Attachment 4 - Table of Deliverables.xlsx
XLSX spreadsheet 146 KB Posted
- Attached to
- Amendment 0001- Full Maintenance Services, VA and Treasury, Austin, Texas Federal contract opportunity
- Solicitation number
- 47PH0220R0007
About this file
This document contains a table of deliverables for a custodial and operations and maintenance services contract and details of a related federal contract opportunity. The table of deliverables outlines over 70 reports, plans, logs, and other documents required from the contractor organized by topic and due date. These include staffing plans, green cleaning and pest control plans, safety data sheets, equipment inventories and condition assessments, preventative maintenance plans and documentation, and monthly progress reports. The federal contract opportunity is for full maintenance services for two buildings in Austin, Texas housing the VA and Treasury departments. The anticipated start date is July 2020, and the solicitation will use NAICS code 561210 with a size standard of $41.5M. The contract will be competitively set aside for SDVOB firms and procured using FAR Part 15 procedures.
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Custodial Deliverables
| TABLE OF DELIVERABLES - CUSTODIAL AND RELATED SERVICES | |||
| Deliverable | Reference | Due Date | Appoving Official |
| Contractor Staffing Declaration (Figure B-1) | B.2 | 21 calendar days prior to the contract start date and when modifications to the contract by GSA result in changes in staffing | CO |
| Green Cleaning Plan | CC.4.2 | 7 calendar days prior to start date | COR |
| Floor Maintenance Schedule | CC.5.1.1 | 7 calendar days prior to start date of each year the contract is in effect. | COR |
| Blinds and Coverings Dusting Schedule | CC.5.1.15 | 7 calendar days prior to start date of each year the contract is in effect. | COR |
| Window Washing Safety Plan | CC.5.2.2 | 10 calendar days after contract start | CO or COR |
| Snow and Ice Removal Plan with List of Chemical Products | CC.5.3 | 10 calendar days after contract start | COR |
| Tree Survey and Evaluation (includes price list for any special treatment) | CC.5.4.3 | No later than 30 days from the start date of each year the contract is in effect OR no later than April 30th each year the contract is in effect.[choose one] | COR |
| Soil samples and analysis | CC.5.4.3 | When plant health problems occur | COR |
| Initial Deficiency List for Irrigation System | CC.5.4.15 | 15 calendar days prior to contract start date | COR |
| Recycling and Waste Reports | CC.11.0 | 15th of each month and upon request of the COR | COR |
| Green Purchase Reporting – Key Sustainable Product Proof of Compliance | CC.11.2 | Annually, prior to the start of each contract year | CO or COR |
| Green Purchase Reporting – Bio-based as required by FAR 52.223-2 (https://www.sam.gov/) | CC.11.2 | Annually by October 31 | COR |
| Initial Pest Assessment | CC.12.1 | Within 15 calendar days after the start of the contract | COR |
| Pest Control Plan | CC.12.6 | Within 15 calendar days following the initial assessment | COR |
| Chemicals used for pest control | CC.12.7 | Need approval prior to use | CO or COR |
| Pest Control Log Book | CC.12.9 | As requested, must be kept on government property | COR |
| Pesticide Control Plan | CC.12.9 | Within 30 calendar days after contract start | COR |
| Child Care Health Certification | CC.13.1 | Prior to starting work in child care center | CO or COR |
| Quality Control Plan | CC.14 | 30 calendardays prior to contract start | CO and COR |
| Cleaning Schedules | CC.15 | 7 calendardays prior to the contract start date of each year the contract is in effect. | COR |
| Safety Data Sheets | CC.17 | No later than 5 calendar days prior to contract start date and updated as necessary | COR |
| Inventory List of Products | CC.17 | No later than 5 calendar days prior to the contract start date and updated as necessary | COR |
| List of telephone numbers for authorized contractor representatives (includes on-site representatives) | HC.1.0 | 7 calendar days prior to contract start date.Changes shall be made when necessary. | COR |
| Exposure Control Program | HC.1.4 | As requested | COR |
| Supervisory Employee Resumes | HC.1.6 | Prior to assignment | COR |
| Strike contingency plan (SCP) submission. | HC.2 | 5 calendardays prior to contract start and updated annually | CO or COR |
| Pandemic Plan | HC.4 | 30 calendar days prior to the start of the contract | COR |
| Certification and Estimate of Percentage of Recovered Material Content for EPA-Designated Items | HC.6 | Required certification and estimate at contract completion. | COR |
| Interim Annual Recycled Content Product Certification | HC.6 | Provided by the Contractor not later than November 1 of each year, with data for the preceding 12-month period ending September 30. | COR |
