Appendix B Contract Deliverable Requirement List for TARS 3_Rev1.pdf

U.S. Department of Homeland Security

U.S. Customs and Border Protection

Office of Air and Marine

Appendix B

Contract Deliverable Requirement List for the

Tethered Aerostat Radar System (TARS)

Operations and Maintenance Contract III

Contract number:

APPENDIX B. TARS CONTRACT DELIVERABLE REQUIREMENTS LIST (CDRL)

Appendix B. Contract Deliverable Requirements List

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APPENDIX B. TARS CONTRACT DELIVERABLE REQUIREMENTS LIST

(CDRL)

CDRL # Description

A001 Operating Instructions (OI) & Plans

A002 Master Index

A003 Daily Activity Report (DAR)

A004 Monthly Management Report (MMR)

A005 Accident/Incident Report

A006 Equipment Inventory Records (GFE, Vehicles, TMDE)

A007 Life-Cycle Management Reports

A008 Annual Facility Survey and Inspection Report

A009 Technical Report (up to 10 per year)

A010 Engineering Change Proposal

A011 TARS Snubber Truck Fleet Reporting

A012 Life Cycle Sustainment Plan (LCSP)

A013 Helium Trailer Inventory Report

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Contract Deliverable Requirements List

1. Deliverable Item Number: A001

2. Deliverable Title: Operating Instructions (OI) & Plans

3. Contract Number:

4. Contract Reference: PWS: 4.3.8, 4.3.9, 4.3.10, 4.9.1, .6.9.1.2, 7.2.8, 7.2.11, 7.8.18, 7.8.19, 8.2,4, 8.2.14, 8.3.4, 9.3.5, 10.8.6, . 10.8.11.9, and 11.2.3.16,

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: Yes, for all submittals.

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized July 2022. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: As Required

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Initial draft submission 60 calendar days after contract award, final due

30 days after government comments

12. Subsequent Submittals (when applicable): All OIs shall be reviewed annually, or as needed due to changes. Draft updates to the OI shall be submitted to the government no later than the 30 calendar days after effective change. Final due 30 calendar days after government comments.

13. Deliverable Requirements:

All submittals shall be in an electronic format compatible with Microsoft Office with the corresponding file name structure.

A. The Combined TARS Operations Control Plan (CTOCP) (file name: CDRL A001-OI#1

CTOCP)

The CTOCP defines the normal and emergency procedures for CTOC to include tracking of all site’s equipment, requisition tracking, reporting procedures, scheduling procedures, emergency notifications, and documentation and reporting.

Three Parts:

1. Network Operations Center

2. TARS Operations Center

3. Weather Operations Center

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B. Management Information System (MIS) Manual (file name: CDRL A001-OI#2 MIS)

The MIS Manual is the system documentation for the automated MIS. The MIS OI shall document the data structure and the business process for incorporating all required data into the system.

The Management Information System is composed of four components:

- Combined TARS Operations Center

- MIS tool (Infor® EAM)

- Network Performance Monitoring Tool

- SharePoint® portal

C. Recommended updates to Government provided Normal and Emergency Flight Operation

Checklists (Red Book) (file name: CDRL A001-OI#3 TTOPS

The Government will provide the initial document. The Red Book checklists define crew position tasks during normal and emergency flight operations; to include emergency recoveries and equipment/line/tether failures, emergency recovery actions, aerostat breakaway, snow events, and equipment malfunctions. The Red Books shall be updated to include all required operating procedures and specific crewmember actions. Checklists shall be provided in both desktop and crew type formats.

Flight Directors shall ensure compliance with checklists during normal and emergency aerostat launch/recovery operations.

The contractor shall develop and provide updates to Normal and Emergency Flight Operation

Checklists (file name: CDRL A001-0I#3 REDBOOK) upon its release as a replacement for the TARS Red Book. T-TOPS will consist of:

1. Desktop

2. Pocket checklist

REDBOOK includes plans to properly train and maintain training records of all assigned personnel so that they are proficient in their assigned duties.

D. Aerostat Incident Emergency Response Guide (file name: CDRL A001-OI#4 ERG)

Develop and maintain an OI suitable for use by site personnel and first responders in the event of an aerostat breakaway.

E. Emergency or Special Response Guide (file name: CDRL A001-OI#5 SRG)

Develop and maintain an OI that contains requirements for emergency actions for natural disasters including hazardous weather phenomena and fire. These OIs shall be system and site specific.

F. Aerostat Scheduled Maintenance Program Procedures (ASMPP) (file name: CDRL A001-

OI#6 ASMPP) The contractor shall incorporate the aerostat maintenance program into an OI.

