SubReg May 2023.xlsx

PM

A. The DB contractor shall distribute a total of 20 sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

1. Notify the A/E concerning his actions, opinions, and objections.

2. A meeting with the A/E at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the A/E shall revise and shall submit three blue line copies of the revised CPM Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

B. THE INITIAL Day 1 SCHEDULE SUBMITTAL: Within 30 calendar days (45 calendar days on projects over $50,000,000) after receipt of Notice to Proceed, the Contractor shall submit the initial Day 1 schedule submittal package for the Contracting Officer's review and approval. This Day 1 schedule submittal shall consist of:

1. Two hard copies of the complete Day One network (NAS) diagram on sheets of paper 765 x 1070 mm (30 x 42 inches) activities sorted by physical work area. Submit also an electronic version of the NAS diagram.

2. Computerized Schedule;

a. An electronic file in a compressed Primavera (P6) computerized schedule, (PDM) format.

a. The proposed number of working days per week.

b. The holidays to be observed during the life of the contract (by day, month, and year).

c. The planned number of shifts per day.

d. The number of hours per shift. List the major construction equipment to be used on the site, describing how each piece relates to and will be used in support of the submitted network diagram work activities/events.

e. Provide a typed, doubled spaced description, at least one page in length, of the sequencing plan and contractor’s approach to constructing the project.

f. Failure of the Contractor to include this data will delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. VA RESPONSE TO INITIAL SCHEDULE SUBMITTAL – BASELINE SCHEDULE: Within 30 calendar days after receipt of the complete INITIAL Day 1 SCHEDULE SUBMITTAL Package (3.1.B), the Contracting Officer or his representative will do one or both of the following:

3. The contractor submitted NAS diagram, the corresponding computer-produced schedule(s) and the submitted supporting data, when approved, shall constitute the official Baseline Schedule until subsequently revised in accordance with the requirements of this section.

D. COMPUTER PRODUCED SCHEDULES submittals:

E. VA RESPONSES TO COMPUTER PRODUCED SCHEDULE submittals: The VA may report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports, indicating approval or disapproval. In case of disapproval, the Contractor will reprocess the computer-produced reports and associated compact disk(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project. In certain large and complex project, as determined by the Contracting Officer, this periodic (monthly) reporting shall be formal submittal and approval process. The next periodic (month) update shall not proceed without timely submittal and approval of the previous periodic update.

1. The contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article 3.2, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article FAR 52.232 – 5 (PAYMENTS UNDER FIXED PRICE CONSTRUCTION), and VAAR 852.232 - //Article 70 Without NAS-CPM// //Article 71 Including NAS-CPM//for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION).

2. If the Contractor fails or refuses to furnish to the Contracting Officer the information and the associated updated Primavera (P6), (PDM) schedule in electronic format, which, in the sole judgment of the Contracting Officer, is necessary for processing the monthly progress payment, the Contractor shall not be deemed to have provided an estimate and supporting schedule data upon which progress payment may be made.

H. RISK ANALYSIS PROCEDURE SUBMITTAL: Within 45 calendar days (60 calendar days on projects over $50,000,000) after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review and approval:

1. The qualifications of a consultant or representative who will be conducting the Risk Analysis.

2. The software to be utilized.

5. A sample of the reports to be given to VA.

I. RISK ANALYSIS REPORT SUBMITTAL: Quarterly a risk analysis exercise shall be performed and/or updated and submitted to the VA Contracting Officer. The VA Contracting Officer can request additional risk analysis.

1. The submittal shall include three copies of a computer-produced risk analysis results, predicting the various meaningful probability curves of achieving the contract schedules. It shall also include a detailed narrative list of all major and minor potential and specific schedule and cost risk areas and impact of them on the overall project, and a contractor’s recommendations of mitigating the identified risks which must be addressed by the VA Project and COR teams to maintain the contract schedule.

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

D. The Complete Project Schedule shall contain approximately ________work activities/events.

05-22 PM 01 32 16.16 Network Analysis Schedules (Design-Build Only) A. The Independent CPM Consultant Submittal: Within 10 calendar days after award of the contract, the Contractor shall submit to the Contracting Officer for review and approval the qualifications of their proposed independent CPM consultant. The submittal information shall be in accordance with PART 1 GENERAL, ARTICLE 1.3 CONTRACTOR'S CONSULTANT of this Specification.

