4B - Attachment 4B - Pricing Schedul.xlsx
XLSX spreadsheet 52 KB Posted
- Solicitation number
- PS140683(2)
- Issued by
- California
About this file
This is a pricing schedule for the ICE North Hollywood to Pasadena Bus Rapid Transit Project First/Last Mile Planning Contract, involving Metro (Los Angeles County Metropolitan Transportation Authority) and local agencies including the City of Los Angeles, City of Pasadena, and other jurisdictions. The contract encompasses first/last mile planning services across five stations: Western/Slauson, Sepulveda, LAX/Aviation, Culver City, and East LA Civic Center. Primary services include project management and control, assessment of existing conditions, community engagement activities, interagency coordination, development of community engagement strategies, and production of final planning products including pathway networks, project lists, cost estimates, and 5% to 15% conceptual design plans. The scope includes technical walk audits, data compilation and GIS analysis, public participation planning, kick-off and community workshop events, web content development, and coordination with local agencies and stakeholders. The contract term structure includes required tasks and optional tasks for 15%-level design work at specific stations.
The total estimated cost for required tasks (Tasks 1-6) is $284,276.50, consisting of direct labor costs of $97,695 (2,168 hours at an average rate of $65 per hour for required tasks and $97,695 hours for the Metro Active Transport projects), labor overhead at 150%, other direct costs for event materials and printing totaling $20,500, and transportation fees at 8%. Optional tasks for 15%-level design at Western/Slauson, Sepulveda, and LAX/Aviation stations total $35,534.00, bringing the grand total to $319,811 for all required and optional work. Labor rates are standardized at $65 per unburdened hour with 150% overhead applied. Other direct costs include event expenses, printing, materials fabrication, and community engagement materials such as surveys, flyers, and postcards. The pricing schedule indicates work is funded through Metro and reflects compliance with local hiring and community engagement requirements across the five project station areas.
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ICE
| North Hollywood to Pasadena Bus Rapid Transit Project |
| First/Last Mile Planning |
| Contract Number: |
| Contract / Phase: |
| Date: |
| Task | Description | Labor | Task Total | Notes / Cost Assumptions | % | % of Total Hours | ||
| Hours | Avg. Rate | Labor | ||||||
| (unburdened) | Cost | |||||||
| Task 1 | Project Management and Control | |||||||
| Task 1.5 | Project Meetings | 85 | $ 65 | $ 5,525.00 | $ 5,525.00 | Three (3) consultant staff to attend fifteen (15) meetings at 1 hour each (TOTAL: 45 hours); |
| Pre- and post-meeting preparation (TOTAL: 40 hours). | 3.92% | ||||||
| Task X | FIRST/LAST MILE PLANNING | 2,083 | |||||
| Task X.1 | Public Agency Coordination during FLM Planning | 120 | $ 65 | $ 7,800.00 | $ 7,800.00 | Two (2) consultant staff to attend sixteen (16) meetings at one (1) hour each (TOTAL: 32 hours); |
Pre- and post-meeting preparation (TOTAL: 32 hours);
| Draft & final public agency coordination memo including summarizing comments & responses (TOTAL: 56 hours). | 5.54% | ||||||
| Task X.2 | Community-Based Organization Partnership | 300 | $ 65 | $ 19,500.00 | $ 19,500.00 | Preparation and participation from two (2) consultant staff in kick-off meeting with Metro and CBO partner (TOTAL: 5 hours); |
Preparation and participation from two (2) consultant staff in Project Chartering process (TOTAL: 5 hours);
Draft and final memo outlining CBO approach to community engagement (TOTAL: 25 hours);
Draft and final memo outlining lessons learned and recommendations for community engagement and CBO coordination (TOTAL: 25 hours).
| Community-based organization partnership (TOTAL: 240 hours) | 15.82% | ||||||
| Task X.3 | Station Identification | 20 | $ 65 | $ 1,300.00 | $ 1,300.00 | Draft and final station identification memo (TOTAL: 20 hours); |
| Labor hours for local agency staff interviews accounted for in Task X.1. | 15.27% | |||||||
| Task X.4 | Existing Conditions Analysis | 680 | $ 65 | $ 44,200.00 | $ 44,200.00 | 0.55% | ||
| Task X.4.1 | Data Compilation and Review | 200 | $ 65 | $ 13,000.00 | $ 13,000.00 | Data compilation and review for four (4) stations at forty (40) hours each (TOTAL: 160 hours); |
Draft and final memo summarizing key findings, maps, data (40 hours total).