The Purpose of this OI is to identify critical preventive maintenance checks not specifically called out in the OEM materials, but nonetheless necessary, at specific time intervals to ensure safe and reliable Aerostat operations. The ASMPP includes:

• Helium and lift Check Program Procedures. Document and maintain the helium and lift check inspection program that addresses all types of inspections for each location, system, B-4 and aerostat type.

• Tether Inspection Program Procedures. Procedures for all types of inspections for each location, system, and tether type.

• Aerostat Condition Inspection Program. Procedures and checklists necessary for performing mid-life inspections.

G. Communications Systems Document (file name: CDRL A001-OI#7 COM)

Document and maintain a baseline for the frequency management program to include lat/long locations of the aerostat sites and TGRS / beacon locations..

H. Physical Security Procedures (file name: CDRL A001-OI#8 SECURITY)

Document and maintain this OI local installation security procedures for entry to the TARS sites.

I. Logistics Operation Instruction and Plan (file name: CDRL A001-OI#9 LOGISTICS) Document and maintain in this OI procedures to provide and manage an efficient and cost-effective logistics system that includes all supply, transportation, and maintenance functions necessary to support current and future TARS locations. The OI shall include procedures for supply that include

Stock Level Management, Critical Spares, Requirements, Requisitions, Requisitioning Report, Awaiting Parts (AWP) Report, Shelf-life, Mission Capable (MICAP), Repair Cycle, Repairable

Tracking Report, Depot Report, Property Control/Administration, Equipment Management, Petroleum Products, the Logistics Center (LC), and Property Disposal. The OI shall include procedures for Transportation to include General Purpose Vehicles (GPV), Special Purpose

Vehicle (SPV) Purchases or Refurbishment, SPV Renting or Leasing, SPV Authorizations, and

Traffic Management Responsibilities. The OI shall include procedures for Test, Measurement, and Diagnostic Equipment (TMDE).

J. Aerostat Procurement - Verification of Product Purchased (file name: CDRL A001 OI#10

AEROBUY)

The test plan and procedures shall include the following areas at minimum: Hull Proof

Pressure Test; Hull-to-Empennage Diaphragm Test; Ballonet Proof Pressure Test; Windscreen

Proof Pressure Test; pinhole inspection prior to Helium Lift Loss Check; Hardware Fit Check, Helium Lift Loss and Helium Purity; rigging, and final pinhole inspection.

K. Safety and Health Plan. (file name: CDRL A001-#11 S&HP Day/Month/Year (i.e.:

25Jan2018)) The plan shall include the following: Confined Space Management, Lock/Out- Tag/Out, Hazardous Communication (HAZCOM), Job Safety Training, Safety Inspections, Mishap Notification & Reporting Procedures, Hazard Abatement Procedures, and Hazard

Prevention & Control Procedures, Safety Supplies and Equipment, Safety Reviews, and Mishap Prevention as applicable.

L. Environmental Protection Plan (EPP) (file name: CDRL A001 #12 EPP Day/Month/Year (i.e.: 25Jan2018))

The EPP shall include but not be limited to Environmental, Safety and Occupational Health

Compliance Assessment and Management Program (ESOHCAMP), Drinking Water and

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Waste Water System Management, Hazardous Material Handling and Storage (HAZMAT

Program), Hazardous Waste Program, Hazardous Waste Collection and Disposal, Pollution

Prevention Program, POL, Air Quality Ozone Depleting Chemicals (ODCs), Pesticides and

Herbicides Management, Special Health Considerations, Spill Prevention and Response, Environmental Impact Analysis Process, Emergency Planning and Community Right to Know

Act, Training, and Environmental Protection Committee.

M. Emergency Response/Disaster Preparedness Plan (ERP) (file name: A001 #13 ERP

Day/Month/Year (i.e.: 25Jan2018)) The ERP Plan shall contain requirements to develop and coordinate site-specific emergency response/disaster preparedness. The Plan shall include but not be limited to: response procedures (including COR notification) for aerostat accidents, aerostat break-away, major weather events, fire and medical emergencies; site and support center evacuation procedures and emergency shelter locations; identify alternate location for equipment storage/staging, personnel rallying point, personnel communication plan, and establishing an alternate TARS operations center with communications methods. An emergency contact list shall be included containing all sites and TARS operations center, local emergency response agencies, and

TARS Government control offices. The Government Operating Instruction (GOI) shall identify a method for reestablishing site and TARS control center after the situation has passed. A chain of command list per site and TARS operations center identifying authority, position and personnel in charge for each situation shall be included.

