7-Exhibit A SOW 3rd precinct HVAC.docx

The City of Detroit Office of Contracting and Procurement (OCP) requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide design-build services for HVAC upgrades and abatement at the City of Detroit Police Department’s 3rd Precinct. The 3rd Precinct is located at 2875 West Grand Blvd. Detroit Mi, 48202

BACKGROUND/DESCRIPTION OF ENVIRONMENT

The Detroit Police Department operates a Neighborhood Police Precinct and additional offices at the 3rd Precinct building located at 2875 West Grand Blvd.

The building was formerly an office building before DPD was housed at this location. The 3 story façade is a metal panel and CMU block walls and aluminum windows. The current roof is a ballasted type, there is one large HVAC unit located on the roof and a boiler system in the basement. VAV’s control the temperature throughout the different parts of the building.

The goal is to upgrade the HVAC equipment and provide sufficient heating and cooling throughout the facility. The work will consist of but limited to demo, abatement, mechanical, electrical, and plumbing, etc. of the Roof Top unit only.

SCOPE OF WORK –

The scope will require the selected awardee (Contractor) to be responsible for all aspects of this project as defined in this Scope of Work. This includes all labor, materials, equipment, and subcontractors to complete the project according to industry standards and practices. This project is intended to be a turn-key system.

Coordination and phasing with city staff will be required throughout the process as the facility will be fully operated during construction. All sequencing and schedule of work must be approved in advance by the City of Detroit. A master Gantt schedule, approved by CDD will be required. The master schedule will require weekly updates to be issued using required throughout the project, all updates will show the start date of a task, percentage complete and the estimated completion date of each task.

Tasks for this project will be divided into two phases (I) Design and Preconstruction Phase; and (II) Construction phase.

Phase 1 - Design and Preconstruction Phase Assessment

· The Contractor to complete a visual inspection and a walk-thru to assess the site and both buildings and prepare complete report for the status of the existing premises and services.

· Provide a written technical report supported with photos along with risk assessment to the existing conditions and recommendation on the priority of works that need to be completed to support achieving the project goals.

· Conduct field investigation and review existing mechanical infrastructure as needed.

· Review and validate existing drawings and designs, incorporating them into the development of complete Construction Documents.

Design The selected contractor will be responsible for providing designs to meet or exceed code and contract compliance. The contractor will be asked to find ways to minimize energy consumption, expenses, and maintenance where it’s best fit and within budget.

· Based on approved directions, prepare a complete set of construction documents that are required to obtain permits and to develop a Package for construction.

Permit Services Trade permits and all City permit requirements are the responsibility of the contractor/subcontractors.

Phase 2 - Construction Phase During the Construction Phase, the selected contractor will be responsible for renovating and constructing the approved scope to meet or exceed code and contract compliance. The contractor will implement the approved designs, providing all labor, equipment, materials, supervision, and other services that are necessary to complete the scope of work. The major improvement tasks for this project includes by not limited to:

· HVAC Niagara Controls

· Remove and replace existing roof top unit

· Remove and Reconnect Electrical services to support the HVAC equipment as needed

· Remove and Reconnect Plumbing to support the HVAC equipment as needed

· Remove and Reconnect Fire Alarm systems (if sensors or located in rooftop units)

· Abatement as needed

· Temporary covers and Safety Measures

HVAC Upgrades:

· HVAC Upgrades are based on Design and Build basis.

· Provide a complete DDC system for rooftops intergraded with city front end city’s Niagara Triduum control system

· Provide a complete assessment of the existing Boilers, VAVs system and report to CDD the findings and recommendations.

· Once recommendations are reviewed and approved by owner, implement approved scope for RTUs, VAVs, and baseboard radiators repair as needed.

· Repair of any pavement, concrete, siding, landscaping caused by demolition, removal, and construction activities.

· Complete duct cleaning throughout

· Complete air balance throughout

Add Alternate #1

· Provide and install mini-split system for (3) IT rooms located on each floor of the building. Include electric to units and wall mounted Thermostats inside rooms. Condensers to be located on the roof with pitch pocket for electric and line sets.

GENERAL CONDITIONS:

· The Awardee will be responsible for constructing the approved design to meet code and contract compliance.

· The Awardee and the City of Detroit will establish weekly meetings to discuss and coordinate project progress.

· The Awardee will submit bi-weekly progress reports to the City of Detroit project team, documenting weekly progress and identifying additional requests of the city.

· The Awardee will participate as a team member with the city and design team and provide support and guidance to the city throughout the entire project.

· The Awardee shall host construction project progress meetings and take meeting minutes.

· The Awardee will produce and maintain a bi-weekly updated comprehensive work schedule that outlines key dates of stakeholders’ discussions, critical decision-making dates, and anticipated submission of preconstruction and construction completion.

· The Awardee must provide onsite superintendent for the purposes of daily construction observation, project review and general project oversight.

· During construction, the awardee must keep a lot of a daily sign in sheet.

· The Awardee shall take weekly progress report with photos, dated, and labeled. These will be sent by email to the CDD project manager and filed in a shared drive and/or saved in construction management software.

· The Awardee shall certify that all self-performed and subcontractor work is performed and completed per the project’s construction documents.

· The Awardee shall provide any supporting documentation such as subcontractors quotes/proposals that are being performed per the approved scope of work.

· The Awardee shall provide additional subcontractors bids/proposals when requested by CDD.

