37659_Jun_29_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by YWCA Hartford Region, a Connecticut-based organization, for construction services related to solar panel installation. The project involves furnishing all labor, materials, and equipment necessary to install a new solar system on the existing flat roof of the organization's two-story office building located at 135 Broad Street, Hartford, Connecticut, with the eight-story residential tower explicitly excluded from the scope. The system specifications include a DC system of 23.10 KWDC (AC system 20.00 KWAC) utilizing SwElect Solar 550W modules and two SolarEdge SE10K US 208V inverters, along with associated electrical connections, roof patching, permitting, and grounding work. Sealed bids are due July 8, 2026 at 12:00 p.m. EDT, with a mandatory site walkthrough scheduled for July 1, 2026 at 11:30 a.m., and the bid period runs from June 24, 2026 to July 8, 2026. Questions from bidders are due by July 2, 2026 at 1:00 p.m., and bids remain valid for 90 days following bid opening.

This project is 100 percent state-funded through the Connecticut Department of Economic and Community Development and carries mandatory set-asides requiring a minimum 25 percent of contract value for Department of Administrative Services (DAS)-certified small businesses and 6.25 percent for minority-, women-, and/or disabled-owned businesses. Bidders must demonstrate good faith effort to meet these targets in accordance with Connecticut General Statutes 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f. Bidders must submit a 5 percent bid bond payable to YWCA Hartford Region, an Acknowledgement Form, Addenda Acknowledgment, Schedule of Prices, Work Hours and Staffing proposal, Company Information, Qualification Statement, and proof of roofing experience in New England. Award will be made to the lowest responsive and qualified bidder, though YWCA Hartford Region reserves the right to select the non-lowest bidder if deemed in its best interest. The selected contractor must provide performance and labor-and-material bonds, a CHRO Good Faith Efforts Short Form Plan, and insurance with minimum coverage of $1,000,000 commercial general liability per occurrence/$2,000,000 aggregate and $1,000,000 umbrella liability. The contract is governed by AIA Document A107-2007, prevailing wage rates apply, 5 percent retainage applies to all payments, and the project is exempt from federal excise taxes and Connecticut sales and use taxes.