Task X.4.2 Review Plans & Projects 120 $ 65 $ 7,800.00 $ 7,800.00 Summarize related plans/projects for four (4) stations at thirty (30) hours each (TOTAL: 120 hours);
| Labor hours for local agency staff interviews accounted for in Task X.1. | 13.84% | |||||||
| Task X.4.3 | Safety Analysis Tool | 120 | $ 65 | $ 7,800.00 | $ 7,800.00 | Summarize safety hotspot data for four (4) stations at thirty (30) hours each (TOTAL: 120 hours). | 31.37% | |
| Task X.4.4 | Micromobility Planning | 40 | $ 65 | $ 2,600.00 | $ 2,600.00 | Review and incorporate recommendations into planning process (TOTAL: 40 hours). | 9.23% | |
| Task X.4.5 | Technical Walk Audits | 200 | $ 65 | $ 13,000.00 | $ 13,000.00 | Three (3) consultant staff to conduct four (4) walk audits at four (4) hours each (TOTAL: 48 hours); |
| Pre- and post-walk audit prep including two (2) memos and walk audit application configuration (TOTAL: 152 hours) | 5.54% | ||||||
| Task X.5 | Layout Pathway Network | 100 | $ 65 | $ 6,500.00 | $ 6,500.00 | Production of draft pathway network maps at twenty-five (25) hours per station, inclusive of 0.5 mile and 3 mile maps (TOTAL: 100 hours); |
| Labor hours for local agency staff interviews accounted for in Task X.1. | 5.54% | |||||||
| Task X.6 | Community Engagement during FLM Planning | 343 | $ 65 | $ 22,295.00 | $ 22,295.00 | 1.85% | ||
| Task X.6.1 | Community Engagement Activities, Events, and Surveys | 331 | $ 65 | $ 21,515.00 | $ 21,515.00 | Two (2) consultant staff to attend & participate at four (4) community engagement events at four (4) hours for each event including one (1) hour for setup/teardown (TOTAL: 32 hours); |
Engagement materials preparation, survey content development, and fabrication of demonstration projects (TOTAL: 250 hours);
One (1) consultant staff to participate in four (4) existing community meetings, if needed (TOTAL: 4 hours);
| Draft & final community engagement memo (TOTAL: 45 hours). | 9.23% | ||||||
| Task X.6.2 | Preview of FLM Plan Recommendations | 12 | $ 65 | $ 780.00 | $ 780.00 | One (1) consultant staff participation at four (4) community meetings at one (1) hour for each meeting (TOTAL: 4 hours); |
| Preparation for four (4) community meetings (TOTAL: 8 hours). | 4.61% | ||||||||
| Task X.7 | Data Analysis and Finalization of Pathway Network and Project Ideas | 350 | $ 65 | $ 22,750.00 | $ 22,750.00 | Final data analysis, finalization of pathway network maps, production of conceptual design illustrations (TOTAL: 350 hours). | 16.14% | ||
| Task X.8 | Project List, Cost Estimates, and Local Agency Review | 90 | $ 65 | $ 5,850.00 | $ 5,850.00 | Individual descriptions / notes in Tasks X.8.1, X.8.2, and X.8.3. | 4.15% | ||
| Task X.8.1 | Project List | 30 | $ 65 | $ 1,950.00 | $ 1,950.00 | Production of project lists (TOTAL: 30 hours). | 1.38% | ||
| Task X.8.2 | Cost Estimates | 30 | $ 65 | $ 1,950.00 | $ 1,950.00 | Production of cost estimates (TOTAL: 30 hours). | 1.38% | ||
| Task X.8.3 | Local Agency Review | 30 | $ 65 | $ 1,950.00 | $ 1,950.00 | Responding to comments and modifying work product (TOTAL: 30 hours). | 1.38% | ||
| Task X.9 | Final FLM Plan | 80 | $ 65 | $ 5,200.00 | $ 5,200.00 | Finalization of FLM Plan and production of slide deck (TOTAL: 80 hours). | 3.69% | ||
| Total Direct Labor | 2,168 | $ 65 | $ 140,920.00 | $ 140,920.00 | |||||
| Labor Overhead (150%) | $ 211,380.00 | ||||||||
| Other Direct Costs (event costs and printing) | $ 15,000.00 | Materials, fabrication, and printing for community engagement events | |||||||
| Transportation | |||||||||
| Fee (8%) | $ 28,184.00 | ||||||||
| TOTAL ESTIMATE | $ 395,484.00 | ||||||||
| OPTIONAL TASKS | |||||||||
| Labor | Task Total | Notes | % of Total Hours | ||||||
| Description | Hours | Avg. Rate | Labor | ||||||
| (unburdened) | Cost | ||||||||
| Task 1.7.1.3 | Community Walk Audits | 200 | $ 65 | $ 13,000.00 | $ 13,000.00 | Two (2) consultant staff to conduct four (4) walk audits at four (4) hours each (TOTAL: 32 hours); |
| Pre- and post-walk audit prep including developing and facilitating three (3) training sessions, one (1) addendum to memo, and walk audit application configuration (TOTAL: 168 hours). | 8% | |||||
| Total Direct Labor | 200 | $ 65 | $ 13,000.00 | $ 13,000.00 | ||
| Labor Overhead (150%) | $ 19,500.00 | |||||
| Other Direct Costs (event costs and printing) | $ 1,500.00 | |||||
