SD.I.10061-M-1_Appendix_M.pdf

M-1

Appendix M.

SD.I.10061-M-1

General Safety Rules

TABLE OF CONTENTS

1. Purpose………………………………………………………………............ M-1

2. Scope…………………………………………………………………………. M-1

3. Roles and Responsibilities………………………………………………….. M-1

4. General Safety Rules……………………………………………………..… M-2 A. Accidents and Unsafe Conditions…………………………………...…... M-2 B. Emergency Preparedness………………………………………….…….. M-3 C. Hygienic Conditions in the Workplace……………………………….….. M-4 D. Material Handling………………………………………………………….. M-6 E. Motor Vehicle Safety …………………………………………………..…. M-7 F. Office Safety…………………………………………………………….…. M-8 G. Visitor Safety………………………………………………………..……… M-9 H. Walking and Working Surfaces……………………………...…………... M-10

5. Other USIBWC Safety Programs………………………………………….. M-11

6. Supersession………………………………………………………………… M-12

7. Effective Date………………………………………………………………… M-12

8. References……………………………………………................................ M-12

1. Purpose. The purpose of USIBWC General Safety Rules is to provide USIBWC employees an understanding of safety rules that are general in nature and are a designed to be observed throughout all USIBWC work areas including offices, facilities and field work. More detailed information about specific subjects is covered in the pertinent safety topic in other appendices to the safety manual.

This program is meant to meet the requirements of the Occupational Safety and Health Administration (OSHA) regulations as well as relevant requirements from CAL-OSHA and the Army Corp of Engineers Safety Manual EM 385-1-1 (2008).

2. Scope. USIBWC General Safety Rules apply to all USIBWC employees.

3. Roles and Responsibilities.

A. Commissioner.

(1) Furnishes to employees places and conditions of employment that are free from recognized hazards that are causing or are likely to cause death or serious physical harm.

(2) Operates an occupational safety and health program in accordance with the

M-2 requirements of the USIBWC safety and occupational health program directive.

B. Executive Staff. Each executive staff member provides support to the Occupational Safety and Health Program through each of their subordinate units, and ensures that all personnel under his/her direction are appropriately trained and versed in the occupational safety and health program directive.

C. Designated Safety and Health Official (DSHO). Assists the Commissioner in establishing aspects of the agency’s occupational safety and health programs. The USIBWC Safety Officer acts as the agency’s DSHO.

D. Supervisors.

(1) To the extent of their authority, furnish employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm.

(2) Comply with the occupational safety and health standards applicable to the agency and with all rules, regulations and orders issued by the Commissioner with respect to the USIBWC Occupational Safety and Health Program.

E. USIWC Employees. All employees are required to comply with the provisions set forth in the USIBWC safety and occupational health directive and all subsequent manuals and Standard Operating Procedures (SOPs).

4. General Safety Rules.

A. Accidents and Unsafe Conditions.

(1) Reporting Accidents and Unsafe Conditions.

(a) Immediately report all safety and security related accidents and incidents to your supervisor.

(i) Safety related incidents include all work related injuries and illnesses, property damage caused by USIBWC employees or third parties and “near miss” incidents.

(ii) Security related incidents include observations of illegal or suspicious activity and physical conditions that lead to an insecure environment (open gates, vandalism).

(b) Immediate report unsafe acts and unsafe conditions to your supervisor.

(2) Reporting Emergencies.

(a) There are two methods for employees to report emergencies:

• At all locations use a telephone and dial 911.

M-3

• At the USIBWC Field Office locations, use a two-way radio and say "MAYDAY, MAYDAY, MAYDAY."

(b) When reporting an emergency, give the nature and location of the emergency, the emergency help needed, your name, and the telephone number you are calling from. Offer to provide emergency personnel with an escort to remote or difficult to find locations.

Remain on the telephone or radio until released.

