449156 RFQ Letter.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000

Phone 631-344-3947 pbernath@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

July 16, 2024

Subject: Request for Quotation (RFQ) No. 449156

NSLS-II Soft Matter Interfaces (SMI) Beamline Sample Motions Assembly

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven

National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy

(DOE) herewith solicits your quote for NSLS-II SMI Beamline Sample Motions Assembly as outlined in Enclosure 1, Draft Contract No. 449156.

This requirement is a full and open competition under NAICS Code 33299. A Firm

Fixed Price Contract will be issued to the successful offeror for the NSLS-II SMI

Beamline Sample Motions Assembly and all related hardware.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide the NSLS-II SMI Beamline Sample Motions

Assembly in strict accordance with Enclosure 1, Draft Contract No. 449156.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than August 19, 2024. Any offer received after this time and date may not be considered. Award is expected to be made on or about September 13, 2024. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers accept electronic submissions of formal quotations. Electronic submissions will be accepted by one of the two following methods:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to pbernath@bnl.gov with the BSA RFQ

Number in the Subject Line.

• Facsimile submission must include a cover letter stating the BSA RFQ

Number and be sent to the attention of Philip J. Bernath, Contracts

Administrator at 631-344-3947

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven

National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the

Federal Help Desk at 866-606-8220. By signing the attached Quotation

Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

4.3 Payment Terms and Freight

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered

At Place, Brookhaven National Laboratory, Upton, Long Island, New York

(Freight Prepaid) Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.4 Government Property

The Offeror shall provide a description of any contemplated use of

Government property that is currently in the possession of the Offeror.

Provide the name and point of contact of the cognizant Government

Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note.

The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract.

http://www.sam.gov/ http://www.sam.gov/

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

Qualifier(s):

1. Does the Offerer have previous experience designing, fabricating, testing, and

Motion Stages Assembly, as described in the SOW/SPC, of similar complexity for the items identified above?

If yes, the Offerer shall provide references for at least 3 successfully designed, fabricated, tested, and installed Liquid Nitrogen Distribution Pipes of similar complexity. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

Failure to provide the above information will render your offer non-responsive.

The resultant firm fixed price contract shall be subject to the terms and conditions of

Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Philip J. Bernath

Contract Administrator

Enclosures: 1. Draft Contract

2. Quotation Pricing Sheet, AMS-Form-043