6-Attachment B Scope of Work - Adaptive Mobility Devices.docx

ADAPTIVE MOBILITY DEVICES FOR UTAH STATE PARKS

ATTACHMENT B: SCOPE OF WORK

Request for Proposals - Summer 2026

1. PURPOSE OF THE RFP

The State of Utah, Division of State Parks, is issuing this Agency-Specific Request for Proposals (RFP) to establish a 5-year contract to expand outdoor recreation access for individuals of all abilities. The Division is seeking proposals from qualified vendors to provide a comprehensive portfolio of commercial-grade, all-terrain adaptive mobility equipment engineered to safely navigate difficult natural surfaces including sand, loose gravel, rocks, mud, and snow.

In accordance with Utah Code § 63G-6a-707, this solicitation will be evaluated using the "Best Value" standard, balancing cost-effectiveness alongside technical factors like terrain capability, safety features, equipment durability, and manufacturer warranties.

To accommodate diverse user needs, this procurement is divided into three categories, with the intent to award one (1) contract per Lot to the highest-scoring responsive vendor: Lot 1 (Self-Propelled Manual Devices), Lot 2 (Electric/Track Chairs), and Lot 3 (Assisted Mobility Devices). Vendors may bid on one, two, or all three Lots. Detailed specifications and benchmark models are outlined in Section 5 below.

2. SOLICITATION TIMELINE AND CONTACT

2.1 Timeline Constraints

This Request for Proposals will be posted for a period of twenty-one (21) calendar days. The solicitation will adhere to the following strict timeline:

· Question and Answer Deadline: All technical and administrative inquiries must be submitted electronically through the U3P state procurement platform no later than thirteen (13) calendar days after the initial posting date.

· Closing Deadline: The solicitation will formally close and submissions will be locked exactly twenty-one (21) calendar days after the initial posting date.

2.2 Sole Point of Contact

From the issuance date of this RFP until a contract is formally awarded, all inquiries must be posted in the Q&A section of the RFP. Vendors are strictly prohibited from contacting Division staff, park managers, or evaluation committee members regarding this solicitation. Unauthorized contact may result in immediate disqualification.

3. CONTRACTUAL TERMS & CONDITIONS

3.1 Standard Terms and Exceptions

The final contract will incorporate the State of Utah Standard Terms and Conditions for Goods, included as Attachment A. Pursuant to Utah Admin Code R33-7-104, any requested line-item exceptions or redlines must be submitted as a separate, clearly labeled document within the vendor's initial proposal.

3.2 On-Site Service & Insurance Requirements

Insurance is not required for standard purchase or direct freight delivery. However, if a Contractor performs post-award on-site services on Division property (including equipment demonstrations, maintenance, field repairs, or staff training), the Contractor must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate. A Certificate of Insurance (COI) must be provided prior to commencing on-site work.

3.3 Mandatory Minimum Requirements (PASS/FAIL)

Pursuant to Utah Code § 63G-6a-704, the Division will conduct an initial review to ensure responsiveness. Vendors must provide confirmation or supporting documentation for each of the following criteria. Failure to meet any requirement will result in immediate disqualification:

· Attachment B Compliance: Proposed all-terrain mobility devices meet or exceed all minimum specifications and classifications outlined in Section 5 of this RFP (technical, performance, and safety requirements).

· Technical Response: Did the vendor upload their technical response to Attachment D?

· Cost Sheet: Did the vendor complete and upload their Attachment C Cost Sheet?

4. TECHNICAL CRITERIA & SCORED ITEMS

Technical proposals will be evaluated by a scoring committee based on the criteria outlined in Attachment D: Technical Evaluation Rubric. To be evaluated for a contract award, Vendors must submit a Technical Proposal addressing the requirements below. Technical items account for 700 of the 1,000 total points available. Cost items are evaluated separately via Attachment C: Cost Proposal (300 points). See Attachment D for more details.

· Full Equipment Catalog & Specifications: A complete, current MSRP catalog of all available models, accessories, and replacement parts.