| Green Cleaning Training | HC.6 | Within 60 calendardays after start of the contract.Written certification must be submitted within 5 calendardays after completion of the training. | COR |
| Written Certification of Green Cleaning Training | HC.6 | Within 5 days after completion of Green Cleaning Training | CO or COR |
| Asbestos Awareness Training | HC.7 | Within 60 calendar days of each employee’s commencement of employment on this contract | CO or COR |
| Asbestos Awareness Training Certification | HC.7 | Within 5 days after the completion of the training | CO or COR |
| Government Identification Credentials | HC.11 | Before the employee enters on duty | COR |
| Sensitive but Unclassified Information required lists and notices | HC.15 | As requested | CO and COR |
| Collect and submit GSA Form 139, Record of Time of Arrival and Departure from Building | HC.16 | Submit no later than Wednesday of the following week | COR |
| Qualification of Employees (552.237-71 (May 1989)) paperwork | Section I | As requested | COR |
| Erosion and Sediment Control Plan (if required) | Section JC, Exhibit JC5 | Prior to performing any activities that disturb existing grounds | COR |
| Solid Waste/Trash Audit Report | Section JC, Exhibit JC7 | 60 days after the start of the date. | COR |
O&M Deliverables
| TABLE OF DELIVERABLES - OPERATIONS AND MAINTENANCE RELATED SERVICES | ||||
| DELIVERABLE | REFERENCE | DELIVERABLE DUE | Appoving Official | |
| Qualification of employees | CM.1.1 | As requested. | CO or designee. | |
| State licensing – if required. | CM.1.1 | Within 7 business days prior to that person beginning work.. | CO or designee. | |
| Submission of resumes for new employees. | CM.1.2.6 | The Contractor must submit resumes for all personnel prior to personnel beginning work. | CO or designee. | |
| Asbestos awareness training certification. | CM.1.2.7.1 | Training within 60 calendar days after start. Certify completion within 5 days of training. | CO or designee. | |
| NCMMS | ||||
| Complete NCMMS audit | CM.1.9.1 | The Contractor shall use the Government-furnished NCMMS, to include validating and updating the equipment inventory database, including all data fields specified by the CO or designee. Complete yearly NCMMS audit | CO or designee | |
| Collection and submission of GSA Form 139, Recording Presence. | CM.1.2.10 | Submit as requested. | CO or designee. | |
| Quality control program. | CM.1.3.2 | Develop and submit for approval 30 calendar days of Contract start date | CO or designee | |
| List of key personnel and emergency contact information, which may include subcontractor contacts as applicable. | CM.5.2 | The BOP must be submitted as an electronic file (MS Word or Google.doc) with regular updates that reflect current personnel, subcontractors, equipment, systems, and operating procedures, and entered in the NCMMS | CO or designee. | |
| Radon mitigation program. | CM.5.2.1.-.J.18 | Program must be described in the building operating plan. | CO or designee. | |
| Strike contingency plan (SCP) submission. | CM.5.2.1 | |||
| CM.7.2 | 60 calendar days prior to Contract start date and updated annually. | CO or designee. | ||
| Equipment inventory update. | CM.5.3.2 |
CM.5.3.3 Update equipment data when equipment is added, removed or retrofitted as part of a project, or discovered by GSA or the Contractor and log changes in accordance with provided NCMMS training.
| Annually certify that the Maintained Equipment Inventory is up-to date | CO or designee. | ||
| Equipment condition assessment. | CM.5.3.3 | Develop and submit for approval annually |
| The equipment condition assessment reports shall be produced in NCMMS | CO or designee. | |||
| Workplace safety plan. | CM.5.4.2.1 | 30 days after award. | COR or designee. | |
| Scheduling and recordkeeping of tests, certifications, permits, safety and environmental tests, and other records | CM.5.4.3.1 | Maintaincopies. Shall be scheduled in the NCMMS Work Order system and documented into NCMMS | CO or designee. | |
| Confined space entry permit system. | CM.5.4.7 | Develop a confined space entry permit system for all permit-required confined spaces within 60 calendar days of Contract start. | COR or designee. | |
| Facility Hazards | CM.5.4.8 | Shall take immediate action to report accident and control hazards that present imminent danger | CO or designee | |
| Safety Data Sheets (SDS) | CM.5.4.11.1 | Available on request | COR or designee. | |
| Hazardous material inventory | CM.5.4.11.2 | Submit as an appendix to the BOP and Hazardous Communication Plan. Inventory must be kept current and submitted annually by September 30 of each year and at the end of the Contract | COR or designee. | |
| Labeling and signage. | CM.5.4.12 | Labeling per OSHA standards shall be maintained throughout the Contract period. | CO or designee. | |
| Electrical safety | CM.5.4.14 | Any and all areas restricted to qualified personnel are secured and properly labeled. (NFPA 70 AND NFPA 70E) | COR or designee. | |
