Specification_70Z04719RPVALJO00.pdf

RFP GUIDE SPECIFICATIONS

FOR

Provide Permanent Station Facilities

Vallejo, CA

FEBRUARY 2019

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Seattle Detachment

915 2ND AVE

FED BLDG RM 2664

SEATTLE, WA 98174

Construct Permanent Station Facilities SFRL: 11-X3962 Vallejo, California

PROJECT RFP REQUIREMENTS

Section Title

TOC TABLE OF CONTENTS

01110 DESIGN-BUILD GENERAL PARAGRAPHS

01111 SPECIAL PROJECT PROCEDURES

01115 DEDICATION PLAQUE

01200 DESIGN-BUILD PROGRESS PAYMENTS

01320 DESIGN-BUILD PROGRESS SCHEDULE (COMPLEX PROJECTS)

01330 DESIGN-BUILD SUBMITTAL PROCEDURES

01331 PROJECT MANAGEMENT SYSTEM

01450 QUALITY CONTROL

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01503 REMOTE ACCESSED SURVEILLANCE SYSTEM

01505 PROJECT MEETINGS

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN AND LEED-NC CERTIFICATION

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13 ELECTRICAL

1.14 SECURITY SYSTEMS AND CCTV

1.15 NOT USED

1.16 TELECOMMUNICATIONS AND PUBLIC ADDRESS

1.17 FURNISHINGS, EQUIPMENT AND OUTFITTING

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

01802 CONSTRUCTION DESIGN DOCUMENTS

01803 RECORD DOCUMENTS AND DRAWINGS

01900 LIST OF RFP DRAWINGS, EXHIBITS, AND ATTACHMENTS

APPENDIX A RFP DRAWINGS

APPENDIX B INDIVIDUAL SPACE CRITERIA DATA SHEETS

APPENDIX C USCG BOAT DATA

APPENDIX D GEOTECHNICAL REPORT

APPENDIX E UTILITY STUDY, SURVEY, AND HYDRANT FLOW TEST

APPENDIX F STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX G CRITERIA FOR COMPUTER GENERATED DRAWINGS

APPENDIX H CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX I ADEPT FILE NAMING

Construct Permanent Station Facilities SFRL: 11-X3962 Vallejo, California

APPENDIX J CRITERIA FOR BASIS OF DESIGN NARRATIVE

APPENDIX K ENVIRONMENTAL CATEGORICAL EXCLUSION

APPENDIX L STATION VALLEJO INDOOR ENVIRONMENTAL QUALITY AND MOLD

HEALTH RISK ASSESSMENT

APPENDIX M STATION AS-BUILT DRAWINGS

APPENDIX N NOT USED

APPENDIX O&M APPENDICES FROM 01781 OPERATIONS AND MAINTENANCE DATA

DOCUMENTATION, PARTS 1, 2, 3, 4

APPENDIX P CITY OF VALLEJO CITY COUNCIL MEETING PRESENTATION

PROVIDE PERMANENT STATION FACILITIES SFRL: 11x3962

VALLEJO, CA

SECTION 01110 Page 1 of 3

SECTION 01110

DESIGN-BUILD GENERAL PARAGRAPHS

PART 1 GENERAL

1.1 SCOPE OF WORK

This project is to design and build new Station Vallejo facilities in Vallejo CA. The new Station Facility is a two-story 13,200 SF facility containing administrative, berthing, and maintenance functions. Project also includes demolition of existing facilities as well as utility and site improvements. Provide the work according to this specification and as shown on the enclosed drawing sheets

1.2 ITEMS FURNISHED TO CONTRACTOR

a. One electronic set of the final approved Contract documents at the time of award.

b. One electronic copy of any changed document due to a Contract modification

c. One electronic copy of all FD&CC forms referred to herein. Reproduce as necessary.

d. Publications incorporated into the technical provisions by reference will not be provided by the Government. Provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.3 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.4 WORK HOURS

1.4.1 Work is authorized at the site from 0730 to 1700 Monday through Friday subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays without prior approval from the Contracting Officer.

