5-Attachment D- Technical Criteria.docx
DOCX document 21 KB Posted
- Attached to
- RM27-2 HVAC Air Filters
- Solicitation number
- RM27-2
- Issued by
- Utah
About this file
This is a Technical Criteria Attachment document for Request for Proposal RM27-2 HVAC Air Filters issued by the State of Utah Division of Purchasing. The RFP seeks to establish a contract for the provision of HVAC air filters and may result in multiple awards. The contract term is five years, with vendors required to guarantee pricing for 12 months and maintain percentage discounts for the life of the contract. Eligible users include school districts, departments of correction, cities, counties, and other state entities requiring MERV-compliant filters meeting ASHRAE 52.2-2007-2017 standards.
The technical evaluation component is worth 700 total points, with a minimum threshold of 420 points required for vendors to advance to cost evaluation. Technical scoring is divided into four sections: Experience (250 points), Customer Service (200 points), Billing (150 points), and Risk Mitigation (100 points). Vendors must demonstrate relevant experience supplying filters to public entities, clarify their status as manufacturer, dealer, or reseller, provide independent test reports validating filter standards compliance, detail customer service protocols and dedicated support contacts, describe billing and discount distribution processes, and identify risk mitigation strategies for statewide cooperative contracting. An administrative fee of 0.25 percent will be assessed on all contract purchases. Vendors are instructed to provide clear and concise responses without promotional materials, pricing information, or unsolicited materials, with responses clearly labeled by question number and vendor name.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 4-Attachment E- Scoresheet.xlsx | XLSX spreadsheet | |
| 3-Attachment C- Cost Sheet.xlsx | XLSX spreadsheet | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 7-Attachment A- Terms and Conditions.docx | DOCX document | |
| 6-Attachment B- Scope of Work.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Technical Criteria Attachment D RM27-2 HVAC Air Filters
PURPOSE OF THIS DOCUMENT: The purpose of this document is to assign a “Technical Score” to a vendor’s proposal. This is done by an evaluation of the vendor’s responses to the questions in this document. If a vendor fails to meet the minimum point threshold for their technical score, they will not move on to the next phase of the RFP.
EVALUATION PROCESS: An evaluation committee will evaluate each response by the vendor, assigning a score to each section of questions. The average score of all evaluators will be used to determine the vendor’s technical score for each section.
Possible technical evaluation points: 700 Minimum technical evaluation points to advance to the cost evaluation stage: 420
VENDOR INSTRUCTIONS:
1. Vendors must provide clear and concise responses to the questions below. Vendors should use the format provided and save it with their company name in the title of the file (e.g. “ABC Company – Attachment D”); however, if this is not possible, the vendor may provide responses in any format as long each response clearly indicates the question # and its respective response. Failure to use this form may result in a lower score if the evaluation committee is not able to easily evaluate the information provided.
2. Information such as promotional material, executive summaries, etc. should not be included unless specifically asked for. Unsolicited information will not be considered nor evaluated. Internet links will also not be accepted unless they are specifically asked for.
3. Do not include any pricing information in any response to these questions.
4. Vendors who had or have a State of Utah contract should not assume any preferential treatment. All proposals will be evaluated equally.
TECHNICAL CRITERA:
(scroll down, table begins on the next page)
| # |
| Question |
| Vendor Response |
Informational – This section is NOT scored
| 0a |
| What is your company’s Name? |
| [vendor types response here, cell should expand] |
SECTION 1 Experience (worth 250 points)
| 1a |
| Provide details about your company’s experience providing MERV compliant filters and supplies to school districts, departments of correction, cities, counties, and other state entities. |
| [vendor types response here, cell should expand] |
| 1b |
| Provide details about your company including whether you are the manufacturer, authorized dealer, or authorized reseller of the brands that you are offering under this proposal. |
| [vendor types response here, cell should expand] |
| 1c |
| Provide details about the proposed MERV filter brands that you are offering, including details about them meeting or exceeding the ASHRAE 52.2-2007-2017 Standards. |
| [vendor types response here, cell should expand] |
| 1d |
| Provide details on the pdf document you attached that shows an independent test report for every proposed MERV filter brand(s). |
| [vendor types response here, cell should expand] |
SECTION 2 – Customer Service (worth 200 points)
| 2a |
| Provide details about your customer service practices and protocols. What is the process for resolving customer concerns or issues? Provide details of process. |
| [vendor types response here, cell should expand] |
| 2b |
| Please provide the identity and contact information for a representative that will be available to resolve ordering issues, quality issues, delivery issues, and other problems as they arise. |
| [vendor types response here, cell should expand] |
| 2c |
| Please describe your order fulfillment options. |
| [vendor types response here, cell should expand] |
SECTION 3 – Billing (worth 150 points)
| 3a |
| Please provide details about how you will ensure that all contract pricing will be quoted and invoiced on all contract purchases. |
| [vendor types response here, cell should expand] |
| 3b |
| Describe in detail how you ensure accurate billing to Eligible Users. How will you handle a billing discrepancy between you and an Eligible User? |
| [vendor types response here, cell should expand] |
| 3c |
| Describe in detail how you will ensure all Eligible Users receive all discounts available. |
| [vendor types response here, cell should expand] |
SECTION 4 – Risk Mitigation (Worth 100 points)
| 4a |
| Identify what risks you see with holding a statewide cooperative contract and how you will mitigate those risks? |
| [vendor types response here, cell should expand] |
File details come from the government source that posted it. Updated .