| Labeling electrical circuits | CM.5.4.15 | Ensure added or modified circuits are labeled | COR | |
| Bio-Based Products Reporting | CM.5.5.1 | All required safety and environmental tests, certifications, permits, and other procedures required in the PBWS shall be scheduled in the NCMMS Work Order system | COR or designee | |
| AQMD operating permits. | CM.5.5.3 | Copies made available upon request. | CO or designee. | |
| Polychlorinated biphenyl (PCB) control transformer leaks. | CM.5.5.7 | Immediate notification. | CO or designee. | |
| If the Contractor must disturb materials he suspects may contain ACM. | CM.5.5.8 | The Contractor must immediately report the condition. | CO or designee. | |
| Backflow prevention devices – annual inspection certificate. | CM.5.5.10 | Annually. Certificates must be scanned in as an attachment to the Back flow PM work order in the NCMMS and provide certification of proper operation | CO or designee. | |
| Environmental Reporting | CM.5.5.12 | Submit required reports | CO or designee. | |
| Energy and Water Reporting | CM.5.6.3 | Monthly basis Contractor shall read and record all available utility and fuel meters and include in monthly report. Contractor shalll report monthly energy and water usage compared to previous year and explain usage trends. Report submitted by the 5th business day of the subsequent month. | CO or designee | |
| Fuel Usage Log | CM.5.6.3 | Monthly basis and included in monthly progress report | CO or designee | |
| Fire protection systems on line at all times unless approval is given during maintenance periods. | CM.5.9.1d | Advance notification and approval per occurrence. | CO or designee. | |
| Fire protection and life safety equipment or systems that are in a condition that may endanger life or property. | CM.5.9.1e | Immediate notification of the condition. A written report detailing the hazardous condition and recommended corrective action shall be provided within 24 hours. | CO or designee. | |
| Fire alarm system Inspections, tests, maintenance, or repairs shall comply with NFPA 72. | CM.5.9.2 | Documentation of the results of all inspections, tests, maintenance or repairs must be recorded on the applicable Inspection and Testing Form from NFPA 72. | GSA Facility Manager, CO or designee. | |
| Fire alarm system central station monitoring | CM.5.9.2 | Provide and maintain UL-listed central station monitoring service. If central station monitoring is not operational, the contractor will provide a fire watch. | Facility Manager, CO or designee | |
| Water-based fire suppression systems inspection, maintenance, and tests. | CM.5.9.3 | Documentation of the results of all inspections, tests, maintenance or repairs performed shall comply with NFPA25. | Facility manager, CO or designee. | |
| Inspection, testing, and maintenance of fire-rated door assemblies: | CM.5.9.4 | All inspections, tests, and maintenance shall comply with NFPA 80 and NFPA 101. | CO or designee. | |
| Inspection, testing, and maintenance of fire damper and combination fire/smoke dampers. | CM.5.9.5 | All inspections, tests, and maintenance shall comply with NFPA 80 and NFPA 105. | CO or designee. | |
| Inspection, testing, and maintenance of smoke door assemblies. | CM.5.9.6 | All inspections, tests, and maintenance shall comply with NFPA 105. | CO or designee | |
| Inspection, testing, and maintenance of smoke dampers. | CM.5.9.7 | All inspections, tests, and maintenance shall comply with NFPA 105. | CO or designee. | |
| Inspection, testing, and maintenance of portable fire extinguishers | CM.5.9.8 | All inspections, tests, and maintenance shall comply with NFPA 10. | CO or designee. | |
| Inspections, testing, and maintenance of non-water based fire extinguishing systems. | CM.5.9.9 | All inspections, tests, and maintenance shall comply with NFPA 12, NFPA 12A, NFPA 17, NFPA 17A, NFPA 96, or NFPA 2001, depending on the type of extinguishing system. | CO or designee. | |
| Inspections, testing, and maintenance, and repairs of smoke control systems. | CM.5.9.10 | All inspections, tests, maintenance, and repairs shall comply with NFPA 92. | CO or designee. | |
| Inspections, testing, and maintenance, and exercising of equipment of emergency and standby power systems. | CM.5.9.11 | All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 110 or NFPA 111 depending on type of system. | CO or designee. | |
| Inspections, testing, and preventive maintenance of emergency lighting systems, emergency lighting equipment, and exit signage. | CM.5.9.12 | All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 101. | CO or designee. | |
| Fire Resistance Rated Construction | CM.5.9.13 | All inspections, maintenance, repair or installation shall comply with the International Fire Code and NFPA 221 | Facility manager, CO or designee | |
| Lightning Protection Systems | CM.5.9.14 | All Inspections, testing, maintenance and repair shall be in accordance with NFPA 780 | CO or designee | |
