INVITATION FOR BID

ELEVATOR MAINTENANCE AND REPAIR

DISRICT WIDE

SOLICITATION # 27DB01-5

BID DUE

Tuesday, July 21, 2026 2:00 p.m. MDT

QUESTIONS DUE

Thursday, July 16, 2026 2:00 p.m. MDT

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

Elevator Maintenance and Repair District Wide

IFB # 27DB01-5

Due July 21, 2026, at 2:00 p.m. MDT

ELEVATOR MAINTENACE AND REPAIR

DISTRICT WIDE

Invitation for Bid # 27DB01-5

You are invited to submit bids to the Jordan School District (JSD) relating to Elevator Maintenance and Repair. The bid will be awarded to the lowest responsive and responsible Bidder(s).

Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Tuesday, July 21, 2026, at 2:00 p.m. (MDT). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All inquiries relative to this bid need to be submitted by Thursday, July 16, 2026, at 2:00 p.m. (MDT), and will be answered though U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.) and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract for up to four (4) annual renewals on the same terms, prices, and conditions set forth in the bid, for a total of five (5) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Director. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website, purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience of elevator maintenance. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidder to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period.

Requests for price adjustment MUST include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

GENERAL INFORMATION

The intent of this specification is to obtain comprehensive elevator maintenance service through coordinated and scheduled maintenance, so as to assure maximum peak elevator performance. This is necessary to reduce elevator downtime and to remain in compliance with the Utah State Elevator Inspection criteria.

The successful Bidder(s) would be required to respond to repair calls within 24 hours and immediate response for someone stuck in the elevator.

DESCRIPTION OF SERVICES

The elevator contractor shall furnish all management, supervision, materials, labor, spare parts and equipment necessary to provide for the regular examination and periodic servicing of designated elevator installation for the purpose of the prevention of elevator related malfunctions.

A list of the current elevator locations is provided. (See Form 1)

MANNER AND TIME CONDUCTING WORK

All work will be performed by skilled elevator service technicians directly employed and supervised by the elevator company.

Elevator service technicians must check in at the school office each time they are on site and will check out upon leaving. Technicians may park their service vehicles in parking designated for “visitors” or “JSD maintenance”.

JSD will provide a logbook in the elevator equipment room wherein the elevator service technicians will record each visit. Contractor will be required to submit copies of all signed service reports, indicating work performed, to the JSD Facility Services Office, 7905 S. Redwood Road, West Jordan, UT 84088, attention: Director of Facility Services.

All service and repair calls must be responded to within 24 hours, Repairs shall be provided as part of this maintenance agreement at no additional charge to the owner and shall not be considered as part of the regularly scheduled preventative maintenance routine. A proposed annual maintenance visit schedule will be submitted by the contractor with bid.

FREQUENCY OF EXAMINATIONS

The elevators indicated in the district may be operated on seven (7) days a week, twenty-four (24) hours per day. However, these elevators are primarily used by handicapped personnel, only a few times per day and only on school days, Monday- Friday.

The contractor shall provide regular and systematic examination and preventive maintenance service. Hours allocated for preventive maintenance shall be determined and agreed upon the award of the contract.

All service and repair calls shall not be considered as part of the regularly scheduled maintenance routine.

EXTENT OF WORK

The work described under the following paragraph shall be performed by the contractor and unless otherwise specified, applied to all parts of the elevator including:

· Any new maintenance recommended by manufacturer shall be included in maintenance schedule at no additional cost to JSD.

· Machine, worm gear, thrust bearings, drive sheave, drive sheave shaft bearings.

· Pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger packing, exposed piping, hydraulic fluid tanks

· Brake pulley, brake coil, brake contact, linings (and related brake components parts)

· Motor, motor generator or direct drive converter, motor windings, rotating element, commutator, brushes, brush holders, and bearings.

· Controller, leveling devices and cams, selector and dispatching equipment, all relays, solid state components, transducers resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tape, mechanical and electrical drive equipment.

· Governor, governor sheave and shaft assembly, bearings, contacts, governor jaws.

