SUWANNEE COUNTY AIRPORT

CONSTRUCTION SAFETY AND PHASING PLAN

FOR

CONSTRUCT T-HANGARS

SUWANNEE COUNTY BID NO. 2026-15

FDOT FPID NO. 441835-1

Documents Prepared By:

BID DOCUMENTS

AUGUST 2026

AECOM PROJECT NO. 60738534

FOR SUWANNEE COUNTY AIRPORT

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TABLE OF CONTENTS

A. Introduction B. Project Description C. General Construction Safety And Phasing D. Construction Safety And Phasing Plan

1. Coordination

2. Phasing

3. Areas And Operations Affected By The Construction Activity

4. Protection Of Navigation Aids (Navaids)

5. Contractor Access

6. Wildlife Management

7. Foreign Object Debris (FOD) Management

8. Hazardous Materials (Hazmat) Management

9. Notification Of Construction Activities

10. Inspection Requirements

11. Underground Utilities

12. Penalties

13. Special Conditions

14. Runway And Taxiway Visual Aids

15. Marking And Signs For Access Routes

16. Hazard Marking And Lighting

17. Protection Of Runway And Taxiway Safety Areas

18. Other Limitations On Construction

APPENDICES

A. Special Provisions

B. Advisory Circular 150/5370-2G - Operational Safety on Airports During Construction

C. Contractor’s Safety Plan Compliance Documentation

D. Construction Safety and Phasing Drawings

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A. Introduction

Suwannee County Airport (FAA ID 24J) is a general aviation airport located in the city of Live Oak in the north part of Suwannee County in the northern part of the State of Florida. The airport is owned and operated by the Suwannee County Board of County Commissioners.

Currently, the airport consists of Runway 7-25, a 4,005 ft long by 75 ft wide B-II asphalt runway and Taxiway A, a full-length parallel taxiway. To the north of the taxiway is an aircraft parking ramp which has approximately 15 tie-down positions, a 2,000 sq-ft FBO general aviation terminal building and three T-hangars, a maintenance hangar and two corporate hangars. Self-service Avgas fueling is available adjacent to the apron area and Jet-A is available via a ramp service truck. There are currently 51 based aircraft.

Runway 7-25 and the parallel taxiway are both lighted. The airport has a rotating beacon, Precision Approach Path Indicators (PAPI), Runway End Identifier Lights (REILs), Automated Weather Observation System (AWOS) and a lighted wind cone. Lighted guidance signs provide directional information.

B. Project Description

The proposed project consists of installing a new T-Hangar building north of the existing T- Hangar building. T-Hangar building construction work includes, but is not limited to: erosion and sediment control, clearing and grubbing, pavement removal, installation of slab foundation and metal building, extension of asphalt taxilanes and connecting driveway pavement, concrete sidewalk construction, joint sealing, drainage modifications, grading, and installation of new water and electrical utilities.

The proposed project is anticipated to begin construction in the fall of 2025. It is anticipated that the project will be funded by the Florida Department of Transportation (FDOT) under Public Transportation Grant Agreement (PTGA) Financial Project No. 441853-1. Total construction time for the project is estimated to be 230 calendar days.

C. General Construction Safety and Phasing

Work on this contract will be carried out in multiple phases as defined on the drawings. All work shall be carried out in accordance with the defined restrictions and shall be scheduled in advance with airport operations. The Contractor shall prepare and submit to the Engineer a detailed schedule of proposed activities for review and approval by the Owner, a minimum of 2-weeks in advance of the Contractor beginning any phase of work. The proposed phasing may be modified by the Suwannee County Airport to scheduled operations on the airfield. The following restrictions are applicable to this project:

1. Low-profile barricades are specifically required in locations shown on the drawings.

These barricades are placed in locations to prevent aircraft traffic from entering the construction site.

2. The Contractor shall maintain an automated mechanical sweeper to ensure that all debris is swept clean of active apron, taxiway, and taxilane pavement at all times.

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3. The Contractor shall incorporate appropriate means and measures in his construction quality assurance plan to prevent the occurrence of windblown debris from the construction site.

This project will be accomplished in 3 main phases. See below for descriptions of each phase.

PHASE 1: Mobilization/Procurement – 100 Calendar Days

The total time for this phase will be 100 calendar days. During this time, photographic documentation, the pre-construction survey, planning coordination, and material approvals will take place. The work in Phase 1 shall include, but not be limited to the submittal and approval of shop drawings, material certifications, mix designs, and quality control program; as well as, work relating to flagmen training, coordination meetings, procurement of materials, mobilization of equipment to the project site, establishing Contractor’s staging area and site access, survey and layout, procurement of maintenance of traffic items. The Contractor shall utilize the phasing plan sheet G-100 for appropriate airfield closures and maintenance of traffic patterns. The verification survey shall be completed and submitted 15 calendar days prior to construction work beginning (Phase 2).