N. Security Plan (file name: CDRL A001 #14 Security Plan Day/Month/Year (i.e.: 25Jan2018))

The Contract shall complete the Security Plan requirement in accordance with the Security

Template <to be provided at the time of award>

O. Communications Systems Installation Report (CSIR) (file name: A001

#15CSIR Day/Month/Year (i.e.: 25Jan2018))

The contractor shall establish, maintain, and update Communications and Information

Systems Installation Records (CSIR) using AFI 21-404 paragraphs 3.2, 3.3, 4.0, and 5.0 and technical guidance from the COR. The CSIR shall show communications and information system equipment, interconnecting cabling, and assigned circuitry as installed for a particular facility, building, or location. If formal CSIR are not available, develop and submit formal

CSIR.

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1. Deliverable Item Number: A002

2. Deliverable Title: Master Index

3. Contract Number:

4. Contract Reference: PWS 10.8.2

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES, for initial submission.

NO draft required for subsequent updates.

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: As Required

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Initial draft submission 90 calendar days after contract award, final 30 calendar days after government comments

12. Subsequent Submittals (when applicable): The Master Index shall be reviewed annually, or as needed due to changes. Updates to the Master Index shall be submitted to the government no later than the 30 calendar days after effective change.

The submittal shall be entered into the MIS in an electronic format compatible with

Microsoft Office and in the corresponding file name structure.

Master Index (file name: CDRL A002 - Master Index)

Establish and implement a method of controlling master library items by establishing and maintaining a current master document list of all items in the master library.

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1. Deliverable Item Number: A003

2. Deliverable Title: Daily Activity Report (DAR)

3. Contract Number:

4. Contract Reference: PWS: 7.2.11 and 10.8.11.2

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: No

7. Acceptance of the deliverable: Electronically

The document will be accepted or rejected by the Government within 7 working days after receipt. If rejected the contractor shall revise and resubmit the document within 2 working day after receipt of the

Rejection Notice unless otherwise directed by the CO.

8. Distribution Requirements: Copies to TARS PMO and Air and Marine Operations personnel.

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program

Office,1901 S. Bell Street, Arlington, Virginia 22202

9. Frequency: Daily

10. As-of Date of the Deliverable (when applicable): Data shall be current as of 0600 Eastern time each day.

11. First Submittal Required: 1 day after contract award

12. Subsequent Submittals (when applicable): NLT 0900Eastern time. The DAR data shall be available real-time in the automated MIS

13. Deliverable Requirements:

The submittal shall be entered into the MIS in an electronic format compatible with Microsoft

Office and in the following file name structure: CDRL A003 – DAR Day/Month/Year (i.e.: 25 Jan

18).

A. The Contractor shall provide daily activity report data and report template containing five separate -section titled “TARS Daily Summary”; “Quality Surveillance Flight Hours

(QSFH)” for the CONUS sites; “Minimum Altitude Operations (MOA) for the Lajas site; “Flight Data”; “Maintenance” (including network maintenance); and “Logistics.”

(Including helium levels and consumption); Schedule Information/Data contained in the entire report shall be “as of 0600 Eastern time.” The Daily Summary template shall include site and equipment status, a summary of flight hours and downtime for the day, QSFH for the CONUS sites and MOA for the Lajas site, a brief description of PMC and NMC status, and daily maintenance.

B. The DAR Template shall provide information on Communications-Electronics (C-E) equipment, Real Property Installed Equipment (RPIE equipment). It shall provide information on events that

B-8 impact site operations, that result in the loss of redundant equipment, or that result in the loss of capabilities required to support the TARS mission.

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1. Deliverable Item Number: A004

2. Deliverable Title: Monthly Management Report (MMR)

3. Contract Number:

4. Contract Reference: Section H- H.12 and H.28

PWS: 7.2.11, 7.2.13.3, 7.4.1.4, 7.8.16.5, 9.10.4, and 10.8.11

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The document will be accepted or rejected by the Government within 5 working days after receipt. If rejected the contractor shall revise and resubmit the document within 1 working day after receipt of the

Rejection Notice unless otherwise directed by the CO.

8. Distribution Requirements: 1 copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: Monthly

10. As-of Date of the Deliverable (when applicable): End of Month

11. First Submittal Required: Initial draft due 46 calendar days after contract award; final due 10 working days after government comments

12. Subsequent Submittals (when applicable): Draft MMR due 10 working days after EOM; final due

5 working days after Government comments

Microsoft Office and in the following file name structure: CDRL A004 - Monthly

Management Report Day/Month/Year (i.e.: 25 Jan 18).

Monthly Management Report

The Contractor shall provide monthly management report data and report template. The MMR

Template shall be used to summarize management information and shall include flight log information, aerostat performance data, civil engineering data, transportation data, and management information data listed below. The following information shall be provided for each site on a monthly basis:

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A. Quality Surveillance Flight Hours (QSFH) for the CONUS sites and Minimum Altitude

Operations MOA for the Lajas site

• Summary of the QSFH and MOA as reported during the reporting period and cumulative total for the contract period to include flight log, time with associated category description codes

• Enterprise QSFH/MOA Summary (The enterprise QSFH/MOA calculations will be for the current month and an inception-to-date (ITD) for the option period.)