(c) At the Field Office locations, an office employee will be assigned to monitor all radio traffic including " MAYDAY, MAYDAY, MAYDAY" radio calls. They will verify the emergency, and call or connect the caller with the "911" emergency services dispatchers (i.e. fire, medical, or sheriff).

(d) In the areas where cell phones can be used to call the "911" dispatcher directly, keep in mind that "911" may not work for a cell phones, depending on your area. Develop a list of emergency phone numbers for your area and keep it in a pocket card or with the cell phone.

(e) From office locations, follow local procedures. If there are none, dial "911." They will verify the emergency and dispatch emergency services (i.e. fire, medical, sheriff).

B. Emergency preparedness

(1) Preparation for medical emergencies.

(a) Adequate first aid supplies shall be readily available at USIBWC work locations.

First Aid kits shall contain the minimum fill requirements in Table M-1.

Table M-1 Requirements for First Aid Kits Unit first aid Item Minimum size or volume Item quantity per unit package

Unit package size

Absorbent Compress 32 in2 1 1 Adhesive Bandage 1 x 3 in 16 1 Antibiotic Treatment 1/32 oz. 6 1 Adhesive Tape 5 yd. (total) 2 2 Antiseptic Swab 0.14 fl. oz. 10 1 Antiseptic Wipe 1 x 1 in. 10 1 Antiseptic towelette 24 in2 10 1 Bandage Compress (2 in.) 2 x 36 in. 4 1 Bandage Compress (3 in.) 3 x 60 in. 2 1 Bandage Compress (4 in.) 4 x 72 in. 1 1 Burn Dressing 4 x 4 in. 1 1 Burn treatment 1/32 fl. oz. 6 1 CPR Barrier 1 1 Eye Covering, with means of 2.9 in2 2 1

M-4 attachment Eye Wash 1 fl oz. 1 1 Gloves, latex free Large 2 pairs 1 Roller Bandage (4 in.) 4 in. x 6 yd. 1 1 Roller Bandage (2 in.) 2 in. x 6 yd. 2 1 Sterile Pad 3 x 3 in. 4 1 Triangular Bandage 40 x 40 x 56 in. 1 1

(b) USIBWC shall train an adequate number of employees in emergency first aid.

Medical treatment and more advanced first aid shall be performed by medical professionals

(c) Eyewash stations are provided where the eyes or body of any person may be exposed to injurious corrosive materials. The eyewash stations shall be designed and maintained in accordance with ANSI Z358.1-2004, Emergency Eye Wash and Shower Equipment.

(d) Automated External Defibrillators (AED) provided in the workplace shall be maintained and periodically checked as per manufacturer’s instructions.

(2) Preparation for fire emergencies. Portable fire extinguishers have been provided at USIBWC work locations. These are to be used by USIBWC personnel only in the incipient stage of the fire and if they have been trained. Fire fighting should never be attempted if it compromises your ability to escape. Fire fighting in anything other than the incipient stage shall be conducted by professional emergency responders.

(3) Preparation for emergency evacuation of building.

(a) Exit routes must be free and unobstructed. No materials or equipment may be placed, either permanently or temporarily, within the exit route.

(b) Upon being alerted to an evacuation of the building, exit using the nearest available emergency exit and proceed to the designated assembly area pending further instructions.

C. Hygienic Conditions in the Workplace

(1) General.

(a) Housekeeping.

(i) All work locations shall be kept clean to the extent that the nature of the work allows.

(ii) The floor of every workroom shall be maintained, so far as practicable, in a dry

M-5 condition. Where wet processes are used, drainage shall be maintained and false floors, platforms, mats, or other dry standing places shall be provided, where practicable, or appropriate waterproof footgear shall be provided.

(iii) To facilitate cleaning, every floor, working place, and passageway shall be kept free from protruding nails, splinters, loose boards, and unnecessary holes and openings.

(b) Waste disposal.

(i) All sweepings, solid or liquid wastes, refuse, and garbage shall be removed in such a manner as to avoid creating a menace to health and as often as necessary or appropriate to maintain the work location in a sanitary condition.

(ii) Waste containers shall not leak.