PHASE 2: Construction – 100 Calendar Days

Phase 2 will be for a period of 100 calendar days and will include all T-Hangar building construction work. The construction limits of Phase 2 will not require the closure of any runways nor taxiways. Low-profile barricades shall be installed as shown on sheet G-100 during phase 2 construction. However, whenever the Contractor is working in close proximity to the northernmost hangar units, the Contractor shall adjust the barricade’s location to close a portion of the taxilane and prevent aircraft traffic from entering those units. Taxilane closure to be coordinated with the Engineer and Owner a minimum of 2 weeks in advance. In addition, when working within the taxilane safety area and connecting driveways, Contractor shall stay outside the taxilane safety area, give right of way whenever an aircraft is in vicinity, and work in pullback mode.

The construction activities anticipated for Phase 2 include: erosion and sediment control, clearing and stripping, full depth pavement removal, installation of slab foundation and metal building, extension of asphalt taxilanes and connecting driveway pavement, concrete sidewalk construction, joint sealing, drainage modifications, grading, and installation of new water and electrical utilities.

PHASE 3: Punch List – 30 Calendar Days

Phase 3 will be for a period of 30 calendar days and will include completion of all punch list items noted in substantial completion, demobilization from the job site, and submittal of project closeout documentation.

Total contract time for the project is 230 calendar days.

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D. Construction Safety and Phasing Plan

Utmost importance will be given to safety and security during construction. The “Contractor’s Safety and Security Requirements” are placed on the construction plans, sheet G-003, and Safety and Security Provisions are included in the contract documents. The specifications require that the Contractor be familiar with and comply with AC 150/5370-2G, (Operational Safety on Airports During Construction), 150/5200-18C (Airport Safety Self-Inspection), and Construction Safety and Phasing Plans provided in the Bid Documents.

1. Coordination A preconstruction conference will be scheduled prior to any construction activities. The Construction Safety and Phasing Plan as well as other safety and phasing issues will be discussed at this time. The Contractor, Engineer, Inspection Personnel, and Airport Staff will all participate in this meeting. All parties will be alerted of the potential safety concerns and operational impacts.

Bi-weekly construction progress meetings will be held during the project. Any upcoming impacts to operations as well as any changes from what was discussed at the preconstruction conference will be addressed during these meetings.

A contact list of key project personnel will be provided, and conference calls will be used to discuss and resolve project issues that may develop during construction.

2. Phasing A full set of phasing notes and safety and phasing drawings have been included in Appendix D. The Contractor haul routes, access areas, and work within Taxilane Safety Areas during the construction phase have been noted and discussed.

3. Areas and Operations Affected by the Construction Activity Descriptions of each phase are provided in Section C of this document and Appendix D on Sheet G-100.

4. Protection of Navigation Aids (NAVAIDs) No impacts anticipated on the existing airport NAVAIDs. The Contractor shall notify the airport prior to entering all active aircraft operation areas, including aprons, taxiways, and taxilanes.

5. Contractor Access The Contractor’s staging area, access route and haul route have been identified on the Contract Layout Plan. All construction vehicles will stay off of active apron, taxiways, and taxilanes unless given clearance from the Airport. Construction haul routes have also been provided on the phasing plans. These access and haul routes will be maintained by the Contractor and be clear of any FOD and dust when not in use.

6. Wildlife Management While no disturbances to existing wildlife are anticipated, the Contractor shall contact the airport immediately upon discovering any wildlife which may need attention or cause a disturbance to the project.

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7. Foreign Object Debris (FOD) Management All construction vehicles shall be checked for FOD prior to entering the airfield. The Contractor’s staging area shall be properly protected to ensure that no loose debris or stored material can be blown onto the airfield. The Contractor will be required to have a sweeper and/or vacuum on site at all times.

8. Hazardous materials (HAZMAT) Management No hazardous materials shall be used or anticipated to be encountered during construction. Fueling of all construction vehicles shall be restricted to a designated area within the Contractor’s staging area. This area shall be clear of any operating equipment and away from all airport equipment. Extreme caution shall be used whenever fueling construction vehicles to follow all standard fuel safety protocol and keep fuel off airport ground.

9. Notification of Construction Activities If any conditions that will adversely affect the operational safety of the airport arise anytime during construction, appropriate actions must be taken. A preconstruction conference and bi-weekly construction progress meetings will take place with the Contractor and appropriate airport staff. Airport staff will notify any tenants who may be affected by upcoming work. NOTAM’s will be issued as necessary to inform the pilots of ongoing construction activities.

10. Inspection Requirements Safety inspections shall be conducted on a daily basis. A sample checklist has been provided as part of Appendix B.

11. Underground Utilities The Contractor shall be responsible for locating and/or verifying the location of all underground utilities in the project work areas. Public and airport utilities will all need to be located during the course of the project.

12. Penalties The Contractor is subject to penalties for noncompliance with airport rules, regulations, and safety plans. Driving and/or work privileges may be revoked should noncompliance occur.

13. Special Conditions No special conditions have been identified at this time.

14. Runway and Taxiway Visual Aids All runway and taxiway visual aids on areas of open runway, taxiway, or apron pavement must remain operational and clearly visible during the duration of each Phase. Refer to bullet point number 4 (Protection of Navigation Aids) within this document for more information on NAVAIDs.