• The following data items are applicable to QSFH only

• Surveillance Flight Hours

• Radar Performance, Search Blip Scan Rate (SBSR)

• Network Reliability

• Data Integrity

**Note: QSFH/MOA should reflect the current month’s performance and the 12-month historical QSFH/MOA.

B. Aerostat Performance:

• Aerostat service life

• Aerostat Lifecycle Management

• Helium Lift loss and consumption

• Summary of Accidents/Incidents for the month (Reporting Period). The summary shall be in a table format with all the sites names, incident type, brief description, and a year-to-date total.

C. Management Items:

• Significant events involving quality control

• Action item status (e.g., contracting officer letters)

• Status of actions required/requested from the Government, or that result in the loss of capabilities required to support the TARS mission.

D. The Awaiting Parts (AWP) Pending Contract Action Report shall include the following fields at a minimum:

• P/N

• Nomenclature

• Unit of Issue

• Quantity

• AWP Start Date

• EDD

• AWP Stop Date

E. The Repairable Tracking Report shall include the following fields at a minimum:

• P/N

• Nomenclature

• Serial Number

• Date repairable part failed

• Program Stock

• Failure Rate

• Recommended New Buys

F. GFP Disposition Status

• Case Number

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• Status

G. Value Engineering Report (VER) – The VER shall document Value Engineering work efforts and accomplishments.

H. Financial Management Report (FMR).

The FMR shall document financial information to include both the Firm Fixed Price and Cost

Reimbursable CLINs that reflects Current, Contract-to-Date and Estimate-at-Completion Costs, current funding and invoicing information.

The following shall be included in the Report:

i) Contract Identification Data

ii) Summary listing by CLIN including Description, Fiscal Year, Type, Contract Value, Funding, Billed, Obligated, Total Cost, Percent Expended, Estimated Cost at

Completion (EAC), Percent to be Expended, Variance Amount, Explanation of Variance (when expended costs are > or = 50% expended and variance is > 10% and

$50,000.00)

iii) Cumulative Billings by CLIN including Funding by Modification, Funding/Billed to

Date Schedule, Schedule of Billings by Date, Invoice Number, and Paid/Unpaid Status

iv) Cumulative Costs to Date reconciled to Billed to Date, if different by CLIN, segregated by FFP and Cost Reimbursable including Funding,

v) Current Billed, Cumulative Billed, Funds Remaining

vi) Itemized Schedule of Reimbursement Expenditures by CLIN including PO Number, Vendor, Description, Site, Expenditure Category*, Vendor Cost, Indirect Cost, and Total Cost

vii) Expenditure Categories:

- Utilities

- Supplies

- Equipment (prime mission & ancillary) ‐ parts, services, repairs

- Special Purpose Vehicles ‐ parts, services, repairs

- Civil Engineering ‐ Real Property (RP), Real Property Installed Equipment (RPIE), RPSE, AF Form 332s ‐ parts, service, repairs

- Fuel

- Transportation

- Spares purchases

- Depot repair cost

- Travel

- Miscellaneous

viii) Itemized Schedule of Reimbursement Obligations by CLIN including PO Number,

- Vendor, Description, Delivery Date, Vendor Cost, Indirect Cost, Total Cost, Explanation of Delivery Dates > 90 Days and Dates Expired Without Delivery

ix) Estimated Quarterly Travel Schedule with Actual Costs Updated Monthly

I. Report performance achievement on the Performance Work Statement (PWS) – Performance

Requirement Summary (PRS) “Performance Thresholds”

i) Logistics – Property Management and Accountability

- Each TARS site conduct 10% cyclic monthly inventory to include physical count and automated system IAW Attachment 1 – Performance

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Requirements Summary with results reported in MMR and uploaded in

SharePoint.

ii) Performance Metrics Dashboard – The Performance Metrics Dashboard shall include the following tabular data:

- Surveillance Operations

- Network Reliability

- Maintenance Operations

- Inventory Summary

- Metric Thresholds

- Performance Standards

J. Staffing Report – The Staffing Report shall include the following for all TARS sites:

• Employee Name

• Position Description

• Contract Start Date

• BI Status

• Employee Status (Comments)

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1. Deliverable Item Number: A005

2. Deliverable Title: Accident/Incident Report

3. Contract Number:

4. Contract Reference: PWS: 4.1, 7.2.13.3, 7.5.6.4, 7.8.18.8, 8.2.16, 8.4.18, 9.3.4, and 10.8.11

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The document will be accepted or rejected by the Government within 15 working days after receipt. If rejected the contractor shall revise and resubmit the document within 5 working day after receipt of the Rejection Notice unless otherwise directed by the CO.