(c) Vermin control. Every enclosed work location shall be so constructed, equipped, and maintained, so far as reasonably practicable, as to prevent the entrance or harborage of rodents, insects, and other vermin. A continuing and effective extermination program shall be instituted where their presence is detected.

(2) Water supply.

(a) Potable water.

(i) Potable water shall be provided in all USIBWC work places.

(ii) Portable drinking water dispensers shall be designed, constructed, and serviced so that sanitary conditions are maintained.

(iii) Open containers such as barrels, pails, or tanks for drinking water from which the water must be dipped or poured, whether or not they are fitted with a cover, are prohibited.

(iv) A common drinking cup and other common utensils are prohibited.

(b) Non-potable water.

(i) Outlets for non-potable water shall be posted or otherwise clearly marked.

(ii) Construction of non-potable water systems or systems carrying any other non-potable substance shall be such as to prevent backflow or back-siphonage into a potable water system.

(iii) Non-potable water shall not be used for washing any portion of the person, cooking or eating utensils, or clothing.

M-6

(3) Toilet facilities.

(a) Toilet facilities shall be provided in all places of employment in accordance OSHA regulation 29 CFR 1910.141.

(b) Mobile crews that work at normally unattended work locations shall have transportation immediately available to nearby toilet facilities.

(4) Washing facilities.

(a) General. Washing facilities shall be maintained in a sanitary condition.

(b) Lavatories.

(i) Lavatories shall be made available in all places of employment.

(ii) Mobile crews at normally unattended work locations shall have transportation readily available to nearby washing facilities.

(iii) Each lavatory shall be provided with hot and cold running water, or tepid running water.

(iv) Hand soap or similar cleansing agents shall be provided.

(v) Individual hand towels or sections thereof, of cloth or paper, warm air blowers or clean individual sections of continuous cloth toweling, convenient to the lavatories, shall be provided.

(c) Showers.

(i) Showers shall meet the requirements of OSHA regulation 29 CFR 1910.141.

(ii) One shower shall be provided for each 10 employees of each sex, or numerical fraction thereof, who are required to shower during the same shift.

(iii) Body soap or other appropriate cleansing agents convenient to the showers shall be provided.

(iv) Showers shall be provided with hot and cold water feeding a common discharge line.

(v) Employees who use showers shall be provided with individual clean towels.

(5) Change rooms. Whenever employees are required to wear protective clothing because of the possibility of contamination with toxic materials, change rooms equipped with storage facilities for street clothes and separate storage facilities for the protective clothing shall be provided.

M-7

(6) Clothes drying facilities. Where working clothes are provided by the employer and become wet or are washed between shifts, provision shall be made to insure that such clothing is dry before reuse.

(7) Consumption of food and beverages on the premises.

(a) Eating and drinking areas. No employee shall be allowed to consume food or beverages in a toilet room nor in any area exposed to a toxic material.

(b) Waste disposal containers. Appropriate waste disposal containers shall be provided. They shall be emptied not less frequently than once each working day, unless unused, and shall be maintained in a clean and sanitary condition. Receptacles shall be provided with a solid tight-fitting cover unless sanitary conditions can be maintained without use of a cover.

(c) Sanitary storage. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic material.

D. Material Handling.

(1) Use of mechanical equipment.

(a) Where mechanical handling equipment is used, sufficient safe clearances shall be allowed for aisles, at loading docks, through doorways and wherever turns or passage must be made.

(b) Aisles and passageways shall be kept clear and in good repair, with no obstruction across or in aisles that could create a hazard.

(c) Permanent aisles and passageways shall be appropriately marked.

(2) Secure storage.

(a) Storage of material shall not create a hazard.

(b) Bags, containers, bundles, etc., stored in tiers shall be stacked, blocked, interlocked and limited in height so that they are stable and secure against sliding or collapse.

(3) Housekeeping.

(a) Storage areas shall be kept free from accumulation of materials that constitute hazards from tripping, fire, explosion, or pest harborage.

