountered during the contract performance so that the Government may provide solutions or appropriate direction. Such problems shall be reported on KSC Form No. 8-

268, "Request for Information/Clarification," to be provided by the Government. A copy of each

RFIC will be provided to the Contracting Officer’s Representative (COR) concurrently with the transmittal to the Contracting Officer. The Contractor shall log and control each Request for

Information/Clarification (RFIC), including those generated by subcontractors.

C.4 DEVIATIONS AND WAIVERS (JAN 2018)

(a) When the Contractor proposes to perform work which does not conform to the requirements of the applicable contract drawings and specifications, the Contractor shall submit to the

Contracting Officer for approval, a written request for deviation or request for waiver on the nonconforming work.

(b) All requests by the Contractor shall be submitted on KSC Form 50-314 (Contractor Request for Deviation/Waiver)( https://nef.nasa.gov/search?query=50-314&center=7) including an https://nef.nasa.gov/search?query=50-314&center=7 offer of consideration to the Government. The request must be technically supported by justification, rationale, design considerations, calculations and other data which permits ready and conclusive evaluation by the Government as to acceptability or nonacceptability.

(c) Where a requested deviation or waiver on a particular aspect of the work has a relation to, or affects, other aspects of the work, those other aspects of the work shall be clearly identified and referenced. And, if the requested deviation or waiver necessitates a deviation or waiver on other aspects, requests for all such deviations and waivers must be submitted concurrently.

(d) Any request not submitted in strict accordance with this provision will not be considered.

*** THIS AREA HAS INTENTIONALLY BEEN LEFT BLANK ***

SECTION D – PACKAGING AND MARKING

D.1 NASA FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 18) CLAUSES

INCORPORATED BY REFERENCE

NFS 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT

EQUIPMENT (JAN 2011)

Fill-in: (e) Transportation Officer, NASA

C/O ISC Warehouse, Building M6-744

Kennedy Space Center, FL 32899

SECTION E - INSPECTION AND ACCEPTANCE

E.1 LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

FAR 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

E.2 NASA FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 18) CLAUSES

NFS 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT (APRIL

2015) Fill in: (a) At the time of each delivery to the Government under this contract, the Contractor shall furnish a Material Inspection and

Receiving Report (DD Form 250 series). The forms shall be prepared and distributed as follows: three copies, an original and two copies.

E.3 SYSTEMS ACCEPTANCE AND TESTING (JAN 2018)

Pursuant to FAR 52.246-12, Inspection of Construction:

Systems tests shall be performed as described below:

(a) SYSTEMS

Systems tests shall be performed on fire protection, fire suppression, HVAC, compressed air and all other assemblies of components which must be tested as an inter-related whole to verify proper functioning.

(b) SYSTEM TEST PROCEDURES

A test procedure and a recording form which documents every step of the system test shall be submitted for approval under the terms of the "Shop Drawings" clause of this contract.

Test procedures must be approved prior to requesting a date for testing. Each step in the test procedure shall be witnessed by the Contracting Officer's Representative who shall then date and sign the approved recording form for each step witnessed.

The procedure shall consist of step by step instructions for testing all specified system parameters, system components, and proper overall functioning of the system.

(c) SYSTEM TESTING AND ACCEPTANCE

The following tests shall be performed by the Contractor in strict accordance to the approved test procedure described above.

(1) Functional Test -- This shall be an "in house" test to verify proper installation and functioning of the system and its components. This functional test shall be performed in the presence of Government inspectors and shall be repeated until the Contractor can perform one full test without device or system malfunction.

(2) System Acceptance Test -- After successful completion of the functional testing the system shall be tested formally with full documentation using the previously approved recording form. The Contractor shall notify the Contracting Officer, in writing, forty-eight (48) hours prior to system acceptance testing. The appointed Contracting Officer

Representative will witness, date and stamp each test in the procedure. Acceptance of the system will be based upon the written approval of the Contracting Officer’s

Representative.

