5-!-JJ27002-RFSQ-Prequalified Public School Construction Code Inspectors Plan Reviewers, Amended 8.25.26.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Request for Statement of Qualifications Open-Ended Prequalification of Code Inspectors and Plan Reviewers for Public School Construction Projects

August 6, 2026

Amended August 25, 2026: Review updates highlighted in green on page 6

U3P Reference #JJ27002

DFCM Code Inspector and Plan Reviewer Prequalification for Public School Construction Projects, 7.15.2026 2

Solicitation Overview During the 2026 General Session, the State of Utah Division of Facilities Construction and Management (DFCM) was designated as the sole state authority for the oversight of public school construction projects, replacing the State Board of Education, effective July 1, 2026 for all construction beginning January 1, 2027. Utah Code 63A-5b Part 12: Public School Construction Oversight.

This Request for Statement of Qualifications solicitation is issued in compliance with Utah Code 63A-5b Part 12. The Division of Facility Construction and Management (DFCM) public school construction oversight authority includes a requirement for DFCM to establish (“prequalify”) and maintain a roster of qualified code inspectors and plan reviewers to perform work for public school construction projects. The prequalification requirement pertains to all individuals performing code inspection and plan review services for school district construction projects, whether the individual is directly employed by the school district or LEA, or if they are a third-party provider.

The prequalification of code inspectors and plan reviewers does not replace or eliminate the competitive procurement requirement under the Utah Procurement Code - Title 63G, Chapter 6a, in the event the code inspector or plan reviewer is a third-party provider not directly employed by the school district or Local Education Authority (LEA).

This solicitation will result in a DFCM maintained list of prequalified code inspectors and plan reviewers approved to perform code inspections and plan reviews for public school construction projects effective January 1, 2027. This prequalification of code inspectors and plan reviewers is based on the minimum qualification standards provided in the Selection Criteria section of this solicitation, of which the minimum qualification standards are specific to each application type.

Prequalified code inspectors and plan reviewers are limited to performing work under the terms of their prequalification.

For example, a Prequalified Code Inspector is not eligible to perform plan review services unless they are also a Prequalified Plan Reviewer. They are only eligible to perform code inspection services.

Contact Information:

- All questions regarding this Request for Statement of Qualifications, the prequalification process and prequalification requirements must be submitted via the U3P portal under this solicitation’s U3P reference number.

- General questions can be sent to dfcm_vbs@utah.gov.

- Technical questions related to U3P should be directed to u3padmin@utah.gov.

Please make note of the Solicitation Schedule below, as it includes important date and time deadlines that must be met by Contractors seeking prequalification.

Solicitation Schedule Event Date Time Location

Solicitation Posting Thursday, August 6, 2026 5:00 PM U3P

Mandatory Meeting Wednesday, August 26, 2026 1:00 PM

In Person Attendance:

Taylorsville State Office Building 1st Floor – Tuacahn Conference Rm.

4315 South 2700 West - Taylorsville, Utah 84129 Virtual Attendance Google Meet joining link:

https://meet.google.com/ybg-sanm-xwd Call in: 1-470-327-1020 PIN: 349 984 866#

Questions Due Date Monday, August 31, 2026 3:00 PM U3P

Addendum Date Wednesday, September 2, 2026 3:00 PM U3P

SOQ Proposal Due Date Wednesday, September 9, 2026 12:00 NOON U3P Announcement of Prequalified Code Inspectors and Plan Reviewers

Wednesday, September 30, 2026 5:00 PM The announcement of Prequalified Code Inspectors and Plan Reviewers will be posted in the U3P event for this solicitation and on the DFCM website.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://meet.google.com/ybg-sanm-xwd https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://dfcm.utah.gov/construction-management/prequalified-contractor/

DFCM Code Inspector and Plan Reviewer Prequalification for Public School Construction Projects, 7.15.2026 3

Prequalification Process

Reference to the term “Contractors” throughout the solicitation documents included under U3P event #JJ27002 shall hereby be recognized as “Code Inspectors and Plan Reviewers”.

1. Solicitation Documents and Forms The solicitation documents consist of all documents referenced within this solicitation and all documents included in the ‘Supporting Documentation’ section of the Utah Public Procurement Place (U3P) website procurement posting for this solicitation.

2. Solicitation Schedule The Solicitation Schedule includes important deadlines that must be met by the Contractor as a part of the prequalification requirements.

3. Mandatory Meeting A mandatory meeting will be held on the date and time, and at the location specified on the Solicitation Schedule.

All Contractors wishing prequalify must attend this meeting in its entirety and sign in to show proof of attendance.