B. THE INITIAL Day 1 SCHEDULE SUBMITTAL: The Initial Day 1 Schedule Submittal consist of 2 separate submittals

1. Notify the Contractor concerning his actions, opinions, and objections.

D. COMPUTER PRODUCED SCHEDULES SUBMITTALS:

1. The contractor shall submit to the VA COR and CPM Schedule Analyst (simultaneously), computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: electronic file copies of up to five different reports (inclusive of all pages), available within the user defined reports of Primavera (P6) to the contracting officer’s representatives; a hard copy listing of all project schedule changes, and associated data, made at the update; an electronic file of this data in Primavera (P6) format; and the resulting monthly updated schedule reports in a compressed electronic file in Primavera (P6), (PDM) format. These schedule reports must be submitted within 7 calendar days of monthly update meeting, along with the signed (by the contractor and VA) Look ahead report(with % complete progress) made at the previous update meeting; and substantively support the contractor’s monthly payment request. The SRE shall identify the five different report formats that the contractor shall provide based upon the monthly schedule updates.

1. The qualifications of a consultant or representative who shall be conducting the Risk Analysis.

2. The software to be utilized.

3. The methodology of performing the analysis.

4. The format of presenting the data.

5. A sample of the reports to be given to VA.

B. THE INITIAL Day 1 SCHEDULE SUBMITTAL: Within 30 calendar days (45 calendar days on projects over $50,000,000) after receipt of Notice to Proceed, the Contractor shall submit the initial Day 1 schedule submittal package for the Contracting Officer's review and approval. This Day 1 schedule submittal shall consist of:

1. Two hard copies of the complete Day One network (NAS) diagram on sheets of paper 765 x 1070 mm (30 x 42 inches) activities sorted by physical work area. Submit also an electronic version of the NAS diagram.

2. Computerized calendar dated Schedule:

a. An electronic file in a compressed Primavera (P6) computerized schedule, (PDM) format.

b. Three hard copies of a computer-produced activity/event ID schedule showing all requirements project duration; phase completion dates; and other data, including event manpower and cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, description, duration, predecessor and successor relationships, trade code, area code, budget amount, manpower, early start date, early finish date, late start date, late finish date and total float. The Contracting Officer’s separate approval of the network diagram shall not excuse the contractor of this requirement.

PM 01 32 16.17 Network Analysis Schedules – Major Design/Build Projects 3. Supporting Data include the following data:

a. The proposed number of working days per week.

b. The holidays to be observed during the life of the contract (by day, month, and year).

c. The planned number of shifts per day.

d. The number of hours per shift.

e. List the major construction equipment to be used on the site, describing how each piece relates to and will be used in support of the submitted network diagram work activities/events.

f. Provide a typed, doubled spaced description, at least one page in length, of the sequencing plan and contractor’s approach to constructing the project. Failure of the Contractor to include this data will delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. VA RESPONSE TO INITIAL SCHEDULE SUBMITTAL – BASELINE SCHEDULE: Within 30 calendar days after receipt of the complete project NAS diagram and initial Day 1 schedule, the Contracting Officer or his representative will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

PM 01 32 16.17 Network Analysis Schedules – Major Design/Build Projects 2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three hard copies of the revised network diagram, three copies of the revised computer-produced activity/event ID schedule and a revised electronic P6 file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

3. The contractor submitted NAS diagram, the corresponding computer-produced schedule(s) and the submitted supporting data, when approved, shall constitute the official Baseline Schedule until subsequently revised in accordance with the requirements of this section.

D. COMPUTER PRODUCED SCHEDULES SUBMITTALS:

1. The contractor shall submit to the VA COR and CPM Schedule Analyst (simultaneously), computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: electronic file copies of up to five different reports (inclusive of all pages), available within the user defined reports of Primavera (P6) to the contracting officer’s representatives; a hard copy listing of all project schedule changes, and associated data, made at the update; an electronic file of this data in Primavera (P6) format; and the resulting monthly updated schedule reports in a compressed electronic file in Primavera (P6), (PDM) format. These schedule reports must be submitted within 7 calendar days of monthly update meeting, along with the signed (by the contractor and VA) Look ahead report (with % complete progress) made at the previous update meeting; and substantively support the contractor’s monthly payment request. The SRE shall identify the five different report formats that the contractor shall provide based upon the monthly schedule updates.

PM 01 32 16.17 Network Analysis Schedules – Major Design/Build Projects 2. The contractor is responsible for the correctness and timeliness of the computer-produced reports. The Contractor is also responsible for the accurate and timely submittal (within 7 calendar days as noted above) of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

E. VA RESPONSES TO COMPUTER PRODUCED SCHEDULE submittals: The VA may report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports, indicating approval or disapproval. In case of disapproval, the Contractor will reprocess the computer-produced reports and associated compact disk(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project. In certain large and complex project, as determined by the Contracting Officer, this monthly reporting shall be formal submittal and approval process; meaning that the next month’s update shall not proceed without timely submittal and approval.