| Chemical Sensors | CM.5.9.15 | Al testing, maintenance and repair as required by manufacturers recommendations. All documentation of testing shall be documented in NCMMS within 48 hours of test conclusion | CO or designee | |
| Repairs using subcontractors. | CM.5.11.1 | Must provide justification for subcontract need in advance. | CO or designee. | |
| Reimbursable repairs completion date. | CM.5.11.2.2 | Mutually agreed upon by the CO or their designee and the Contractor. | CO or designee. | |
| Warranties not honored by manufacturer. | CM.5.11.3 | Contractor must immediately notify if an installer or manufacturer fails to comply with the terms of a warranty. | CO or designee. | |
| Emergency service request or callback (after hours). | CM.5.12.2.2 | Written accounting of any emergency callback the morning of the next working day. | CO or designee. | |
| Emergency callback (Beyond Core Coverage Hours) | CM.5.12.2.2 | Shall provide a written account of any emergency call back; including costs incurred and a plan of permanent correction of the problem no later than the morning of the next business day | COor designee | |
| Urgent service requests | CM.5.12.2.3 | Respond to urgent service requests within 1 hour. | COR | |
| Routine service request - response extension request. | CM.5.12.2.4 | Contractor must immediately submit a written extension request if correction will take over 120 hours after initial notification. | CO or designee. | |
| Price proposal for additional services work. | CM.5.13.2 | Within 48 hours of the request. | CO or designee | |
| Building management support services. | CM.5.14.1 | Assist as requested. | COR or designee. | |
| Review of design documents. | CM.5.14.3 | Review as requested. | CO or designee. | |
| Inspection assistance for space build-outs | CM.5.14.4 | Assist as requested | CO or designee | |
| Monthly Progress Report | CM.5.15 | Shall use GSA developed reports of monthly progress or other submittal requirements, using NCMMS data, to describe the status of maintenance and operations as of the last day of the performance month. | CO or designee | |
| Refrigerant control and certification log. | CM.5.15.1 i | Refrigerant control logs must be updated as requiredand provided during the Monthly Progress Report | CO or designee. | |
| Establish reference library | CM.5.16.1 | Ongoing | COR | |
| Preventative maintenance system. | CM.6.0 | 10 work-days prior to Contract start date. | CO or designee | |
| Boiler Inspections and Tests | CM.6.2.5 | Boiler must be inspected annually and forms 349, 350 & 1034 completed as required. Must be annotated in the NCMMS and reported in the monthly report. | CO or designee | |
| Initial report and development of water treatment program. | CM.6.6.2 | Within the60 daysof the Contract start date. | CO or designee. | |
| Water samples. | CM.6.6.5 | |||
| CM.6.6.7 | Water samples shall be analyzed and a monthly report submitted relative to conditions found and shall be submitted in the NCMMS as an attachment to the work order. The results will be made availablein the monthly progress report. | CO or designee. | ||
| Lamps and ballasts containing mercury record. | CM.6.8.3 | All handling, storage, labeling, reporting and disposal of mercury containing lamps shall be in compliance with Universal Waste Rule Guidelines. Waste not subject to Universal Waste Rule guidelines must be managed in accordance with 40 C.F.R. part 260 | CO or designee. | |
| 3 Year Electrical Testing | CM.6.9 | 3 Year Electrical testing report is due 2 weeks after test is performed. | COR | |
| Periodic oil analysis. | CM.6.11.4 | Shall be performed prior to annual maintenance requirements so that results shall be considered in performing preventative maintenance. Where reports indicate corrective action, a Work Order is created in NCMMS and corrective action taken. | CO or designee. | |
| If the Contractor must disturb materials he suspects may contain lead-based paint. | CM.6.13.3 | The Contractor must immediately report the condition. | CO or designee. | |
| Existing deficiency inspection and List | CM.7.1 | 30 days prior to contract start | COR | |
| Itemized estimate to correct existing deficiencies | CM.7.1 | 45 days after contract start | CO or designee | |
| Building operating plan. | CM.7.2 | Review and update with Property Management Staff within 60 days of start of contract. | CO or designee. | |
| Transition phase. Complete CMMS training during transition phase. | CM.7.2 | 60days prior to contract start. | CO or designee. | |
| Phase out transition period | CM.7.2.1 | 60 prior to end of contract. On the last performance day of the Contract, Contractor must turn over keys and identification badges or cards. | CO or designee. | |
| Contract closeout inspection and list | CM.7.4 | Mutually agreed upon date | COR |
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