1.5 CONTRACTOR USE OF PREMISES

1.5.1 All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located within the site.

1.5.2 Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

1.6 Definitions

The following terms are defined as follows:

Day(s): calendar day(s), unless otherwise noted

FDCC: Facilities Design & Construction Center

KO: Contracting Officer

PM/CM: FDCC Project Manager

COR: FDCC Contracting Officer's Representative

GCI: Government Contracted Inspector

A/E: Architect-Engineering Firm

SECTION 01110 Page 2 of 3

EIC/DPM: FDCC Engineer-in-Charge / Design Project Manager

QAM: Contractor's Quality Assurance Manager

DOR: Contractor's Design Engineer of Record and central point of contact for all design issues and questions

KR: Contractor

RFI: Request for Information between KR and Government clarifying RFP requirements and sent internally between Construction Contractor and the Contractors DOR clarifying design intent

1.7 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies. Additionally, see FAR 52.236-21 and notify the Contracting Officer of any discrepancies.

a. Contract

b. RFP Specification

c. RFP Drawings

d. References

e. Applicable code or standard governing the work in question

1.8 SECURITY

Station Vallejo is a Federal facility. All personnel working on the project site must be legal to work in the United States of America. All vehicles entering the site must present and carry proof of insurance at all times. Maintain at the site a written list of workers on the project, with their driver’s license/identification card numbers, throughout the project. This list shall be available to GCI/CM on site and provided via email upon request.

Personnel entering the existing the station building shall have read the mold report attached in the appendices and wear the appropriate PPE for entry and/or working in this area.

1.9 OTHER STATION WORK

The Coast Guard, City of Vallejo and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.10 CONTRACTOR USE OF PREMISES

Become familiar with and obey City of Vallejo, traffic, and security regulations. Personnel shall not stray from the immediate area of work. The superintendent shall keep a daily sign-in log for your staff and all subcontractors and visitors on this contract. The list shall be reviewed periodically by the COR. People not on the list shall be removed from the site.

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual's driver's license, or state federal picture ID or Passport. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

1.11 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting

SECTION 01110 Page 3 of 3

Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION

SECTION 01111 Page 1 of 5

SECTION 01111

SPECIAL PROJECT PROCEDURES

PART 1 PROJECT SEQUENCE

1.1 General

This section lists the minimum constraints and phasing requirements you must incorporate into your schedule and work activities.

PART 2 PRELIMINARY WORK

2.1 Preliminary Work

In order to accomplish the work with the minimum impact to Coast Guard operations, preliminary work as follows must be completed prior to any demolition and/or construction of the new structures and supporting facilities.

2.1.1 Provide drawings in accordance this RFP. See section 01802 for submittal requirements.

PART 3 CONSTRUCTION PHASING & CONSTRAINTS

3.1 Construction Phasing & Constraints - General

Specific parts of the work must be completed according to a fixed timetable and sequence.

Those requirements are described in detail in the following paragraphs and as noted in the RFP.

1) Do not mobilize the project site until you have provided the design documents complying with the requirements of other sections of this RFP.

2) Provide a video survey of the entire site, documenting existing conditions prior to the start of any on-site work other than design activities, and submit a copy to the COR.

3) Request the preconstruction (precon) meeting 45 days prior to your scheduled precon meeting date in writing from COR. (Note Precon and schedule familiarization to be held in a fully functional COR office including all power, water, sewer, telephone and camera requirements)

4) Provide all preconstruction requirements a minimum of 14 calendar days prior to the precon.

5) CG Station Vallejo has relocated all personnel and operations to an alternate site. They will remain offsite until the conclusion of this project. Upon award and notice to proceed, contractor will have use of the full site, provided they are in compliance with the CG lease terms, City Of Vallejo regulations, and other sections of this contract.

SECTION 01111 Page 2 of 5

6) Furnish & Install COR office and all supporting equipment and utilities, prior to any other work or demolition on-site. Locate the trailers as needed on site to allow for construction activities and laydown areas.

7) Install remote monitoring cameras (Site camera and Float cameras) prior to any other on-site work or demolition at the new station facility other than the COTR/GCI and Contractor trailer mobilization.

8) The existing lift station is owned and operated by the City of Vallejo, serves other sites/businesses along Harbor Way, and must remain operational throughout the project.

The lift station is currently powered through the existing station building electrical room Provide full time power, and emergency power backup with automatic transfer switch, to the existing lift station throughout the duration of this project. During the demolition and construction of the new facility, limit lift station down-time to 4 hours or less. Coordinate down times with the City of Vallejo and other customers affected by the work at least 20 days in advance. Provide and pay for sewer truck removal services for the duration of the down time and anticipate 3000 gallons of sewer in a 4 hour time frame. Request in writing to the CI and City of Vallejo engineer and perform a test of the automatic transfer switch to be witnessed by the CI and City Engineer.

9) Provide a written plan of action for the transfer of power to the existing CG walkway and float,at least 20 calendar days prior to starting work that will interrupt the power to CG float. Provide and pay for temporary power to the existing floating dock prior to demolition and throughout construction of the new facilities.

10) Provide written notice of completion to the COR requesting final inspection at least 20 calendar days prior to completion of the new Station and facilities. Government Final inspection cannot be held without Contractors DOR final inspection being completed prior and all items identified on the DOR final inspection completed.

