36C77019R0004-015.docx

36C77019R0004

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

NCO 15 Contracting Ofc - CMOP 760-19-2-162-0145 36C77019R0004 05-09-2019 CRUM, RALPH / Ralph.Crum@VA.GOV 913-684-0133 06-10-2019

4:00 PM CST

36C770 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012 X X 561210 $38.5 Million X N/A X Department of Veterans Affairs VA CMOP Leavenworth - 760 5000 S. 13th Street Leavenworth KS 66048-5580 36C770 Department of Veterans Affairs

NCO

15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971 See CONTINUATION Page

FOR BUILDING MANAGMENT SERVICES

SEE STATEMENT OF WORK AND PRICE SCHEDULE STARTING ON PAGE

VENDOR SITE VISIT SCHEDULED FOR MAY 17TH,2019, 1 PM CST

VENDORS QUESTIONS ARE DUE MAY 24TH, 2019, 4 PM CST

SEE INSTRUCTIONS TO OFFERORS ON PAGE

THIS IS A 100% SET ASIDE FOR SDVOSB

See CONTINUATION Page X X X Ralph Crum

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770 RALPH CRUM Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SERVICES

Period of Performance: BASE PERIOD: July 15, 2019 to July 14, 2020

Annual Cost

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST, LEAVENWORTH, KS, 66048, PER THE STATEMENT OF WORK.

TOTAL FOR BASE

CLIN = Contract Line Item Number Period of Performance: OPTION YEAR I: July 15, 2020 to July 14, 2021

Annual Cost

ROUTINE INVENTORY AND EQUIPMENT RECORDS REVIEW. UPDATE OF PROPERTY MAINTENANCE PLAN.

TOTAL FOR OPTION YEAR I

Period of Performance: OPTION YEAR II: July 15, 2021 to July 14, 2022

Annual Cost

ROUTINE INVENTORY AND EQUIPMENT RECORDS REVIEW. UPDATE OF PROPERTY MAINTENANCE PLAN.

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST, LEAVENWORTH, KS, 66048, PER THE STATEMENT OF WORK.

TOTAL FOR OPTION YEAR II

Period of Performance: OPTION YEAR III: July 15, 2022 to July 14, 2023

Annual Cost

ROUTINE INVENTORY AND EQUIPMENT RECORDS REVIEW. UPDATE OF PROPERTY MAINTENANCE PLAN.

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST, LEAVENWORTH, KS, 66048, PER THE STATEMENT OF WORK.

TOTAL FOR OPTION YEAR III

Period of Performance: OPTION YEAR IV: July 15, 2023 to July 14, 2024

Annual Cost

ROUTINE INVENTORY AND EQUIPMENT RECORDS REVIEW. UPDATE OF PROPERTY MAINTENANCE PLAN.

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST, LEAVENWORTH, KS, 66048, PER THE STATEMENT OF WORK.

TOTAL FOR OPTION YEAR IV

* As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8). The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SUM TOTAL ESTIMATE FOR BASE AND ALL OPTION YEARS $_____________________

36C77019R0004

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B.3 PERFORMANCE WORK STATEMENT

Property Management Performance Work Statement The Department of Veterans Affairs has a need for property management services at the Leavenworth VA Consolidated Mail Outpatient Pharmacy (VA CMOP) located at 5000 S. 13th Street, Leavenworth, KS 66048. The requirements of a contract are addressed in the Performance Work Statement (PWS) located below. This contract will require a Firm Fixed Price for specified services as described in the PWS. The potential for ordering additional services within the scope of the contract is a possibility, however, not a guarantee.

These requirements could include, but are not limited to: Locksmith services; Plumbing operations & maintenance (including backflow preventers and double check valves); Electrical services to include: High/low voltage systems and maintenance of exterior and interior electrical and lighting distribution systems; Maintenance of energy management control systems (EMCS); Refrigeration, ventilation and humidifier maintenance; Maintenance of renewable energy systems; Fire alarm system preventive maintenance; Exterior and interior maintenance support training and consulting services; Fire suppression system preventive maintenance; Mechanical and operations maintenance; maintenance of the grounds, central vacuum system, air compressors, including irrigation systems; Lawn and Snow Removal services.

Repair Services will be procured under a separate contract.