Note: For work involving fire detection and suppression systems, additional testing & acceptance requirements are described in project technical specifications

The contractor shall use the following form for transfer of fire alarm / fire suppression systems from the government to the contractor:

KSC - TRANSFER OF RESPONSIBILITY

FROM:

ISC FIRE PROTECTIVE SYSTEMS – KSC, K6-1446A / KSC-326 Ph. 321-861-4681 / 4683

TO: __________________COMPANY: ____________________ EFFECTIVE DATE:_____________

ADDRESS ___________________________________________ PHONE # ______________________

EMERGENCY CONTACT: ____________________________ PHONE #_______________________

SYSTEM:____________________________________________________________________________

WON #:______________________________________________________________________________

SYSTEM STATUS: OPERATIONAL * PARTIALLY FUNCTIONAL * OUT OF

SERVICE

(* Indicate Below)

TRANSFER OF: ENTIRE SYSTEM *PARTIAL (Explain Below)

REASON FOR TRANSFER:

CONDITIONS OF TRANSFER: The assignee agrees to the responsibility of the following:

Coordination of work on the transferred system described above with the COR. Assignee is responsible for documenting existing system condition prior to transfer. Assignee also agrees to implement safety plans and alternate workaround procedures that facilitate reporting of emergency/fire/security situations, when applicable. The assignee will assure that any and all modifications, installations and changes to the system are in compliance with the contract documents. The assignee assumes responsibility for returning the system/equipment in an operationally ready state and agrees to demonstrate through functional test, that the system has been installed in accordance with contract specifications and drawings.

Name: _______________________ Signature: _______________________ Dated: ______________

[Assignee]

Name: _______________________ Signature: _______________________ Dated: _______________

[ISC Fire Protective Systems Representative]

Name: _______________________ Signature: _______________________ Date_________________

[COR]

NOTE: A COPY OF THIS TRANSFER SHALL BE POSTED IN OR ATTACHED TO THE

SYSTEM/EQUIPMENT BEING TRANSFERRED.

The contractor shall use the following form to communicate readiness for Preliminary Fire Alarm Testing:

CONTRACTOR READINESS AFFIRMATION – For “Preliminary” Fire Alarm Testing

NASA Contract Number: _______________________________

Instructions: The Prime Contractor is responsible to ensure the fire alarm system is “ready” for formal preliminary testing. Circle the proper response and write the date completed. Any ‘No’ response would typically prevent submission of the form.

CONTRACT #: ______________ LOCATION/FACILITY: __________________FACILITY#______

(circle) Date

Yes No N/A ______ Conduit & wiring is complete. Includes continuity/insulation resistance tests & wiring labeling.

Yes No N/A ______ All fire alarm devices are installed.

Yes No N/A ______ Auxiliary functions are connected and known to be operational. Example:

AHU shutdown

Yes No N/A ______ Fire alarm panel program, specific to this job, is loaded and operational.

Yes No N/A ______ All troubles, ground faults, etc. have been removed; system is effectively

NORMAL.

Yes No N/A ______ Fire alarm vendor/subcontractor conducted a “contractor checkout” of the fire alarm system, with completion on this date: ___________________ which included testing of a sample of inputs and outputs. Example: rang bells to verify operation in temporal-three pattern, tested 5% of all devices, verified AHU shutdown, verified FACP switched to battery upon loss of

120VAC, etc.

Yes No N/A ______ NFPA 72 Record of Completion form is started for the installation.

Yes No N/A ______ System drawings are available for addition of “red-lines”

Yes No N/A ______ Support needed for successful completion of the Preliminary Test has been identified in writing to the Contracting Officer. Examples: support to test existing fire suppressions systems, elevator crew support, HVAC crew support, security system crew support to verify mag-locks are de-energized, etc.

The undersigned attests that the subject fire alarm system is ready for PRELIMINARY TEST;

Name: __________________________________

Signature:__________________________________________

[Prime Contractor Representative]

Form Completion Date: __________________ Proposed Preliminary Test

Date(s):_____________________

Transmit this form per submittal schedule in the contract.

Nothing in this clause shall relieve the contractor from the requirements of FAR 52.246-12, "Inspection of Construction."