| Transportation | ||||||
| Fee (8%) | $ 2,600.00 | |||||
| Optional Task Total Estimate | $ 23,600.00 | |||||
| GRAND TOTAL (REQUIRED AND OPTIONAL TASKS) | ||||||
| GRAND TOTAL | $419,084 |
2,368
Costs per project-with notes
| Metro Active Transport (MAT) First/Last Mile Independent Cost Estimate |
| Stations: Western/Slauson, Sepulveda, LAX/Aviation, Culver City, East LA Civic Center |
| Contract Number: |
| Contract/ Phase: |
| Date: DECMEBER 6, 2021 (corresponding to SOW dated 12/2/2021) |
| Labor | Notes | ||||||
| Description | Hours | Avg. Rate | Labor | Task Total | |||
| (unburdened) | Cost | ||||||
| Task 1 | Overall Project Management | 16 | $ 65 | $ 1,040 | $ 1,040 | 8 monthly meetings with Metro staff for cross-project coordination (across all 5 projects from Task 2-6). 2 hours per meeting with only strictly necessary staff (mainly Deborah) from consultant team (1 hour per meeting with 1 hour for prep/team debrief). The costs for these overall coordination meetings will be split among the 5 projects. | |
| Task 2.1 | W/S: Project Mangagment and Control | 16 | $ 65 | $ 1,040 | $ 1,040 | ||
| 2.1.1 | Project Management Plan – Schedule | ||||||
| (project management plan) | 2 | One (1) project schedule (gantt chart). |
One (1) draft & review by Metro PM.
| 2.1.2 | Project Team Meetings | ||
| (attendance and materials for up to 8 meetings ) | 12 | Up to one (1) consultant staff per meeting. Assumes one (1) hour meetings with half (0.5) hour of meeting prep. Monthly meeting with city agency staff (8) |
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
| 2.1.3 | Quality Assurance/Quality Control Approach | 2 | ||||
| Task 2.2 | W/S: Assessment of Existing Conditions | 68 | $ 65 | $ 4,420 | $ 4,420 | One (1) memo summarizing all subtasks in Task 2.2. |
One (1) draft & review by Metro PM.
2.2.1 Data analysis 20 One (1) set of existing conditions maps including street grid, high vehicular speed streets, walk shed, collisions data, points of interest, population density, employment density, land use, tree canopy.
Metro PM (city) to provide consultant with FLM base map template.
Summarize data analysis with narrative and maps, to be included in overall existing conditions memo (Task 2.2)
Consultant to package all individual GIS files/layers into a geodatabase and provide to Metro PM.
2.2.2 Technical walk-audits 16 Up to two (2) consultant staff to conduct walk audits. Assume four (4) hours each to conduct walk audits, then eight (8) hours to summarize findings.
Configuration of the walk audit app (if needed)
Summarize findings with photographs, and audit notes, to be included in overall existing conditions memo (Task 2.2).
| 2.2.3 | Map-based charette | 20 | Up to three (3) consultant staff to conduct map-based charette. Assumes six (6) hours for attending the charette (2 hrs/staff), then fourteen (14) hours for summarizing findings/data collected. |
| 2.2.4 | Assessment of permitting conditions | 4 | |
| 2.2.5 | Research of current and planned projects in area | 8 | One (1) matrix summarizing the related plans and projects within the 0.5-mile radius including, at a minimum: title, description, geographic area, dates/schedule, status, contact person, analysis of how it would impact FLM improvements; and any opportunities to streamline or combine implementation efforts. |
One (1) draft & review by Metro PM.
Task 2.3 W/S: Development of Community Engagement 97 $ 65 $ 6,305 $ 6,305 One (1) memo summarizing all subtasks in Task 2.3.
One (1) draft & review by Metro PM.
2.3.1 Public Participation Plan worksheet 2 One (1) public participation plan worksheet. Assumes two (2) hours of filling out PPP worksheet.
One (1) draft & review by Metro PM.
2.3.2 Kick Off event 10 Up to two (2) consultant staff attendance at kick-off event.
Assumes seven (7) hours on event prepation and three (3) hours for staff attendance at event (1.5 hrs/staff).
One (1) agenda and one (1) meeting minutes.
One (1) draft & review by Metro PM.
2.3.3 Other community engagement activities 73 Assumes two (2) events at two (2) hours each. One is the core communty workshop activity, the other is a report-back, after a 5% concept plan has been developed and reviewed by local jursidictions (after Task 2.5) This is separate from the kick-off event, the charette during "existing conditions assessment".
