SD.I.10061-M-1_Appendix_N.pdf

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Appendix N SD.I.10061-M-1 Version: August 2012

Hazard Communication Program (HAZCOM)

TABLE OF CONTENTS

1. Purpose…………………………………………………………….. N-1

2. Scope………………………………………………………………. N-1

3. Roles and Responsibilities……………………………………….. N-2

4. Hazardous Chemical Inventory………………………………….. N-3

5. Labeling of Hazardous Chemicals………………………………. N-4

6. Safety Data Sheet Management………………………………… N-5

7. New Chemical Substances………………………………………. N-5

8. Training……………………..………………………………………. N-6

9. Non Routine Tasks……………………………………………….. N-7

10. Recordkeeping…………………………………………………….. N-7

11. Supersession……………………………………………………… N-8

12. Effective Date………………………………………………………. N-8

13. Definitions………………………………………………………….. N-8

14. References………………………………………………………… N-9

1. Purpose. The purpose of this program is to ensure that chemical substances procured, used, stored or handled by USIBWC are evaluated and that USIBWC personnel, contractors and other interested parties are provided with appropriate information about hazardous chemicals at our worksites. The program contains requirements for evaluation, labeling, safety data sheets (SDS), and training.

This program is meant to meet the relevant requirements of OSHA’s hazard communication regulation 29 CFR 1910.1200, as well as relevant requirements from CAL-OSHA, the Globally Harmonized System of Classification and Labeling of Chemicals (GHS), and the Army Corp of Engineers Safety Manual EM 385-1-1 (2008).

2. Scope.

A. This program applies to USIBWC personnel and contractors involved in operations where hazardous chemical substances are or may be stored, handled or used.

B. This program does not apply to:

• Articles, as that term is defined in section 13 of this program;

• Any consumer product or hazardous substance, as those terms are defined in the Consumer Product Safety Act (15 U.S.C. 2051 et seq.) and Federal Hazardous Substances Act (15 U.S.C. 1261 et seq.) respectively, where USIBWC can show that it is used in the workplace for the purpose intended

N-2 by the chemical manufacturer or importer of the product, and the use results in a duration and frequency of exposure which is not greater than the range of exposures that could reasonably be experienced by consumers when used for the purpose intended.

3. Roles and Responsibilities.

A. USIBWC Area Operations Manager (AOM)

• Ensures that no hazardous chemical is procured, used, handled or stored at the USIBWC site or project until it has been evaluated, added to the hazardous chemical inventory, and a copy of its SDS posted in the site’s SDS Library.

• Ensures that hazardous substances used at the USIBWC site or project are properly labeled.

• Ensures that USIBWC personnel are appropriately trained in accordance with this program;

• Coordinates with USIBWC Safety Officer on technical issues such as labeling, evaluation of chemical substances, technical terms related to chemicals and regulatory compliance issues;

B. USIBWC Safety Officer

• HAZCOM Program Administrator. Responsible for establishment and maintenance of this program. Qualified by appropriate training or experience that is commensurate with the complexity of the program to administer or oversee the hazard communication program and conduct the evaluations of program effectiveness.

• HAZCOM Training Administrator. Develops and distributes HAZCOM training material. Oversees HAZCOM training status of USIBWC personnel.

• Coordinates with USIBWC AOM and other staff on technical issues such as labeling, evaluation of chemical substances, technical terms related to chemicals and regulatory compliance issues;

• Reviews this program at least annually and makes appropriate changes to ensure that the program appropriately addresses chemical related hazards and maintains regulatory compliance.

• Conducts evaluations of USIBWC worksites as necessary to ensure that chemicals are being used properly and that the provisions of the current written

N-3 program are being effectively implemented and the program continues to be effective.

C. USIBWC Acquisitions Division

• Assures applicable clauses are incorporated into any contract action requiring procurement of hazardous material. Clauses to consider:

FAR 52.223-3, Hazardous Material Identification and Material Safety Data.

FAR 52.223-5, Pollution Prevention and Right-to-Know Information FAR 52.223-7, Notice of Radioactive Materials FAR 52.223-11, Ozone Depleting Substances FAR 52.223-12, Refrigeration Equipment and Air Conditioners FAR 52.223-13, Certification of Toxic Chemical Release Reporting FAR 52.223-14, Toxic Chemical Release Reporting

D. Contracting Officer’s Representative (COR)

• Notifies contractors of the USIBWC HAZCOM program, making them aware of USIBWC requirements.