11) Relocate power for Lift station and CG dock to building permanent power. Schedule outage with CI and City Engineer, Provide sewer removal during Lift station outage.

12) Request training of systems 15 calendar days prior to project completion after all punch list items have been completed. Training shall be conducted after final O&M manuals are received and included in the training. All training must be videotaped.

13) Remove temporary facilities prior to CG possession of new facilities move to new facilities, restore area to original conditions.

3.2 General Constraints specific to new Station site

1) Maintain a minimum 6’-0” high fence surrounding the site at all times that completely encircles your work area. Provide 6’-0” filter fabric on temporary fence or final fencing at all times around entire perimeter until acceptance. Provide 4 keys for each gate in your fenced work area to the COR for Government access.

SECTION 01111 Page 3 of 5

2) Coordinate and pay for all changes to the services required for the installation of the new Facilities directly with the utility providers.

3) The lift station belongs to the City of Vallejo. Allow 24hr access to the lift station and provide the city engineer with a key to get to the lift station. City of Vallejo will be performing maintenance on the lift station. Coordinate and allow them access as required.

4) All your parking and lay down will be within your fenced work area. Allow one parking space for the GCI.

5) Any additional parking or lay down area outside the project site are the responsibility of the contractor, including all costs and coordination. Since Station Vallejo is operating on leased land from the City of Vallejo, the contractor shall ensure the construction site meets City of Vallejo expectations and does not negatively impact nearby businesses/tenants.

3.3 Construction Activity Constraints

1) Work on the new station building and boathouse site, though un-manned, is still a federal site and subject to federal laws. Conduct your business as you would on any federal facility. There will be no security on the site provided by the Coast Guard.

Provide security as deemed necessary to protect your work. .

2) Insure all deliveries go to contractor personnel. The CG or their representatives will not accept deliveries

3.4 UTILITY SERVICES

Make all arrangements with the local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new and temporary utilities during construction. The contract documents may provide a conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, etc. The contractor is responsible for coordinating the work with the utility provider to ensure the utility connection to the site is completed and that there is no delay in the execution of the work or completion of the project.

All existing utility secondary distribution within the base is owned by the Government except CATV and telecom (outside lines). Installation of new and temporary utility services within the base shall at a minimum follow the local, state, city and federal codes governing the installation of the utility service being installed.

1) Water: Usage is limited to the amount required to construct this project and manage the temporary facilities supporting this project. Pay for all water usage and connection

SECTION 01111 Page 4 of 5 requirements directly with the utility for the duration of the contract. Existing water on-site is shall not be considered potable. Provide drinking water for your own personnel as needed

2) Sewer: The existing Lift station is owned by the City of Vallejo coordinate with the City directly for any changes to the lift station and or power outages to the lift station and necessary temporary requirements.

3) Natural gas: Natural gas is on the site and in use. Pay for all gas usage and connection requirements directly with the utility for the duration of the contract.

4) Telephone Service: Coordinate and pay all associated costs with the local telephone company for point of connection (POC) location for temporary telephone service tie in to the contractor’s and COR trailer. Pay all fees and telephone usage charges directly to the telephone company to provide the service.

5) Electrical: Pay for all electrical usage and connection requirements directly with the utility for the duration of the contract.

6) Cable/ Internet: Coordinate and pay all associated costs directly with the local cable company for temporary cable service to the contractor’s and COR trailer. Pay all fees and telephone usage charges directly to the cable company.

3.5 PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 paragraph 1.18 “Design Related Permits”.

In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

3.6 UTILITY OUTAGES

Before interrupting or shutting down any utility that would affect the lift station, CG float, or other City of Vallejo tenants, make a written request for the interruption to the COR at least 5 work days before the anticipated interruption. The contractor shall provide and pay for all resources to safely coordinate, investigate and operate the temporary shutdown of utilities. The temporary shutdowns plan and coordination shall be designed to minimize the impact to users. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. All service outages shall be limited to a maximum of 4 hours. Do not interrupt utilities until authorized by the Contracting Officer.

3.7 UNDERGROUND UTILITIES

The underground utility locations shown on the drawings are not exact. Use a private utility locator service, at contractor expense, to locate underground utilities. Locator shall identify utilities both in the path of the excavation and utilities within 10 feet of the sides of the excavation. Mark the excavation route and intersecting utilities and parallel utilities within 10 feet of trench sides. Where excavation will cross an existing utility line, use hand tools to

SECTION 01111 Page 5 of 5 excavate for a distance of 5 feet on each side of the intersection location shown on the drawings. Once exposed, protect underground utilities from damage.

a. Insure there is a dedicated spotter for each excavation during all excavation with power assisted excavating tools the spotter must be dedicated to watching the excavation and may not have any other supplemental duties during excavation activities.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Operation of CG facility Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, telephone, and data services without prior approval from the COR.