Event preparation (15 hours/event) = 30 hours Language translation (5 hours/event) =10 hours Staff attendance/facilitation (4 staff/event) = 16 hours (inclusive of translators) Summarize community input received from event = 17 hours
| 2.3.4 | Web content for project landing page | 12 | Content for project landing page (to be hosted by StreetsLA), which may include project description and purpose, funding source information, project timeline, project deliverables as they are developed, and other relevant project information (photos, maps, etc.). Assumes eight (8) hours of content preparation in English; four (4 hours) for any Spanish translation | |||
| Task 2.4 | W/S: Interagency Coordination (up to 2 meetings) | 8 | $ 65 | $ 520 | $ 520 | Schedule and attend up to two (2) meetings with local agency staff and elected officials. |
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
Task 2.5 W/S: Interagency Review of Products 18 $ 65 $ 1,170 $ 1,170 One (1) matrix summarizing Metro, local agency, and other relevant public agency staff comments to work products.
Modify work products based on comments, as needed.
Task 2.6 W/S: Development of Final Project Products 50 $ 65 $ 3,250 $ 3,250 Project list
Detailed project schedule with clearly identified steps and roles for the remainder of the project.
Detailed budget for the future project activities in the remainder of the project.
5% concept-level plans and Street Mixes
| Total Direct Labor | 257 | $ 65 | $ 16,705 | $ 16,705 | ||
| Labor Overhead (150%) | $ 25,057.50 | |||||
| Other Direct Costs (event costs and printing) | $3,500 | |||||
| Transportation | ||||||
| Fee (8%) | $ 3,341.00 | |||||
| Task Total Estimate | $ 48,603.50 | |||||
| Task 3.1 | Sepulveda: Project Mangagement and Control | 16 | $ 65 | $ 1,040 | $ 1,040 | |
| 3.1.1 | Project Management Plan – Schedule | 2 | One (1) project schedule (gantt chart). |
One (1) draft & review by Metro PM.
3.1.2 Project Team Meetings 12 Up to two (2) consultant staff per meeting. Assumes one (1) hour meetings with half (0.5) hour of meeting prep. Monthly meeting with agency staff (8);
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
| 3.1.3 | Quality Assurance/Quality Control Approach | 2 | ||||
| Task 3.2 | Sepulveda: Assessment of Existing Conditions | 60 | $ 65 | $ 3,900 | $ 3,900 | One (1) memo summarizing all subtasks in Task 3.2. |
One (1) draft & review by Metro PM.
3.2.1 Data Compilation and Review 20 One (1) set of existing conditions maps including street grid, high vehicular speed streets, walk shed, collisions data, points of interest, population density, employment density, land use, tree canopy.
Metro PM to provide consultant with FLM base map template.
Summarize data analysis with narrative and maps, to be included in overall existing conditions memo (Task 2.2)
Consultant to package all individual GIS files/layers into a geodatabase and provide to Metro PM.
| 3.2.2 | Charette | 20 | Up to three (3) consultant staff to conduct map-based charette. Assumes six (6) hours for attending the charette (2 hrs/staff), then fourteen (14) hours for summarizing findings/data collected. | |||
| 3.2.3 | Review Caltrans Permitting Requirements | 4 | ||||
| 3.2.4 | Caltrans Memorandum of Understanding | 4 | ||||
| 3.2.5 | Right-of-Way Relinquishments | 4 | ||||
| 3.2.6 | Review Plans and Projects | 8 | One (1) matrix, to be included in overall existing conditions memo (Task 3.2), summarizing the related plans and projects within the 0.5-mile radius including, at a minimum: title, description, geographic area, dates/schedule, status, contact person, analysis of how it would impact FLM improvements; and any opportunities to streamline or combine implementation efforts. | |||
| Task 3.3 | Sepulveda: Development of Community Engagement | 97 | $ 65 | $ 6,305 | $ 6,305 | |
| 3.3.1 | Public Participation Plan Worksheet | 2 | One (1) public participation plan worksheet. |
One (1) draft & review by Metro PM.
3.3.2 Kick-Off Community Engagement Event 10 Up to two (2) consultant staff attendance at kick-off event.
Assumes seven (7) hours on event prepation and three (3) hours for staff attendance at event (1.5 hrs/staff).
One (1) agenda and one (1) meeting minutes.
One (1) draft & review by Metro PM.
3.3.3 Community Engagement Activities 73 Assumes two (2) events at two (2) hours each. One is the core communty workshop activity, the other is a report-back, after a 5% concept plan has been developed and reviewed by local jursidictions (after Task 3.5) This is separate from the kick-off event, the charette during "existing conditions assessment".
Event preparation (15 hours/event) = 30 hours Language translation (5 hours/event) =10 hours Staff attendance/facilitation (4 staff/event) = 16 hours (inclusive of translators) Summarize community input received from event = 17 hours
| 3.3.4 | Web Content | 12 | Content for project landing page (to be hosted by StreetsLA), which may include project description and purpose, funding source information, project timeline, project deliverables as they are developed, and other relevant project information (photos, maps, etc.). Assumes eight (8) hours of content preparation; four (4) hours for Spanish translation | |||
| Task 3.4 | Sepulveda: Interagency Coordination | 10 | $ 65 | $ 650 | $ 650 | Schedule and attend up to two (2) meetings with local agency staff and elected officials. |
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
Task 3.5 Sepulveda: Interagency Review of Products 20 $ 65 $ 1,300 $ 1,300 One (1) matrix summarizing Metro, local agency, and other relevant public agency staff comments to work products.