8. Distribution Requirements: 1 copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: As Needed

10. As-of Date of the Deliverable (when applicable): Data shall be current for the event.

11. First Submittal Required: Initial draft report NLT 24 hrs. after event.

12. Subsequent Submittals (when applicable): Final report NLT 15 days after initial draft

Accident/Incident Report: CDRL A005 Accident/Incident Report Day/Month/Year (i.e.: 25 Jan 18).

A. Accident/Incidents resulting in Personnel injury/illness/fatality, catastrophic loss or damage to equipment be reported in accordance with the following:

B. Accident Report

The Accident Report shall be used to report all mishaps involving Government or contractor personnel, Government assets, or Government operations, which result in injury, illness, or damage. Accidents involving fatality or serious injury shall be reported to the

Government PM immediately.

All reports shall be formatted as follows:

Subject: CDRL A005 – Accident/Incident Report + “date of report”

1. Site; telephone number, person reporting.

2. Date and time of incident.

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3. Location of incident (if off site, provide GPS or map coordinates)

4. Summary of incident.

5. Cause of incident.

6. Injuries, Status.

7. Estimated cost to repair damage.

8. Description of damages.

9. Action taken at time of report.

10. Management recommendations to keep incident from re-occurring.

11. Positions of individuals involved in accident and when drug testing occurred.

12. Other Pertinent Information

C. Internal investigation

D. The contractor shall conduct internal accident, incident, mishap, and failure investigations to identify the root cause and corrective actions, lessons learned to preclude future accidents, incidents, mishaps, or failures. The report containing results of internal investigation (including action taken to prevent future events) shall be submitted immediately after conclusion of the investigation and shall reference the original accident/incident for which the internal investigation was done. Results of internal investigations are due NLT 15 days after incident. Any follow up reports shall be submitted as an addendum to the original accident/incident final report. Data shall be current at time of submittal.

E. Incident Report

There are 9 separate Incident Reports required by this CDRL. Specific requirements for each Incident Reports are detailed below. The Nine Incident Reports are listed as:

i) Prime Mission Equipment (PME) and Ancillary Equipment Damage. The Prime

Mission Equipment (PME) and Ancillary Equipment Damage Incident Report shall be used to report damage of aerostat and ancillary systems, causing a loss of operational status.

ii) Aerostat Fabric Damage. The Aerostat Fabric Damage Incident Report shall be used to report all punctures, tears, or cuts to the aerostat (hull, ballonet, empennage, and windscreen) fabric.

iii) Electromagnetic Interference (EMI) Occurrence. Report all suspected or observed electromagnetic interference (EMI) incidents.

iv) Fire Incident. The Fire Incident Report shall be used to report all fires on site.

v) Airspace Violations. The Airspace Violations Incident Report shall be used to report detection of violation of restricted or otherwise designated airspace.

Immediately upon detection the on-duty fight director shall telephonically report the incident to AMOC followed by CTOC. CTOC operator shall forward the report of Government Program Manager. Site operations personnel shall contact the closest FAA Air Route Control Center (ARTCC) to report or confirm aircraft type, altitude, proximity to the site and related information immediately upon detection of the violation.

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vi) Security Incident. The Security Incident Report shall be used to report security incidents. Includes personnel, cyber, physical, and OPSEC.

vii) Network Incident. A network incident report shall be used to report an occurrence that jeopardizes the confidentiality, integrity, and availability of the TARS

Enterprise network or the data the TARS Enterprise network processes, stores, or transmits or that constitutes a violation or imminent threat of violation of security policies, security procedures, or acceptable use policies. Network incidents include penetration of computer systems, exploitation of technical or administrative vulnerabilities, and introduction of computer viruses or other forms of malicious code. Examples of security incidents include unauthorized use of another user’s account, unauthorized use of system privileges, and execution of malicious code.

viii) Vehicle Incident. The Vehicle Incident Report shall be used to report SPV incidents, accidents, and mishaps involving Government furnished, leased, or rented vehicles and vehicular equipment. (Class H mishap is defined at PWS

2.1.1.)

ix) -In-Flight Emergency Recoveries: The In Flight Emergency Recovery report shall be used to report aerostat recoveries required under emergency conditions. An emergency recovery is one where the crew uses any procedure found in section 8 of the CDRL A001 TARS Flight Operations Red Book (T-TOPS once delivered) for recovery, or when Red Book (T-TOPS once delivered) operational limits are exceeded.