3.7.1 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property. Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

3.8 MANUFACTURER'S INSTRUCTIONS

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

3.9 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

a Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

b Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

c Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

d Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

d. Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater.

Prevent mixing of materials.

END OF Section

SECTION 01200 Page 1 of 4

SECTION 01200

DESIGN-BUILD PROGRESS PAYMENTS

PART 1 GENERAL

This section covers the submittal requirements for design-build progress payments. It is broken into two categories: design phase costs and construction phase costs. All items must be cost loaded and included on the project schedule to be a billable item. Line items must be 100% complete to be billed.

1.1 DESIGN SUBMITTALS

a. Topographic and Utility Survey

b. Geotechnical Investigation Report

c. Permit Application Documents

d. Schematic (35%) Design Submittal

e. First Final Design Submittal

f. Corrected Final Design Submittal

g. Construction Submittal Reviews

h. Site Visit Reports during Construction

i. Final Inspection Reports

j. As-Built Design Drawings

k. LEED Documentation

1.2 DESIGN PAYMENT REQUESTS

1.2.1 Requests for Progress Payments

Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" (KO 2a) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

1.2.2 Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.2.3 Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Construction Design Documents), and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.3 REQUIRED SCHEDULE UPDATES

In accordance with Section 01320, submit updated progress documentation along with the request for payment, including request for final design payment.

1.4 SCHEDULE OF VALUES

Submit an original Schedule of Values with the schedule documentation required by Section 01320 for the Government's approval.

PART 2 PRODUCTS

Not used

PART 3 EXECUTION

3.1 SCHEDULE OF VALUES

SECTION 01200 Page 2 of 4

The Schedule of Values shall be prepared in conjunction with the development of the Design Phase Schedule and/or Project Schedule Baseline. Prepare and deliver to the Contracting Officer a Schedule of Values in the format indicated. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, design phases, unit prices and extended prices thereof. No payments can be made until the Schedule of Values has been approved by the Contracting Officer.

3.2 DESIGN PAYMENTS

The following list of design items is the minimum schedule of value activities required for the design phase. The percentages shown are the maximum billable amount for each of these items additional subordinate activities/tasks maybe included, but cannot exceed the main activity/tasks shown below.

a. Permit Application Documents Cost per Contractor Proposal

b. Contract Performance Bond Actual Cost

c. Schematic (35%) Design Submittal 25% of Design Cost

d. Statement of 35% submittal Conformance with Contract 5% of Design Cost e (65%) design submittal 20% of Design Cost f Statement of 65% submittal Conformance with Contract 5% of Design Cost g First Final Design Submittal 10% of Design Cost h Statement of 1st Final submittal Conformance with Contract 5% of Design Cost

I Corrected Final Design Submittal 5% of Design Cost

J Statement of Corrected Final submittal Conformance with Contract 5% of Design Cost k Construction Submittal Reviews 10% of Design Cost l Site Visit Reports during Construction 2% of Design Cost m Final Inspection Reports 3% of Design Cost n As-Built Design Drawings 5% of Design Cost o LEED Design submission approval 5% of Design Cost

3.3 CONTRACT MODIFICATIONS

Each executed contract modification shall be added to the end of the approved Schedule of Values.

3.4 CONSTRUCTION PROGRESS PAYMENTS

Progress payment requests may only be submitted once a month to coincide with the Monthly schedule update.

3.4.1 Monthly Pay Requests

The contractor's pay request consists of the approved Schedule of Values, the Project Schedule baseline, and the data columns below.

a. Activity number from the accepted Project schedule Baseline (or DPS)

b. Activity name from the accepted Project schedule Baseline (or DPS)

c. RPUID Number associated with the activity (construction items only)

d. Schedule of Values: These will be the Activity values approved by the Contracting Officer

e. Activity Percent Complete to Date: Insert the percent complete value for this activity. (Note progress will be tracked but payment will be upon 100% completion only).

f. Previously billed Activities: The value in this field is carried over from the previous months approved invoice amounts

SECTION 01200 Page 3 of 4

g. Amount requested this invoice. This shall be only items that are 100% complete at submission of the pay request.

h. Remaining Activities Amount: This value shall be the remaining work left to complete the contract. (Schedule of Values, minus this billing and all prior billings.)

i. Update attached Real Property Project Management Data Sheet (PMDS) cumulative %CC for each RPUID based on the pay request being submitted. This shall be considered part of the required backup for every construction phase pay request.

3.4.2 Payment for On-Site Stored Materials

Materials are considered a sub-activity of a complete activity. Activities may be divided into installation activities and materials activities. In order for material requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected and proof of paid invoices provided. The amount requested cannot exceed the material amount identified on the approved schedule of values. If the paid invoice is less than the amount on the approved schedule of values, the remainder shall be applied to the installation phase and be billable once the activity is complete and tested.