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15. Marking and Signs for Access Routes Signs shall be placed by the Contractor identifying all delivery routes and the Contractor staging area. These haul routes will be maintained by the Contractor and be clear of any FOD and dust when not in use. The staging area shall be clearly identified, and all Contractor personnel shall be familiar with the best routes from the staging area to the various areas of work.

16. Hazard Marking and Lighting Lighted low-profile barricades shall be used as necessary to separate construction areas from the active aircraft operation areas. A minimum of 2 red flashing lights will be provided on each barricade so that they are visible from a minimum distance of 200 ft.

Barricades shall be spaced per AC 150/5370-2G so that vehicles can be kept from making an inadvertent pass into construction areas (10 ft typical). The airport or Engineer shall verify the spacing of barricades prior to construction.

17. Protection of Runway and Taxiway Safety Areas Section C outlines the scope of work and operations required in the project work areas.

No work will occur within an active taxiway or taxilane area without proper notice and airport authorization. Should a vehicle need to enter an active Taxiway/Taxilane or Runway Safety Area when working close to the safety area, it shall not enter the safety area without prior authorization and approval from airport operations.

18. Other Limitations on Construction It is anticipated that tall equipment, including cranes, will be used for this project. A 7460 is required for all temporary and permanent tall equipment which will be submitted via the OE/AAA website. There are no other limitations on construction at this time.

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A1

APPENDIX A

SPECIAL PROVISIONS

SPECIAL

PROVISIONS

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CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS SP 1-1

SPECIAL PROVISIONS NO. 1

CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS

1. PURPOSE AND OBJECTIVE

The purpose of this section is to set forth general guidelines concerning construction safety and security on the Suwannee County Airport during the Construct T-Hangar project.

Described herein are methods, procedures, rules and authorities to be adhered to during said construction period.

Following are the general safety and security plan objectives that must be achieved in order to maximize safety and to minimize time and economic loss to the local community, the adjacent airport, construction contractors and others directly affected by the project.

A. Keep the airport operational for all users.

B. Minimize delays to airport operations.

C. Maintain safety of airport operations.

D. Minimize delays to construction operations.

E. Minimize airport-operation/construction-activity conflicts.

The Contractor should keep these objectives in mind when formulating his schedules and operational activities.

2. GENERAL SAFETY REQUIREMENTS

A. General Intent

It is intended that the Contractor shall comply with all requirements of the airport safety plan and with the safety requirements specified herein. The Contractor shall designate, to the Engineer, in writing, the name of his Contractor Safety Officer (CSO). The CSO shall be accountable for these safety requirements for the Contractor and the requirements of the Contract. Prior to the commencement of the work, the CSO shall provide the Engineer an outline of a proposed accident and fire protection plan for all work contemplated under the contract.

B. Section not used.

C. Responsibility for Safety on the Project Site

The Contractor is completely and totally responsible for safety on the project site at all times. All Federal, State and local laws, regulations and requirements must be followed at all time. The Engineer and Owner have no responsibility for project construction safety at any time.

SP 1-2 CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS

D. Pre-construction Meeting

A pre-construction meeting will be conducted after the award of the contract and prior to commencing construction. Additional construction/safety meetings may be scheduled throughout the life of the contract. Representatives from the Contractor, Engineer, Owner, and any others deemed necessary by Owner, will attend.

E. Notification

The Contractor shall inform his supervisors and workmen of the airport activity and operations that are inherent to this airport, the safety regulations of the airport, and the prohibition of driving or walking on any area of the Air Operations Area (AOA) without clearance. The Contractor shall conduct his construction activities to conform to both routine and emergency requirements.

F. Section not used.

G. Section not used.

H. Existing Pavements and Facilities

The existing pavements and facilities are designed for normal vehicle axle and weight configurations. The Contractor shall preserve and/or protect existing and new pavements plus other facilities from damage due to construction operations. Existing pavements and facilities that are damaged shall be replaced or reconstructed to original strength at the Contractor's expense. The Contractor shall take immediate action to reconstruct any damaged area, which is to remain in service.

I. Marking of Limits of Construction

The limits of construction, material storage area, equipment storage area, parking area and other areas defined as required for the Contractor's exclusive use during construction shall be marked by the Contractor. The Contractor shall erect and maintain around the perimeter of these areas suitable marking and warning devices visible for day/night use. Temporary fencing, barricades, flagging and/or flashing warning lights will be required at critical access points. Type of marking and warning devices shall be approved by the Owner, through the Engineer. Open trenches, excavations and stockpiled materials must be permanently marked with flags and lighted by approved light units during hours of reduced visibility and darkness. No separate pay item is included for this work and all costs must be included in other bid items.

J. Staging, Stockpile, and Spoil Areas

The staging area(s) depicted on the plans shall be used store all idle equipment, supplies, and construction materials (other than bulk materials such as aggregate, sand, and soil).

