6-DFCM Prequalification Presentation - August 2026.pdf

Prequalification for Public School Construction Contractors, Code Inspectors, & Plan Reviewers

8.26.2026

Division of Facilities Construction & Management

Department of Government Operations

“Utah Code Chapter 63-5b Part 12: Public School Construction Oversight

Effective July 1st, 2026, Senate Bill 164 transferred oversight authority for public school construction from the Utah State Board of Education (USBE) to the Utah Division of Facilities Construction and Management (DFCM), establishing DFCM as the exclusive permitting and oversight authority for all public school construction in Utah, serving 43 school districts and over 100 charter schools statewide.

The New Law

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The intent of DFCM oversight is to establish comprehesive standards for public school construction.

How will this be accomplished?

Elements of Oversight

Cost

• Standardize cost reporting requirements.

• Establish cost per square foot parameters.

Code Construction

• Establish prequalified contractor lists.

• Delivery method guidance.

• Provide project management assistance.

• Standardize facility condition assessments.

• Establish mandatory plan review and approval processes.

• Establish a prequalified code inspector list to include LEA inspectors.

• Establish a prequalified plan reviewer list.

• Issue building permits.

• Issue certificates of occupancy and completion.

DFCM Prequalification

Current vs. New DFCM Prequalified Lists

Contractors

General

Electrical

Hazmat

Mechanical

Paving

Roofing

Site/Civil

Code Inspections

Code Inspection Firms

Contractors

General

Electrical

Fire Protection Systems

Hazmat

HVAC/Mechanical

Paving

Plumbing

Roofing

Site/Civil

Code Inspections

Code Inspection Firms

LEA Code Inspectors

Plan Reviewers

LEA Plan Reviewers

Independent Plan Reviewers f, I l I

I l

I l

I l

I l

I l

I 1

Locating DFCM Prequalification Information ▷ Visit dfcm.utah.gov ▷ Select the Construction Management tab ▷ Then select Prequalified Contractor

Home

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Division of Facilities Construction & Management

Construction Management Overview

U3P Project Bidding *NEW LI N.K*

Building Official >

High Performance Building Program >

Mandatory Meeting Schedule

Our Projects

Project Ledgers

Project Requests and Approvals

Standard Documents

Statewide Programs >

Facilities Management v

DFC

https://dfcm.utah.gov/construction-management/prequalified-contractor/

New Contractors and Vendors

At DFCM, we understand the importance of qualified and capable contractors and vendors, and we're here to guide you through the steps to become prequalified to work on state projects in the beautiful state of

Utah. Your role in enhancing t he infrastructu re of our state is valued, and we are committed to assisting you every step of the way.

Here is a detailed, step-by-step guide to becoming prequalified with

DFCM:

How to Become a Prequalified Contractor r!f

Renewals

To maintain your prequalified status with DFCM in the State of Utah, you will need to renew your qualifications every 18 months. This periodic renewal ensures that your company continues to meet the requ ired criteria and remains eligible for state projects. By clicking the link below, you can easily in itiate the renewal process and sustain your access to valuable opportunities for collaboration in construction and facility management within the state.

Prequalified Contractor Renewal Documents r!f https://drive.google.com/drive/folders/1m738uD84CIVVExJpKNl80W7Mvl_uIWVt?usp=drive_link

DFCM SCHOOL DISTRICT or LEA

What does prequalification mean?

Exclusive bidding authority on Stage II Prequalified Solicitations up to $3.5M

Exclusive participation in all public school construction procurements for projects with budgets over $500,000

Exclusive participation in public school construction procurements over $3.5M*.

Exclusive bidding authority on Stage II Prequalified Solicitations up to $3.5M. Contractor participation is limited to the specific discipline(s) under which they are prequalified.

Limited project-by-project based on qualifications and bonding capacity.

Contractor participation is limited to the specific discipline(s) under which they are prequalified.

Standard low bid and value-based selection procurements are not exclusive to prequalified contractors.

Construction Contractors

*An increase from the current LEA threshold under ‘R33-105-106.5. Small purchase threshold for Construction Projects Using an Approved Vendor List’, which is $2.5M.

DFCM LEAs

What does prequalification mean?

Prequalified code inspection firms are directly awarded work for DFCM projects for projects with inspections budgets up to $150,000

LEA-employed code inspectors have the authority to perform code inspections for all public school projects under the authority of the DFCM Building Officials.

When using a DFCM prequalified inspection firm for projects with inspections budgets over $150,000, the LEA must use a value-based selection procurement process exclusive to DFCM prequalified inspection firms.