Paid material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number for which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

3.4.3 LEED Certification

LEED Certification of the project is required. An amount of $50,000 shall be included in the schedule of values for construction as part of your Base Bid price. This amount can be billed upon receipt of the LEED Certification documentation and plaques for this project. Submit the certification documents with the pay request for this item.

3.4.4 Payment Process

During the Design Phase the payment requests shall be e-mailed to both the COR and the KO. This pay request shall be reviewed and signed by the COR and e-mailed back to you. You shall then upload the pay request and all supporting backup required to the FINCEN website. It will then be reviewed and approved by the Contracting Officer. Your pay requests shall only include items from the list indicated in paragraph 3.2 above unless pre-approved by the contracting officer.

During the construction phase: Organize your pay request specifically as identified in paragraph 3.4 above. Review the pay request and any supporting backup with the on-site government inspector. The Gov inspector shall initial the line items as being in-place. Submit the initialed pay request and supporting backup by e-mail to the COR and contracting officer. The COR shall review and if acceptable sign and e-mail the Pay request back to you. Upload the pay request to the FINCEN website for the contracting officer to review and approve if it is acceptable.

SECTION 01200 Page 4 of 4

SAMPLE: Real Property Project Management Data Sheet (PMDS). See section 01320 for cost loaded scheduling requirements.

End of Section

SECTION 01115 Page 1 of 1

SECTION 01115

DEDICATION PLAQUE

1 GENERAL

1.1 SCOPE OF WORK

This section consists of the design, coordination and furnishing of the items listed below

1.1.1 Building dedication plaque

Furnish and install a 14” x 20” bronze plaque. Plaque shall be at least 1/8” thick with ¼” raised lettering and raised edges burnished to stand out. Plaque will have CG logo and Dedication language similar to the attached “Boat House” Plaque Sample below. The amount and sizing of lettering required will be similar in quantity. Mount Plaque where directed by COR. Mounting shall be at all 4 corners using stainless materials and a brass head to match plaque. Coordinate with

COR to identify changes in lettering and names. Mount where directed by COR.

Plaque Sample:

SECTION 01320 Page 1 of 10

SECTION 01320

DESIGN-BUILD PROGRESS SCHEDULE

1.1 THE PROJECT SCHEDULE AND PROGRESS OF THE WORK

1.1.1 Provide, administer, and maintain a computerized Project Schedule as a tool for planning and executing the work. The Project Schedule is also called the Project Schedule Baseline and Design Performance Schedule within this contract. Requirements listed for the Project Schedule are also to be considered requirements for the Project Schedule Baseline and the Design Performance Schedule. The Project Schedule will also assist the Contracting Officer with: 1) appraising the practicality of the schedule; and 2) evaluating the progress of the work, making progress payments, and making decisions relative to time and/or cost adjustments which may result from modifications to the work.

1.1.2 It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the work are of the essence of this Contract. Execute the work as required to prevent any delay to the Contract milestone dates or the general completion of the Contract.

1.2 CONTRACTOR ANALYSIS

By execution of the Contract, the contractor acknowledges that the following have been analyzed.

1.2.1 The scope of the work, including interim milestones, time and effort to acquire required permits from jurisdictional authorities as required to comply with the scope of work of this contract.

1.2.2 The materials and methods of construction required.

1.2.3 The availability of skilled and unskilled labor.

1.2.4 Restrictions of the site

1.2.5 Constraints imposed by the contract

1.2.6 Your own work load and capacity to perform the work, and that you agree the specified times are reasonable considering the existing conditions prevailing in the locality of the work, including weather conditions and other factors, with a reasonable allowance for variations from average.

1.3 PROJECT SCHEDULE METHODOLOGY

1.3.1 Provide a computer based precedence diagram/ bar chart, with capabilities of identifying the critical path.

1.3.2 The Project Schedule must show the sequence and interdependence of activities required for complete performance of the work, beginning with the Contract Award and concluding with the date of Final Acceptance of the Contract. Show all activities in work days, with allowance for the effects of normal weather conditions on outside work.

1.3.3 The Project Schedule must identify the cost to perform each work activity requiring a cost expenditure. The sum of the costs assigned to all activities must equal the Contract value. The accepted cost loaded Project Schedule will constitute the Schedule of Values from which monthly progress payments will be made in accordance with the Contract provisions for progress payments.

1.3.4 The Project Schedule must comply with all limits imposed by the scope of work, with all contractually specified intermediate milestone and completion dates, and with all constraints, restraints, or sequences included in the Contract.