• Ensure the two parties coordinate their activities when both USIBWC and contractor personnel will be working with or near hazardous chemicals.

• Report observed contract-employer-related violations of chemical safety practices to the contract employer.

E. USIBWC Personnel

• Procure, use, store and handle chemical substances in accordance with the provisions of this program, and other related USIBWC safety programs such as but not limited to USIBWC Safety Requirements for Personal Protective Equipment and USIBWC Respiratory Protection Program;

• Do not use, store or handle chemical substances unless they have been properly trained, authorized, and are familiar with the applicable SDS;

• Do not attempt to clean chemical spills unless properly trained and authorized.

4. Hazardous Chemical Inventory. The AOM shall maintain a list of hazardous chemicals known to be present at the site using a product identifier that is referenced on the appropriate safety data sheet (the list may be compiled for the workplace as a whole or for individual work areas.

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5. Labeling of Hazardous Chemicals.

A. The AOM shall ensure that each container of hazardous chemicals in the workplace is labeled, tagged or marked with either:

(1) The following information for labels on shipped containers;

• Product identifier;

• Signal word;

• Hazard statement(s);

• Pictogram(s);

• Precautionary statement(s); and,

• Name, address, and telephone number of the chemical manufacturer, importer, or other responsible party.

or,

(2) Product identifier and words, pictures, symbols, or combination thereof, which provide at least general information regarding the hazards of the chemicals, and which, in conjunction with the other information immediately available to employees under the hazard communication program, will provide employees with the specific information regarding the physical and health hazards of the hazardous chemical.

B. USIBWC worksites may use signs, placards, process sheets, batch tickets, operating procedures, or other such written materials in lieu of affixing labels to individual stationary process containers, as long as the alternative method identifies the containers to which it is applicable and conveys the information required by paragraph 5.A of this section to be on a label. The employer shall ensure the written materials are readily accessible to the employees in their work area throughout each work shift.

C. USIBWC worksites are not required to label portable containers into which hazardous chemicals are transferred from labeled containers, and which are intended only for the immediate use of the employee who performs the transfer.

D. USIBWC employees shall not remove or deface existing labels on incoming containers of hazardous chemicals, unless the container is immediately marked with the required information.

E. The AOM shall ensure that workplace labels or other forms of warning are legible, in English, and prominently displayed on the container, or readily available in the work

N-5 area throughout each work shift. Information may be provided in Spanish, as long as the information is presented in English as well.

F. Upon becoming newly aware of any significant information regarding the hazards of a chemical the AOM shall revise the labels for the chemical immediately upon becoming aware of the new information.

G. The following are subject to specific labeling requirements outside the scope of the USIBWC HAZCOM program:

• Hazardous waste (40 CFR Part 262)

• Special waste (State specific requirements)

• DOT Hazardous Material (49 CFR Parts 100-185)

6. Safety Data Sheet (SDS) Management.

A. The AOM shall obtain and maintain in the workplace copies of the required safety data sheets for each hazardous chemical, and shall ensure that they are readily accessible during each work shift to employees when they are in their work area(s).

B. Electronic access and other alternatives to maintaining paper copies of the safety data sheets are permitted as long as no barriers to immediate employee access in each workplace are created by such options.

C. Where employees must travel between workplaces during a workshift, i.e., their work is carried out at more than one geographical location, the safety data sheets may be kept at the primary workplace facility. In this situation, the employer shall ensure that employees can immediately obtain the required information in an emergency.

D. SDS’s may be kept in any form, including operating procedures, and may be designed to cover groups of hazardous chemicals in a work area where it may be more appropriate to address the hazards of a process rather than individual hazardous chemicals. However, the employer shall ensure that in all cases the required information is provided for each hazardous chemical, and is readily accessible during each work shift to employees when they are in their work area(s).

E. The SDS’s that USIBWC uses shall be the United States distribution, English language versions and shall contain at least the minimum information required under OSHA regulation 29 CFR 1910.1200 or CAL/OSHA §5194(g), Hazard Communication.

F. The COR is responsible for obtaining SDS’s for chemicals used by contractors.

7. New Chemical Substances.

A. The AOM will not use new chemicals until:

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(1) An SDS has been obtained, evaluated, approved by the USIBWC Safety Officer and posted to the USIBWC SDS Library and Hazardous Chemical Inventory.