Special inspections and materials testing budgets over $150,000 must be procured through a value-based selection procurement process exclusive to DFCM approved special inspection firms.

Code Inspection Firms & LEA Code Inspectors

Exclusive participation in value-based selection inspection services procurements for DFCM projects.

LEAs without prequalified code inspectors employed by the LEA are required to use a DFCM prequalified code inspection firm for their projects.

Regardless of the code inspector type, LEAs must use DFCM approved special inspections firms.

DFCM LEAs

What does prequalification mean?

Non-structural plan review for DFCM projects is performed by DFCM Building Officials.

LEA-employed plan reviewers who have been prequalified by DFCM are authorized to perform non-structural plan review for all public school projects under the authority of the DFCM Building Officials.

Plan Review Firms & Plan Reviewers

LEAs without prequalified plan reviewers employed by the LEA are required to use a DFCM prequalified plan reviewer or plan review firm.

Structural plan review for DFCM projects is performed by contracted structural plan review firms.

The Utah State Fire Marshal’s Office is assigned to perform all plan review related to fire safety.

Prequalification Process & Requirements

Solicitation Schedule

This slide is great for graphs, pictures, and other objects

Event Date Time Location

Solicitation Posting Wednesday, August 5, 2026 3:00 PM U3P

Mandatory Meeting Wednesday, August 26, 2026 1:00 PM

In Person Attendance:

Taylorsville State Office Building 1st Floor – Tuacahn Conference Rm.

4315 South 2700 West - Taylorsville, Utah 84129 Virtual Attendance Google Meet joining link:

https://meet.google.com/ybg-sanm-xwd Call in: 1-470-327-1020 PIN: 349 984 866#

Questions Due Date Monday, August 31, 2026 3:00 PM U3P

Addendum Date Wednesday, September 2, 2026 3:00 PM U3P

SOQ Proposal Due Date Wednesday, September 9, 2026 12:00 NOON U3P

Announcement of Prequalified Contractors Wednesday, September 30, 2026 5:00 PM The announcement of prequalified Contractors will be posted in the

U3P event for this solicitation and on the DFCM website.

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https://utah.bonfirehub.com/portal/?tab=openOpportunities https://meet.google.com/ybg-sanm-xwd https://meet.google.com/ybg-sanm-xwd https://meet.google.com/ybg-sanm-xwd https://meet.google.com/ybg-sanm-xwd https://meet.google.com/ybg-sanm-xwd https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

How to Become a DFCM Prequalified

Contractor This document can be accessed using this link.

$DFCM

Division of Facilities Construction & Management

Overview: How to Become a DFCM Prequalified Contractor

Becoming a prequalified contractor with the Division of Facilities Construction and Management (DFCM) is the first step toward accessing exciting state project opportunities across the State of Utah. At DFCM, we understand the importance of partnering with competent and capab le contractors who provide quality construction services for our program . Your ro le in enhancing our state's infrastructure is va lued and we are committed to ass isting you every step of the way.

Not only does OFCM post so licitations for our projects on U3P, but we also post so licitations for our sem i-annual contractor prequalification periods and renewa l notices, so active ly prequalified contractors don't forget to renew their status and inadvertently fall off of our lists.

The informat ion in this document is intended to give you an overview of the important steps towards becoming a DFCM Prequalified Contractor eligible to bid on future DFCM-managed projects. Detailed information specific to each prequalification opportunity is provided in the so licitation documents posted in each U3P event.

Step 1: Create a Utah Public Procurement Place {U3P) Account

If you haven't already done so, access the U3P website and register a vendor account.

• Many of DFCM's project solicitations are only available to DFCM prequalified contractors.

• The U3P platform is the only official eProcurement system used by DFCM. Registering correctly is essential to obtain ing DFCM work.

The following links contain important information for contractor U3P registration:

• DFCM Contractor Registration & Receiving Notifications for DFCM Projects

• Vendor Registration Process Video

Step 2: Access the DFCM U3P Event for Stage I Pregualification for New Contractors

A Request for Statement of Qualifications so licitation will be posted as a U3P event. It is crucial that contractors interested in prequalification read the solicitation document in its entirety and comply with all deadlines and mandatory events on the so licitation schedule.

Step 3: Attend the Mandatory Meeting

All contractors seeking prequalification must attend the mandatory meeting.

The prequalification so licitation documents posted on U3P provide detailed information regarding the date, time, and location of the meeting.

• Many of DFCM's project solicitations are only available to DFCM prequalified contractors.

• The U3P platform is the only official eProcurement system used by DFCM. Registering correctly is essential to obtaining DFCM work.

