11-!-JJ27002 - DFCM Addendum 1 - Code Inspector Plan Reviewer Prequalification, 9.2.26.pdf

DFCM Addendum Cover Page, 9.2.2026

DFCM Addendum #1 Reference: DFCM Code Inspector & Plan Reviewer Prequalification for Public School Construction - Request for Statement of Qualifications DFCM Project #N/A U3P Event #JJ27002

Date: September 2, 2026

To: All Interested Code Inspectors & Plan Reviewers

From: The Division of Facilities Construction and Management

Note: This Addendum shall be included as part of the Contract Documents. Items in this Addendum apply to all drawings and specification sections whether referenced or not involving the portion of the work added, deleted, modified, or otherwise addressed in the Addendum. Bidders are required to acknowledge receipt of this Addendum when their bid is submitted. Failure to do so may subject the Bidder to disqualification.

Addendum Items

Solicitation Schedule Changes: There are no changes to the Solicitation Schedule in this addendum.

DFCM Addendum Items: Answers have been provided to all public questions asked within the event.

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Total Attached Pages: 6 jrafferty Highlight

Event #JJ27002 - Public Q&A August 31, 2026

#1 - Structural Plan Reviews

Our company was recently selected to provide structural plan review services under solicitation #DA26054 which included the possibility of K12 plan reviews. Do we need to re-submit under this solicitation to qualify as K12 structural plan reviewers?

No, you do not. Thank you.

#4 - Licensing/Certification Question #1

Please clarify the intended scope of plan review services under this prequalification program.

Are prequalified plan reviewers expected to conduct full multidisciplinary code reviews (building, structural, mechanical, plumbing, electrical, fire/life safety, accessibility, and energy), or only building code reviews?

The plan reviewer prequalification is for non-structural plan review only. Structural, Fire Marshal, and School Safety plan review with not be assigned under this prequalification.

#3 - Licensing/Certification Question #2

If the plan review is for a specific trade, e.g., plumbing, does the proposed staff need to also have a PE license, or will an ICC Plumbing Plans Examiner or ICC Commercial Plumbing Plans Examiner certification be sufficient?

The plan reviewer prequalification is for non-structural plan review only. Structural, Fire Marshal, and School Safety plan review with not be assigned under this prequalification.

#2 - Licensing/Certification Question #3

Will DFCM accept a PE license from another state?

No. All prequalified individuals need to be licensed in the State of Utah.

#5 - Permitting Thresholds

At what project cost or scope will DFCM require a school district/LEA to obtain a DFCM construction permit? For example, would routine maintenance or minor capital projects such as water-heater replacements, HVAC replacements, electrical upgrades, or other small projects require a DFCM permit? Is there a specific monetary threshold or list of exempt work?

A project of any size or cost in which the scope requires code review, code inspections, special inspections and materials testing, fire marshal review, or school security review is required to have a permit and have the review completed in EDMS by DFCM or a DFCM prequalified plan reviewer. This requirement applies to project with or without professional or internal design documents.

#6 - Prequalification Costs

Are there any fees associated with becoming or remaining a DFCM-prequalified code inspector or inspection firm? If so, what are the initial and renewal fees, and how often must prequalification be renewed?

#7 - Continuing Education / CEUs

Will the DFCM training provide ICC or other continuing education/CEU credits for building inspectors, plan reviewers, or building officials? If so, how many credits and through which organization?

This determination would need to be made by the ICC.

#8 - LEA Self-Inspection and the 1% DFCM Fee

If an LEA is approved by DFCM to perform its own inspections and construction oversight, and DFCM collects a 1.5% fee from the project, will any portion of that fee be returned or reimbursed to the LEA to cover the cost of providing its own inspection services?

DFCM has established oversight fees that will be discussed in detail at the UFOMA Fall Conference and at the trainings provided by DFCM for those who are not able to attend the UFOMA conference.

The fee schedule has been established on a scale in which the percentage decreases as the cost of construction increases. For example, DFCM has capped the fee at .25% for project construction costs of $50M+, which is well below the allowable 1.5%.

Included in the oversight fee is: administrative costs related to program oversight, program management support staff excluding direct project management, plan review provided by the division, fire marshal plan review, permits and occupancy issued by the DFCM Building Official, required online portal software and maintenance, and trainings for LEAs, prequalified code inspectors, plan reviewers, and contractors.

The cost of inspections is not included in the oversight fee.