(b) Vegetation control will be exercised when necessary.

M-8

(4) Clearance limits. Clearance signs to warn of clearance limits shall be provided.

(5) Guarding. Covers and/or guard- rails shall be provided to protect personnel from the hazards of open pits, tanks, vats, ditches, etc.

E. Motor Vehicle Safety. Driver Safety is further addressed in USIBWC directive SD.1.6091, Fleet management. Every employee is responsible for operating vehicles is as safe a manner as possible. The following information contains some safety tips, practices, and directions for motor vehicle operators. It is not all inclusive and should not be considered as such.

(1) Assure that backup alarms or bells on vehicles so equipped are in good working order. If they don’t function properly, notify the appropriate supervisor immediately. The repair or replacement of the alarms or bells should be assigned a top priority.

(2) Before beginning to operate a vehicle, be certain that the seat is properly adjusted, the mirrors, if any, are properly adjusted, and that the seat/shoulder restraints are adjusted so that they are comfortably snug. Keep in mind that all passengers must use seat belts in a Government-owned vehicle, including those in the back seats of the vehicle.

(3) Before backing, check the area behind you. Never rely entirely on mirrors, particularly if the vehicle has blind spots. If you are uncertain as to whether or not the area behind you is clear, dismount and walk behind the vehicle to check the area. When backing into areas where clearance is close, use another employee as a ground guide if one is available.

(4) No matter what the posted speed limit is, drive at a speed that is appropriate for the road and weather conditions. If the situation warrants it, slow down. In any case, do not exceed the posted speed limit.

(5) Keep your windshields clear and clean. Check the windshield wiper blades periodically to assure that they are whole and pliable. Obtain replacements if the wiper blades are beginning to crack or are stiff. Check the operation of the windshield wipers periodically to assure that they are working.

(6) Before operating a vehicle, ensure that tires are properly inflated and in reasonably good condition. If a tire or tires are under inflated, check the pressure at the first opportunity.

(7) Unattended or unoccupied vehicles.

(a) If you are required to leave the vehicle unoccupied or unattended for any length of time, make sure the vehicle’s gearshift is in park (for manual transmissions, ensure that the gearshift is in gear), the emergency brake is engaged, the engine is shut off, and the locks are engaged and you have the keys in your possession when exiting the vehicle.

M-9

(b) In instances such as opening and closing/securing gates, the operator is not required to shut off the engine and secure the vehicle, however, he/she must make sure the vehicle’s gearshift is in park and the emergency brake engaged.

F. Office Safety.

(1) Slip, Trips and Falls.

(a) Always hold onto the handrail when going up or down stairs.

(b) Don't run on stairways Take one step at a time.

(c) Be concerned about proper footwear. Leather heels and soles and heels tipped with other hard surfaces skid easily. If you wear such footwear, watch your step and be especially careful on waxed floors.

(d) Don't run electric, telephone, or office machine cords through walkways. If you see a cord where someone could trip over it, move it out of the way or report it to your supervisor.

(e) Use a ladder or step stool to reach high places. Don’t use chairs with wheel bases or tilting seats.

(f) Don’t stand/step on rungs above the manufacturer’s recommendation.

(g) Don’t sit on the top rung of a ladder.

(h) Don't hurry or run around blind corners, past doorways, or in corridors.

(i) Don’t walk while reading correspondence or other documents.

(j) If blind corners are particularly congested, ceiling-mounted, a convex mirror should be installed.

(k) Use care when opening the upper drawers of file cabinets. Don’t put files in top drawers first leaving the lower drawers empty. This will cause the file cabinet to tip over.

(2) Electrical.

(a) Treat electrically operated machines and devices, cords, wiring, etc. with caution.

Only authorized persons shall repair electrical equipment.

(b) Use industrial grade electrical cords not household grade electrical cords.

M-10

(c) Don't put too much equipment on a single electrical cord (i.e. coffee pot, fan, typewriter, desk lamp, computer, etc.).