Modify work products based on comments, as needed.
Task 3.6 Sepulveda: Development of Final Project Products 50 $ 65 $ 3,250 $ 3,250 Project list
Detailed project schedule with clearly identified steps and roles for the remainder of the project.
Detailed budget for the future project activities in the remainder of the project.
5% concept-level plans and Street Mixes
| Total Direct Labor | 253 | $ 65 | $ 16,445 | $ 16,445 | |||
| Labor Overhead (150%) | $ 24,668 | ||||||
| Other Direct Costs (event costs, survey, and printing) | $ 3,500 | ||||||
| Transportation | |||||||
| Fee (8%) | $ 3,289 | ||||||
| Task Total Estimate | $ 47,902 | $58,617 from Board Attachment | |||||
| Task 4.1 | LAX: Project Mangagement and Control | 16 | $65 | $1,040 | $1,040 | $58,617 from Board Attachment | |
| 4.1.1 | Project Management Plan – Schedule | 2 | One (1) project schedule (gantt chart). |
One (1) draft & review by Metro PM. One (1) project schedule (gantt chart).
One (1) draft & review by Metro PM.
4.1.2 Project Team Meetings 12 Up to two (2) consultant staff per meeting. Assumes one (1) hour meetings with half (0.5) hour of meeting prep.
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM. Up to two (2) consultant staff per meeting. Assumes one (1) hour meetings with half (0.5) hour of meeting prep. Monthly meeting with agency staff (8);
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
| 4.1.3 | Quality Assurance/Quality Control Approach | 2 | ||||
| Task 4.2 | LAX: Assessment of Existing Conditions | 76 | $65 | $4,940 | $4,940 | One (1) memo summarizing all subtasks in Task 4.2. |
One (1) draft & review by Metro PM.
4.2.1 Data Compilation and Review 20 One (1) set of existing conditions maps including street grid, high vehicular speed streets, walk shed, collisions data, points of interest, population density, employment density, land use, tree canopy.
Metro PM to provide consultant with FLM base map template.
Summarize data analysis with narrative and maps, to be included in overall existing conditions memo (Task 1.2)
Consultant to package all individual GIS files/layers into a geodatabase and provide to Metro PM. One (1) set of existing conditions maps including street grid, high vehicular speed streets, walk shed, collisions data, points of interest, population density, employment density, land use, tree canopy.
Metro PM to provide consultant with FLM base map template.
Summarize data analysis with narrative and maps, to be included in overall existing conditions memo (Task 4.2)
Consultant to package all individual GIS files/layers into a geodatabase and provide to Metro PM.
4.2.2 Walk Audits 16 Up to two (2) consultant staff to conduct walk audits. Assume four (4) hours each to conduct walk audits, then eight (8) hours to summarize findings.
Configuration of the walk audit app (if needed)
Summarize findings with photographs, and audit notes, to be included in overall existing conditions memo (Task 1.2). Up to two (2) consultant staff to conduct walk audits. Assume four (4) hours each to conduct walk audits, then eight (8) hours to summarize findings.
Configuration of the walk audit app (if needed)
Summarize findings with photographs, and audit notes, to be included in overall existing conditions memo (Task 4.2).
| 4.2.3 | Charette | 20 | Up to three (3) consultant staff to conduct map-based charette. Assumes six (6) hours for attending the charette (2 hrs/staff), then fourteen (14) hours for summarizing findings/data collected. | |||
| 4.2.4 | Permitting Review | 4 | ||||
| 4.2.5 | Assessment of MOU | 4 | ||||
| 4.2.6 | Right-of-Way Relinquishments | 4 | ||||
| 4.2.7 | Review of Plans and Projects | 8 | One (1) matrix, to be included in overall existing conditions memo (Task 4.2), summarizing the related plans and projects within the 0.5-mile radius including, at a minimum: title, description, geographic area, dates/schedule, status, contact person, analysis of how it would impact FLM improvements; and any opportunities to streamline or combine implementation efforts. | |||
| Task 4.3 | LAX: Development of Community Engagement | 103 | $65 | $6,695 | $6,695 | |
| 4.3.1 | Public Participation Plan Worksheet | 2 | One (1) public participation plan worksheet. Assumes two (2) hours of filling out PPP worksheet. |
One (1) draft & review by Metro PM. One (1) public participation plan worksheet. Assumes two (2) hours of filling out PPP worksheet.
One (1) draft & review by Metro PM.
4.3.2 Kick-Off Community Engagement Event 10 Up to two (2) consultant staff attendance at kick-off event.
Assumes seven (7) hours on event prepation and three (3) hours for staff attendance at event (1.5 hrs/staff).
One (1) agenda and one (1) meeting minutes.