F. The pollution spill report CDRL A005 Spill Report Day/Month/Year (i.e.: 25 Jan 18)

The contractor shall report all spills. The pollution spill report shall include the following data:

a. actual damage/potential threat

b. findings and causes

c. casualties or injuries including personnel information, and assistance required Report all fields in the following “Spill Report Form”

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Spill Report Form

Site Reporting Spill:

Reporter's Name, Organization, Duty Phone:

Date and Time of Release:

Location of release:

Notification of Fire Department Yes No

Notification of NRC: Yes No

Notification of State Environmental Regulators: Yes No

Equipment/Facility involved:

Root cause of release from EIIB (when determined, not necessary with initial report):

Type of material released:

Release Classification (circle one) Class I Class II Class III

Class I - Involves an area less than 2 lineal feet in any plane dimension

Class II - Involves area not over 10 lineal feet in any plane dimension, or not over 50 square feet, and not of a continuous nature

Class III - Involves an area over 10 lineal feet in any plane dimension, or over 50 square feet, or of a continuous nature

Estimated quantity in gallons: Released: Recovered:

Spills on a hard surface: 2 ft. diameter = .25 gal; 4 ft. diameter = 1 gal; 6 ft. diameter = 2 gal; 8 ft. diameter = 4 gal;

10 ft. diameter = 6 gal

Corrective action taken:

Was the release contained on a hard surface (concrete, asphalt)? Yes No Est. Quantity (gallons)

Did the release enter the storm drain or surface water? Yes No Est. Quantity (gallons)

Did the release enter the sanitary drain? Yes No Est. Quantity (gallons)

Did the spill reach and soak into any soil? Yes No Est. Quantity (gallons)

Was the spill cleaned within 24 hours? Yes No

Did the process owner have sufficient cleanup capabilities? Yes No

Is the spill reportable? Yes No

Any continuing threat to the environment? Yes No

Estimated cost to cleanup (including man hours):

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1. Deliverable Item Number: A006

2. Deliverable Title: Government Furnished Equipment (GFE)/Vehicles/TMDE

3. Contract Number:

4. Contract Reference: PWS: 3.1, 6.9.1.4, 6.9.3.4, 7.3, 7.3.1, 7.3.3, 7.4, 7.4.1, 7.4.2, 7.8.3, 8.4,

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 30 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: Annually and As Required

10. As-of Date of the Deliverable (when applicable): Data shall be current as of 15 days prior to due date.

11. First Submittal Required: Initial draft submission 90 calendar days after contract award, final 30 calendar days after government comments

12. Subsequent Submittals (when applicable): All subsequent inventories shall be reported annually and shall be submitted to the Government no later 30 working days after the end of the twelfth month of the contract.

Equipment Inventory Records (EIRs) (file name: CDRL A006 EIR Day/Month/Year (i.e.: 25

Jan 18). The Contractor shall provide Equipment Inventory Record data and report template.

The Equipment Inventory Records Report Template shall be used to summarize Equipment information to include the following:

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A. The Equipment Inventory Records (EIR) shall be used to report the following GFE equipment class:

A. Inventory Consumables

B. Inventory Repairable

C. Inventory Equipment (GFE, TMDE, SPV)

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1. Deliverable Item Number: A007

2. Deliverable Title: Life-Cycle Management (LCM)

3. Contract Number:

4. Contract Reference: PWS: 7.2.7.3, 7.2.8, 9.4.1, and 10.8.11.5

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES, for initial submission.

NO draft required for subsequent updates.

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 30 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2020. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: Quarterly

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Initial draft submission 90 calendar days after contract award, final 30 calendar days after government comments

12. Subsequent Submittals (when applicable): All LCM reports shall be on a quarterly basis submitted within 30 calendar days after the end of the quarter throughout the contract period of performance.

Life Cycle Management (LCM) Report (CDRL A007 LCM Day/Month/Year (i.e.: 25 Jan 18). The

Plan shall include the following:

B-20

a. The ECP and ECO report shall be used to develop an internal ECP and ECO process for managing true form, fit, and function (FFF) changes. This process shall rigorously review changes for operational safety, suitability, and effectiveness; documentation updates; spares impact; and structured implementation. All FFF changes along with recommended

Configuration Change Requests (CCRs) shall be provided in this report.

b. Supportability Analysis Report. The Supportability Analysis Report shall be used to provide recurring supportability reviews focusing on high failure rate items impacting system availability, parts obsolescence, and diminishing manufacturing sources and material shortages (DMS/MS). This report shall include recommended solutions.