(d) Don’t daisy chain cords together. Get a cord that is long enough to reach, rather than stringing multiple cords together.

(e) Don't plug kitchen appliances into the outlets in system furniture.

(f) If you have electrical problems, such as tripping circuit breakers, an extension cord getting hot, any appearance of overheating or burn marks, loose socket, frayed cord, etc., report it to your supervisor immediately.

(3) Office Ergonomics.

(a) Because office workers usually don't lift heavy objects, it is easy to forget the necessity of lifting properly. Whether it is a ream of paper, a box of office supplies, or a dropped pencil, bend your knees and use your leg muscles.

(b) Ask for help when necessary.

G. Visitor Safety.

(1) Persons escorting or allowing a visitor into the field or shops are responsible to see that the visitor is wearing the proper personal protective equipment and has received a visitor safety orientation.

(2) Visitors shall not perform any procedures involving the control or release of hazardous energy unless specifically directed by USIBWC personnel in accordance with the Appendix O, Energy Control Plan (Lockout-Tagout)

(3) Visitors shall not perform any procedures involving entrance into permit required confined spaces unless specifically directed by USIBWC personnel in accordance with Appendix D, Safety Requirements for Confined Spaces

H. Walking and Working Surfaces. USIBWC employees shall follow the provisions in Appendix T, Walking and Working Surfaces. The following are general rules regarding walking and working surfaces in the work place.

(1) Housekeeping.

(a) All places of employment, passageways, storerooms, and service rooms shall be kept clean and orderly and in a sanitary condition.

(b) The floor of every workroom shall be maintained in a clean and, so far as possible, a dry condition. Where wet processes are used, drainage shall be maintained, and false floors, platforms, mats, or other dry standing places should be provided where practicable.

M-11

(c) To facilitate cleaning, every floor, working place, and passageway shall be kept free from protruding nails, splinters, holes, or loose boards.

(2) Aisles and passageways.

(a) Where mechanical handling equipment is used, sufficient safe clearances shall be allowed for aisles, at loading docks, through doorways and wherever turns or passage must be made. Aisles and passageways shall be kept clear and in good repairs, with no obstruction across or in aisles that could create a hazard.

(b) Permanent aisles and passageways shall be appropriately marked.

(3) Covers and guardrails. Covers and/or guardrails shall be provided to protect personnel from the hazards of open pits, tanks, vats, ditches, etc.

(4) Floor loading protection.

(a) In every building or other structure, or part thereof, used for business, industrial, or storage purposes, the loads approved by the building official shall be marked on plates of approved design which shall be supplied and securely affixed by the owner of the building, or his duly authorized agent, in a conspicuous place in each space to which they relate.

Such plates shall not be removed or defaced but, if lost, removed, or defaced, shall be replaced by the owner or his agent.

(b) It is prohibited to place, or cause, or permit to be placed, on any floor or roof of a building or other structure a load greater than that for which such floor or roof is approved by the building official.

5. Other USIBWC Safety Requirements and Programs. Table M-2 outlines specific USIBWC safety programs and their scope.

Table M-2 USIBWC SAFETY PROGRAMS USIBWC Safety Program Scope Appendix A.

Accident Notification and Investigation

Applies to all USIBWC employees.

Appendix B.

Cableway Safety.

Applies to all cableways that are used by USIBWC employees and the USIBWC employees who work on them.

Appendix C.

Chains and Slings

Applies to all USIBWC employees who work in or around activities that involve slings used in conjunction with other

M-12 material handling equipment for the movement of material by hoisting.

Appendix D.

Confined Spaces.

Applies to USIBWC employees involved in operations in and around confined spaces.

Appendix E.

Contractor Safety.

Applies to all USIBWC contractors, USIBWC Contracting Officers and their representatives.

Appendix F.

Cranes and Derricks.

Applies to all crane operators and signal persons and cranes and derricks owned or operated by USIBWC in general industry and construction applications.

Appendix G.

Reserved

Reserved.

Appendix H.