One (1) draft & review by Metro PM. Up to two (2) consultant staff attendance at kick-off event.
Assumes seven (7) hours on event prepation and three (3) hours for staff attendance at event (1.5 hrs/staff).
One (1) agenda and one (1) meeting minutes.
One (1) draft & review by Metro PM.
4.3.3 Community Engagement Activities 79 "Assumes three (3) events- two at two (2) hours each; one at one (1) hour - for institutional stakeholders. For the 2 hour meetings, one is the core communty workshop activity, the other is a report-back, after a 5% concept plan has been developed and reviewed by local jursidictions (after Task 4.5) This is separate from the kick-off event, the charette during ""existing conditions assessment"". The institutional stakeholder meeting will not require Spanish translation.
Event preparation (15 hours/event) for 2hour events= 30 hours Language translation (5 hours/event) for 2 hour events =10 hours Staff attendance/facilitation (4 staff/event) for 2 hour event = 16 hours (inclusive of translators) Event preparation and staffing for 1 hour event (assumes 2 staff) = 4 hours Summarize community input received from events = 19 hours
| 4.3.4 | Web Content | 12 | Content for project landing page (to be hosted by StreetsLA), which may include project description and purpose, funding source information, project timeline, project deliverables as they are developed, and other relevant project information (photos, maps, etc.). Assumes eight (8) hours of content preparation; four (4) hours for Spanish translation | |||
| Task 4.4 | LAX: Interagency Coordination | 14 | $65 | $910 | $910 | Schedule and attend up to two (2) meetings with local agency staff and elected officials. |
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
Task 4.5 LAX: Interagency Review of Products 20 $65 $1,300 $1,300 One (1) matrix summarizing Metro, local agency, and other relevant public agency staff comments to work products.
Modify work products based on comments, as needed.
Task 4.6 LAX: Development of Final Project Products 50 $65 $3,250 $3,250 Project list
Detailed project schedule with clearly identified steps and roles for the remainder of the project.
Detailed budget for the future project activities in the remainder of the project.
5% concept-level plans and Street Mixes
| Total Direct Labor | 279 | $65 | $18,135 | $18,135 | |||
| Labor Overhead (150%) | $27,203 | ||||||
| Other Direct Costs (event costs, survey, and printing) | $3,500 | ||||||
| Transportation | |||||||
| Fee (8%) | $3,627 | ||||||
| Task Total Estimate | $52,465 | $58,617 from Board Attachment | |||||
| Task 5.1 | CC: Project Mangagement and Control | 16 | $65 | $1,040 | $1,040 | ||
| 5.1.1 | Project Management Plan – Schedule | ||||||
| (project management plan) | 2 | One (1) memo summarizing all subtasks in Task 5.2. |
One (1) draft & review by Metro PM.
| 5.1.2 | Project Team Meetings | ||
| (attendance and materials for up to 8 meetings ) | 12 | One (1) set of existing conditions maps including street grids, pedestrian shed, high vehicular speed streets, collision data, movements in key project intersections, and points of interest. |
Metro PM to provide consultant with FLM base map template.
Summarize data analysis with narrative and maps, to be included in overall existing conditions memo (Task 5.2)
Consultant to package all individual GIS files/layers into a geodatabase and provide to Metro PM.
5.1.3 Quality Assurance/Quality Control Approach 2 Up to two (2) consultant staff to conduct walk audits. Assume four (4) hours each to conduct walk audits, then eight (8) hours to summarize findings.
Configuration of the walk audit app (if needed)
Summarize findings with photographs, and audit notes, to be included in overall existing conditions memo (Task 5.2).
| Task 5.2 | CC: Assessment of Existing Conditions | 52 | $65 | $3,380 | $3,380 | |
| 5.2.1 | Data collection and Analysis | 20 | ||||
| 5.2.2 | Technical walk-audits | 16 | ||||
| 5.2.3 | Review Caltrans Permitting Requirements | 4 | ||||
| 5.2.4 | Caltrans Memorandum of Understanding | 4 | ||||
| 5.2.5 | Review of Right-of-Way Relinquishments | 4 | ||||
| 5.2.6 | Establishment of baseline and metrics | 4 | documentation of pre- and post-project conditions and outcomes. These metrics should be aligned with data deriving from 5.2.1. | |||
| Task 5.3 | CC: Community Engagement | 156 | $65 | $10,140 | $6,630 | |
| 5.3.1 | Public Participation Plan worksheet | 2 | One (1) public participation plan worksheet. Assumes two (2) hours of filling out PPP worksheet. |
One (1) draft & review by Metro PM.