Contractors arriving late or who are not in attendance at this meeting are ineligible for prequalification under this solicitation. The conference room doors and admittance to the virtual session will be closed to indicate the commencement of the meeting and no additional attendees will be admitted.

During the meeting, a presentation will be made to review the prequalification process, requirements, and information in the solicitation. Contractors are encouraged to come prepared with questions and requests for clarification about the prequalification process and requirements.

4. Requests for Information, Questions and Addendum Following the mandatory meeting, all questions regarding the prequalification process and requirements must be submitted via U3P no later than the date and time listed on the Solicitation Schedule.

An addendum in response to all questions will be posted on the U3P website no later than the date and time specified on the Solicitation Schedule.

All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s proposal documents. Contractors are responsible for obtaining all information contained in the addenda prior to submitting their proposal documents.

5. Statement of Qualifications (SOQ) Proposals Due Date and Time Contractors are solely responsible for ensuring that submission of their SOQ proposal in U3P is complete no later than the date and time specified on the Solicitation Schedule.

Please allow AMPLE time to submit your SOQ proposal. U3P WILL NOT allow Contractors to submit documents after the date and time specified on the Solicitation Schedule. Contractors who miss this deadline or who have not submitted all requirements will not be prequalified under this solicitation. No exceptions can be made.

6. What Documents Make Up the Statement of Qualifications (SOQ) “Proposal”?

Each Contractor seeking prequalification is required to submit a Statement of Qualifications (SOQ) “proposal”. The SOQ proposal documents required for prequalification under this solicitation are provided on the Contractor Prequalification SOQ Proposal Documents Checklist page of this solicitation. SOQ proposals missing one or more of required proposal documents may be disqualified from prequalification at this time.

7. The Selection Committee In addition to the objective criteria by which Contractors will be evaluated, the prequalification process utilizes a Selection Committee made up of three or more qualified individuals to perform a subjective evaluation of each contractor’s proposal documents, qualifications, and experience.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Code Inspector and Plan Reviewer Prequalification for Public School Construction Projects, 7.15.2026 4

The Selection Committee will be composed of qualified individuals from DFCM, other State entities, or third-party individuals. The Selection Committee is responsible for evaluating and scoring proposal documents. To maintain the fair and equitable treatment of all Contractors, no Contractor shall unduly contact or offer gifts or gratuities to DFCM employees, employees of other State entities, Selection Committee members, Local Education Authority (LEA) employees, or any others involved with this solicitation to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the prequalification process. Failure to comply with this requirement may result in a disqualification.

Contractors should be aware that Selection Committee members will be required to certify that they have not been contacted by any Contractors in an effort to influence the selection process.

8. Prequalified Status and Compliance Each Contractor prequalified under this Request for Statement of Qualifications will have a prequalified status effective date of October 1, 2026 valid for a period of 18 months.

Only Contractors who have successfully prequalified through the Request for Statement of Qualifications process and who are listed on the respective DFCM Prequalified Code Inspectors and Plan Reviewers lists on or before the date the respective services are provided are eligible to perform work for the project. Contractors not listed on the DFCM Prequalified Code Inspectors and DFCM Prequalified Plan Reviewers lists on or before the date work is performed are not eligible to perform work for the project.

9. Prequalification Renewal Requirements Contractor Prequalification Renewal Documents can be found on the DFCM website – Prequalified Contractors page.

Renewal documents will be accepted no sooner than 60 days prior to the Contractor’s expiration date. If renewal documents are not received prior to the Contractor’s expiration date, the Contractor will be removed from the DFCM prequalified list and required to reapply for prequalification under a future Request for Statement of Qualification opportunity to regain their prequalified status.

Contractors are required to independently monitor their prequalified status and submit their renewal documents to DFCM via dfcm_vbs@utah.gov prior to their expiration date. DFCM is not responsible for notifying Contractors of their pending expiration or change in prequalified status.

10. Procurement Compliance for Prequalified Third-Party Providers The prequalification of Contractors who are third-party providers not directly employed by the school district or LEA does not replace or eliminate the competitive procurement requirement under the Utah Procurement Code - Title 63G, Chapter 6a in the event a third-party provider is procured for code inspection or plan review services for the project.

Only Contractors who have successfully prequalified through the Request for Statement of Qualifications process and who are listed on the respective DFCM prequalified list determined by the services identified in the solicitation on or before the date of the solicitation are eligible to participate in the procurement. Contractors not listed on the respective DFCM prequalified list on or before the solicitation date are not eligible to participate.

11. Licensure All Contractors shall comply with all laws, including employment laws, and licensing requirements of the State of Utah and the Federal Government, as applicable, whether or not they are specifically listed in the solicitation documents.

12. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to cancel this solicitation, reject any or all SOQ proposal, or to waive any formality or technicality in the best interest of the State.

https://dfcm.utah.gov/construction-management/prequalified-contractor/ mailto:dfcm_vbs@utah.gov

DFCM Code Inspector and Plan Reviewer Prequalification for Public School Construction Projects, 7.15.2026 5

Selection Criteria The selection committee will perform a comprehensive evaluation of and score each Contractor’s SOQ proposal documents.

DFCM will prequalify all responsive and responsible Contractors receiving a minimum average score of 80 points on their SOQ proposal evaluation and who have met all other requirements listed within this solicitation. Contractors failing to achieve a minimum average score of 80 points and all other requirements will not be prequalified at this time.

A. Pass or Fail Requirements The following are prequalification requirements for each Contractor that will not be scored. If the Contractor fails to meet one or more requirement, the Contractor may be disqualified from prequalification at this time.

Each Contractor must attend and sign the roster at the Mandatory Meeting.

Each Contractor must submit all required SOQ proposal documents to U3P by the due date established in the Solicitation Schedule. Please reference the Contractor Prequalification SOQ Proposal Documents Checklist page of this solicitation.

Each Contractor must submit their resume.

Each Contractor must submit their International Code Council required certifications for their respective discipline, including:

o For plan reviewers:

International Code Council commercial building plans examination certification (B3); and State of Utah Professional Engineer license.

o For code inspectors:

International Code Council certification appropriate for their inspection discipline; and State of Utah Building Inspector license.

For third-party code inspectors and plan reviewer not employed by the school district or LEA Only:

Professional references are a prequalification requirement and must be submitted on the provided DFCM Professional References Form.

For LEA-employed code inspectors and plan reviewers Only: A letter of recommendation from the LEA-employed code inspector’s or LEA-employed plan reviewer’s supervisor is a prequalification requirement.

The Contractor is required to sign and submit the DFCM Termination or Debarment Certification Form provided. Contractors must certify that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency, including Federal agencies. The Contractor must also certify that they have not been terminated during the performance of a contract or withdrew from a contract to avoid termination.

If the Contractor cannot certify these statements, they are required to fill out the section of the form that requests a detailed written explanation of the circumstances. The circumstances will be reviewed by DFCM to determine if the Contractor will be considered for prequalification.

B. Statement of Qualifications and Experience Form & Resume | 100 Points The evaluation committee will review and score, from 0 - 100 points, the information provided in each Contractor’s Statement of Qualifications and Experience Form and resume. These documents provide DFCM with information regarding the qualifications, experience, and work history of the Contractor. Contractors must receive a minimum average score of 80 points to achieve prequalification.

Contractors requesting prequalification under more than one discipline are required to submit a Statement of Qualifications and Experience Form for each discipline. The information provided on each form should be specific to the Contractor’s qualifications, experience and work history in that discipline. Contractors should not presume

DFCM Code Inspector and Plan Reviewer Prequalification for Public School Construction Projects, 7.15.2026 6 achieving prequalification for one discipline will prequalify them for others. Each Statement of Qualifications and Experience form submitted will be evaluated independently of each other.

Contractor Prequalification SOQ Proposal Documents Checklist

The documents listed below are required SOQ proposal documents every Contractor must submit, subject to the discipline under which they are requesting prequalification.

All Contractors are required to submit ALL documents in Section 1. All Contractors are required to submit the documents in Sections 2 and 3, subject to the discipline under which they are seeking prequalification and their affiliation with school districts and LEAs. If any required document subject to these requirements is not submitted as part of the Contractor’s SOQ proposal, the Contractor may be deemed non-responsive and ineligible for prequalification at this time.

Section 1

For all Contractors:

DFCM Code Inspector and Plan Reviewer Information Form* DFCM Code Inspector and Plan Reviewer Statement of Qualifications and Experience Form* DFCM Termination or Debarment Certification Form* Contractor’s resume

Section 2

For Code Inspectors:

International Code Council certification appropriate for their inspection discipline; and State of Utah Building Inspector license.

For Plan Reviewers:

International Code Council commercial building plans examination certification (B3); and For structural plan review only, a State of Utah Professional Engineer (PE) or Structural Engineer (SE) license.

Section 3

For third-party code inspectors and plan reviewer not employed by the school district or LEA:

DFCM Professional References Form*

LEA-employed code inspectors and plan reviewers:

LEA-employee letter of recommendation

• Expired licenses and certifications will be considered non-responsive.

• Documents above listed with an asterisk ‘*’ must be submitted on the provided DFCM forms, which can be accessed in the

U3P procurement posting for this solicitation under ‘Supporting Documentation’.