Electrical Safety Related Practices

Applies to those who work near exposed electrical circuits that operate at 50 volts or more.

Appendix I.

Excavations and Trenches.

Applies to all open excavations made in the earth’s surface on USIBWC facilities or construction projects. Excavations are defined to include trenches.

Appendix J.

Exposure Control Plan (Occupational Diseases).

Applies to USIBWC personnel involved in operations involving potential occupational exposure to disease causing pathogenetic agents.

Appendix K.

Fire Protection Systems and Life Safety

Applies to all USIBWC employees and properties controlled by USIBWC.

Appendix L.

Forklift Safety

Addresses design, maintenance, and use of forklifts such as counterbalance rider forklifts and rough terrain forklifts, as well as other specialized industrial forklifts powered by electric motors or internal combustion engines.

Appendix N.

Hazard Communication

Applies to USIBWC employees involved in operations where hazardous chemical

M-13 substances are or may be stored, handled or used.

Appendix O.

Hazardous Energy Control Program (Lockout/Tagout)

Applies to all USIBWC personnel working on USIBWC project sites.

Applies to all permanent or temporary premises wiring beyond the line (supply) side of the service disconnecting means, to the service disconnecting means itself, and to all alternative energy sources.

This program applies to any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or other energy.

Appendix P.

Machinery and Tools

Applies to all machinery and tools on USIBWC controlled facilities as well as USIBWC employees who work with or near machinery or power tools.

Appendix Q.

Appendix R.

Personal Protective Equipment (PPE)

Applies to all USIBWC personnel who use, maintain or select PPE. The requirements also contain guidelines for USIBWC payment for PPE.

Appendix S.

Respiratory Protection

Applies to USIBWC Management and USIBWC personnel involved in operations where breathing air can be contaminated with harmful dusts, fogs, fumes, mists, gases, smokes, sprays, or vapors and/or who wear a respirator while performing assigned duties.

Appendix T.

Walking and Working Surfaces

Applies to all USIBWC employees.

Appendix U.

Welding Safety

Applies to all USIBWC conducting activities involving welding, cutting or brazing.

M-14

6. Supersession. This program supersedes USIBWC Directive, Volume IV, Chapter 701- 001 dated September 1, 2000, General Safety Rules.

7. Effective Date. The provisions of this program are effective upon the date of issuance.

8. References

A. Accidents and Unsafe Conditions.

USIBWC Safety Manual, Appendix A, Accident Notification and Investigation

B. Emergency Preparedness.

OSHA regulation, 29 CFR Part 1910 Subpart E, Means of Egress.

OSHA regulation, 29 CFR Part 1910 Subpart K, Medical and First Aid.

OSHA regulation, 29 CFR Part 1910 Subpart L, Fire Protection.

OSHA regulation 29 CFR 1910.151, Medical services and first aid.

ANSI Z308.1-1998, Minimum Requirements for Workplace First-aid Kits.

ANSI Z358.1-2004, Emergency Eye Wash and Shower Equipment.

C. Hygienic Conditions in the Workplace

OSHA regulation 29 CFR 1910.141, Sanitation.

D. Material Handling.

OSHA regulation 29 CFR Part 1910 Subpart N, Material Handling and Storage.

E. Motor Vehicle Safety.

USIBWC directive SD.I.06091, Fleet Management.

F. Visitor Safety.

USIBWC Safety Manual, Appendix D, Safety Requirements for Confined Spaces

USIBWC Safety Manual, Appendix O, Energy Control Plan (Lockout-Tagout)

G. Walking and Working Surfaces.

1910 Subpart D, Walking-Working Surfaces.

M-15

California Code of Regulations, Title 8, General Industry Safety Orders, Group 4. General Mobile Equipment and Auxiliaries

USIBWC Safety Manual, Appendix T, Walking and Working Surfaces

Approved:

///Original Signed/// February 01, 2012 Carlos Pena, P.E. Operations Date for Edward Drusina, P.E.

Commissioner