#9 - Existing LEA Building Officials and Inspectors

For school districts that currently employ a Building Official, building inspectors, plan reviewers, or other qualified code personnel, will those individuals continue to perform those functions for their LEA under the new DFCM oversight structure? Will they need to become DFCM-approved/prequalified inspectors?

Code inspectors and plan reviewers employed by a school district are required to prequalify with DFCM for verification of their qualifications and so they are able to be placed on the DFCM prequalified list. If a school district inspector or plan reviewer does not qualify to be on the prequalified list, or if they fail to follow through with the prequalification requirements, they will not be eligible to perform the respective functions. DFCM retains the Building Official role as we are statutorily required to issue all building permits and grant occupancy.

No. There are no fees for DFCM prequalified code inspectors, plan reviewers, or contractors.

Renewal is required every 18 months. Please see the DFCM website for renewal requirements.

The Modular Construction program overseen by DFCM does have required fees, but this program is not applicable to any trade performing work for DFCM or LEAs.

#10 - Compensation for DFCM Inspection Services

If an LEA employee or individual DFCM-approved inspector performs inspections on behalf of DFCM, how will that person be compensated? Will DFCM establish a standard hourly rate, inspection rate, or other compensation schedule? If so, what is the current rate structure?

Included in the oversight fee is: administrative costs related to program oversight, program management support staff excluding direct project management, plan review provided by the division, fire marshal plan review, permits and occupancy issued by the DFCM Building Official, required online portal software and maintenance, and trainings for LEAs, prequalified code inspectors, plan reviewers, and contractors.

The cost of inspections, conducted by an LEA employee or a third-party inspector, is not included in the oversight fee. DFCM does not control cost related to code or special inspection services and those services will be the responsibility of the LEA to contract with third-party providers.

#11 - Inspector Working for Both an LEA and a Third-Party Inspection Firm

I currently work for an LEA and also perform inspection work for a third-party inspection firm, including inspections for charter schools and private schools. Will I need to be prequalified/approved separately in both capacities, or will one DFCM prequalification apply to both my LEA inspection work and my third-party inspection work?

The qualifications requirements for inspectors is universal and applies to all LEA inspectors. LEA prequalified code inspectors are prequalified to perform inspections for any/all LEA projects, regardless of the school district or charter school.

#12 - Definition of “Inspector” vs. “Building Official”

How does DFCM intend to distinguish between an LEA Building Official, DFCM-approved inspector, third-party inspector, special inspector, and DFCM Building Official? Specifically, who will have final authority to approve inspections, issue corrections, approve work to cover, and ultimately authorize occupancy?

DFCM retains the Building Official role as we are statutorily required to issue all building permits and grant occupancy, and have ultimate authority and liability in this space. Therefore, DFCM will not officially recognize an LEA Building Officials as "the" Building Official for K-12 projects. The recognized parties are as follows:

Building Official = DFCM Code Inspector = Prequalified LEA Inspector -or- Prequalified Third-Party Inspector Special Inspections and Materials Testing Inspectors and Labs = Must be on the "DFCM Approved Special Inspections and Material Testing" list (This is not a "prequalification" process. The approval process is independent of prequalification. Instructions are located on the DFCM website Building Official page.)

The assigned code inspector will approve inspections, issue corrections, approve work to cover, and recommend occupancy to the Building Official.

#13 - Statement of Qualifications & Experience Form for all Contractors

We are a "firm" of multiple code inspectors and plan reviewers. Can you please confirm whether we are to include a Statement of Qualifications and Experience Form for each code inspector and/or plan reviewer for whom we will be providing resumes, certifications, and qualifications to be pre-qualified on the list? Or will one Statement of Qualifications and Experience form be sufficient to display the qualifications and experience of our firm?

Existing DFCM prequalified code inspection firms whose inspectors DFCM has already approved will be automatically added as prequalified code inspectors for LEA projects. Please keep in mind that any DFCM prequalified code inspection firm who has removals or additions to their employed code inspectors are required to notify and submit the inspectors qualifications to DFCM before they are authorized to perform work for DFCM or LEA projects.

#14 - Follow up on Answer #3

The "For Plan Reviewers" description on page 5/6 indicates that plan reviewers must have both an ICC B3 *AND* a State of Utah Professional Engineer license. Does this mean that each proposed staff member must have both? E.g., a Plumbing Plans Examiner must have both a B3 *AND* be a Utah-licensed PE?