· The Awardee shall provide all shop drawings and specifications for the approved scope task. Submittals and all work need to be approved before construction. CDD, and the Architect will review work plans and develop an adequate approach with the Contractor.

· Review and approve all requests for information (RFI), shop drawings, project data, and samples for compliance with contract documents. Consult with the CDD as needed.

· The Awardee shall notify the Architect through written RFI of any conflicts identified or questions as related to scope or drawing.

· The Awardee shall provide Scope Management, Constructability Reviews and Cost Control services throughout the entire project.

· The Awardee shall furnish detailed construction estimate showing the values of all components of the project in the schedule as noted in the tasks above.

· The Awardee shall provide value engineering services to monitor the project budget throughout the entire project.

· At the completion of construction, perform all final project walk-throughs with the CDD project manager, facilities maintenance staff, and building occupant representative for final Owner acceptance of the project.

· At completion of the project, the Awardee must coordinate and conduct all operation training for any major systems installed to CDD’s facilities unit.

· The Awardee shall prepare a punch list and submit a certificate of substantial completion.

· A 10% retainage shall be withheld from all items, including but not limited to fees, general conditions, and any services, until the project reaches Substantial Completion, as determined by CDD. Upon Substantial Completion, 5% retainage may be released. The remaining retainage will be released only after receipt of all closeout documents, the required Certificate of Completion, and warranty information.

· The Awardee shall provide all spare/extra materials.

CLOSE OUTS:

· Provide, at minimum, a full one (1) year warranty on all materials and workmanship upon final acceptance by the City of Detroit. All extended manufacturer warranties shall be transferred to the City of Detroit.

· Provide (3) printed copies and (1) digital copy of as-build drawings and closeout documents.

· Provide the original and digital copy of the certificate of occupancy and/or certificate of completion.

· The Contractor shall participate in a formal project turnover meeting with the owner. At a minimum, the turnover meeting shall include:

Walkthrough of Close-Out Documentation

· Warranties (labor, materials, and equipment)

· O&M manuals

· As-built drawings

· Final inspection documentation Formal Turnover Date

· Confirmation of the date Facilities assume operational responsibility Warranty Period Confirmation

· Warranty start date

· Warranty end date(s)

· Equipment-specific warranty terms

· The Contractor shall provide complete warranty documentation in an organized and electronic format acceptable to the Owner. Required data includes, at a minimum:

· Warranty start date

· Warranty end date

· Contractor information

· Major equipment warranties, including Manufacturer, Model Number, and Serial Number

· The warranty period shall commence upon Final Acceptance as documented by the City of Detroit and shall remain effective throughout the defined warranty period. The Contractor shall be responsible for all warranty-related labor, materials, and repairs at no additional cost to the Owner. The Contractor shall be required to but not limited to:

· Attend required turnover meetings with Facilities.

· Participate in scheduled 6-month and 11-month warranty walkthroughs post the warranty date with the Owner and Facilities.

· Respond promptly to warranty claims and correct deficiencies within a mutually agreed timeframe

EVALUATION CRITERIA

1. Work Plan/Schedule The selection committee will evaluate the Contractor’s understanding of the purpose and goals as presented in the work items of this RFP. Evaluation will be based on the information presented in the Contractor’s proposal and schedule. The Project can benefit from a clear project approach that addresses these challenges.

· Based on your recommendation provide specs on how to approach the scope of work.

· Schedule monitoring and management; provide a construction schedule with sufficient detail to illustrate your firm’s approach to renovating the project. Provide recommendations of your approach to and timing of this process and highlight critical path items and any areas of concern.

· This submission should include a schedule with proposed timeframes, milestones, and other factors which may benefit the project, broken down by phase that would follow a fast-track design built to commission new system to turn over as soon as possible.

1. Capacity The Selection Committee will also evaluate the ability of the prospective Contractor to meet the terms of this RFP relative to capacity to support schedule. The selection committee will evaluate the Vendor’s ability to complete relevant work commitments successfully and within time and budgetary constraints.

· The Awardee shall clearly identify the project staffing they intend to utilize for the project; including all key project staff, their roles and responsibilities and at what phases of the project they will be utilized. Identify the day-to-day contacts for each phase of the project. Provide a detailed organizational chart and resumes.

· During the design process, the Awardee shall provide, at a minimum, one dedicated professional project manager and/or higher-level professional staff to attend all design meetings. During the construction phase, the Awardee shall provide an onsite superintendent to coordinate the job in the field and provide for sufficient and appropriately skilled staff to implement a quality control program.

· Include a description of the experience of each person assigned to this project as well as the level of effort, as a percentage of time, to be committed and for which phases of the project (preconstruction, construction). Qualifications and references must demonstrate that the construction team has had successful experience with projects of similar size, scope, and conditions.

· Provide a list of ongoing and/or potential projects that your assigned project manager and superintendent are assigned to during the duration of this project. Design the projects and identify the timeline.

· If selected, the Awardee agrees that it will provide, for the duration of the project, full complement of staff, including the specific persons identified in this RFP, unless otherwise approved by the Owner.

1. Experience with Similar Projects Describe your firm’s experience with HVAC design-build services related to the requirements of the project. Provide a minimum of 3 projects.

· Detail your experience working on major renovation for similar commercial facilities. Include information on how you worked with on-site management personnel, patrons and ownership to ensure that the construction work and patron safety/satisfaction were seamless.

· Identify any other unique challenges/approaches that you have experienced that will assist the Owner with a successful project.