U3P 1s the eProcurement system DFCM uses to publicly post solic,tat,ons Many other pub/Jc ent1t1es use this system alongside

DFCM

Prequalif1cot1on sol,c1tat,ons ore posted twJCe per calendar yeor

Contractors not m attendance, show up late, or do not stay for the entirety of the meeting will not be e/Jg1ble for prequolif1cotwn https://drive.google.com/drive/folders/1m738uD84CIVVExJpKNl80W7Mvl_uIWVt?usp=sharing

Contractor Requirements

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Contractor Prequalificatiion SOQ Proposal Documents Checklist

The documents listed below are required proposal documents every Contractor must submit. If any single document i,s not submitted as part of the Contractor's SOQ proposal, the ,contractor will be deemed non responsive and ineligible for prequ.alliification at this time.

□ DFCM contractor Information Form*

□ DFCM contractor Statement ofQualificatiions and Experience 1Form* This form is required for EACH trade prequa/ificotion is being applied for. There Is a checkbox at the top of the form ol/owing you to indicate which trade that S0Qform is for.

D Letter of Bondability from the Contractor's Surety with a IPower of Attorney

A letter of bondability or prequalification letter is a document from a surety company showing that a contractor has the ability to bond for a project. It lists their approved single-project and aggregote bonding limits, but it does not guarantee a bond for o specific j ob. If you have questions obout this letter, please reach out to your s.urety.

□ Active state of utah DOPLContractor License The Contractor's license must be compliant with the licensing requirements per R156-55o. Utah Construction Trades licensing Act Rule. The Contractor must hold the required active state of Utah DOPL .license for the tmde(s) in which they are seeking prequa/ificotion. Expired licenses will be considered non-responsive.

□ DFCM Termination or Debarment Gertifiicatiion Form*

□ DFCM Performance References Form*

Documents above listed w it h an astenisk '*' m ust be subm itted on t he provided DFCM forms., w hich can be access,ed in the U3P pro curement post i ng for th is so lici0074ation under 'Supporting Do cumentation' .

Inspector & Plan Reviewer Requirements

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Contractor Prequalification SOQ Proposal Documents Checklist

The documen ts li sted below are requ ired SQQ proposal documents every Con tractor must submit, subj ect to the discipline under whi ch they are requesting prequallification.

Al l Contractors are requi r,ed to submit ALL documen ts in Section 1. All Contractor s are re qu ired t o submit the documen ts in Sect ions 2 and 3, subject t o the d iscipline under wh ich they are seeking preq uallificaUon and their affi li ation with school d istr icts and LEAs. If any requi red document subject t o t hese requi rements is not submitted as part of the Con tracto r's SQQ proposa l, the Contractor may be deemed non-responsive and ine ligible fo r prequa li fication at thi s time.

Section 1

For all Colllractors:

❖ DFCM Code Inspector and Plan Reviewer Information Form* ❖ DFCM Code Inspector and Plan Reviewer Stat ement of Qua lifications and Experience Form* ❖ DFCM Termination or Debarment Certification Form* ❖ Contractor's resume

Section 2

For Code lnspectoirs:

❖ Internationa l Code Council certificat ion appropriate for their inspect ion discipl ine; and ❖ State of Ut ah Bu ilding Inspector lioense.

For Plan Reviewers:

❖ International Code Council commercial bui lding plans examination certifi cat ion (B3); and ❖ For structu ral plan review only, a State of Utah Professional Engineer (P E) or Structura l Engineer ,(SE} license .

Section 3

For third-party code inspectors and 1p'lall reviewer not employed by the school district or LEA:

❖ DFCM Professional References Form*

LEA-employed code inspectors and p'lan reviewe,rs:

❖ LEA-employee letter of recommendat ion

Retaining & Renewing Prequalified Status

Renewal Documents & Training

All contractors must renew their prequalified status every 18 months by completing and submitting the Prequalification Renewal Documents located on the DFCM website within 60 days of their expiration date.

All DFCM prequalified code inspectors are required to attend the mandatory training with the DFCM Code Officials in

May each year.

Please note:

Contractors who fail to renew and fall off the prequalified list must wait until the next new prequalification opportunity and go through this process again. DFCM will not directly notify contractors of their pending expiration. Please add your renewal to your calendar 60 days prior to your expiration date.

DFCM posts prequalification renewal reminders on U3P twice per year. Registering in U3P for DFCM notifications will assist you in keeping tabs on your prequalification status.$DFCM

Contract Performance

Contractors must maintain a minimum performance rating of 4 on a scale of 1-5 for each contract to remain on the DFCM prequalified list. Contractors receiving a contract performance rating below a 4 may be placed on probation or removed from the list for up to two years.