Service will include but not be limited to the following periodic services:

10. Storm drainage systems.

11. Annual interior and exterior window cleaning.

12. Interior and Exterior pest control.

13. Parking lot sweeping (Monthly) and light replacement.

14. Power washing of exterior concrete walkways.

15. Interior floor services including carpet (annual), all tiled services (Semi-annual) and hard surfaces.

16. Hydro jetting of roof and overflow drains.

17. Fire and Burglar Alarm monitoring.

The Contractor Shall

1. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Implement an effective service call system, that results in prompt, professional, and courteous resolution of tenant concerns.

5. Keep the Contracting Officer Representative (COR) informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the COR.

6. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

7. Provide training to their employees that will stress stewardship in maintenance practices i.e., use and disposal and recycling of chemicals, dispensing equipment and packaging.

8. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed, and/or certified personnel are required by federal, state or local law, codes or ordinances.

9. Have access to the Government Scissor Lift for routine maintenance if properly licensed.

10. Not exceed 10% for overhead and profit in service request pricing.

Excluded from this scope are:

1. Security Systems and Cameras.

2. Telecommunication systems.

3. Equipment owned and operated by VA.

4. Furnishings (not installed as permanently attached fixtures of the building)

5. Equipment owned by servicing public utilities.

6. Software or software licenses (to include building automation systems (BAS) and CMMS).

7. Hoist way lighting and vertical transportation Equipment

8. Ice machines Preventative Maintenance:

General: The Contractor is responsible for establishing an effective system for scheduling and performing scheduled preventive maintenance on all building equipment and systems requiring a preventive maintenance procedure covered under the scope of this contract. This system, including the list of items receiving a preventive maintenance procedure as well as the specific maintenance standard or guide describing the preventive maintenance procedure and frequency (see section, Maintenance Standard, below), is to be submitted to the COR or designee for approval within 30 days prior to contract start date.

Maintenance Standard: As part of the Contractor’s established system for scheduling and performing scheduled preventive maintenance (See General, above), the Contractor must propose to the COR or designee in writing, preventive or predictive maintenance standards or guides for each piece of equipment requiring a preventive maintenance procedure. Minimally, the preventive or predictive maintenance standards or guides proposed by the Contractor must be based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies. The equipment requiring Contractor proposed preventive or predictive maintenance standards or guides must include all of the building equipment when any of the following equipment characteristics apply:

· The equipment normally requires periodic replacement of consumable components.

· The equipment normally requires periodic or occasional cleaning.

· The equipment has moving parts.

· The equipment is prone to failure before overall obsolescence of the system it serves.

· The equipment is of a type itemized in the NETA, Maintenance Testing Specifications.

· The equipment requires maintenance in accordance with NFPA codes and standards.

· The equipment requires maintenance in accordance with any other provision of this Contract.

As stated previously, minimally, the preventive or predictive maintenance standards or guides proposed by the Contractor must be based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies. The Contractor shall be required to use the NFPA Codes and Standards specified in this document to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment. In addition, the Contractor shall be required to follow the specific testing and inspection frequencies and methods specified in such NFPA Codes and Standards. The Contractor must record such inspection and testing services on the appropriate NFPA inspection and testing forms.

HVAC:

Contractor is responsible for the preventative maintenance and upkeep of all HVAC systems on site to the manufacturers specifications. Contractor will be familiar with and utilize any manufacturer warrantees still found to be in place.

Tour’s should include:

1. Major HVAC equipment (when in operation), including unitary equipment, computer room units, steam humidifiers and exhaust fans. boilers, chillers, cooling towers, pneumatic control air compressors, and air handler rooms. Fire alarm system control panels (fire alarm system control panels must not have any unwanted trouble conditions). Special HVAC for critical functions.

2. Distributed HVAC equipment including package units and external condensers, pumps, motors, sewage ejectors, fire pumps, and generators.

3. Battery systems and uninterruptible power systems (UPS).

4. Transformers, secondary electrical rooms, switchgear and primary electrical equipment rooms, entire building and condensate drip pans.

Electrical:

Switchgear: The standard for switch gear testing must conform to ANSI, ASTM and International Electrical Testing Association publications testing procedures. The minimum breakers size is 100 amps for trip testing. This would include thermo graphic imaging of low voltage grounded metal enclosures rated not higher than 600 volts.