Contractor's vehicles, equipment, and materials shall be stored in the area designated on the plans. Upon completion of the work, the storage area shall be cleaned up and returned to its original condition to the satisfaction of the Owner. No special payment will be made for cleanup and restoration of the storage area. Personal services will not be permitted

CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS SP 1-3

beyond the Contractor's parking area. Drivers of vehicles being operated beyond this area shall be subject to loss of permission to enter the construction site.

Equipment not in use during construction, nights, and/or holidays will be parked in the Contractor's staging area. Exceptions will only be approved by the Engineer when absolutely necessary. Parking of construction workers' private vehicles shall also be within the staging area construction fence.

If additional storage area is needed, the Contractor may request it from the Engineer. The request will be reviewed on the basis of what is to be stored and the area needed. The Contractor shall provide any necessary fencing and/or security.

All waste material, including rubble and debris, shall be promptly removed from the Airport at the Contractor's expense. No hazardous materials shall be stored within the Airport property. Burning on Airport property is prohibited unless approved by the County Engineer and properly permitted by the Contractor.

K. Section not used.

L. Obstructions to Navigation

Penetrations of the Suwannee County Airport imaginary surfaces defined in FAR Part 77 shall not be permitted without advance notification of and approval by the Owner. It may be necessary to file Form 7460-1 with the FAA to obtain approval prior to operation of exceptionally tall equipment. This includes any penetrations whatsoever by the Contractor, including but not limited to vehicles, cranes, other construction equipment, structures, stockpiled materials, excavated earth, etc.

When penetrations are unavoidable they shall be brought to the attention of the Owner and the FAA as far in advance as is practical to allow Notices to Airmen (NOTAMS) to be prepared and distributed to appropriate FAA divisions for publication and dissemination.

M. Limitations of Construction

1) Section not used.

2) Section not used.

3) Section not used.

4) Section not used.

5) Open flames, welding or torch-cutting operations are prohibited unless adequate fire and safety precautions have been taken and the procedure approved by the Owner and Engineer.

6) Stockpiled material shall be constrained in a manner to prevent movement toward the Suwannee County Airport resulting from wind conditions in excess of ten (10) knots.

SP 1-4 CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS

7) Open trenches, excavation and stockpiled material shall be prominently marked with flags and lighted by approved light units during hours of low visibility and darkness.

8) Section not used.

9) Section not used.

10) Section not used.

11) Section not used.

12) All construction barricades shall be inspected by the Contractor's superintendent prior to release of work crews after each work shift to ensure barricades are properly placed and lighted for non-work hours.

13) All existing Airport facilities, equipment (runway/taxiway lights, visual aids, NAVAIDS, etc.) and underground utilities shall be carefully protected by the Contractor. Any damage to these items caused by the Contractor or Sub- Contractors shall be immediately repaired and restored to a condition similar or equal to the original condition.

14) Section not used.

N. Emergency Procedures

The Contractor shall familiarize himself with airport emergency procedures and shall endeavor to conduct his operation so as not to conflict with them. Clear routes for crash/fire/rescue equipment shall be maintained in operable condition at all times.

In case of an emergency caused by an accident, fire, or personal injury or illness, local police are to be immediately notified by calling them at 911. The caller must accurately report the location and type of emergency. The Owner and Engineer shall also be notified of any emergency.

O. Payment

No separate payment shall be made for the safety requirements stated above. All costs necessary to provide these items or services shall be included in the cost for Mobilization and/or other bid items as required.

3. GENERAL SECURITY REQUIREMENTS

A. General Intent

It is intended that the Contractor shall comply with all requirements of the airport security plan and with the security requirements specified herein. The Contractor shall designate, to the Engineer, in writing, the name of his Contractor Security Officer (CSO). The CSO shall be accountable for these security requirements for the Contractor and the requirements of the contract.

CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS SP 1-5

B. Contractor Security Personnel Orientation

The Contractor's Security Officer (CSO) will be responsible for briefing all Contractors and subcontractors personnel on these requirements and from time to time, any other security provisions required by the Owner. All new Contractor and subcontractor employees shall be briefed on these requirements prior to working in the construction area.

C. Identification of Personnel

The Contractor shall furnish the Owner, prior to the Notice to Proceed, with a list of all personnel who will be assigned to the project.

D. Identification of Vehicles

The Contractor shall establish and maintain a list of Contractor and Subcontractor vehicles authorized to operate on the site. The CSO shall require each vehicle to display a large company sign on both sides of vehicle and advise the Owner through the Engineer of a current list of companies authorized to enter and conduct work on the airport. Contractor’s employee’s personal vehicles are not allowed on the airfield at any time.

E. Employee Parking

Area for parking of the Contractor’s employee’s vehicles is to be designated by the Engineer. Parking shall be accomplished in straight equally spaced rows. Contractor shall organize traffic flow and parking patterns, supply traffic control signs and markings subject to approval of the Engineer. Maintain the parking surface and pick up trash daily. No storage will be allowed at parking site.