| 5.3.2 | Outreach, materials development | 90 | Event preparation (15 hours/event) = 45 hours (see 5.3.5 for details- 3 events) Language translation- Spanish + one other (10 hours/event) = 30 hours (5 hours per language) additional materials prep for surveys, feedback portal on LADOT livable streets website, tabling, etc = 10 hours scheduling for outreach/engagement activities, coordination with LADOT = 5 hours |
| 5.3.3 | Outreach, promotion | 5 | Promote project flyers and survey completion and awareness of the planning effort through email notices, LADOT blog post(s), and social media promotions. |
| 5.3.4 | Outreach, event logistics | 5 | Book meeting venues, send invites and lead meetings in consultation with LADOT. |
| 5.3.5 | Design workshops, documentation, and analysis | 54 | we are assuming 3 events. 2 will be similar to those in Tasks 2 & 3 (core community feedback workshop, a report-back at 5%, and then another meeting for design alternatives) Assumes three (3) events at two (2) hours each. One is the core communty workshop activity, the other is a report-back, after a 5% concept plan has been developed and reviewed by local jursidictions (after Task 5.5), and one to consider design alternatives for 15%. |
Staff attendance/facilitation (4 staff/event) = 24 hours (inclusive of translators) Summarize community input received from events = 30 hours" Task 5.4 CC: Interagency Coordination 10 $65 $650 $650 Schedule and attend up to two (2) meetings with local agency staff and elected officials.
One (1) agenda and one (1) meeting minutes per meeting.
One (1) draft & review by Metro PM.
Task 5.5 CC: Interagency Review of Products 15 $65 $975 $975 "One (1) matrix summarizing Metro, local agency, and other relevant public agency staff comments to work products.
Modify work products based on comments, as needed. "
| Task 5.6 | CC: Development of Final Project Products | 82 | $65 | $5,330 | $5,330 | ● | Preliminary and final recommended conceptual plans of connectivity and safety improvements and associated project list of detailed, defined project elements including their specific locations and descriptions. | |
| ● | Technical feasibility studies of proposed project elements including data collection, traffic control warrant studies, and delay and diversion analyses. For treatments needing to meet warrants for official Traffic Control Reports, Contractor shall collect relevant data and conduct data analyses to determine whether proposed elements meet required thresholds. In some circumstances, Contractor may be requested to prepare draft reports for LADOT. | |||||||
| ● | Exhibits including visualizations, cross sections and conceptual design drawings. | |||||||
| ● | Conceptual engineering & cost estimates associated with the elements in the project list (at the level of 15% design). | |||||||
| ● | Recommendations and technical guidance for implementation strategy, including construction funding and project phasing if applicable. | |||||||
| ● | Detailed project schedule with clearly identified steps and roles for the remaining project phases through construction. | |||||||
| ● | Detailed budget including rough order of magnitude cost estimates for the future project activities and phases through construction. |
| Total Direct Labor | 331 | $65 | $21,515 | $21,515 | |||
| Labor Overhead (150%) | $32,272.50 | ||||||
| Other Direct Costs (event costs and printing) | $5,000.00 | for 3 events, inclusive of 15% design | |||||
| Transportation | |||||||
| Fee (8%) | $4,303.00 | ||||||
| Task Total Estimate | $63,090.50 | $90,000 from Board attachment | |||||
| Task 6.1 | ELA: Community Engagement | 383 | $ 65 | $ 24,895 | $ 24,895 | Provide the design and literature for a mobile friendly project website that Public Works will host. (80) |
Create online and hardcopy surveys to obtain feedback on ways to improve the local economy, livability, and transportation around the East Los Angeles Civic Center. (50)
Establish email distribution lists from past projects, information gathering at community outreach events, and new requests from the project website. (20)
Post flyers in the neighborhood and/or door-to-door flyers (such as Walking Man). (20)
Develop and send out postcards to notify residents and owners for the two workshops within the ½ mile project area. (20)
| 6.1.1 | Community Involvement Strategy | 40 | 6 meetings or events (24), presentation (20), summary (20) | includes attendance for up to 8 meetings with County (1.5 hours each - 1 hour mtg; 0.5 hr prep), so it went from 40 to 52 hrs | |||
| 6.1.2 | General Engagement | 190 | two, 4 hour workshops X 3 staff (24), presentation and materials (30), summary (15), publicity (20) | ||||
| 6.1.3 | Stakeholder Input | 64 | |||||
| 6.1.4 | Public Workshops | 89 | |||||
| Total Direct Labor | 383 | $ 65 | $ 24,895 | $ 24,895 | surveys, flyers, post cards | ||
| Labor Overhead (150%) | $ 37,342.50 | ||||||
| Other Direct Costs (event costs and printing) | $ 5,000.00 | ||||||
| Transportation | |||||||
| Fee (8%) | $ 4,979.00 | ||||||
| Task Total Estimate | $ 72,216.50 | ||||||
| TOTALS FOR TASKS 1-6 | |||||||
| Direct Labor | $ 97,695 |
tc={E570575E-3D8B-4231-B99E-6598830F3EFE}: [Threaded comment]
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Comment:
note this doesn't include task 1
| Labor Overhead | $ 146,542.50 | $ 146,542.50 |
| Other Direct Costs | $ 20,500.00 | |
| Transportation | ||
| Fee | $ 19,539.00 | $ 19,539.00 |
| TOTAL | $ 284,276.50 |
| OPTIONAL TASKS | ||||||
| Labor | ||||||
| Description | Hours | Avg. Rate | Labor | Task Total | ||
| (unburdened) | Cost | |||||
| Optional Tasks | $ 65 | |||||
| A | 15%-level Design for Western/Slauson Station | 96 | $ 65 | $ 6,240 | $ 6,240 | - 2 community engagement events: 1 for feedback on design alternatives and 1 for report back when 15% design is completed. Event preparation for 2hour events (including countermeasure prototypes/renderings for first meeting) = 40 hours Language translation (5 hours/event) for 2 hour events =10 hours |
Staff attendance/facilitation (4 staff/event) for 2 hour event = 16 hours (inclusive of translators) Summarize community input received from first event = 10 hours Final project deliverables (20 hours) Project list with detailed,defined elements; 15% layout plan (feasibility), quantity take-offs, countermeasure prototypes, renderings. StreetsLA will provide all the unit-costs and therefore the consultant would only be responsible for the take-offs for quantities needed. StreetsLA will also review the QTOs from the consultant to make sure it is done correctly.