SECTION 01320 Page 2 of 10

1.4 PROJECT SCHEDULING SOFTWARE AND SCHEDULER

Utilize software compatible with Microsoft Project 2010. Your scheduler must be capable of updating, modifying, providing reports, and submitting data files in the Microsoft Project 2010 and the software used to create the schedule, and Adobe format.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 SCHEDULE COMPONENTS

The overall Project Schedule is made up of several related components and submissions. Unless otherwise indicated, the term “Project Schedule” refers to all components of the schedule, as follows.

3.1.1 Design Performance Schedule (DPS)

3.1.2 Project Schedule Baseline (PSB)

3.1.3 Weekly Look Ahead Planning Schedule

3.1.4 Monthly Updates: These components each have several specific deliverables (i.e., reports or diagrams) that are explained in detail in section 3.7, Schedule Deliverables.

3.2 DESIGN PERFORMANCE SCHEDULE

The Design Performance Schedule (DPS) is defined as the planned design sequence including interdependencies between design and design support components as required to provide construction design documents and obtaining required permits for this contract. This schedule is used only to allow for billing of design components as bid, prior to completion of the Project Schedule Baseline and schedule of values. (Note design schedule activities also have to be 100% complete to be billed. Design activities may be divided into as many distinct interdependent logical activities as you require for cash flow).

3.3 PROJECT SCHEDULE BASELINE

3.3.1 The Project Schedule Baseline (PSB) consists of diagrams and reports covering the entire contract from Contract Award to Final Acceptance, including all elements of the DPS. No onsite work (other than design related investigation) may start without an accepted Project Schedule Baseline and accepted Schedule of Values. Specific deliverables are listed below and further described in section 3.7.

3.3.1.1 Detailed precedence diagram/Bar Chart

3.3.1.2 Schedule of Cost Loading/Schedule of Values

3.3.2 See Section 01110, 01111 and 01500 for start date assumptions and detailed minimum phasing and sequencing requirements, mandatory interim milestones, and additional temporary facilities.

3.3.3 See Section 3.8 for procedures for submittal, review and approval of the Project Schedule.

3.4 MONTHLY SCHEDULE UPDATE

The Monthly Schedule Update consists of diagrams and reports updating the approved baseline or previous schedule update for work completed during the previous 30 days, and includes the following.

3.4.1 Detailed Bar Chart

3.4.2 Earned Value Report

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3.4.3 Project Summary Report

(See Section 3.8 for procedures for submittal of the Monthly Schedule Updates.)

3.5 WEEKLY LOOK-AHEAD PLANNING SCHEDULE

Weekly Look-Ahead Planning Schedules are detailed bar charts produced from the last monthly update which detail the work from the previous week and ahead for the next two weeks. It is a tool intended primarily for the Superintendent to plan and coordinate the work with the subcontractors at the Weekly Progress Meetings. This schedule will provide a detailed list of activities for work during those weeks.

Sort the activities in a logical manner, for example, by area of the building and trade. Make copies available to all meeting participants and electronically.

3.6 SCHEDULE DEFINITIONS AND REQUIREMENTS

The following paragraphs contain general scheduling requirements applicable to all components of the Project Schedule submissions.

3.6.1 ACTIVITY DURATIONS/RESPONSIBILY CODES

3.6.1.1 Activity time durations shall be in units of project work days. They shall be based on the optimum labor, equipment, and materials required to perform each activity on a normal work day basis.

3.6.1.2 No on-site activity may have duration over ten working days, except non-construction activities, such as design investigations, design phases, submittal reviews, procurement, and delivery of materials or equipment, and concrete curing.

3.6.1.3 Divide all cost loaded on-site construction and any design activities into clearly identifiable work packages.

3.6.1.4 Provide Responsibility Codes for each activity. Responsibility Codes are assigned to the field identifying the organization completing the specific activity (e.g., prime contractor, subcontractor's name, Government, etc.).

3.6.2 REQUIRED ACTIVITIES FOR SCHEDULES

3.6.2.1 The Design Phase/DPS has specific maximum Schedule of Value amounts, per Section 01200.

The following are minimum activities required on the schedule for design phase. (Note: The government review times proposed and accepted with your DPS are critical to Government manpower planning and allocation. Changes to these dates after government acceptance may at no cost to the government, reduce your available construction time. See Section 3.11 below. )

a) Permit Application Documents

b) Government Review and signature (14 work days from receipt unless otherwise specified)

c) Customer design review meeting on-site.