· Deflector or secondary sheave, bearing car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

· Hoist way door interlocks, hoist way door hangers, bottom door guides, auxiliary door closing devices.

· Automatic power operated door operator, car door hanger, car door contact, door protective device, load weighting equipment, car frame, car safety mechanism, platform, wood platform flooring, tile floor covering in the elevator car (if present), elevator car guide shoes, gibs or rollers, and all the elevator signal or accessory equipment included as part of the elevator installations at the time the bid for this work is included.

· Contractor to provide annual no-load safety tests, every fifth year a safety test of safety mechanism, overhead speed governor, car and counterweight buffers shall be provided as part of this maintenance service specification at no additional charge to the owner. In addition, the car balance will be checked and the governor set. If required, the governor will be recalibrated and sealed for proper tripping speed.

· 5-year Hydraulic rupture test.

· Emergency Phone systems.

· JSD will provide Communication line to elevator.

· Contractor shall provide all programming and required services for Emergency Communication for regular operations and secondary power as per code.

· Contractor will provide 24-hour monitoring of the emergency phones.

· Compliance with Utah Labor Commission Boiler, Elevator, and Coal Mine Safety Division “Certificate of Inspection and Permit to Operate”. JSD Facilities Services Risk Management Coordinator will send a list of elevators that need to have “Certificate of Inspection and permit to Operate “renewed. Elevator Contractor will have 30 days to complete needed inspections, testing and complete the required paper work and send it back to Facilities Services Risk Management Coordinator. After the State inspector has completed the inspection, if needed JSD Risk Management Coordinator will provide elevator contractor list of repairs required to be in compliance. Once notified by JSD elevator contractor will have 30 days to complete required repairs for compliance. Once repairs are complete elevator contractor will need to send Risk management Coordinator notification repairs are complete.

Hydraulic elevators:

· Provide regular planned systematic examinations, adjustments, cleaning and lubrication. Cleaning materials, rags, paints, are to be supplied by the contractor. All lubricants shall be of the grade recommended by the manufacturer for the purpose used. The installation shall be kept painted in the existing maintenance colors. Oil leaks shall be kept stopped up.

· Supply, repair and replace required parts as deemed necessary by wear and tear. Replacement parts are to be by the original manufacturer. If not, alternate replacement parts must be approved by owner before replacement is initialized. All previously designated parts and accessories are included.

· Contractor shall furnish a written report of any deficiencies, the repair of which is necessary to ensure maintenance of adequate safety factors in accordance with standard practice in the industry, as deemed necessary by the contractor.

· When necessary, the contractor shall repair or replace any elevator related electrical wiring except mainline disconnect, associated wiring and switch gear.

· Contractor shall keep the guide rails, overhead sheaves, beams, counterweight frames, tip of cars, pits and machine room floors clean and free of accumulated rubbish.

· All oil reservoirs shall be kept properly sealed to prevent leakage.

· The contractor shall keep the exterior of the elevator machinery and other parts of the elevator equipment presentable at all times.

· Provide at no extra cost emergency minor adjustment call back service and overtime all back service, which consists of responding to a request from a building representative by telephone or other wise when an elevator problem occurs. Contractors shall provide JSD Director of Facility Services with a telephone number(s) with which, emergency service requests may be entered, 24 hours/day, 7 days/week.

· The contactor shall not be required to make other safety tests nor to install new attachments on the elevators whether or not recommended or directed by insurance companies or by governmental authorities, nor make any replacements with parts of a different design. It is agreed that the contractor will not be required to make renewals or repairs necessitated by reason of negligence or misuse of the equipment or by reason of any other cause beyond the contractor’s control except wear and tear.

· The contractor shall provide proof of the following:

· A single service supervisor whose sole responsibility is the supervision of service mechanics/examiners and the surveying of equipment.

· An active field education program other than that provided by a union for the service mechanics/examiners.

· A nationwide, computerized network of spare lending parts immediately accessible by the local maintenance organization.

· A nationwide, centralized dispatch service staffed with personnel familiar with elevator related problems and customer concerns. Generic local answering services contracted by the vendor to provide trouble call assistance will not be acceptable unless approved by the owner.