The Supportability Analysis Report shall include the following information:

i) P/N

ii) Nomenclature

iii) Current Stock

iv) Next higher assembly (P/N and nomenclature)

v) End Item

vi) Original equipment manufacturer

vii) End item quantity requirement

viii) Unit price

ix) Interchangeable or substitute item (“Yes” or “None”)

x) Suggested resolution [e.g., reverse engineering; lifetime buy; local manufacture; form, fit, function (FFF) part] or reference recommendation submitted IAW Section A, paragraph 5.2.3.3.

xi) Justification/impact (risk and justification)

c. Top Program Risks. The contractor shall identify and report the following items that most impact system performance and represent highest risk to program. Data outputs should include at minimum:

A. Part Number

B. Nomenclature

C. Current Stock D. Failure Rate

E. Top Ten Failure

F. Obsolete Item G. Risk (High, Medium, Low)

H. Probability (<, =, or > than 12, 24, or 36 months)

I. Impact (<, =, or > than 12, 24, or 36 months)

B-21

1. Deliverable Item Number: A008

2. Deliverable Title: Facility Survey and Inspection Report

3. Contract Number:

4. Contract Reference: PWS; 7.8.14.8 and 7.8.15.1

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 30 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: Annual

10. As-of Date of the Deliverable (when applicable): Data “as of” date which is 12 months after the previous submission.

11. First Submittal Required: Initial draft submission 120 calendar days after contract award, final 30 calendar days after government comments

12. Subsequent Submittals (when applicable): All subsequent Facility Survey and Inspection Reports shall be submitted NL 14 months after the previous submission with an “as of” date which is 12 months after the previous submission.

Facility Survey and Inspection Report (file name: CDRL A008 FSIR Day/Month/Year (i.e.: 25 Jan

18).) The report shall include the following:

A. The contractor shall provide an Annual Facility Survey and Inspection report detailing facility and system deficiencies in the structural, electrical, mechanical, and environmental areas. The

Survey and Inspection report shall, at a minimum, include the status of current year projects, proposed projects, conditions of facilities (interiors and exteriors), slabs and foundations, flight

B-22 pads, roads, grounds, drainage systems, sanitary sewage system, water supply, electrical system, POL system, other utility systems, power generation equipment, fire protection/detection equipment, and physical security aides. The Survey and Inspection report shall, at a minimum, include the status of current year projects, proposed projects, conditions of facilities (interiors and exteriors), slabs and foundations, flight pads, roads, grounds, drainage systems, sanitary sewage system, water supply, electrical system, POL system, other utility systems, power generation equipment, fire protection/detection equipment, and physical security aides.

B. Unscheduled Facility Survey and Inspections: The contractor shall be prepared to provide facility survey and inspections. In the event of a natural disaster or unforeseen catastrophe. In those circumstances, the Government contracting officer representative (COR) will provide direction to conduct TARS Facility Survey and Inspection to identify facility and system deficiencies in the structural, electrical, mechanical, and environmental areas.

C. The Survey/Inspection report shall include photographs of the above items at each site. The initial findings shall be submitted to the Government for evaluation as part of the existing conditions. The report will be organized by site with an introductory overview of issues/concerns from a CE/real property viewpoint. The report shall contain projected life cycle replacement requirements for a 10-year period

B-23

1. Deliverable Item Number: A009

2. Deliverable Title: Technical Report

3. Contract Number:

4. Contract Reference: PWS: 10.8.11.6

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program

Office,1901 S. Bell Street, Arlington, Virginia 22202

9. Frequency: As required

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Submit as requirements dictate or as directed by the COR

12. Subsequent Submittals (when applicable): Updates shall be provided as an addendum to the report.

Technical Report (file name: CDRL A009 Technical Report## Day/Month/Year (i.e.:

25Jan2018)) The contractor shall provide up to 10 Technical Report per year as directed by the

COR. Detail elements of the report shall be specified in a Technical Direction Letter and in scope of the contract.

B-24

1. Deliverable Item Number: A010

2. Deliverable Title: Engineering Change Proposal (ECP)

3. Contract Number:

4. Contract Reference: PWS: 9.2.5 and 11.2.1.5

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2021. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: As required

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Submit as requirements dictate or as directed by the COR

12. Subsequent Submittals (when applicable): Updates shall be provided as an addendum to the report.

Engineering Change Proposal (ECP) (file name: CDRL A0010 ECP## Day/Month/Year (i.e.: 25Jan18))

The contractor shall complete the Engineering Change Proposal Project Closeout Report with all applicable updates to drawings, technical data, and final cost required to accomplish the government-approved equipment modification.