(2) Training has been provided to employees exposed to the new chemicals, to include the hazards associated with the chemical, safe handling and storage, PPE (Personal Protective Equipment) required, and emergency procedures.

(3) Appropriate risk controls are furnished and in place.

B. USIBWC shall rely on the classification performed by the chemical manufacturer or importer for the chemical.

C. The AOM shall add the approved chemical substance to the site’s SDS Library and Hazardous Chemical Inventory.

8. Training.

A. The AOM shall provide employees with effective information and training on hazardous chemicals in their work area at the time of their initial assignment, and whenever a new physical or health hazard the employees have not previously been trained about is introduced into their work area.

B. Information

Employees shall be informed of:

(1) The requirements of OSHA regulation 29 CFR 1910.1200 (or CAL/OSHA §5194);

(2) Any operations in their work area where hazardous chemicals are present; and,

(3) Details of the USIBWC HAZCOM Program including roles and responsibilities, the location and availability of the program, the required list(s) of hazardous chemicals, and safety data sheets required by this program.

C. Training

Employee training shall include at least:

(1) Methods and observations that may be used to detect the presence or release of a hazardous chemical in the work area (such as monitoring conducted by the employer, continuous monitoring devices, visual appearance or odor of hazardous chemicals when being released, etc.);

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(2) The physical, health, simple asphyxiation, combustible dust and pyrophoric gas hazards, as well as hazards not otherwise classified, of the chemicals in the work area;

(3) The measures employees can take to protect themselves from these hazards, including specific procedures the employer has implemented to protect employees from exposure to hazardous chemicals, such as appropriate work practices, emergency procedures, and personal protective equipment to be used; and,

(4) The details of the USIBWC hazard communication program, including an explanation of the labels received on shipped containers and the workplace labeling system used at their worksite; the safety data sheet, including the order of information and how employees can obtain and use the appropriate hazard information.

9. Non-Routine Tasks.

A. Occasionally, USIBWC employees are required to perform non-routine tasks (i.e., sandblasting or painting dam gates, entering confined spaces, etc.). Prior to starting work in such areas, the supervisor will brief each employee about the chemical hazards of the task and appropriate risk controls. This information will include:

(1) Specific physical and health hazards of the chemical(s) involved;

(2) Risk controls to be in place during the operation to include:

• Engineering Controls

• Administrative Controls

• Safe Work Practices

• Required Personal Protective Equipment

10. Recordkeeping.

A. Safety Training Records

(1) The USIBWC Field Office shall maintain:

• Original copies of training records

• A document signed by the employee acknowledging training received.

(2) The HQ USIBWC Safety Office shall maintain:

• A status of safety training including exam scores and course certificates.

• Copies of records of training conducted at USIBWC Field Offices.

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B. Safety Data Sheets

(1) The AOM shall maintain a hard copy of actively used chemicals in an SDS binder at the site.

(2) The AOM shall maintain a file of non-active SDSs available for review.

C. Hazardous Chemical Inventory

(1) The AOM shall maintain a hazardous chemical inventory of all actively used chemical substances.

11. Supersession. This program supersedes Appendix N to the USIBWC Safety manual, SD.I.10061-M-1, dated June 21, 2011, Hazard Communication Program (HAZCOM).

12. Effective Date. The provisions of this program are effective upon the date of issuance.

13. Definitions.

A. Article. A manufactured item other than a fluid or particle:

• which is formed to a specific shape or design during manufacture;

• which has end use function(s) dependent in whole or in part upon its shape or design during end use; and

• which under normal conditions of use does not release more than very small quantities, e.g., minute or trace amounts of a hazardous chemical, and does not pose a physical hazard or health risk to employees.

B. Chemical. Any substance, or mixture of substances.

C. Container. Any bag, barrel, bottle, box, can, cylinder, drum, reaction vessel, storage tank, or the like that contains a hazardous chemical. For purposes of this program, pipes or piping systems, and engines, fuel tanks, or other operating systems in a vehicle, are not considered to be containers.

D. Hazard category. The division of criteria within each hazard class, e.g., oral acute toxicity and flammable liquids include four hazard categories. These categories compare hazard severity within a hazard class and should not be taken as a comparison of hazard categories more generally.