Electrical Safety: The Contractor shall comply with National Fire Protection Association (NFPA) 70: National Electrical Code and NFPA 70E: Standard for Electrical Safety in the Workplace, when working on or around electrical equipment or systems or switchgear equipment. The Contractor shall only use employees who are certified in accordance with the American National Standards Institute/International Electrical Testing Association ETT-2000, Standard for Certification of Electrical Testing Technicians or the equivalent National Institute for Certification in Engineering Technologies standard.

Emergency and Standby Power Systems: Services under this contract consist of, but are not limited to inspection, testing, preventive maintenance, and routine exercising of equipment per the manufacturer’s recommendations for the following types of emergency and standby power systems:

· Emergency power supply systems, NFPA 110, Standard for Emergency and Standby Power Systems.

· Stored electrical energy emergency and standby power systems, NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests and maintenance in accordance with the most current edition of the applicable NFPA standards, including appendices. Where the NFPA standard states "should", it shall be interpreted by the Contractor to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standards. The Contractor must optimize use for demand load shedding when applicable.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

For more information on theETT-2000 standard, see:

http://webstore.ansi.org/RecordDetail.aspx?sku=ANSI%2FNETA+ETT-2000.

The Contractor shall ensure that all areas restricted to qualified personnel are secured and properly labeled. Building wide power outages that are required for preventive maintenance for systems such as, electrical switch gear PM, require a minimum of 6 months advance notice to the Government Plumbing and Restrooms:

Plumbing systems must be maintained, repaired, and kept functional to the point of service delivery as defined by the utility company. The Contractor must ensure all system drains, including storm drainage and roof drains, remain clear and unobstructed.

The Contractor must take any necessary steps to prevent odors emitting from drains or other plumbing systems into occupied space, to include keeping water in traps as appropriate.

The Contractor shall clear toilet and sink blockages, as necessary. Such requests will be transmitted to the Contractor by the COR or designee through service request procedures. When replacing plumbing fixtures, the Contractor shall use the most reduced water usage device as approved by the COR or designee.

Fire Protection and Life Safety Systems:

“Fire protection and life safety systems “are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and fire management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate and/or enhance emergency egress. These systems may also communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment include but, are not limited to emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

All Life Safety Systems shall be maintained to NFPA 101, Life Safety Code. All fire protection, life safety systems and equipment must be maintained at a fully functional level at all times. For limited periods when system maintenance is to be performed coordination and approval with the COR or designee is required. The inspection, testing, repairs, and maintenance of all fire protection, life safety equipment and systems must be in accordance with the requirements of all applicable NFPA codes and/or standards. Inspections of the Fire Alarm and Life Safety Systems will occur quarterly.

The Contractor must immediately notify the COR of any recognized safety hazard that might a life safety situation or cause any harm to the building occupants. If the COR is not available for immediate notification, the Contractor must notify the designated alternate or other VA official of the existing hazard The Contractor must comply with all pertinent and applicable safety code requirements. Whenever the Contractor encounters equipment that is in an a non-operational state or a state that it may pose a threat or endanger life or property, the Contractor must immediately notify the COR or designee of the condition and within 24 hours provide a written report of the hazardous condition and a recommendation for corrective action.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance in accordance with the most current edition of NFPA 72.

All fire alarm system inspections, tests, maintenance, alterations, and repairs performed under this contract must comply with the most current edition of the NFPA 72 National Fire Alarm Code and related appendices. For the requirements of this contract, in any section the NFPA 72 states "should," it shall be construed as “shall” by the Contractor. The Contractor is responsible for meeting the inspection, maintenance, testing frequencies and testing methods outlined in NFPA 72. Documentation of the inspection, maintenance, and testing results referred to in previous sections of this contract must be recorded on the applicable Inspection and Testing Form from NFPA 72.

Integrated Pest Management Plan:

The IPM principles are applicable to both indoor and outdoor pest management applies to all pests and is not limited to rodents and insects. Pests outside of the scope are listed herein. Integrated Pest Management (IPM) is the coordinated use of pest and environmental information to design and implement pest control methods that are economically, environmentally, and socially sound. IPM promotes prevention over remediation, and it advocates the integration of at least two (2) or more strategies to achieve long-term solutions.