E.4 QUALITY REQUIREMENTS (JAN 2018)

(a) Construction Quality Control - General

The Contractor shall maintain an effective Quality Program that encompasses all actions involving selection of construction materials and sources, suppliers, subcontractor, on-site and off-site fabrication of Contractor-furnished items to be included in the work; on-site and off-site assembly, erection, work-placement procedures, workmanship, inspection, and testing.

The Contractor' program shall provide for a functional system of records to provide objective evidence that the quality provisions of the contract schedule, specifications, and drawings have been satisfactorily performed and recorded.

The contractor shall provide all documentation which assures deliverable hardware/material has been fabricated, inspected, tested, and shipped as required by the contract. The documentation shall, at all times during the contract, be maintained at the same status as the deliverable hardware.

(b) Management and Organization

The Contractor shall ensure that effectiveness of the quality functions and the ability of assigned personnel to provide the necessary supervision, inspection, and test of all items of work, including that of his suppliers and subcontractors.

The program shall encompass all management and supervisory actions that affect quality of the finished construction work.

(1) Quality Assurance (QA) Manager: The Contractor shall designate a qualified individual whose sole responsibility shall be the day-to-day management and direction of the Contractor’s Quality Program.

The individual designated to direct the program shall be located on-site and shall report to the Contractor's management and shall not be the same individual as, nor be subordinate to, the project superintendent.

The QA Manager shall be responsible for reviewing the contractor's request for progress payments and providing written certification that ALL quality requirements associated with the progress payment line items, including but not limited to submission and approval of shop drawings, test reports, O&M documentation, equipment and material verification, etc., have been satisfied.

The QA Manager shall attend coordination/status meetings, perform initial submittal review, perform submittal approval before submitting to the government, ensure testing is performed and that QA certifications and documentations required in this contract are provided. The QA Manager is responsible for managing and coordinating all records required to be maintained under this contract.

(2) Alternate QA Manager: The contractor shall designate an Alternate QA Manager that shall be available to serve at the work site in the event of the QA Manager's absence.

(3) Assistant QA Manager(s): The contractor shall provide assistants to the QA Manager on and off the work site, as required, to ensure the quality requirements of this contract are being met.

(c) Quality and Assurance Plan

(1) Within 30 calendar days after Notice to Proceed, the contractor shall submit an electronic copy of his initial QA plan for Government review. Within Sixty (60) days after receipt of Government comments, the contractor shall submit its final QA plan, for Government review and approval. This is considered a submittal requiring government approval under the terms of the "Shop Drawings" clause of this contract.

(2) The plan shall describe how the Contractor intends to ensure compliance with the quality requirements of the Specifications for both on-site and off-site work and shall address each of the following as a minimum:

i. The QA organization structure and its relationship to the production side of the organization.

ii. Names, duties, responsibilities, authorities and contact information of each person in the QA organization.

iii. A listing of outside organizations, subcontractors, and major suppliers that will be employed by the

Contractor and a description of the services/products these firms will provide.

iv. A letter signed by an officer of the firm appointing the QA Manager and stating that he/she is responsible for managing and implementing the QA program as described in this Contract. Include in this letter the QA Manager's authority to direct the removal and replacement of non-conforming work.

v. Procedures for assuring that submittals are accurate and complete prior to submission to the government.

vi. Testing laboratory information required by the paragraphs entitled Testing Laboratory

Requirements.

vii. A Testing Plan and Log that includes the name of the company, the tests required, referenced by the specification paragraph number requiring the test, the frequency, and the person responsible for each test.

viii. Procedures to identify, record, control, track and correct non-conformance items.

ix. Documentation procedures, including but not limited to proposed report formats, a description of the contractors change control system to track, document and communicate changes as a result of

RFI’s/DW’s, contract modifications, updates to fabrication drawings, and field changes.

x. A Quality Assurance Checklist that includes:

a. List of definable features of work, following the order of specification sections. A definable feature of work is a major payment item or a significant task which is separate and distinct from other tasks, and requires separate control procedures. It may be identified by different trades or disciplines, or by separate work activities. Although each specification section may generally be considered a definable feature of work, there is frequently more than one definable feature under a particular section.