d) Temporary facilities design, including Site plan and supporting utilities

e) New Utility Building design including site plan and supporting utilities

f) Pre 35% submittal Design Quality Manager Review

g) Schematic (35%) Design Submittal

h) Government Review (14 work days from receipt unless otherwise specified)

i) 65% Design Submittal

j) 65% submittal Design Quality Manager Review of conformance with RFP

k) Government Review (21 work days from receipt unless otherwise specified)

l) Final Design Submittal

m) Letter of conformance with RFP and incorporation of Government comments By DQM

n) LEED Design submission approval

o) Construction Submittal Reviews

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p) Site investigation Visits during Design

q) Final Inspection Reports

r) As-Built Design Drawings

3.6.2.2 CONSTRUCTION PHASE

The degree of detail of the Project Schedule and the selection and number of activities is subject to the approval of the Contracting Officer. It shall include, but is not limited to the following.

a) Preparation, submission, and approval of Project Schedule Baseline and Schedule of Values.

b) All elements included in the DPS.

c) Mobilization and installation of temporary facilities, storage, and COTR/CI trailer & cameras

d) Design submittals and review of shop drawings, product data, and samples

e) Any construction phase submittal requiring Gov review (include 14 work days min unless otherwise indicated in the RFP)

f) Soliciting, review and award of subcontracts by major discipline

g) Procurement of materials and equipment

h) On-site Pre-construction Meeting

i) Pile driving or ground improvements

j) Load testing if applicable

k) Foundations

l) Slab on grade

m) 2nd floor slab

n) Electrical rough in by area

o) Mechanical rough in by area

p) Telecom rough in by area

q) Shipping and delivery of materials and equipment

r) Instructions for operating and maintaining equipment and systems

s) Quality assurance activities

t) Earthwork and site utilities

u) Vertical construction by structure

v) Roof work

w) Door and window installation

x) Sheet rock by area

y) Test and Balancing

z) LEED certification submission

aa) Asphalt paving

bb) Draft O&M Manuals (including Equipment listing for enrollment)

cc) Training

dd) First-final O&M Manuals (including Equipment listing for enrollment)

ee) Final survey, horizontal and vertical control

ff) Final Inspection (7 work day duration)

gg) Punch List (14 work day duration)

hh) Final O&M Manuals (including Equipment listing for enrollment)

ii) Final Acceptance

jj) Demobilization

kk) Removal of temporary float camera.

3.6.2.3 ACTIVITY NAMING REQUIREMENTS FOR CONSTRUCTION COSTS ONLY

Provide Hammocks utilizing the naming convention identified on the (PMDS see sect 01200) sheet as “Asset Name”. Activity names of the subtasks within the hammock shall be as needed to define the work that logically supports the “Asset Names” and meets the other listed conditions of the contract. General costs that support the entire project shall be distributed based on weighted values of the (RPFNS provided) through all RPFNs and RPUIDs provided. All construction activities on the schedule and schedule of values must have an assigned RPFN and/or RPUID. Any modification shall be assigned to a RPFN or RPUID when added to your cost loaded schedule. For bidding purposes if the project specific PMDS is not provided with the bid document, assume there will be 45 RPFN’s, 45 RPUID’s, 45 “Asset

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Names” to assign to the hammock and subtasks. The pay request requires updating the %CC for each of these “Asset Names” monthly so organize your schedule to facilitate this requirement.

3.7 SCHEDULE DELIVERABLES: DIAGRAMS, PRINT-OUTS, AND REPORTS

This section provides specific details defining each of the schedule deliverables for each of the various submissions.

3.7.1 DESIGN PERFORMANCE SCHEDULE

Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly in red and graphically on the chart with solid bars. Organize the bar chart by work area groupings. This schedule must be updated monthly in accordance with the monthly schedule updates below; except the reports will be based on the DPS until the Project Schedule Baseline is accepted. This shall be submitted electronically as well as the hard copies.

3.7.2 PROJECT SCHEDULE BASELINE

Submit the Project Schedule Baseline to the FDCC CM a minimum of 14 working days prior to the preconstruction meeting for review or 45 calendar days after receipt of the 35% design submittal, whichever comes sooner. Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path in red clearly and graphically on the chart with solid bars. Organize the bar chart by work area groupings. Also provide two electronic copies on disks and e-mail the Schedule to the FDCC CM. Show the following fixed Contract dates as bold vertical lines on the printout.

a) Current (or data) date

b) Contract completion date

3.7.3 MONTHLY SCHEDULE UPDATES

3.7.3.1 The update is to be made from the Project Schedule Baseline. It includes the earned value report and the Project Summary report. Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly and graphically on the chart with solid bars. Organize the bar chart by work area groupings. Also provide two electronic copies on disks or By E-mail to the FDCC CM.