E. Hazard class. The nature of the physical or health hazards, e.g., flammable solid, carcinogen, oral acute toxicity.

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F. Hazard statement. A statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard.

G. Hazardous chemical Any chemical which is classified as a physical hazard or a health hazard, a simple asphyxiant, combustible dust, pyrophoric gas, or hazard not otherwise classified.

H. Health hazard. A chemical which is classified as posing one of the following hazardous effects:

• acute toxicity (any route of exposure);

• skin corrosion or irritation;

• serious eye damage or eye irritation;

• respiratory or skin sensitization;

• germ cell mutagenicity;

• carcinogenicity;

• reproductive toxicity;

• specific target organ toxicity (single or repeated exposure); or aspiration hazard.

The criteria for determining whether a chemical is classified as a health hazard are detailed in Appendix A to OSHA regulation 29 CFR 1910.1200 -- Health Hazard Criteria.

I. Immediate use. The hazardous chemical will be under the control of and used only by the person who transfers it from a labeled container and only within the work shift in which it is transferred.

J. Label. An appropriate group of written, printed or graphic information elements concerning a hazardous product, selected as relevant to the target sector(s), that is affixed to, printed on, or attached to the immediate container of a hazardous product, or to the outside packaging of a hazardous product.

K. Physical hazard A chemical that is classified as posing one of the following hazardous effects: explosive; flammable (gases, aerosols, liquids, or solids); oxidizer (liquid, solid or gas); self-reactive; pyrophoric (liquid or solid); self-heating; organic peroxide; corrosive to metal; gas under pressure; or in contact with water emits flammable gas. See Appendix B to OSHA regulation 29 CFR 1910.1200 -- Physical Hazard Criteria.

L. Pictogram. A composition that may include a symbol plus other graphic elements, N-10 such as a border, background pattern, or color, that is intended to convey specific information about the hazards of a chemical. Eight pictograms are designated under this standard for application to a hazard category.

M. Precautionary statement. A phrase that describes recommended measures that should be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical, or improper storage or handling.

N. Product identifier. The name or number used for a hazardous chemical on a label or in the SDS. It provides a unique means by which the user can identify the chemical.

The product identifier used shall permit cross-references to be made among the list of hazardous chemicals required in the written hazard communication program, the label and the SDS.

O. Safety data sheet (SDS). Written or printed material concerning a hazardous chemical which is prepared in accordance with federal OSHA or CAL/OSHA regulations.

P. Signal word. A word used to indicate the relative level of severity of hazard and alert the reader to a potential hazard on the label. The signal words used in this section are "danger" and "warning." "Danger" is used for the more severe hazards, while "warning" is used for the less severe.

Q. Simple asphyxiant. A substance or mixture that displaces oxygen in the ambient atmosphere, and can thus cause oxygen deprivation in those who are exposed, leading to unconsciousness and death.

R. Substance. Chemical elements and their compounds in the natural state or obtained by any production process, including any additive necessary to preserve the stability of the product and any impurities deriving from the process used, but excluding any solvent which may be separated without affecting the stability of the substance or changing its composition.

13. References.

A. OSHA regulation 29 CFR 1910.1200, Hazard Communication

B. OSHA regulations 29 CFR 1910 Subpart Z, Toxic and Hazardous Substances.

C. California Code of Regulations, Title 8, General Industry Safety Orders, §5194 Hazard Communication.

D. California Code of Regulations, Title 8, General Industry Safety Orders, Group 16, Control of Hazardous Substances.

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E. Army Corp of Engineers Safety and Health Requirements Manual, EM 385-1-(Sep.

2008), Section 6, Hazardous or Toxic Agents and Environments.

F. U.S. Department of the Interior, Bureau of Reclamation, Reclamation Safety and Health Standards (RSHS), Section 7, Occupational Health.

G. DOT regulations 49 CFR Parts 100-185, Hazardous Materials Regulations

H. USIBWC Safety Manual, SD.I.10061-M-1, Appendix R., Safety Requirements for Personal Protective Equipment.

I. USIBWC Safety Manual, SD.I.10061-M-1, Appendix S., Respiratory Protection

Program.

Approved:

___///Original Signed/// _____ ___August 8, 2012__ Carlos Pena, P.E. Operations Date for Edward Drusina, P.E.

Commissioner