F. Access to the Site

The Contractor’s access to the site shall be as shown on the project plans or as directed by the Engineer or Owner. This access route is also the main access to the airport. No other access routes shall be authorized unless approved by the Engineer and Owner.

All Contractor traffic authorized to enter the site shall be experienced in the route or guided by Contractor personnel. The Contractor shall be responsible for traffic control to and from the various construction areas on the site.

The Contractor shall not permit any unauthorized construction personnel or traffic on the site.

The Contractor is responsible for immediate clean up of any debris deposited along the access route as a result of his construction traffic. Directional signing at the access gate and along the delivery route to the storage area or work site shall be directed by the Engineer.

G. Materials Delivery to the Site

All Contractor’s material orders for delivery to the work site will use as a delivery address, this shall be the street name and number assigned to the access point onto the airport.

SP 1-6 CONSTRUCTION SAFETY PLAN AND SECURITY REQUIREMENTS

All Contractors’ material orders for delivery to the site must be escorted by the Contractor.

This will preclude delivery trucks from entering into the Airport or taking shortcuts through the perimeter gates and entering into aircraft operations areas inadvertently.

H. Construction Area Limits

The limits of construction, material storage areas, equipment storage area, parking area and other areas defined as required for the Contractor's exclusive use during construction shall be marked. The Contractor shall erect and maintain around the perimeter of these areas suitable fencing, marking and/or warning devices visible for day/night use.

I. Payment

No separate payment for the above security requirements shall be made. All costs necessary to cover these items and services shall be included in the cost for Mobilization and/or the other bid items as required.

END OF SPECIAL PROVISION NO. 1

CONSTRUCTION TIME AND LIQUIDATED DAMAGES SP 2-1

SPECIAL PROVISION NO. 2

CONSTRUCTION TIME AND LIQUIDATED DAMAGES

1. GENERAL

This project consists of several project elements, which are defined throughout the contract documents. The specific details pertaining to contract sequence and time are an important aspect of the project for planning of operational requirements. The Contractor shall be required to comply with the general intent of the phasing, scheduling and duration of the project as outlined in the contract documents or as otherwise approved by submittals allowed by the documents.

2. CONSTRUCTION TIME

A. The Contract (C-1 and C-2) sets forth the time allocated to each of the elements of work required as part of this contract. The work shall be completed within the times established or as otherwise approved or liquidated damages in the amounts specified in the Contract shall be assessed.

B. The Contractor must request and receive written approval from the Engineer for acceptance of the work included in each of the schedules, phases or work prior to satisfying the requirements of being “complete”.

C. The specified times for each of the project phases shall be outlined in these specifications or as otherwise agreed to in writing among the Owner, Engineer and Contractor based upon the actual contract work awarded. The specified times for the project are identified in the Contract.

3. CONSTRUCTION SCHEDULE

The Contractor shall prepare and submit a detailed schedule for his operations within the general limits and phasing restrictions included in the contract documents. This schedule shall be based upon the actual work ultimately awarded. This schedule shall be reviewed with the Owner, Engineer and Contractor in order to establish the final approved schedule as it relates to this Special Provision.

4. LIQUIDATED DAMAGES

For this project, the rates per calendar day for liquidated damages are as noted in the Contract.

END OF SPECIAL PROVISION NO. 2

SP 2-2 CONSTRUCTION TIME AND LIQUIDATED DAMAGES

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AIRPORT PROJECT PROCEDURES SP 3-1

SPECIAL PROVISION NO. 3

AIRPORT PROJECT PROCEDURES

1. PERMITS

Contractor shall be required to procure and pay for all construction permits, arrange for all inspections and similar procedural items as required by the code enforcement authorities having jurisdiction.

2. AIRPORT OPERATIONS

Airport operations at Suwannee County Airport shall be maintained throughout this Contract. The Contractor shall in no way curtail or handicap normal operational characteristics of the airport facility except as specifically indicated and specified in these Contract Documents.

3. LIMITS OF CONSTRUCTION

Any surface graded or disturbed outside the construction limits as shown on the plans will be restored and sodded or seeded and mulched as directed by the Engineer at the Contractor's expense.

4. CONSTRUCTION LAYOUT AND STAKES

Contractor shall furnish all lines, grades and measurements necessary for the proper prosecution and control of the work and contracted for under these specifications. The Contractor will establish horizontal and vertical control points. Contractor is responsible to maintain these control points for use by subsequent Contractors.

5. VERIFICATION OF EXISTING CONDITIONS

Prior to bidding and commencing with construction, the Contractor shall familiarize himself as to the existing conditions. Should the Contractor discover any inaccuracies, errors or omissions between the actual existing conditions and the Contract Documents, he shall within seven (7) calendar days prior to Bid Opening, notify the Engineer in writing.

Submission of Bid by the Contractor shall be held as an acceptance of the existing condi-tions by the Contractor.