F. FIRST UPDATE SCHEDULE SUBMITTAL: Within 30 calendar days of VA acceptance of the project baseline schedule, the Contractor shall submit the first update of the schedule. This update shall contain any progress of the work the contractor wishes to receive payment for from contract notice to proceed. Any changes/delays shall be entered at the first update after the final network diagram has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

G. PERIODIC PROGRESS AND PAYMENT SUBMITTALS: The Contractor is entitled to a periodic (not less than monthly) progress payment upon approval of the resource loaded project schedule.

1. The contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article 3.2, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article FAR 52.232 – 5 (PAYMENTS UNDER FIXED PRICE CONSTRUCTION), and VAAR 852.236 - 83(PAYMENTS UNDER FIXED PRICE CONSTRUCTION).

PM 01 32 16.17 Network Analysis Schedules – Major Design/Build Projects 2. If the Contractor fails or refuses to furnish to the Contracting Officer the information and the associated updated Primavera (P6), (PDM) schedule in electronic format, which, in the sole judgment of the Contracting Officer, is necessary for processing the monthly progress payment, the Contractor shall not be deemed to have provided an estimate and supporting schedule data upon which progress payment may be made.

H. RISK ANALYSIS PROCEDURE SUBMITTAL: Within 45 calendar days (60 calendar days on projects over $50,000,000) after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review and approval:

1. The qualifications of a consultant or representative who will be conducting the Risk Analysis.

2. The software to be utilized.

3. The methodology of performing the analysis.

4. The format of presenting the data.

5. A sample of the reports to be given to VA.

I. RISK ANALYSIS REPORT SUBMITTAL: quarterly risk analysis exercise shall be performed and/or updated and submitted to the VA Contracting Officer. The VA Contracting Officer can request additional risk analysis.

PM 01 32 16.17 Network Analysis Schedules – Major Design/Build Projects 1. The submittal shall include three copies of a computer-produced risk analysis results, predicting the various meaningful probability curves of achieving the contract schedules. It shall also include a detailed narrative list of all major and minor potential and specific schedule and cost risk areas and impact of them on the overall project, and a contractor’s recommendations of mitigating the identified risks which must be addressed by the VA Project and COR teams to maintain the contract schedule.

2. The Contractor shall, as a part of Risk Analysis Submittal, prepare a detailed Project Risk Register (PRR), identifying each risk items, risk assessment and its response plan. This PRR, at the discretion of the SRE and the CO, shall be discussed in a monthly risk management meeting for mitigation.

02-23 PM 01 33 23 Shop Drawings, Product Data, and Samples A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

1. Preconstruction Submittals

a. Interim CQC Plan

b. CQC Plan

c. Additional Requirements for Design Quality Control (DQC) Plan

2. Design Data

a. Discipline-Specific Checklists

b. Design Quality Control

3. Test Reports

1. Environmental Protection Plan: After the contract is awarded and prior to the commencement of the work, the Contractor shall meet with the Contracting Officer’s Representative (COR) to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection. Not more than 20 days after the meeting, the Contractor shall prepare and submit to the Contracting Officer for approval, a written and/or graphic Environmental Protection Plan including, but not limited to, the following:

a. Name(s) of person(s) within the Contractor's organization who is (are) responsible for ensuring adherence to the Environmental Protection Plan.

b. Name(s) and qualifications of person(s) responsible for manifesting hazardous waste to be removed from the site.

c. Name(s) and qualifications of person(s) responsible for training the Contractor's environmental protection personnel.

d. Description of the Contractor's environmental protection personnel training program.

e. A list of Federal, State, and local laws, regulations, and permits concerning environmental protection, pollution control, noise control and abatement that are applicable to the Contractor's proposed operations and the requirements imposed by those laws, regulations, and permits.

PM 01 57 19 Temporary Environmental Controls f. Methods for protection of features to be preserved within authorized work areas including trees, shrubs, vines, grasses, ground cover, landscape features, air and water quality, fish and wildlife, soil, historical, and archeological and cultural resources.

g. Procedures to provide the environmental protection that comply with the applicable laws and regulations. Describe the procedures to correct pollution of the environment due to accident, natural causes, or failure to follow the procedures as described in the Environmental Protection Plan.

h. Permits, licenses, and the location of the solid waste disposal area.

i. Drawings showing locations of any proposed //temporary excavations or embankments for haul roads, // stream crossings, // material storage areas, structures, sanitary facilities,// and stockpiles of excess or spoil materials. Include as part of an Erosion Control Plan approved by the District Office of the U.S. Soil Conservation Service and the Department of Veterans Affairs.

j. Environmental Monitoring Plans for the job site including land, water, air, and noise.

k. Work Area Plan showing the proposed activity in each portion of the area and identifying the areas of limited use or nonuse. Plan should include measures for marking the limits of use areas. This plan may be incorporated within the Erosion Control Plan.

l. Inclusion of “best management practices” and methodologies.