Frequently, the Critical Path Method (CPM) schedule provides insight into which items should be identified as definable features. This list will be agreed upon during the coordination and mutual understanding meeting. In addition, include all Government defined and contractor inherent mandatory inspection points and activities which require the services of independent specialty inspection personnel.

b. List of construction activity numbers assigned to each phase of control (preparatory, pre-activity and follow-up phases. See E.4.4 for definitions) for each definable feature of work in the construction schedule;

c. Planned and actual dates of the preparatory, pre-activity and follow-up phases for each definable feature of work, including testing and any other inspection required by this contract. The schedule dates shall be a subset of the contractor's overall project schedule. Activity dates shall reflect the contractor's most current progress schedule.

d. Procedures to be followed which shall cover both on-site and off-site work and shall include the following for each definable features of work.

Preparatory Phase: Notify the Contracting Officer at least two (2) work days in advance of each preparatory phase. Conduct the preparatory phase with the superintendent and the foreman responsible for the definable feature. Document the results of the preparatory phase actions in the Quality Assurance

Checklist. Perform the following prior to beginning work on each definable feature of work:

i. Review each paragraph of the applicable specification sections;

ii. Review the contract drawings;

iii. Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. Review any updates/revisions to shop drawings which have been made after the submitted shop drawing were dispositional by the government and the final for-fabrication shop drawings has been issued to the fabrication shop(s). Review any red-lines made to the drawings as a result of field conditions.

iv. Verify receipt of approved factory test results, when required;

v. Review the testing plan and ensure that provisions have been made to provide the required

QA testing;

vi. Examine the work area to ensure that the required preliminary work has been completed;

vii. Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved shop drawings and submitted data;

viii. Review the safety plan and appropriate activity hazard assessment to ensure that applicable safety requirements are met, and that required Safety Data Sheets (SDS) are submitted;

ix. Review environmental and waste management requirements;

x. Discuss construction methods and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each definable feature of work. Review field conditions. Conduct an onsite walk down if required.

Pre-activity phase: Notify the Contracting Officer at least two (2) work days in advance of each pre-activity phase. When construction crews are ready to start work on a definable feature of work, conduct the pre-activity phase with the superintendent and the foreman responsible for that definable feature of work. Observe the initial segment of the definable feature of work to ensure that it complies with

Contract requirements. Document the results of the pre-activity phase in the Quality Assurance Checklist.

Repeat the pre-activity phase for each new crew to work on-site, or when acceptable levels of specified quality are not being met. Perform the following for each definable feature of work:

i. Establish the quality of workmanship required;

ii. Resolve conflicts;

iii. Review the Safety Plan and the appropriate activity hazard analysis to ensure that applicable safety requirements are met;

iv. Review the environmental and waste management requirements;

v. Ensure the appropriate testing is performed as outlined in the approved testing plan by the approved laboratory or testing agency;

vi. Coordinate appropriate Government and contractor personnel for the required inspections.

Follow-up Phase: Perform the following for on-going work daily, or more frequently as necessary, until the completion of each definable feature of work and document in the Quality Assurance checklist:

i. Ensure the work is in compliance with contract documents (drawings, specifications, contract language, etc.);

ii. Maintain the quality of workmanship required;

iii. Ensure that testing is performed by the approved laboratory or testing agency and the results are recorded in the testing log;

iv. Ensure that non-conformance items are corrected;

v. Ensure that required test reports have been submitted.

(d) Identification and Data Retrieval

The Contractor shall develop and maintain an identification and data retrieval system to provide traceability of materials, equipment, inspections and tests to the requirements of the specifications, drawings, and contract provisions. All records, drawings, submittals, and equipment (as required) shall be identified and related as appropriate, to reference the following minimum controls:

(1) Contract Number

(2) Contract Specification Number

(3) Contract Drawing Number

(4) Submittal Document (SD) Numbers

(5) Contract Change Number

(6) Contractor's Drawing Number System - (note: shop drawings submittals shall to be labeled with the “Drawing Number” TRO xxx (where xxx is the contractor's shop drawing number) on the top right corner of each individual sheet in the header of the document.