6. SAFETY AND PROTECTION

A. Safety: Inasmuch as each work area will be accessible to and used by the public, the Owner and other companies doing business at the Airport during the construction period, it is the Contractor's responsibility to maintain each work area in a safe, hazard free condition at all times. Should the Owner find the area unsafe at any time, they will notify the Contractor, and the Contractor shall take whatever steps necessary to remedy the unsafe condition. Should the Contractor not be immediately available for corrective action, the Owner will remedy the problem and the Contractor shall reimburse the Owner for the expense of such correction. See Special Provision No. 1 for additional safety requirements.

SP 3-2 AIRPORT PROJECT PROCEDURES

B. Protection of Property: Fixed structures, equipment, paving, landscaping and vehicles (automobiles, trucks, etc.) shall be protected with drop cloths, shielding and other appropriate measures to ensure maximum protection of all property and vehicles.

7. PRE-CONSTRUCTION CONFERENCE

Before beginning work at the site, the Contractor shall attend a pre-construction conference and bring with him the superintendent employed for this project. In the event the Contractor is unable to attend, he shall send a letter of introduction with the superintendent in which he advises the superintendent's full name and states that he is assigned to the project and will be in full responsible charge. This conference will be called by the Engineer who will arrange for the Owner's representative and other interested parties to be present. At this time, all parties will discuss the project under contract and prepare a program of procedure in keeping with requirements of the drawings and specifications. The superintendent will henceforth make every effort to expeditiously coordinate all phases of the work, including the required reporting procedure, to obtain the end result within the full purpose and intent of the drawings and specifications for the project.

8. COORDINATION AND PROGRESS MEETINGS

A. General: The Engineer will prepare written memorandum on required coordination activities. Included will be such items as required notices, reports, and attendance at meetings. This memorandum will be distributed to each entity performing work at the project site.

B. Coordination and Progress Meetings: During the construction/ installation phase, the Engineer will hold general project coordination and progress meetings at regularly scheduled times convenient for all parties involved. These meetings are in addition to specific meetings held for other purposes, such as special project meetings and special pre-installation meetings. Engineer will require representation at each meeting by every party currently involved in coordination or planning for the work of the entire project. Meetings will be conducted in a manner that will resolve coordination problems.

C. Meeting Minutes: Engineer may prepare written minutes of the major items discussed at the meeting and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

9. ADMINISTRATIVE/SUPERVISORY PERSONNEL

The Contractor shall provide a full-time Project Management Team consisting of a Project Manager, Project Superintendents and other supervisory personnel for the duration of the Project. The names and qualifications of this team for this work shall be submitted to the Owner as part of the Bidder Qualification Form. They shall have a minimum of five (5) years of experience on suitable projects of equal difficulty. Either the Project Manager or the Project Superintendent shall be at the construction site at all periods when work is in progress. This person shall have full authority to act in the Contractor's behalf. It is agreed and understood that, if requested in writing by the Owner, the Contractor shall replace any member of the team with another meeting the required qualifications within three (3) days of the receipt of the request.

AIRPORT PROJECT PROCEDURES SP 3-3

10. SPECIAL REPORTS

A. Reporting Unusual Events: When an event of an unusual and significant nature occurs at the site, the Contractor shall prepare and submit a special report to the Engineer.

List chain of events, persons participating, response by the Contractor's personnel, an evaluation of the results or effects and similar pertinent information. Advise the Owner and Engineer as soon as possible when such events are known.

B. Submitting Reports: Submit special reports directly to the Owner within one (1) day of occurrence. Submit a copy of the report to the Engineer and other entities that are affected by the occurrence within one (1) day of the occurrence.

11. SCHEDULE OF WORK

The Contractor is to prepare and submit, in triplicate, for the Engineer's information, a complete schedule for the work. This schedule shall relate to the entire project to the extent required by the Contract Documents and shall provide for expeditious and practicable execution of the work.

12. CHANGES IN THE SCHEDULE

A. Minor Changes: Each week, prior to the weekly coordination meeting during the time of the contract, the Contractor shall notify the Engineer of any minor changes that are anticipated in the schedule for the following week.

B. Major Changes: If for any reason a major change in the approved schedule is anticipated, the Contractor shall make the necessary changes to the schedule and resubmit the revised schedule for approval.

Copies of the approved schedule shall be posted in the Contractor's field office with completed work identified in colored pencil.

13. MAINTENANCE OF TRAFFIC

A. Maintenance Responsibilities: The Contractor shall not obstruct nor create a hazard to any traffic during the prosecution of the work and shall be responsible for repair of all damage to existing pavement or facilities caused by his operations.

B. Beginning date of Contractor's Responsibility: The Contractor's responsibility for maintenance of traffic shall begin on the day he starts the work and continue until Final Completion and Acceptance of the Project.

C. Sections Not Requiring Traffic Maintenance: The Contractor will not be required to maintain traffic over those portions of the Project where no work is to be accomplished or where construction operations will not affect aircraft operations. The Contractor, however, shall not obstruct nor create a hazard to any traffic during the prosecution of the work and shall be responsible for repair of any damage to existing pavement or facilities caused by his operations.