· Warranty Extension Statement: Vendors must outline their standard warranty terms. The state baseline requirement is one (1) year on parts and labor. Vendors providing extended warranties beyond the 1-year minimum will receive higher technical scores during evaluation.

· Support & Training Materials: The mandatory instructional safety video, written user guides, and preventative maintenance schedules as detailed in Section 7.

5. EQUIPMENT CLASSIFICATIONS (LOTS)

The Division intends to award one (1) contract per Lot to the highest-scoring responsive vendor for that category. Vendors may bid on one, two, or all three Lots.

If specific brand models are referenced below as a benchmark for popularity and utility, they are included to establish a baseline standard of quality. Submissions of comparable (equivalent) or better models from alternate manufacturers are fully accepted and encouraged.

LOT 1: SELF-PROPELLED MANUAL DEVICES

Designed for independent, non-motorized user operation across varied outdoor park terrains.

· Benchmark Example: All-terrain manual wheelchairs with heavy-duty push-rims or equivalent.

· Minimum Specifications:

· High-flotation or balloon outdoor tires

· Lightweight, corrosion-resistant frame

· Manual wheel-locks or integrated parking brakes

· Non-porous, washable seating surfaces

· Minimum occupant weight capacity of 250 pounds

· Integrated tie-down or transport anchor points for trailer transport

LOT 2: ELECTRIC / TRACK CHAIRS

Designed for independent, battery-powered user operation across rugged, extreme backcountry terrains.

· Benchmark Example: Action Trackchair, EcoRover, or equivalent.

· Minimum Specifications:

· Tank-style rubber tracks or aggressive off-road treads with low ground pressure to protect sensitive park trails

· Joystick control interface

· Minimum 3-hour battery runtime

· Automatic safety braking interlock

· Highly visible physical emergency power cut-off switch or tether

· Standard 110-volt smart charging system compatible with standard park electrical outlets

· Minimum occupant weight capacity of 300 pounds

· Integrated tie-down or transport anchor points for trailer transport

LOT 3: ASSISTED MOBILITY DEVICES

Designed for companion-assisted or attendant-propelled outdoor trail exploration.

· Benchmark Example: Extreme Motus all-terrain tricycle, Joëlette one-wheeled chair, or equivalent.

· Minimum Specifications:

· Integrated rear push-bars or front pull-harnesses

· Ergonomic, height-adjustable handle interfaces to accommodate varied attendant heights

· Multi-wheel stable trail geometry with rear anti-tip wheels or stabilizing bars

· Passenger safety restraint systems or harness straps

· Rapid-brake stopping mechanism accessible by the attendant

· Minimum occupant weight capacity of 250 pounds

· Integrated tie-down or transport anchor points for trailer transport

6. POST-AWARD DEMONSTRATIONS

Awarded vendors may be requested by individual state parks to provide on-site equipment demonstrations or staff training for cataloged items.

· Important Notice: A request for a product demonstration is strictly for park evaluation purposes and does not guarantee a purchase by the Division or the individual park.

7. VENDOR SUBMITTALS AND SUPPORT MATERIALS

To ensure equipment is user-friendly, low-maintenance, and safe for public use across diverse park environments, Vendors must include the following support materials within their technical proposal:

7.1 Instructional and Safety Materials

· Demonstration Video: An easy-to-understand, closed-captioned instructional video demonstrating the safe setup, adjustment, and proper operation of the equipment across various outdoor surfaces including sand, dunes, steep trails, rocky paths, and muddy ground.

· Written User Guides: Clear, written visitor instructions explaining proper equipment operation, passenger safety measures, and adjustment procedures.

7.2 Maintenance and Customer Support

· Maintenance Schedule: A comprehensive maintenance and cleaning guide outlining standard procedures, required tools, and storage recommendations for parks with limited sheltered space.

· Support Contacts: A dedicated list of customer service and technical support contacts, alongside clear procedures for ordering replacement parts or optional safety accessories under the contract catalog.