Make the header editable. Page numbering shall be in the bottom right corner of each sheet in the footer of the document.

(e) Control of Procurements

The Contractor shall be responsible for adequate and effective control over his procurement sources and those of his subcontractors, to ensure that materials, supplies, and services purchased, including all subcontracts, meet all quality requirements and assure flow down of all related contract requirements.

(1) The Contractor shall ensure that his purchase documents include:

(i) The basic quality requirements, standards, drawings, and specifications called out in the contract specifications.

(ii) Inspection and test characteristics.

(iii) Inspection and test records.

(iv) O&M manuals, instructions, certification of compliance, and such other data as may be required by the specification.

(v) Preservation, packaging, shipping direction.

(2) When Government source inspection is required on a Contractor's purchase document, the document shall include the following statement:

"All work on this order is subject to inspection and test by the

Government at any time and place. The Government Representative who has been delegated NASA Quality Assurance functions on this procurement shall be notified immediately upon receipt of this order.

The Government Representative shall also be notified forty-eight (48) hours in advance of the time articles or processes are ready for inspection or test."

(3) Procurements which do not require Government source inspections shall include the following statement:

"The Government reserves the right to inspect any or all of the materials included on this order at the Contractor's plant."

(4) The need for Government source inspection will be determined by the Contracting

Officer. Source inspection determined by the Contracting Officer. Source inspection performed by the Government on procured articles or materials shall not replace

Contractor inspection or relieve the Contractor of his responsibility for ensuring the quality of procured articles and materials and the records necessary to verify all required quality control activities.

(f) Receiving Inspection Systems

The Contractor shall maintain a Receiving Inspection System which ensures that all procured materials and equipment are inspected and tested as prescribed by the applicable specifications and drawings, and the approved submittal documents (SD's). Evidence of inspection as well as compliance with the stated documents shall be part of the contractor’s QC inspection records.

A Receiving Inspection Record will accompany each materials/equipment delivery to the construction site. Records of all receiving inspections/tests and nonconformance records shall be maintained at the construction site by the Contractor.

These records shall include documentation of any defects, discrepancies, disposition and/or waivers, including evidence of Government source inspection when required.

(g) Nonconforming Articles/And Material Control

The Contractor shall ensure control and recording of nonconformances discovered by the

Contractor, subcontractors, suppliers or designated Government quality representatives to prevent their use and to correct deficient operations and procedures.

(1) The Contractor shall prepare a "nonconformance" report for each nonconformance comprising as a minimum:

(i) A unique and traceable number.

(ii) The nomenclature and identification of the nonconforming article or material.

(iii) A description of the nonconformance and the required characteristics(s) or specifications requirement.

(iv) Cause or reason for the nonconformance.

(v) Remedial actions taken or recommended.

(vi) Disposition of the nonconforming article or material.

(2) The Contractor shall identify and tag the nonconforming article and segregate/remove it from the work area.

(3) The Contractor shall establish a system for monitoring and correcting deficient procedures and operations.

(4) The government shall be notified of a non-conformance within 24 hours of identification by the contractor.

(h) Responsibility for Inspection

The Contractor is responsible for the performance, on a one hundred percent (100%) basis of all inspections and tests and record requirements specified in the contract. Unless otherwise specified in the contract, the Contractor may utilize independent inspection and testing laboratories or services that are acceptable to the Government.

(i) Fabrication, Process, and Work Control

(1) The Contractor's procedures and operations controls shall be derived from the Quality requirements and work execution standards required by each section of the contract specification and drawings.

(2) The Contractor shall establish those in-process inspection points and controls over the work as necessary to ensure compliance with quality requirements and work standards which are not readily detectable, sealed, or measurable by inspection and test of a finished article or work element. When approval or certification of special processes, operating personnel, special equipment or procedures, is required by the specifications, the Contractor shall obtain necessary approvals or certification prior to starting the work/process.