B-25

1. Deliverable Item Number: A011

2. Deliverable Title: TARS General Purpose Vehicle (GPV) Fleet Reporting

3. Contract Number:

4. Contract Reference: PWS: 7.4.3.2

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 5 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2020. Other requests for this document shall be referred to the TARS Program Office

9. Frequency: Monthly

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: the 12th of the Month after Contract award

12. Subsequent Submittals (when applicable): the 12th of the month

Snubber Truck Fleet Report (file name: CDRL A0011 GPV## Day/Month/Year (i.e.:

25Jan2018))

Records will be maintained to collect mileage IAW CBP Directive No. 5260-011.

A roll-up report per site (CDRL A011) will be provided to the TARS O&M COR and PMO Logistics

Manager, for their TARS program consolidation, NLT the 12th of each month, to report monthly mileage usage and operational cost data for the previous month.

Use the Description and Asset # as the vehicle reference. This data is not accumulative. The contractor shall submit a clean form monthly. Information collected are the five totals of the categories mentioned below for each of the GFE snubber vehicles:

APPENDIX B. CONTRACT DELIVERABLE REQUIREMENTS LIST

B-26

Total Miles

Number of Trips

Number of Hours

Number of Days

Operational cost

See Example of required reporting (excel template provided):

Monthly

Utilization

Reporting

Template -

DO NOT ALTER / REFORMAT THIS SPREADSHEET IN

ANY WAY

~DATA ENTRY ONLY~

Monthly Vehicle Utilization Reporting

Template

CBP Office: AIR & MARINE OPERATIONS

FOR AMO REFERENCES ONLY Reporting Period: mo/yr:

Additional Info:

Item Description

Asset Number

Total

Monthly Milage

Total Number of Trips

Total

Number of

Hours

Total

Number of

Days

Total

Operationa l Costs

Notes

Snubber Truck - FTH CBP Tag #

B-27

1. Deliverable Item Number: A012

2. Deliverable Title: Life Cycle Sustainment Plan (LCSP)

3. Contract Number:

4. Contract Reference: PWS 7.1

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 30 working days after receipt. If rejected the contractor shall revise and resubmit the document within 30 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2020. Other requests for this document shall be referred to the TARS Program

Office,1901 S. Bell Street, Arlington, Virginia 22202

9. Frequency: Annually

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: Draft: 90 days after Contract Award

12. Second Submittal: Final Draft: 150 days after Contract Award

13. Subsequent Submittals: As updates are required

14. Deliverable Requirements:

The submittal shall be entered into the MIS and TARS SharePoint in an electronic format compatible with Microsoft Office and in the corresponding file name structure.

Life Cycle Sustainment Report (file name: CDRL A0012 TARS LCSP Day/Month/Year (i.e.:

25Jan2018)). The contractor shall develop, submit, and update (as necessary) a Life Cycle Sustainment Plan (LCSP), that addresses the following but is not limited to:

a. Maintenance & Support Strategy

b. Program / Asset Sustainment

c. Operating & Support Costs

d. Obsolescence

e. Operation & Sustainment Costs

f. Supportability Analysis

g. Disposal

B-28

1. Deliverable Item Number: A013

2. Deliverable Title: Helium Trailer Inventory Report

3. Contract Number:

4. Contract Reference: PWS 7.6.4.7

5. Requiring Office: TARS PMO

6. Requirement for approval of a draft before preparation of the final: YES

7. Acceptance of the deliverable: Electronically

The deliverable will be accepted or rejected by the Government within 5 working days after receipt. If rejected the contractor shall revise and resubmit the document within 10 working days after receipt unless otherwise directed by the Contracting Officer.

8. Distribution Requirements: 1 draft/final copy to the COR

Distribution Statement (affix to cover page of deliverable documents): Distribution authorized to U.S.

Customs and Border Protection (CBP) and CBP contractors only for administrative or operational use, authorized June 2020. Other requests for this document shall be referred to the TARS Program

Office,1901 S. Bell Street, Arlington, Virginia 22202

9. Frequency: Monthly

10. As-of Date of the Deliverable (when applicable):

11. First Submittal Required: the 6th of the Month after Contract award

12. Subsequent Submittals (when applicable): the 6th of the month

Microsoft Office and in the corresponding file name structure. Document shall also be emailed to TARS O&M COR and PMO Logistics Manager

Helium Trailer Inventory Report (file name: CDRL A0013 GPV## Day/Month/Year (i.e.:

25Jan2018))

Records will be maintained to collect mileage IAW CBP Directive No. 5260-011.

A roll-up report per site (CDRL A013) will be provided to the TARS O&M COR and PMO

Logistics Manager, NLT the 6th of each month, to report trailer status.

The contractor shall submit an updated report each month, that will include the following header information:

• Trailer Location

• Trailer Number

B-29

• Qty. Requested

• Delivery Date

• Qty. Delivered

• Helium Remaining

• Helium Receipt Submitted

• Trailer VIN Number

• Trailer Annual Inspection Date Notes