4-1. Specifications.pdf

SOLICITATION OF QUALIFICATIONS

(SOQ)

Mobile Home Replacement Program

Community Development Block Grant – Disaster Recovery (CDBG-DR)

1. Introduction Boulder County Housing Department (“County”) is seeking Solicitation of Qualifications (SOQs) from qualified contractors to provide mobile home replacement services under the County's Community Development Block Grant – Disaster Recovery (CDBG-DR) Mobile Home Replacement Program.

The purpose of the program is to assist eligible households through the replacement of mobile homes damaged by the high wind event on December 30, 2021 and to improve the safety, resilience, and habitability of housing units serving low- and moderate-income households.

Funding for this project is provided through the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant – Disaster Recovery (CDBG-DR) Program and administered by the Colorado Department of Local Affairs (DOLA) and Manager by the County.

The County intends to establish a pool of qualified contractors who have been vetted and determined to have the experience and capacity to complete mobile home replacement projects.

Specific replacement projects will be assigned through future task orders or project-specific agreements.

Once an eligible homeowner and project site have been identified, the County will provide the project-specific scope of work to the pre-qualified contractors and invite them to submit bids.

The County, in collaboration with the homeowner, will review the proposals and select the contractor that best meets the project's needs and offers the best overall value.

In addition to construction and installation services, contractors will be expected to assist participating homeowners in selecting an appropriate replacement manufactured home.

Contractors shall provide homeowners with available manufactured home models and options that meet the program requirements and project budget. Homeowners will have the opportunity to review and select their preferred home from the eligible options presented.

Boulder County will review project eligibility and authorize payment for approved eligible costs in accordance with program requirements. Any homeowner-selected upgrades or costs that exceed the approved program budget shall be the responsibility of the homeowner unless otherwise approved by the County.

2. Scope of Services Qualified contractors may be asked to perform all of the following services on future projects:

Pre-Construction Services

• Conduct site visits and feasibility assessments.

• Obtain or subcontract specialized environmental services, including asbestos inspections and radon testing or mitigation, when required by the project scope or applicable regulations.

• Provide brochures, product information and cost estimate.

• Coordinate with homeowners, mobile home park management, and Boulder County staff.

• Obtain required permits and approvals.

• Coordinate utility disconnects and reconnects.

• Develop project schedules and installation plans.

Site Preparation

• Demolish and remove existing mobile homes.

• Prepare building pads and grading.

• Install foundations, piers, and anchoring systems.

• Coordinate drainage improvements as needed.

Mobile Home Installation

• Transport and install replacement manufactured homes.

• Connect electrical, water, sewer, gas, and other utilities.

• Complete finish work necessary for occupancy.

• Install accessibility features when required.

• Ensure compliance with manufacturer specifications and applicable codes.

Project Closeout

• Coordinate inspections.

• Address punch list items.

• Provide warranty documentation.

• Deliver owner orientation materials.

• Submit final project documentation to Boulder County.

Timeline

Estimated total duration for one project is 6–9 months.

Fee Schedule Invoices will be issued to Boulder County on a monthly basis. At the end of each month, Contractor will bill Boulder County for the work completed during the month.

3. Contractor Qualifications Respondents must demonstrate qualifications including, but not limited to:

• Experience installing or replacing manufactured/mobile homes.

• Experience serving as a general contractor on residential construction projects.

• Knowledge of local permitting and inspection requirements.

• Experience coordinating utility connections and site preparation.

• Experience managing subcontractors.

• Experience working on federally funded or publicly funded construction projects is preferred.

• Ability to complete multiple projects simultaneously while maintaining quality standards.

• Ability to obtain or subcontract specialized environmental services, including asbestos inspections and radon testing or mitigation, as required for individual projects.

• Ability to comply with applicable federal, state, and local regulations, including HUD

CDBG-DR requirements, Section 3, and other program-specific requirements.

Contractors will maintain all required qualifications throughout the duration of any resulting contract.

4. Licensing and Certifications Contractors must possess and maintain all licenses and certifications required by applicable federal, state, and local laws, including:

• Required Colorado contractor licenses.

• Manufactured home installation licenses or certifications, if required.

• Appropriate business registrations.

• Insurance coverage meeting Boulder County requirements, as described in Exhibit A.

• Active registration in SAM.gov with a valid Unique Entity Identifier (UEI) if required for participation in federally funded contracts.

Failure to maintain required qualifications may result in removal from the qualified contractor pool or termination of contract.

5. Federal Compliance Requirements Selected contractors shall comply with all applicable federal, state, and local requirements associated with CDBG-DR funding, including but not limited to:

• Section 3 of the Housing and Urban Development Act and 24 CFR Part 75.

• Equal Employment Opportunity requirements.

• Fair Housing Act.

• Americans with Disabilities Act (ADA).

• Section 504 of the Rehabilitation Act.

• Debarment and Suspension requirements.