· Specialized tools, require for elevator maintenance (i.e., oscilloscope, tachometer, strip recorder, Esterline chart recorder or similar elevator performance analysis tool, i.e. (VTVM, and VOM).

· The contractor shall submit an annual elevator and test report, on the elevator under this contract, to the JSD Director of Facility Services. The contractor shall maintain, in a local office, a complete record of all trouble calls, modifications, and equipment changes. These records shall be made available to the owner upon request. A contractor’s representative shall be made available for consultation, as necessary, to discuss the reports submitted to JSD.

· All work shall be performed in accordance with the current edition of the American Nations Standards Institute, Elevator Standard A17.1-2025; the current edition.

· All elevators provided with firefighter’s service shall be subjected monthly to Phase 21 recall and a minimum of one-floor operation on Phase II to assure the system is maintained in proper operating order. A written record of findings on the operation shall be made and kept on the premises of said operation. (ANSI/ASME A17.1-2025)

· Schindler Elevators with 330A Multi-stage Jack synchronization rope maintenance shall be included in maintenance schedule.

· The contractor shall assume no responsibility for the following items of elevator equipment which are not included in this contract;

· Car enclosure (including removable panels, door panels, car gates, plenum chamber, hung ceiling, light diffusers, light tubes and bulbs, handrails, mirrors and carpets); hoist way enclosure; hoist way gates, doors, frames and sills; cylinders, plungers and buried piping.

· The contractor shall, where applicable, maintain the original contact speed in feet per minute, the original performance time, including acceleration and retardation as specified and installed, and to perform the necessary adjustments as required to maintain the original door opening and closing time, within applicable codes. Further, the contractor where applicable, will check the group dispatching systems and make necessary tests to ensure that all circuits and time settings are properly adjusted, and that the system performs as specified and installed.

COORDINATION OF WORK

Service work and repair calls shall be coordinated with Becky Workman, Secretary, JSD Facility Services. Contact information will be given at a scheduled award meeting.

JSD has the discretion to solicit bids from multiple elevator contractors for repairs due to lead time on repairs that will take longer than five (5) business days. Bids for these repairs will be awarded based on cost and lead time to complete the repair. These repairs require written authorization to proceed from JSD Facility Services Department.

OVERTIME REPAIRS

No overtime shall be charged without prior written authorization by Becky Workman or JSD Facility Services Supervisor or Director. Basic Twenty-four (24) hours a day, seven (7) days a week response within 24 hrs. for service or repair is part of the basic services specified herein.

Vendor warrants to JSD that all materials and parts or equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects and in conformance with the equipment manufactures standards. All work not conforming to these standards may be considered defective.

Vendor shall at all times enforce strict discipline and good order among their employees, and shall not employ any unfit person or anyone not skilled in the task assigned to him or her.

Vendor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by their operations. At the completion of the work, they shall remove all waste materials and rubbish shall be removed from JSD property at the expense of the vendor (district disposal bins are not to be used) and leave the work area clean and free from any and all debris, unless otherwise specified.

The vendor shall indemnify and hold harmless JSD and their agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from negligent performance of the work.

COST SHEET

Location:

Various locations

Name of Bidder:

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to maintenance and repair at 26 different locations with a total of 37 elevators.

SCHEDULED MAINTENANCE PER ELEVATOR: ____________________DOLLARS

NO LOAD SAFETY TEST EVERY 5TH YEAR: ________________________DOLLARS

24 HOUR PHONE MONITORING: __________________________________DOLLARS

RUPTURE TEST: __________________________________________________DOLLARS

24-7 REPAIR OR RESPONSE RATE PER HR: _______________________DOLLARS

MATERIAL MARKUP: _____________________________________________DOLLARS

MINIMUM HOURS BILLED FOR REPAIR OR RESPONSE: __________HOURS

This bid shall be valid for a period of sixty (60) days after the date set for receipt of bids.

Submitted by:

Vendor Name

Authorized Signature

Name and Title

Date Elevator Maintenance and Repair District Wide

IFB # 27DB01-5

Due July 21, 2026, at 2:00 p.m. MDT image1.png