7360023269Attachment8.xlsx

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Attached to
Project Based Information Technology Consulting Services - PBITS (Statewide)
Contract number
Not on record
Issued by
New York

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This document is an Attachment 8 - Report of Contract Usage for the New York State Office of General Services (OGS) Project Based Information Technology Consulting Services (PBITS) Statewide Contract, specifically for Solicitation 23269, Group 73600. The report covers contract usage for a specific calendar quarter and involves the Department of Motor Vehicles (DMV) as an authorized user, with the contractor submitting detailed reporting on mini-bid responses, new awards, and billings.

The contract appears to be for IT consulting services, specifically focused on Agile Development, with multiple lot categories ranging from $250,000 to $30,000,000. In this reporting period, the DMV awarded a mini-bid (PB-004AB) for an Agile Development project valued at $50,000, with a project period from March 1, 2024, to June 1, 2024. The contractor billed $25,000 for this project in the quarter. The contract requires quarterly reporting within 30 days of each quarter's end, with potential consequences for non-compliance, including contract termination. The reporting template allows tracking of mini-bid responses, new awards, and billings across different lot categories.

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7360023269AppendixB.pdf PDF
7360023269AppendixD.pdf PDF
7360023269Attachment4.pdf PDF
7360023269AppendixA.pdf PDF
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7360023269AppendixC.docx DOCX document
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Cover Page & Instructions Attachment 8 - Report of Contract Usage

Agreement between the New York State Office of General Services and
Contractor
for Project Based Information Technology Consulting Services1 (Jan-Mar)Jan 1, - Mar 31,1/1/3/31/
2 (Apr-Jun)Apr 1, - Jun 30,4/1/6/30/
Contractor Name:3 (Jul-Sep)Jul 1, - Sep 30,7/1/9/30/
PBITS Contract Number:4 (Oct-Dec)Oct 1, - Dec 31,10/1/12/31/
Calendar Quarter:
Calendar Year:
Reporting Period:ERROR:#N/AERROR:#N/A
Value of Awarded Projects for this Reporting Quarter:$ - 0
Total Amount Billed for this Reporting Quarter:$ - 0

Check here if there were NO mini-bid responses, awards, or billing from previous awards in this quarter. FALSE

Instructions for the completion of this report:
Please complete all yellow fields on the Cover Page tab, and enter contract usage information on the Mini-Bid Responses This Quarter, New Awards This Quarter, and Billed This Quarter tabs, as applicable.
If Contractor had no mini-bid responses, awards, or billing from previous awards in this quarter: completing the yellow fields, marking the checkbox above, and sending this document to the Contract Manager will meet the Contract Reporting requirement.
New awards should be reported ONLY during the calendar quarter that the Authorized User Agreement was executed and received all necessary approvals.
Reports should be sent to OGS.sm.Pbits.Contractors@ogs.ny.gov
Award Section: 8.14 - Report of Contract Usage
Contractor shall submit Attachment 8 – Report of Contract Usage including total sales to Authorized Users of this Contract by Contractor, and all authorized resellers, dealers, and distributors, if any, no later than 30 days after the close of each calendar quarter. If the Contract period begins or ends in a fractional portion of a reporting period, only the actual Contract sales for this fractional period should be included in the quarterly report.

Contractors shall specify if any authorized resellers, dealers, or distributors are NYS Certified Minority- and/or Women-Owned Business Enterprises (MWBEs), small business enterprises (SBEs), or Service-Disabled Veteran-Owned Businesses (SDVOBs).

The report is to be submitted electronically via email in Microsoft Excel to OGS Procurement Services, to the attention of the individual listed on the front page of the Contract award notification and shall reference the Contract group number, award number, Contract number, sales period, and Contractor's name.

The report in Attachment 8 – Report of Contract Usage contains the minimum information required. Additional related sales information, such as detailed user purchases may be required by OGS and must be supplied upon request. Failure to submit reports on a timely basis may result in Contract termination and designation of Contractor as non-responsible.