3.7.3.2 The Earned Value Report is based on the Schedule of Values from the accepted cost loaded Project Schedule Baseline. No activities can be billed until they are 100%. No Billing can be submitted without an accepted schedule of values. Breakdown of the schedule of values should be in the following columns.

a) Activity Name Hammock

b) Subtask activity

c) Paid

d) This pay request

e) Remaining contract work

3.7.3.3 The Project Summary Report is a narrative analysis that must be submitted with the monthly schedule update. This report shall indicate all critical path activities that are behind schedule by more than 7 calendar days, describe the cause of the delay and remedial action being taken to correct the schedule slippage. This report must be signed by the contractor’s project manager for this contract.

3.7.3.4 Weekly Look-Ahead Schedules (used only during on-site construction)

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The Look-Ahead Schedule must be made from the Project Schedule Baseline. Print the bar charts on 11”x17” sheets, with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly and graphically on the chart with solid bars. Organize the bar chart by subcontractor groupings. Provide blank lines between each activity to allow for detailed breakdown into sub-activities. These shall indicate all upcoming and on-going work in the next 3 weeks from the date of the meeting. E-mail to CM and provide hard copy to COTR/CI upon request.

3.8 PROJECT SCHEDULE SUBMITTAL, REVIEW, AND APPROVAL

This section applies to submission of all project schedule components.

3.8.1 SUBMITTAL TIMING

Submit the Project Schedule according to the following timetable.

a) Design Performance Schedule: 30 work days after award

b) Project Schedule Baseline package: 14 work days prior to Preconstruction meeting or 75 days after the 35% design submittal, whichever comes sooner.

c) Monthly Updates: with the monthly pay request or at a minimum once every 30 calendar days.

d) Weekly Look-“Aheads”: no later than 24 hours prior to the Weekly Progress Meeting

3.8.2 COPIES REQUIRED

For all submissions, deliver three color copies of all diagrams, reports and computer diskettes. Computer diskettes shall be compatible with the Government’s schedule monitoring hardware and shall contain the cost loaded Project Schedule data. Deliver two copies directly to the on-site COTR/CI and one copy to the CM. E-mail copies to both the FDCC CM and the COTR/CI. NOTE (Files over 5 megs cannot be received by FDCC or Zip files. Post files larger or zipped to Project management system)

3.8.3 WRITTEN CONFIRMATION OF SUBCONTRACTORS AND SUPPLIERS

Provide the Contracting Officer with written confirmation of the concurrence of all major trade subcontractors and suppliers with the Project Schedule Baseline. (For purposes of this paragraph, the term “major subcontractors and suppliers” includes any subcontractor or supplier with 15 percent or more of the value of the Contract).

3.8.3.1 BASELINE SCHEDULE FAMILIARIZATION

1) Provide a minimum of two days of hands on, computerized schedule familiarization for three government representatives within 50 miles of the project location covering the use of the Project Schedule software. Your project manager, scheduler and superintendent must also attend this schedule familiarization.

2) Schedule familiarization shall be provided by your project scheduler or the individual responsible for updating and managing the inputs into this project. The schedule familiarization shall use the project baseline schedule for all examples and exercises.

3) Review all Activity names, durations and indicate what the item encompasses for the listed cost.

4) The meetings shall include creating, displaying and printing the schedule in conformance to the following contract requirements:

(a) Demonstrate the creation of the weekly look-ahead schedule from the Baseline schedule.

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(b) Display and verify all activities are linked directly or indirectly to the award and completion dates of this contract.

(c) Identify RPUID sorts and display formats.

(d) Demonstrate the export of the schedule to MS-project 2010 format; discuss limitations.

(e) Demonstrate how the activities will be updated; updates shall be done by the person who will perform the updates monthly. Identify file naming system used to identify updates for dissemination.

(f) Demonstrate from the updated schedule a sample of a complete monthly submission to the government. This shall include the written schedule analysis update.

(g) Trace a minimum of 3 activities from material procurement through to installation to 100% completion. Review each step to include, Submittal review (who, time frame), Pre-installation (who, time frame), QA activities related (who, time frame).

(h) Create a output format of the updated schedule for the monthly posting in the CI trailer.

(i) Create a 3 sample modifications on critical and non-critical activities for purposes of displaying a “fragnet” schedule that demonstrates time impacts to the schedule from a modification. Create modifications to display (increased contract duration, no effect and reduced contract duration)

(j) Create an earned value report from the baseline schedule.

(k) Demonstrate procedures for incorporating Changes to the project Baseline schedule.

(l) Utilize project comparison tool to show how two project updates will be compared.

Computerized schedule familiarization shall occur in conjunction with the preconstruction meeting.

3.8.4 ACCEPTANCE OF THE PROJECT SCHEDULE

3.8.4.1 The Contracting Officer will review the schedule for compliance with the contract requirements only. Sequencing and scheduling of the work is the contractor's responsibility.