Pesticides will only be used after consideration of the full range of alternatives, based on analysis of environmental effects, safety, effectiveness, and costs. Pest management strategies may include education, exclusion, sanitation, maintenance, biological, cultural and mechanical controls, and site appropriate pesticides.

The Contractor shall employ practices and techniques as they relate to cleaning, trash, and materials handling that reduce the sources of food, harborage, and access routes used by pests in and around buildings. Techniques may include, but are not limited to, keeping containers closed, removal of debris, etc.

Initial Pest Assessment: This initial assessment requirement and is included in the price of contract. The detailed, site specific items identified in the initial inspection shall not be included in the price of this contract but will be added as line items in the additional services that can be ordered and paid for as needed.

Services included in the Contract: All other services may be ordered using the additional services of this contract. If interior pest control services are required to maintain a pest free environment these services will be provided by the contractor at additional cost to the Government.

The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

Landscaping:

The Contractor shall maintain the following aspects of the on-site landscape:

1. Annually remove old mulch and replace with new weed free mulch (Spring) 3-“4” thick

2. Annually cut back rose bushes to 18” high prior to winter.

3. Application of pre-emergent & weed herbicides (included in price)

4. Rake decomposed granite areas to loosen embedded debris and create a "fresh" appearance

5. Selective prune shrubs that are currently in a natural state and remove over growth to shape plantings according to space restrictions and growth characteristics

6. Shear shrubs that are currently tightly trimmed to resemble their current trimming schema

7. Rake from beneath shrubs to remove accumulated vegetative debris and lift plantings (if necessary)

8. Wash area maintenance: Perform weed control by hula-hoeing and applying topical herbicides; trees and vegetation will be trimmed to remove overgrowth

9. Tree pruning from base of tree up to 12' to remove suckers and lift canopies

10. Monitor irrigation to assess operative status and make necessary repairs

11. Fertilization, Disease, and pest control of shrubs and trees 6x per year

12. Policing for trash in landscaped areas

13. Blow curb-line/sidewalks

14. Treatment for minor insect infestation Lawn Care & Snow Removal:

The contractor shall maintain the following aspects of Lawn Services:

1. Contractor shall perform all lawn maintenance services as needed during the mowing season.

2. Contractor shall provide all expertise, supervision, labor, equipment and supplies necessary to accomplish full maintenance to include but not limited to pulling weeds, fertilizer, crab grass prevention, weed and feed of the facility grounds. Mowing shall be accomplished between the hours of 7:00am and 4:00pm Monday-Friday.

3. Contractor shall mow all grass areas on facility grounds

4. Frequency shall be approximately once a week or as needed to maintain grass of 4” or for the weather condition in order to maintain a groomed appearance.

5. Contractor shall “weed eat” around the main building, sidewalks, curbs, trees, and mulched areas.

6. Trash and/or limb debris shall be removed and disposed of from the areas prior to mowing.

7. Grass clippings and mowing debris shall be removed from the paved areas and sidewalks.

8. No sweeping shall be required as blowing should be sufficient.

9. No bagging shall be necessary unless excessive length or moisture would cause grass to clump.

10. Edging shall be required along the sidewalk and parking lot area.

11. Remove all weeds that may appear in paved or sidewalk areas and gravel areas around building.

12. Pull and remove all weeds from mulched areas, specifically the flower beds and around the trees and shrubs.

13. Provide Tree and Shrub treatment 3x during season in order to fertilize, prevent bag worms, and fungus.

14. Trim rose bushes

15. When directed by the Contracting Officer or Contracting Officer’s Representative (COR) Water landscaping, i.e. trees and shrubs, as needed. Government shall provide water and hoses. No lawn sprinkling shall be required. Contractor shall provide hourly rate for this option.

16. Fertilizing, weed, and lawn insect control shall be applied 3-4 times during the year.

The contractor shall maintain the following aspects of Snow Removal Services:

1. Contractor shall perform all snow removal services as needed.

2. Snow removal shall be required following snowfall 2” or greater

3. Contractor shall provide all expertise, supervision, labor, equipment and supplies as necessary to accomplish snow removal.