(3) These special processes shall include but are not limited to plating, anodizing, nondestructive testing, welding, soldering, etc. Records of in-process inspections and control away from the job site may be used as evidence of quality of materials/work and may reduce, but not eliminate further inspection or testing when delivery is made to the job site or during final testing and acceptance.

(j) Quality Control Records

(1) All quality control records shall be maintained in a central on-site location by the

Contractor. These records shall include all quality control data; factory tests or manufacturer's certification, quality control coordinating actions; records of quality control training/certifications as well as routine hydrostatic, electrical continuity, grounding, welding, and line cleaning, and similar tests. The quality records shall be available for examination by the Contracting Officer and the Contractor shall provide copies of tests and data to the Contracting Officer's on-site representative(s).

(2) The requirements to maintain quality control records, as described above, shall not be construed to relieve the Contractor of submitting samples, test data, shop drawings, material certificates, or other information required by the submittal documents (SD's) called out in the specification.

(3) The Contractor shall assure that each record of inspection, test, nonconformance and corrective action is identified and traceable to the specific requirement of the specifications and drawings.

(k) Inspection and Test Records

The Contractor shall maintain current records on site of each inspection and test performed, on appropriate form(s) throughout the life of the contract. These records shall include but not be limited to, factual evidence that the required inspections or tests have been performed, including type and number of inspections or tests involved, identification of operators and inspectors, result of inspections or tests, nature of defects, causes for rejection, proposed remedial action, and corrective actions taken.

All inspection records, test procedures, test results, and associated forms shall contain a place/space to indicate verification or witness by Government Inspectors or Representatives.

Legible copies of these records shall be furnished to the Contracting Officer and his on-site representative. The records shall cover all work placements, traceable to the contract schedule, specifications, and drawings, and shall be verified by the Prime Contractor's designated Quality Program on-site representative.

(l) Drawing and Change Control

A drawing-control system shall be maintained to provide for timely (no greater than 14 calendar day interval) drawing and change distribution to all work locations and subcontractors and prompt removal of obsolete drawings from work areas. The system shall provide for timely initiation of drawings change requests. Changes which involve interface with other work areas or that affect articles or materials controlled by others shall be numbered, logged, and controlled by the Prime Contractor. This system shall be effectively integrated with other document control requirements of the contract. Drawing-change affectivity shall be clearly specified. Accomplished changes shall be appropriately and clearly marked or identified, and associated drawings shall be revised accordingly. Only shop drawings that have been approved or approved as noted by the COR shall be used for fabrication and inspection. The contractor shall submit copies of revised/updated for-fabrication drawings to the government.

Revisions shall be clouded on the drawings and a revision note provided with a description of the revision. All changes with the exception of the inclusion of approved as noted comments and editorial corrections shall be reviewed with the COR. The contractor shall keep a log of updated for-fabrication drawings with current revision numbers. The log shall be updated weekly prior to the project status meeting.

(m) Inspection, Measuring and Test Equipment - Calibration

(1) The Contractor shall provide and maintain currently calibrated gages and other measuring and testing devices necessary to assure that the work conforms to contract requirements. These devices shall be calibrated against certified measurement standards which are traceable to national standards, as required by individual sections of the specification.

(2) Calibration records shall be maintained for each item of test/measuring equipment.

Any equipment exceeding its required due date or tolerance shall be isolated, tagged, or otherwise marked to prevent its use.

(3) The Contractor may utilize his own certified test facilities or those of an independent testing laboratory acceptable to the Contracting Officer.

(n) Government Property Control

The Contractor shall establish property controls, inspections, and records as required by the provisions of the Contract Schedule.

(o) Handling, Storage, Preservation, and Shipping

(1) The Contractor shall establish a control system and appropriate procedures consistent with the requirements of each section of the Specifications.

(2) The Contractor shall include a complete documentation package with his shipment.

The data package shall consist of any documentation required by the Contract Schedule and the Specifications required to identify, store, preserve, operate and maintain the equipment or assemblies shipped.

(p) Quality Program Audits

(1) The Contractor's program is subject to continuous evaluation, review and verification by the Contracting Officer or by his designated representatives. The Contractor will be notified in writing of any acceptance areas and will be given an appropriate period of time to correct identified deficiencies.