D. Traffic during Construction: All construction vehicles are required to use existing traffic routes. Normal traffic lanes are not to be used as staging areas for arriving delivery

SP 3-4 AIRPORT PROJECT PROCEDURES

vehicles. The Contractor's employees shall utilize the designated Contractor employee parking area.

E. Contractor Signing: The Contractor may furnish and install construction traffic directional signs along the existing traffic route. The signs shall depict Contractor's logo or name, directional arrows and "deliveries". Signs shall be of sufficient size to have six-inch (6") high messages and shall be located at each decision point. All signs and their locations shall be approved by the Engineer and Owner. NO OTHER SIGNS ARE PERMITTED.

F. Material Deliveries: The Contractor shall make his own material and equipment deliveries. No deliveries shall be made by vendors or suppliers without escort by a representative of the Contractor.

G. Notification: On days when construction traffic is expected to be extra heavy or when oversized pieces of equipment are to be delivered, give minimum forty-eight (48) hours’ notice to the Engineer.

H. Delivery Address: All Contractor's material orders for delivery to the work site will use as a delivery address, the street name and number assigned to the access point onto the airport. The name "SUWANNEE COUNTY AIRPORT" shall not be used in the delivery address at any time. This will preclude delivery trucks from entering into aircraft operations areas inadvertently. All Contractor material orders for the work site shall be delivered to the areas designated as the Contractor's receiving area. All deliveries shall be made only during the Contractor's working hours.

I. Interference Request

1) The Contractor shall be responsible for notifying the Owner in writing and securing approval for any and all interruptions or interference’s with traffic (pedestrian, automobile or other necessary function of the Airport.)

2) The request shall include a traffic control plan indicating barricades, lighting and flagmen where required.

3) Such notification shall be made as soon as possible but in no case less than forty-eight (48) hours prior to interference.

4) It is suggested that the Contractor utilize a standard form addressed to the Owner with a blank space for a description of the interference, the exact area affected, the exact times and dates the interference will take place and blanks for the Owner's approval.

The forms shall be submitted in duplicate. No interference will be allowed until the Contractor has received back a copy of the approved interference request form.

J. Personnel Traffic

1) All construction personnel shall be restricted to construction areas.

2) Use of Public Areas: The Contractor's workmen shall not utilize public areas for taking their “work breaks” or “lunch breaks”. Areas for this purpose can be designated by the Owner upon request. No Public Toilets shall be used by any workmen at any time.

AIRPORT PROJECT PROCEDURES SP 3-5

14. DAILY CLEAN-UP AND TRASH REMOVAL

A. Daily Responsibilities: Debris from the work shall be promptly removed from the site at least daily. It shall not be allowed to become a hazard to the safety of the public.

B. Maintenance: The Contractor shall be responsible for clean up and trash removal.

Accumulation of trash and debris will not be allowed and the Engineer may at any time direct the Contractor to immediately remove his trash and debris from the site of the work when in the opinion of the Owner such trash constitutes a nuisance or in any way hinders the work or the Airports operations. If the Contractor should fail to remove his trash and debris from the site of the work in a timely manner, the Owner may have this work performed and deduct the cost of such from Contractor's payment.

15. CLEANING AND PROTECTION

A. General: During handling and installation of work at the project site, clean and protect work in progress and adjoining work on the basis of continuous daily maintenance.

Apply protective covering on installed work to ensure freedom from damage or deterioration.

B. Frequency: Clean and perform maintenance on installed work as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures of Work: To the extent possible through appropriate control and protection methods, supervise performance of the work in such a manner and by such means which will ensure that none of the work, whether completed or in progress, will be subjected to harmful, dangerous, damaging or otherwise deleterious exposure during the construction period. Such exposures include, where applicable, but not by way of limitation the following:

1) Excessive static or dynamic loading

2) Excessive internal or external pressures

3) Solvents

4) Chemicals

5) Light

6) Puncture

7) Abrasion

8) Heavy Traffic

9) Soiling

10) Combustion

11) High speed operation, improper lubrication, and unusual wear

12) Improper shipping or handling

13) Theft

14) Vandalism

D. Protection at Openings: The Contractor shall provide protection at all openings in structures and finishes to maintain the building weather proof and dust tight. All protection shall be of solid material and substantial so that it will not be disturbed by wind and weather normal to the area and season, and also tight fitting to prevent noise infiltration.

SP 3-6 AIRPORT PROJECT PROCEDURES

E. Protection of Improvements

1) Damage to Existing Facilities: Existing surfaces and materials of the Owner's property not requiring work by the Contract Documents that is damaged by the Contractor's operations shall be immediately repaired. Repaired surfaces and materials shall match existing adjacent undamaged surfaces and materials. Repair work shall be coordinated with the Engineer and Owner with regard to time and method.

2) Accidental Demolition: All structures or parts thereof that may become damaged due to accident or Contractor's error shall be restored to their original condition at no cost to the Owner. Materials and equipment being used in the repair or replacement resulting from damage shall be new and shall perform at the manufacturer's published capacities. If the existing equipment or materials cannot be identified, or if unavailable, the selection of the replacement will be subject to approval by the Engineer in writing.