4. Contractor shall ensure pre-treatment and snow removal is completed no later than 5:00 a.m. on a scheduled workday.

5. Pre-treat parking lot, ramps, steps, and sidewalks prior to forecasted snow fall, ice storms, or sleet.

6. Contractor shall remove all snow from parking area, ramps, steps, and sidewalks.

7. Contractor shall remove weekend snowfall only on the day prior to a Government scheduled work day to include Federal Holidays.

8. The government will recognize Local Weather snow fall rate as the official rate of snow accumulation for this area.

9. Contractor shall remove snow around any vehicle remaining in the parking area when snow removal is required.

10. Multiple snow removal and ice treatments may be needed throughout the day depending on the level of snow fall and ice

11. Contractor shall provide salt, ice melt or chemical treatments (pre-treatment) for parking area, ramps, steps, and sidewalks prior to forecasted snow, ice or sleet regardless of the amount.

Parking Areas The Contractor will power sweep and clean parking surfaces semi-annually. Restriping (to include ADA markings), power cleaning, and crack repair will occur every two (2) years from the inception of this contract. Contractor will bear this cost.

Outdoor Lamps and Ballasts Shall be maintained in working order. Bulbs shall be replaced when needed to maintain the look and functionality of the property.

Miscellaneous Contractor shall include up to 20 hours for routine maintenance which may include caulking, crack repair, painting, rust removal, etc. the Government shall purchase the materials for repairs.

B.4 SPECIAL CONTRACT REQUIREMENTS

1. SPECIAL CONTRACT REQUIREMENTS

1.1. Reporting requirements:

1.1.1. Contracting with Parties Listed on the OIG List of Excluded Individual/Entities:

1.1.1.1. In accordance with The Health Insurance Portability and Accountability Act (HIPAA), Sections 1128 and 1128A of the Social Security Act and the Balanced Budget Act (BBA) of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.

1.1.1.2. All offerors shall review the Office of the Inspector General (OIG) List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed. Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMPs may also be imposed against health care providers and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries.

1.1.1.3. By signing the solicitation, the Contractor certifies that the OIG List of Excluded Individuals/Entities shall be reviewed for each person assigned to the contract by the Contractor prior to that person performing services.

1.1.2. Contractor Compliance with the Immigration and Nationality Act of 1952:

1.1.2.1. The Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs.

1.1.3. Online Representation and Certifications Application (ORCA):

1.1.3.1. The Contractor shall register in SAM and update the representations and certifications submitted to (SAM) as necessary, but at least annually or prior to exercising an option, or whichever comes first, to ensure they are kept current, accurate, and complete. SAM updates may be completed at https://www.sam.gov/portal/public/SAM/.

1.1.4. Required Registration with Contractor Performance Assessment Rating System (CPARS):

1.1.4.1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates Contractor past performance on all contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is a web-enabled application that collects and manages the library of automated CPARS, maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. Classified information is not to be entered into this system. A CPAR assesses a Contractor’s performance and provides a record, both positive and negative, on a given Contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, Contractor operations reviews, functional performance evaluation and earned contract incentives.

1.1.4.2. The Contractor shall designate a representative(s) to whom evaluations will be sent automatically and electronically. The Contractor’s representative shall have the authority to (1) receive evaluations from the Government; (2) review/comment/return evaluations to the Government; and, (3) request a review from the Government. The Contractor shall inform the Contracting Officer, within a reasonable time, upon any changes to the designated Contractor representative. The Contractor’s representative will receive an email letting them know when they are granted access to the system. The Contractor’s representative will receive an additional email when they have an action to view and comment on an assessment. An assessment can only be viewed when it is in the Rated or Completed status. A CPAR Status Report can be run to determine the status of the Contractor’s contracts/assessments. The CPARS website can be found at: https://www.cpars.gov/. Contractors will not have full access to the CPARS website until a CPARS administrator grants the Contractor a user ID and password. Assistance can be obtained by contacting Technical Support at: webptsmh@navy.mil, or by calling (207) 438-1690.

1.1.4.3. Each Contractor whose contract award is estimated to exceed $250,000.00 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the Contractor’s registered representative.

1.1.4.4. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the Contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the Contractor’s designated representative for comment. The Contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

1.1.4.5. