36E77619R0085-015.pdf

1 July 2019 Statement of Work

Correct Building 5, 6, & 8 Water Infiltration Project #549-17-104

VA North Texas Health Care System (VANTHCS) - Dallas

Contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) the corrections for the water infiltration systems in Buildings 5, 6, and 8 at the Dallas VANTHCS, Dallas, TX (4500 S Lancaster Rd). The Contractor will investigate water infiltration into buildings 5, 6 and 8 to correct any deficiencies and repair water damage to buildings and adjacent grounds. The Contractor shall comply with the CFM/TIL specifications.

1. GENERAL: The contractor will walk the site and document findings and conditions of interior wall surfaces, as well as exterior surfaces of structures. The contractor will inspect the entire basement envelope and investigate all possible avenues of water intrusion into the basement; this will include walls, windows, window wells, exterior doors, elevator shafts, stairwells, and other possible avenues of entry. The contractor will develop a schedule phasing to accomplish tasks. The purpose of this project is to seal all penetrations to the building’s basement and divert water from the exteriors and annex buildings to existing storm drains. The contractor will commission a firm to inspect (with a camera device) and repair/correct all drains are all to be tested to ensure that they are open to mains.

Secure/replace all loose down spouts/leaders, replace missing down spouts/leaders, and clear all subsurface drains, including at the stairwells. Clean and re-seal all wall penetrations inside and outside of buildings. Install waterproofing materials as appropriate on exterior walls at the subsurface levels.

Building 6 & 8 will require remediation of all interior sheetrock from furred out walls, ceiling tiles and floor tile. Encapsulate area where mold is present. Provide all labor, materials, tools and equipment necessary to install and apply products and or equipment as outlined to complete tasks for this SOW.

2. DESIGN & CONSTRUCTION:

Remediation will be required and build back may be required on some buildings due to water damage. During the remediation period the contractor shall be responsible for the protection of affected areas of building(s). The contractor will use negative air machines and maintain a negative air environment to ensure no contaminants spread throughout active areas. A/C units will be protected as well to ensure no mold or other growth affects upper floors. The contractor shall take measures to keep employees, visitors and veterans from injury while performing any abatement or cleanup work.

The contractor shall cordon off areas and post signage where work will be performed and will coordinate with the COR on all activities. The contractor will take all precautions so that noise and construction dust or debris is not released into the areas where guest are located. If this does occur the contractor shall immediately clean up the area so that debris is not disbursed to the other areas. The contractor shall comply with all OSHA, ICRA, and fire and safety regulations during the performance of work.

The contractor will provide a work schedule and will notify the COR when moving to new work areas. A final work schedule on the Microsoft Projects or equivalent software must be submitted and approved by the CO/COR prior to the starting of construction. All work will be performed per OSHA 1910 and 1926 and workers must be trained in proper mold remediation. Supervisors must have Certified Mold Remediator Certification (CMR).

Contractors will wear proper PPE required to perform interior work.

The contractor will be provided Asbestos surveys for each building (See SOW Attachment 3 – Asbestos Inspection Bldg 5,6,8). However, if storm water excavation is required, there are old steam lines abandoned to the north of each building that have asbestos containing pipe wrappings. The contractor will provide information on their drawings to advise the construction team of previously noted ACM and newly discovered ACM.

The construction team may encounter leaded paint structural and finishes items (See SOW Attachment 4 – Lead Paint Survey Bldg 5,6,8). The construction contractor needs to adhere to VA specifications concerning the proper disposal, testing and safety practices in dealing with lead painted surfaces.

3. CONSTRUCTION PROJECT ACTIVITIES:

Contractor will provide one week’s notice to the COR prior to any work beginning.

Notification will be given when specific areas will need to be closed off to through traffic.

The contractor will use an approved work schedule of anticipated tasks to be performed.

Contract will start with a kick-off-meeting, at which time the notice to proceed (NTP) will be issued. The contractor shall keep a project log of daily activities, and submittal log. The contractor will follow all work place safety training/practices per OSHA standards. The contractor will obtain an approved ICRA form prior to commencing any work on site. The contractor is responsible for storage of materials and work tools off-site in approved location by the COR.

The contractor shall submit samples of waterproofing material that may be used to permanently seal all voids in the walls at the subsurface levels. Samples must be submitted for window well covers to be used to provide water shedding over subsurface windows.

Window well covers must be of a strong polycarbonate material and have an extended life warranty. All areas where water is leaving the building structure will be diverted to provide correct drainage away from building.

The contractor will warranty all workmanship and labor for a period of 1 year from the time contract is complete. In addition, the contractor will provide equipment or material warranties from the manufacturers as provided.

The contractor will use fill dirt to bring surface level to maintain slope to drain away runoff where possible. Where this is not feasible the contractor will consider various methods to include but not limited to berms, dry wells, grading, swells, and French drain systems to divert water away from buildings.

Contractor will install mold and moisture resistant sheetrock in basement wherever old damage material is removed for the build back.

All existing drains both interior and exterior will be inspected and tested to ensure that water will flow to main storm drains.

The contractor shall install landscape drain grates as necessary to provide removal of surface water around the buildings. The contractor will provide a proposed drawing configuration where system will be connected to remove water away from building structure. The contractor shall provide submittal sample of materials that may be used e.g. perforated pipe, geotextile fabrics, grates, gravel, grasses, and concrete.

Where landscape is redone to correct slope, drainage or otherwise damaged areas, the areas will be repaired with a drought resistant sod such as Bermuda, St. Augustine or Zoysia. The contractor will temporarily remove shrubs and replace after moisture proofing methods are done. If the shrubs cannot be saved, the shrubs will be replaced with 10-gallon replacements.

If trees are removed, 4” diameter trees of the same species will be planted. Before excavation, the irrigation will be located. Excavation pipes, valves and wires will be mainly located. The pipe will be capped, and wires cut to avoid just pulling wires and piping with an excavator. The de-installing and re-installing of the irrigation system will be done by a Texas licensed irrigator.

The contractor will inspect any interior water sources to assure that any potential flooding from equipment or water tanks are identified and remediated.

The contractor will re-seal and caulk all windows and expansion joints of buildings.

The contractor will paint all surfaces during build back and submit color samples for approval.

The contractor will prepare and clean all floor space to stain and seal floor. Color TBD.

The contractor shall install new stair treads in main interior stairwell leading to basement.

The contractor shall inspect/repair any door thresholds or sweeps to prevent water from entering the building.

The contractor shall remove fire exit stairs currently located on the southwest end of building 8 and dispose of offsite. Fire exit stairwell and concrete landing shall be demolished and re-set, French drains will be set in areas that would allow the best possible scenario for water to be diverted away from building. The contractor shall install a new a fire emergency exit stairwell at building 8 west 2nd floor entry. Contractor shall install Redd Team (Aluminum Products) or equal, made of aluminum with a landing at the exit door and a landing midway. Dimension for stair shall be at minimum 4’x4 landing on all levels. The contractor will ensure that all basement exits are functional. Install larger exterior drains for these exit landings and a sensor system to provide early to warning the Energy Center of clogged basement landing area drains.

4. DESIGN & DESIGN SUBMITTALS:

All Contractor investigative reports and drawings will be provided to COR for review. The contractor will provide (2) full set of drawings and specifications at 65%, 95% and 100% review. The contractor will provide (6) CD’s with the 100% documents and specifications.

Design Review Meetings:

The Design-Build Contractor (and A/E if separate entities) shall attend meetings at the time and place requested by the Contracting Officer and COR. Minutes of the meetings shall be taken by the Design-Build Contractor and submitted to the Contracting Officer and COR.

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and D-B team members as appropriate for the specific package to be reviewed. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The D-B team shall allow a minimum of 14 calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. D-B teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

Coordination of the review meeting schedules will be the responsibility of the VA COR and the D-B Team Project Manager.

The following specifications are provided with this solicitation and shall become a part of this contractor and design documents:

a. 00 01 00 Table of Contents (List of All VA Master Specifications)

b. 01 00 00 General Requirements

c. 01 32 16 Project Schedule

d. 01 33 23 Shop Drawings, Product Data & Samples

e. 01 35 26 Safety Requirements

f. 01 42 19 Reference Standards

g. 01 45 00 Quality Control

h. 01 74 19 Construction Waste Management

NOTE: DB Team to develop all other project applicable specifications.

Construction Specifications (Developed by DB Team):

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the SOW. DB Contractor/Team to reference the VA Technical Information Library for applicable Program Guides, Design Guidelines and Master Specifications. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for

QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

As-Built Drawings to be provided: 1 Large Scale Drawing, Two ½ size drawings, and specifications.

5. CONSTRUCTION & PRODUCT SUBMITTALS: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved where possible/practical.

Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

The DB contractor shall distribute a total of 7 sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager.

Other Submittals The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

Project Record Drawings The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

Shop Drawings and Submittals The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the COR. The COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A-E will request the D-B Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component.

The DB A-E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The DB A-E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

6. VA REQUIREMENTS: Contractor will be working in a functioning hospital; as such contractor shall not impact the operations of the hospital. Contractor is responsible for all necessary mold and moisture control measures as outlined in SOW Attachment 1 – Mold and Moisture Control Program and SOW Attachment 2 – Moisture and Mold Management Program. Contractor to work in accordance with the General Requirements, Safety Requirements, and Construction Waste Management specifications provided.

Contractor shall follow all applicable Federal, State & Local Codes.

Professional Licensing: The D-B A-E who prepares the construction documents shall be a professional architect or engineer licensed in a state within the United States.

The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The D-B A-E shall certify compliance with the VA RFP and all applicable codes.

7. SAFETY REQUIREMENTS: Contractor will implement construction safety requirements as follows to include but not limited to these issues addressed:

Accident Prevention Plan Requirements Prior to commencing work contractors must submit for approval Accident Prevention Plan.

The prime contractor will write this plan for the specific work and hazards of the contract and implementing in detail the requirements for safety and occupational health. This plan shall be reviewed and found acceptable by facility Construction Safety Officer and project CCR / Engineer prior to initiation of work at the job site. The plan shall be developed by qualified personnel and shall be signed by a competent person and a representative of management.

The prime contractor shall integrate all subcontractor work activities into the Safety and health Program, make the program available to all contractor and subcontractor employees and ensure all subcontractors integrate the provisions of the plan into their work activities.

The plan shall include:

• Title, signature and phone number of the plan preparer

• Title, signature and phone number of the plan approver

• Background information on the project:

• Contractor, contract number, project name, description of work to be performed and location of work to be performed, contractor accident experience such as OSHA 200 forms, corporate safety trend analysis, and a listing of phases of work and hazardous activities requiring hazard analysis.

Statement of Safety & Health Policy:

A. Administrative responsibilities for implementing the plan

B. Identification and accountability of personnel responsible for accident prevention C. Means for controlling work activities of subcontractors and suppliers D. Responsibilities of subcontractors E. Plans for safety orientation of new employees / sub-contractors F. Require project superintendent and sub-contractor leads / supervisors attend facility construction safety orientation prior to starting work.

G. Plans for continued safety training H. Plans must identify monthly supervisor safety meeting and weekly worker safety meetings. Meetings shall be documented including date, attendance, subjects, and the name of individuals who conducted the meeting and submitted to the facility Construction Safety Officer (CSO).

• Provisions for safety inspections to include

• Work site/material and equipment inspection

• Means for recording inspection results

• Timetable for correction of deficiencies

• Procedures for follow-up inspections to ensure correction

I. Responsibilities for investigation and reporting accidents/exposure J. All accidents incident to the project will be investigated & reported within 24 hours K. Accidents that result in a fatality, two or more persons admitted to a hospital or significant property damage will be reported immediately to the Contracting Officer.

Contractors are responsible for notifying OSHA.

L. First aid treatments shall be reported and recorded daily.

M. Responsibilities for maintaining accident data, reports and logs N. Emergency response capabilities for disasters O. Emergency Plans will include emergency phone numbers and shall be tested periodically. Plans shall include escape procedures, employee accounting following an emergency evacuation, rescue and medical duties, means of reporting emergencies and persons to be contacted.

P. Plans for maintaining job cleanup and safe access Q. Public safety requirements (fencing/signs) R. Prevention of alcohol/drug abuse on the job S. Hazard communication program must include the following:

• A list of hazardous chemicals known to be present

• Methods used to inform employees of the hazards

• Methods used to protect the workers (PPE’s)

• Containers must be present and labeled

• MSDS sheets for all chemicals used shall be submitted to the project CCR

Facility Life Safety Systems:

When life safety systems are to be disrupted, ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility prior to disabling any part of the fire protection and notification systems. Procedures shall be approved by facility CSO & project CCR prior to implementation. Listed below are acceptable alternatives.

a. Fire watch

b. Replace pendant sprinklers with extended coverage upright sprinklers

c. Installation of temporary fire detection system using heat detection with a separate fire panel that shall interface with the facility fire alarm system.

Safety Requirements for the Hazards Identified on the Job Site; Including but not Limited To:

a. Fall protection

b. Alternate measures for impaired fire protection systems (sprinkler, fire alarm, etc.)

c. Asbestos exposure

d. Confined space entry

e. Lock out/tag out

f. Excavations

g. Machinery and mechanized equipment

h. Hand and power tools

i. Contingency plan for severe weather

j. Hot work (welding, torch cutting, brazing etc.), no hot work shall be performed without required burn permit issued by safety service

k. Flammable storage

8. HAZARD ANALYSIS: Prior to beginning each phase of work, an activity hazard analysis shall be prepared by the contractor performing that work. Work shall not proceed until the hazard analysis has been accepted by facility Construction Safety Officer and project CCR /

COR

Hazard analysis shall identify the principal steps to be accomplished in sequential order to accomplish the operation. Equipment used in the operation shall be listed in the hazard analysis required Inspections for equipment and machinery shall be listed on the hazard analysis form.

The analysis shall at minimum include the following:

• Define the activity being performed

• Identify the sequence of work to be accomplished

• Identify the specific hazards that are anticipated

• Identify the control measures that shall be implemented to reduce each hazard to an acceptable level

Safety Orientation Requirement:

It is a VA North Texas Health Care facility requirement that project superintendent, Quality assurance personnel, project sub-contractor supervisors and any other project team member deemed the competent person shall attend a facility construction safety orientation offered every 3rd Thursday of each month from 9:00 am – 10:00am Building 9 conference room B.

NOTE: Be advised all construction disciplines shall conform with applicable OSHA standards

9. EXISTING CONDITIONS: The contractor will provide a survey of utilities of the buildings site. The design-build team is required to locate all utilities. All buildings are supplied by natural gas along with all the other required utilities. Excavation is to be done to preserve utilities and to avoid injuries, damages and any unnecessary disruption of service.

10. ASBESTOS ABATEMENT: Reference SOW Attachment 3 – Asbestos Inspection Bldg

5,6,8. Contractor shall abate this ACM in accordance with VA Asbestos specification as applicable and reinsulate piping. Please also see SOW Part 2 Design & Construction for further information regarding Asbestos Abatement and SOW Attachment 3.

11. WORK HOURS: All work will take place inside buildings 5, 6, and 8 basements and on the outside perimeter of the buildings. These are active buildings and work disruption will be kept to a minimum. All work will take place during regular day shift. The work shift will be 7:00 a.m. to 3:30 p.m., Monday through Friday, except for federal holidays. No work will be performed on weekends or holidays unless approval is obtained in advance from the COR.

12. ON SITE: The contractor may use a small storage container and set at a location designated by the COR. Parking for workers will be in the remote southeast gravel lot. The contractor may have one vehicle near the work site for transportation of materials and personnel. All other vehicles will be parked in south remote parking.

13. PERIOD OF PERFORMANCE: Performance period for this contract shall be 365 calendar days after the issuance of the Notice to Proceed (NTP) for both design and construction per the following breakdown:

1. Notice to proceed –D Day

2. 65% Submission –D+31

3. 65% Review by VA complete – D+45 (VA review completed in 14 calendar days, time starts upon confirmation of delivery of submittal)

4. 95% Submission – D+71

5. 95% Review by VA Complete – D+85 (VA review completed in 14 calendar days, time starts upon confirmation of delivery of submittal)

6. 100% Submission -D+92

7. 100% Review by VA Complete -D+106 (VA review completed in 14 calendar days, time starts upon confirmation of delivery of submittal)

8. Documents Complete (CD Issue) – D+113

9. Mobilization Complete – D+180

10. Construction Complete – D+365

14. PROGRESS MEETINGS: The Contractor and COR will determine the schedule of progress meetings (weekly or bi-weekly). The contractor will attend and record in writing the progress meetings. The contractor will take minutes of the meetings and distribute the minutes to the meeting participants. The contractor may be required have members of the A-E team to attend meetings.

15. SITE VISITS AND INSPECTION: During the construction period the DB A-E shall make weekly visits to the project site when requested by the COR. The VA COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The VA COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A-E shall observe the construction, advise the VA COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the VA COR within three calendar days following the site visit date.

16. PROJECT CLOSE-OUT: The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, Operation & Maintenance manuals, and other documents as noted (hard copy and electronic format.

Required as built drawings and specifications will be submitted in the same format required for the construction documents / Final Design submission.

17. PROGRESS PAYMENTS: The contractor will develop a schedule of values and this schedule is to be completed and approved by the CO. Progress payments will be made based on percentage of work actually complete. The contractor will provide a completed schedule of values to document actual progress and base progress report payments on. This form is required to be completed and approved by the CO/COR before AE services start.

Additional Attachments:

1. SOW Attachment 1 – Mold and Moisture Control Program

2. SOW Attachment 2 – Moisture and Mold Management Program

3. SOW Attachment 3 – Asbestos Inspection Bldg 5,6,8

4. SOW Attachment 4 – Lead Paint Survey Bldg 5,6,8

5. SOW Attachment 5 – Drawings Bldg 5,6,8

Management Statement:

No information, except that inclusive of delivery of this contract, will be shared with the contractor in any follow up communications.

None of the information in this contract includes any personal identifiable (employee) information (PII) or personal health information (PHI).