An amendment to this qualification was posted August 25th. Please review the public notice and revised solicitation document.

#15 - Form Controls

Must the responses for each question be put into the form fields that only allow for plain text?

There is no formatting available other than hard carriage returns between text. For example, on form 2-2, the request is "Provide information about the projects the Contractor has performed code inspection or plan review services for. For each project, include the name of the project owner, type of services provided, the project type, and size." In the "question" itself, the words "project owner, type of services provided, the project type, and size" are bolded. The lack of text controls does not allow the respondent to bold this information in the narrative to highlight the responsiveness to the question in order to facilitate the review.

You can delete the text field and reformat.

#16 - Resume

The third bullet on page 5/6 under "A. Pass or Fail Requirements" states that "Each Contractor must submit their resume." What is the DFCM expecting to see here? An overview of the company, the resumes of the proposed staff, or both?

This particular prequalification is for individuals. Therefore, a full set of proposal documents is required for each proposing code inspector and plan reviewer. The company is welcome to submit these documents on behalf of their employees, but the employees must sign their own documents.

DFCM will list all prequalified individuals under your company name.

#17 - Forms

Does the DFCM want the forms the respondent must complete re-uploaded in the original Word format, or as a PDF of the completed form?

It is at your discretion.

#18 – Clarification of Utah Code 63G-6a-507 Please clarify the application of Utah Code 63G-6a-507 (Approved Vendor List Procurement Process) to Local Education Authority (LEA) and public school district direct employees versus third-party contracted vendors.

Under Utah Procurement Code 63G-6a-507, an Approved Vendor List process is designed to solicit, evaluate, score, and rank external commercial vendors entering into public procurement contracts.

Direct LEA employees performing statutory school oversight duties are public employees, not commercial vendors or contractors seeking procurement contracts.

Imposing procurement mechanics on direct LEA employees—such as mandatory attendance at vendor pre-proposal meetings and an 80-point minimum competitive threshold—exceeds the statutory scope of Title 63G, Chapter 6a.

Furthermore, Utah Code 63A-5b-1220 (and corresponding Utah Code 10-20-304(6)(b)) sets forth the specific statutory requirements for an individual to be included on the DFCM-maintained unified roster for public school construction oversight. Under Utah Code 63A-5b-1220(2), an individual qualifies for roster placement by satisfying four objective criteria:

1. Subsection (2)(a): Hold the appropriate International Code Council (ICC) certification for the discipline (plan reviewer & inspectors);

2. Subsection (2)(b): Hold active State of Utah licensure as a building inspector (DOPL) or professional engineer (PE);

3. Subsection (2)(c): Completing division-approved training on school construction requirements;

and

4. Subsection (2)(d): Maintaining active certifications and required continuing education.

Completing division-approved training under Section 63A-5b-1220(2)(c) is an objective qualification standard administered by DFCM, not a subjective metric to be evaluated or scored by a procurement selection committee under Section 63G-6a-507.

Clarification of Utah Code 63G-6a-507 (Approved Vendor List Procurement Process) to Local Education Authority (LEA) and public school district direct employees versus third-party contracted vendors initially requires clarification of the language provided in this request.

In order to clarify understanding of the relationship between 63G-6a-507 and DFCM’s prequalification requirements for inspectors and plan reviewers, it is best to refer to the specific statutory language provided in the Utah Code. The Utah Code provided on the le.utah.gov website is the official source for statutory requirements.

The terms “Approved vendor”, “Approved vendor list”, and “Approved vendor list process” defined in 63G-6a-103, nor reference or applicability to 63G-6a-507 are included in the governing statute for public school construction, 63A-5b Part 12. Rather, the legislature has chosen to implement 63A-5b- 1220 requiring DFCM to establish and maintain a unified roster of qualified inspectors and plan reviewers for public school construction. DFCM has chosen to incorporate the approved vendor list process as part of the division’s prequalification of LEA employed inspectors and plan reviewers.

63A-5b-1220 provides the certification requirements for qualified inspectors and plan reviewers for the public school construction roster, which is the objective criteria. The division’s authority under 63A-5b-1202 and various other section of the statute authorize DFCM to make the final determination regarding which inspectors are ultimately qualified. The prequalification process in its entirety provides the selection committee with both objective criteria and subjective criteria, which will be collectively evaluated when determining which inspectors are “qualified” and added to the roster.