&"Arial,Regular"&9Sept. 2023 &"Arial,Regular"&9Group 73600 - Solicitation 23269 Project Based Information Technology Consulting Services (Statewide) Attachment 8 – Report of Contract Usage &"Arial,Regular"&9Page &P of &N

&"Arial,Regular"&9 23269 Attachment 8 – Report of Contract Usage mailto:OGS.sm.Pbits.Contractors@ogs.ny.gov?subject=Report%20of%20Contract%20Usage%20-%20PBITS%2023269 Mini-Bid Responses This Quarter

Attachment 8 - Report of Contract Usage - Mini-Bid Responses This Quarter
Contractor Name:0
Contract Number:0
Calendar Quarter:0
Reporting Period:
ONLY REPORT MINI-BID RESPONSES SUBMITTED THIS QUARTER ON THIS SHEET.

Complete all yellow cells in each row which contains a mini-bid response. Do not report responses from previous quarters.

If a mini-bid was canceled by the Authorized User after a mini-bid response was sent, select "No" for "Was Contractor awarded this mini-bid."

Mini-Bid
Reference NumberMini-Bid Release DateIssuing Entity/ Authorized User NameState Agency (Y/N)Lot NumberDescriptionDate of
Mini-Bid ResponseWas

Contractor awarded this mini-bid?

DMV-42181/25/24Department of Motor VehiclesYLot 1AAgile Development2/1/24Yes
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000

&"Arial,Regular"&9Sept. 2023 &"Arial,Regular"&9Group 73600 - Solicitation 23269 Project Based Information Technology Consulting Services (Statewide) Attachment 8 – Report of Contract Usage &"Arial,Regular"&9Page &P of &N

&"Arial,Regular"&9 23269 Attachment 8 – Report of Contract Usage

New Awards This Quarter

Attachment 8 - Report of Contract Usage - New Awards This Quarter
Contractor Name:0
Contract Number:0
Calendar Quarter:0
Reporting Period:
ONLY ENTER NEW PBITS AWARDS FROM THIS QUARTER ON THIS SHEET.

Complete all yellow cells in rows which contain a mini-bid award. Do not report awards from previous quarters.

Billing against all awards should be reported on the "Billed This Quarter" sheet.

Mini-Bid Award NumberAward DateAuthorized User NameState Agency (Y/N)Lot NumberDescriptionProject Start DateProject End DateTotal Award Amount
PB-004AB2/9/24Department of Motor VehiclesYLot 1AAgile Development3/1/246/1/24$ 50,000.00
0000Lot 1A1250000
0000Lot 1B250001500000
0000Lot 250000110000000
0000Lot 31000000130000000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Total New Awards:$ - 0

&"Arial,Regular"&9Sept. 2023 &"Arial,Regular"&9Group 73600 - Solicitation 23269 Project Based Information Technology Consulting Services (Statewide) Attachment 8 – Report of Contract Usage &"Arial,Regular"&9Page &P of &N

&"Arial,Regular"&9 23269 Attachment 8 – Report of Contract Usage

Billed This Quarter

Attachment 8 - Report of Contract Usage - Billed This Quarter
Contractor Name:0
Contract Number:0
Calendar Quarter:0
Reporting Period:
ONLY ENTER NEW PBITS BILLING FROM THIS QUARTER ON THIS SHEET.

Complete all yellow cells in rows which have mini-bid billing reported. Do not report billing or awards from previous quarters.

New awards should be reported on the "New Awards This Quarter" sheet.

Mini-Bid Award NumberPO NumberPO DateAuthorized User NameState Agency (Y/N)Lot NumberDescriptionNet Amount Billed for this Quarter
PB-004AB123453/30/24Department of Motor VehiclesYLot 1AAgile Development$ 25,000.00
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Total Billed this Quarter:$ - 0

&"Arial,Regular"&9Sept. 2023 &"Arial,Regular"&9Group 73600 - Solicitation 23269 Project Based Information Technology Consulting Services (Statewide) Attachment 8 – Report of Contract Usage &"Arial,Regular"&9Page &P of &N

&"Arial,Regular"&9 23269 Attachment 8 – Report of Contract Usage

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