Solar Panels Solicitation Summary

This is an Invitation to Bid (ITB) document issued by YWCA Hartford Region for construction services related to solar panel installation at their facility located at 135 Broad Street, Hartford, Connecticut. The project involves the installation of a new solar system with DC system capacity of 23.10 KWDC (AC system 20.00 KWAC) using SwElect Solar 550W modules and two SolarEdge SE10K US 208V inverters on the existing flat roof of a two-story office building. The scope of work includes furnishing all labor, materials, and equipment necessary for installation, obtaining City of Hartford permits, roof debris removal, panel support installation with flashing and sealant, roof patching, electrical connections to basement-located power distribution, and grounding. Work is restricted to Monday through Friday during business hours with both facilities remaining operational. The solicitation opened June 24, 2026 at 3:30 PM EDT with bids due July 27, 2026 at 12:00 PM EDT. A mandatory site walkthrough is scheduled for July 1, 2026 at 11:30 AM, and questions must be submitted by July 2, 2026 at 1:00 PM. Award will be made to the lowest responsive and qualified bidder based on comprehensiveness, quality, contractor experience, and cost, with YWCA Hartford Region reserving the right to select a non-lowest bidder if in its best interest. The contract is governed by AIA Document A107-2007.

Payment terms are outlined in AIA Document A107-2007, with five percent retainage applied to all payments. Bidders must submit a five percent bid bond payable to YWCA Hartford Region along with required documentation including acknowledgement forms, schedules of prices, work hours and staffing proposals, company information, qualification statements, and proof of roofing experience in New England. The selected contractor must provide performance and labor-and-material bonds and maintain insurance coverage including $1,000,000 commercial general liability per occurrence, $2,000,000 aggregate, and $1,000,000 umbrella liability. This project is 100 percent state-funded through the Connecticut Department of Economic and Community Development and includes mandatory set-asides requiring a minimum 25 percent of contract value for DAS-certified small businesses and 6.25 percent for minority-, women-, and/or disabled-owned businesses, with contractors required to demonstrate good faith efforts to meet these targets. The contractor must provide a minimum 20-year manufacturer's warranty on panels and installation warranty as specified. Bids remain valid for 90 days after opening. The project is exempt from federal excise taxes and Connecticut sales and use taxes, and prevailing wage rates apply.