| B | 15%-level Design for G Line Sepulveda Station | 116 | $ 65 | $ 7,540 | $ 7,540 | has more because of the eval (compared to WS and LAX); assume additional 20 hours | |
| C | 15%-level Design for LAX/Aviation Station | 96 | $ 65 | $ 6,240 | $ 6,240 | ||
| Total Direct Labor | 308 | $ 195 | $ 20,020 | $ 20,020 | |||
| Labor Overhead (150%) | $ 30,030.00 | ||||||
| Other Direct Costs (event costs and printing) | $1,500 | ||||||
| Transportation | |||||||
| Fee (8%) | $ 4,004.00 | ||||||
| Optional Task Total Estimate | $ 35,534.00 | ||||||
| GRAND TOTAL (TASKS 1-5 AND OPTIONAL TASKS) | |||||||
| GRAND TOTAL | $319,811 | Task Total |
note this doesn't include task 1
Sheet 1
| Base Term | Optional Term | ||||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |||||||
| Task No. | Description | Hours | Amount ($) | Hours | Amount ($) | Hours | Amount ($) | Hours | Amount ($) | Hours | Amount ($) |
| 1.0 | Program Administration | ||||||||||
| 1.1 | Personnel Plan | ||||||||||
| 1.2 | Infrastructure Framework | ||||||||||
| 1.3 | Administrative Guidelines | ||||||||||
| 1.4 | Disbursement Agreement | ||||||||||
| 1.5 | Review and Dispute Process | ||||||||||
| Task 1.0 Subtotal | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | |
| 2.0 | Fund Implementation and Tracking | ||||||||||
| 2.1 | Administering Fund Account | ||||||||||
| 2.2 | Match Requirements | ||||||||||
| 2.3 | Standard Operating Procedures (SOP) | ||||||||||
| 2.4 | Contract Performance Period Report | ||||||||||
| Task 2.0 Subtotal | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | |
| 3.0 | Technical Assistance and Marketing Plan | ||||||||||
| 3.1 | Technical Assistance Services | ||||||||||
| 3.2 | Marketing and Outreach | ||||||||||
| Task 3.0 Subtotal | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | |
| 4.0 | Technical Assistance and Marketing Plan | ||||||||||
| 4.1 | Reporting | ||||||||||
| 4.2 | Auditing | ||||||||||
| Task 4.0 Subtotal | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | |
| 5.0 | Technical Assistance and Marketing Plan | ||||||||||
| 5.0 | Reporting | ||||||||||
| Task 5.0 Subtotal | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 |
| Subtotal Tasks 1.0 - 5.0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | 0 | $ - 0 | |
| Subtotal Other Direct Costs (ODCs) | $ 1.00 | $ 1.00 | $ 1.00 | $ 1.00 | $ 1.00 | ||||||
| Subtotal Travel Costs | $ 1.00 | $ 1.00 | $ 1.00 | $ 1.00 | $ 1.00 | ||||||
| Grand Total (Tasks 1.0 - 5.0, ODCs, and Travel) | $ 2.00 | $ 2.00 | $ 2.00 | $ 2.00 | $ 2.00 | ||||||
| Notes: | * Estimated Hours - Details for Prime and Subcontractor(s) shall be specified in the Form 60s. A Form 60 is required per year for each prime and subcontractor(s). | ||||||||||
| **Travel and Other Direct Costs shall be invoiced based on actual costs and shall be subject to LACMTA's Travel and Expenses Guidelines. |
***Total of Price Schedule shall match the Total Estimated Price of Form 60.
&"Arial,Bold"EXHIBIT 2.1 – PRICING SCHEDULE RFP No. PS140683(2) Program Administration Services for the Transit Oriented Communities Economic Development Program Pilot Investment Fund
File details come from the government source that posted it. Updated .