• Byrd Anti-Lobbying Amendment.

• Applicable provisions of 2 CFR Part 200 and Appendix II.

• Environmental Review requirements for site specific testing and mitigation.

While Davis-Bacon prevailing wage requirements are not anticipated to apply to this program, contractors will shall comply with any labor standards that become applicable based on future project circumstances.

6. Section 3 Requirements The purpose of Section 3 is to ensure that, to the greatest extent feasible, employment, training, and contracting opportunities generated by HUD-funded projects are directed to low- and very low-income persons and to businesses that provide economic opportunities to such persons.

Contractors and subcontractors selected for this project will be required to:

• Provide total labor hours worked on the project.

• Complete Section 3 certification forms provided by Boulder County.

• Distribute optional worker self-certification forms to employees, if requested.

• Maintain records and provide information reasonably requested by Boulder County for

Section 3 reporting.

Boulder County will provide the necessary Section 3 forms, instructions, and assistance to contractors and subcontractors to simplify compliance and reporting. Section 3 is not a hiring quota. Contractors are not required to hire specific individuals but must cooperate with documentation and reporting requirements.

7. Energy Efficiency and Sustainability Contractors should describe their experience incorporating energy-efficient, sustainable, and resilient building practices into residential construction projects.

See 9. Evaluation Criteria. Points may be given to contractors with experience incorporating:

• ENERGY STAR® certified homes or components where available.

• High-efficiency HVAC systems.

• Enhanced insulation packages.

• Water-saving fixtures.

• Durable and resilient construction practices that reduce long-term operating costs.

8. Statement of Qualifications Requirements Responses must include:

Company Information

• Business name

• Address

• Contact information

• Years in operation

• Organizational structure

Qualifications and Experience

• Description of relevant experience.

• Number of mobile home replacement or installation projects completed.

• Experience with publicly funded projects.

• Experience with occupied mobile home parks.

• Provide examples of similar projects, manufacturers they work with, and brochures or product information of the manufactured homes typically installed.

Key Personnel

• Project manager qualifications.

• Superintendent qualifications.

• Key staff and subcontractors.

Licenses and Certifications Provide documentation of required licenses, certifications, and registrations.

References Provide at least three references for similar projects completed within the past five years.

Capacity Describe the firm's ability to respond to multiple task orders and anticipated scheduling availability.

Federal Compliance Describe experience with:

• Section 3

• HUD-funded projects

• Federal reporting

• Debarment compliance (SAM.gov)

• Environmental Review requirements for site specific testing and mitigation.

9. Evaluation Criteria Statements of Qualifications will be evaluated based on:

• Relevant experience with mobile home replacement projects. 25

• Organizational capacity and scheduling availability. 25

• Qualifications of key personnel. 10

• Demonstrated understanding of federal compliance requirements. 10

• Ability to perform work throughout Boulder County. 10

• References and past performance. 10

• Commitment to energy-efficient and resilient construction practices. 10

Total Points: 100

10. Future Task Orders

Selection through this SOQ does not guarantee work.

When specific replacement projects become available, Boulder County may request project-specific proposals or informal bids from contractors in the qualified pool. Those requests may include:

• Detailed scopes of work.

• Project schedules.

• Site-specific requirements.

• Pricing proposals.

• Additional technical specifications.

Future task orders may include project-specific requirements for environmental review coordination, asbestos inspections, radon testing, hazardous materials management, environmental mitigation measures, and related documentation. Contractors must comply with all environmental conditions identified by Boulder County prior to commencement of work.

Task orders or project-specific contracts will incorporate the agreed-upon scope, pricing, and applicable federal requirements.

11. Reservation of Rights Boulder County reserves the right to:

• Reject any or all Statements of Qualifications.

• Request clarifications or additional information.

• Establish a list of one or more qualified contractors

• Remove contractors that fail to maintain required qualifications.

• Issue future task orders in accordance with County procurement procedures.

• Cancel this solicitation at any time without obligation.

12. Proposal Submittal Respondents must include:

• Company Profile

• Proof of Licensing

• Statement of Qualifications

• Key Personnel Resumes

• Three Project References

• Section 3 Experience Summary

• Certificate of Insurance

• Debarment Certification (SAM.gov information)

• Certification and Restriction on Lobbying (form provided for signature)

• Vendor Information Form

• W9 dated within the past 12 months

• Sample Contract (only if you are requesting any changes to the sample contract)

• Certificate of Good Standing with the Colorado Secretary of State (optional) - Colorado

Secretary of State Business Database Search and Business FAQs

• Any additional information demonstrating qualifications relevant to the services described herein.

https://coloradosos.gov/biz/BusinessEntityCriteriaExt.do?quitButtonFlg=Y https://coloradosos.gov/biz/BusinessEntityCriteriaExt.do?quitButtonFlg=Y https://www.coloradosos.gov/pubs/business/FAQs/foreigns.html

1. Introduction