F. Overhead Protection

1) No cranes or other construction equipment shall cross over non-construction personnel, their travel ways or ride systems.

2) The plan of operation of cranes and other hoisting equipment shall be established in writing by the Contractor. This plan of operation shall be subject to approval by the Engineer.

16. DE-WATERING

De-watering operations and any de-watering permits necessary to complete any portion of this project including, but not limited to, excavation, embankment, installation of utility pipes, ducts, pavement section materials, foundations, storm water discharge pipes and drainage structures, shall be considered incidental to the bid item for which de-watering may be necessary.

No separate payment will be made for the cost of de-watering.

17. CONSERVATION AND SALVAGE

It is a requirement for supervision and administration of the Work that construction operations be carried out with the maximum possible consideration given to conservation of energy, water and materials. In addition, maximum consideration shall be given to salvaging materials and equipment involved in performance of the work but not incorporated therein. Refer to other sections for required disposition of salvaged materials that are the Owner's property.

18. TESTING COSTS

A. Testing Cost Borne by Contractor

The Contractor shall bear the cost of all testing under the project:

1) Substitution: If substitute materials or equipment are proposed by the Contractor, he shall pay the cost of all tests which may be necessary to satisfy the Engineer

AIRPORT PROJECT PROCEDURES SP 3-7

that specification requirements are satisfied. The Contractor shall pay for the Engineer's time spent in review and administrating such proposed substitution.

2) Failed to meet Specifications: If materials or workmanship are used which fail to meet specification requirements, the Contractor shall pay the cost of all re-testing, including laboratory costs, deemed necessary by the Engineer to determine the safety or suitability of the material or element.

3) Equipment Testing: The Contractor shall pay for all testing costs including, but not limited to, power, fuel, and equipment cost which may be required for complete testing of all equipment and systems for proper operation.

4) Materials Testing: The Contractor shall pay for all testing required for materials, job mix designs, equipment, structures and related items included in all shop drawings and other submittals as required by the Technical Specifications to be submitted and approved by the Engineer prior to construction.

5) Quality Control: The Contractor shall bear all costs necessary for the Quality Control testing as stipulated in the technical specifications.

19. CERTIFICATES OF COMPLIANCE

The Contractor shall furnish the Engineer material certifications obtained from the producer, supplier or an approved independent testing laboratory for the following types of materials, unless otherwise directed by the Engineer.

A. Materials required to meet criteria documented by tests which are normally performed during the production process.

B. Materials that are required to meet specifications other than those published by AASHTO or ASTM.

C. Materials produced at locations that are not within routine travel distance for the Owner.

D. Materials required to meet criteria documented by tests involving special equipment not readily available to the Owner.

E. Any other special material when so directed by the Engineer.

Material certifications of one of the following types shall be furnished for pre-tested materials:

Type 1 - Certified Mill Test Report

A certified mill test report shall be a certified report of tests conducted by the manufacturer on samples taken from the same heat or lot number as the material actually shipped to the project. The report shall identify the heat or lot number.

Type 2 - Typical Certified Mill Test Report

SP 3-8 AIRPORT PROJECT PROCEDURES

A typical certified mill test report shall be a certified report of tests conducted by the manufacturer on samples taken from a lot which is typical of the material actually shipped to the project but which may or may not be from the lot shipped.

Type 3 - Manufacturer's Certification

A manufacturer's certification shall be a certified statement that the material actually shipped to the project was manufactured by production processes which are periodically and routinely inspected to ensure conformance to specification requirements.

Type 4 - Certified Test Reports

A certified test report shall be a certified report of tests conducted by an approved independent testing laboratory on samples taken from a lot which is typical of the material actually shipped to the project but which may or may not be from the lot shipped.

Type 5 - Supplier's Certification

A supplier's certification is a signed statement by the supplier that the material described in the certification is of the specification grade required and that the supplier has on hand Type 1, Type 2 or Type 3 material certifications to cover the material which is included in the Type 5 supplier's certification.

20. PROJECT DOCUMENTATION

A. Project Documents: The successful Contractor will be furnished, at no charge, four

(4) copies of drawings and specifications. Additional copies may be purchased at actual cost of reproduction.

A field set of drawings and specifications shall remain on the job site at all times and shall be available at all times to the Engineer. The field set shall be continuously updated to reflect the "as-built" condition of all work included in this Contract.

The Contractor shall immediately include plainly and conspicuously on the field set of drawings, and at appropriate paragraphs in the specifications, all changes or corrections made by addenda and change orders as they are issued.

Approved copies of all shop drawings and other submittals are to be kept on the job site at all times and shall be available at all times to the Engineer.

Changes and deviations from the existing conditions shall be submitted in writing for approval prior to installation. In no case shall any unspecified equipment or materials be installed without prior approval by the Engineer.

B. Record Documents

1) Definition: Record copies are defined to include those documents or copies relating directly to performance of the work, which the Contractor is required to prepare or maintain for the Owner's records, recording the work as actually performed.