(2) The Contractor shall establish his own system of scheduled or random audits of his program to assure the objectives are met.

E.5 CONCRETE PLACEMENT INSPECTION AND PLAN (JAN 2018)

(a) All forms, reinforcement and embedded items shall be placed and ready for inspection 24 hours to 48 hours prior to any concrete placement. After Government inspection of forms and embedded items and at least 24 hours before concrete placement the Contractor shall meet with the Contracting Officer's Representative and provide a written plan for concrete placement including the following information:

(1) Volume of concrete to be placed and calculations used in determining volume.

(2) Verification from concrete supplier of volume of concrete to be delivered and delivery date.

(3) Labor breakdown for crew to be used on concrete placement and finishing.

(4) Equipment to be used during placement and finishing.

(b) The Contractor's plan for concrete placement must be approved by the Contracting Officer's

Representative prior to placement of concrete. The Government reserves the right to waive the above requirement for placement of less than 3 cubic yards. The Contractor shall place no concrete without an approved concrete placement plan or a written waiver from the

Contracting Officer.

E.6 FINAL INSPECTION AND ACCEPTANCE (JAN 2018)

Final inspection and acceptance of all work under this contract will be conducted by the

Contracting Officer’s Representative (COR). Upon satisfactory completion of the contract, the

Contractor shall be paid the fixed-price value of the contract, less the amount of any progress payments made under FAR Clause 52.232.5, Payments Under Fixed-Price Construction Contracts, or FAR Clause 52.237-4, Payment by Government to Contractor.

NOTE: The contractor shall include a line item in the schedule of values and progress schedule for completion of punch-list items, site clean-up, demobilization and final construction (as-built) drawings. The amount of this line item shall be equal to 6% of the contract value. The

Government will not pay final invoices for this amount until all punch-list, site clean-up, and demobilization activities are complete; final construction drawings are delivered; and final acceptance is made on DD Form 250, Material Inspection and Receiving Report.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

Fill ins:

The Contractor shall be required to

(a) commence work under this contract within 10 calendar days after the date the

Contractor receives the notice to proceed.

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 974 calendar days after the date the contractor receives the notice to proceed for the base bid.

For both Option #1 and Option #2:

If exercised, Performance of Period is included in base contract performance period.

FAR 52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 KSC 52.211-92 WORK PERIOD (MAR 2002)

Contractor's work day will be limited to first shift 7:00 A.M. to 5:00 P.M, on Monday through

Friday only. Any other work period will require special/ written approval from the Contracting

Officer seven (7) days in advance of proposed change in work periods.

F.3 PLACE OF PERFORMANCE (JAN 2018)

This is a firm-fixed price construction contract for PCN 98985 Upgrade LH2 System, LC 39B at

Launch Complex 39B on Kennedy Space Center.

F.4 DOWNTIME AND EXCAVATION HOLDS (JAN 2018)

For the purposes of this contract, the Contractor shall allow in his bid for a maximum of 30 days during which all construction activities will be prohibited. In addition, the Contractor shall allow for a maximum of 30 days during which all excavation and other subsurface activities will be prohibited but other construction activities will be allowed. The Government will provide twenty-four hour notice each time these restrictions are invoked. (Requests to excavate on days designated as “no dig days” must be submitted on KSC Form 50-1, Excavation Category Waiver, 7-10 days in advance of the designated “no dig days”.)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 NASA FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 18) CLAUSES

NFS 1852.223-71 AUTHORIZATION FOR RADIO FREQUENCY USE

(APR 2015)

NFS 1852.245-75 PROPERTY MANAGEMENT CHANGES (JAN 2011)

NFS 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL

PROPERTY (AUG 2015)

G.2 NFS 1852.232-80 SUBMISSION OF VOUCHERS/INVOICES FOR PAYMENT (MAR

2018) (DEVIATION)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at

FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC’s Vendor Payment information web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost-type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

https://www.nssc.nasa.gov/vendorpayment

(ii) Invoices.

(A) Description of goods and services delivered as part of the…