B. Approval of the Contractor's Environmental Protection Plan will not relieve the Contractor of responsibility for adequate and continued control of pollutants and other environmental protection measures.

B. Prepare and submit to the COR a written demolition debris management plan. The plan shall include, but not be limited to, the following information:

1. Procedures to be used for debris management.

2. Techniques to be used to minimize waste generation.

3. Analysis of the estimated job site waste to be generated:

a. List of each material and quantity to be salvaged, reused, recycled.

b. List of each material and quantity proposed to be taken to a landfill.

4. Detailed description of the Means/Methods to be used for material handling.

a. On site: Material separation, storage, protection where applicable.

b. Off site: Transportation means and destination. Include list of materials.

1) Description of materials to be site-separated and self-hauled to designated facilities.

PM 01 74 19 Construction Waste Management 2) Description of mixed materials to be collected by designated waste haulers and removed from the site.

a) The names and locations of mixed debris reuse and recycling facilities or sites.

b) The names and locations of trash disposal landfill facilities or sites.

c) Documentation that the facilities or sites are approved to receive the materials.

C. Designated Manager responsible for instructing personnel, supervising, documenting and administer over meetings relevant to the Waste Management Plan.

D. Monthly summary of construction and demolition debris diversion and disposal, quantifying all materials generated at the work site and disposed of or diverted from disposal through recycling.

E. Target waste diversion rate by material and an overall diversion rate.

F. Final report documenting the results of implementation of the preconstruction waste management plan.

10-17 PM 01 81 13 Sustainable Construction Requirements A. All submittals to be provided by contractor to COR.

B. Sustainability Action Plan:

1. Submit documentation as required by this section; provide additional copies of typical submittals required under technical sections when sustainable construction requires copies of record submittals.

2. Within 30 days after Preconstruction Meeting provide a narrative plan for complying with requirements stipulated within this section.

3. Sustainability Action Plan must:

a. Make reference to sustainable construction submittals defined by this section.

b. Address all items listed under PERFORMANCE CRITERIA.

c. Indicate individual(s) responsible for implementing the plan.

C. Low Pollutant-Emitting Materials Tracking Spreadsheet: Within 30 days after Preconstruction Meeting provide a preliminary Low Pollutant-Emitting Materials Tracking Spreadsheet. The Low Pollutant-Emitting Materials Tracking Spreadsheet must be an electronic file and include all materials on Project in categories described under Low Pollutant-Emitting Materials in Section 01 81 13.

D. Construction Indoor Air Quality (IAQ) Management Plan:

1. Not more than 30 days after Preconstruction Meeting provide a Construction IAQ Management Plan as an electronic file including descriptions of the following:

a. Instruction procedures for meeting or exceeding minimum requirements of ANSI/SMACNA 008-2008, Chapter 3, including procedures for HVAC Protection, Source Control, Pathway Interruption, Housekeeping, and Scheduling.

PM 01 81 13 Sustainable Construction Requirements b. Instruction procedures for protecting absorptive materials stored on-site or installed from moisture damage.

c. Schedule of submission of photographs of on-site construction IAQ management measures such as protection of ducts and on-site stored oil installed absorptive materials.

d. Instruction procedures if air handlers must be used during construction, including a description of filtration media to be used at each return air grille.

e. Instruction procedure for replacing all air-filtration media immediately prior to occupancy after completion of construction, including a description of filtration media to be used at each air handling or air supply unit.

f. Instruction procedures and schedule for implementing building flush-out.

E. Product Submittals:

1. Recycled Content: Submit product data from manufacturer indicating percentages by weight of post-consumer and pre-consumer recycled content for products having recycled content (excluding MEP systems equipment and components).

2. Biobased Content: Submit product data for products to be installed or used which are included in any of the USDA BioPreferred program’s product categories. Data to include percentage of biobased content and source of biobased material.

3. Low Pollutant-Emitting Materials: Submit product data confirming compliance with relevant requirements for all materials on Project in categories described under Low Pollutant-Emitting Materials in Section 01 81 13.

PM 01 81 13 Sustainable Construction Requirements 4. For applicable products and equipment, submit product documentation confirming ENERGY STAR label, FEMP certification, WaterSense, and/or EPEAT certification.

F. Sustainable Construction Progress Reports: Concurrent with each Application for Payment, submit a Sustainable Construction Progress Report to confirm adherence with Sustainability Action Plan.

1. Include narratives of revised strategies for bringing work progress into…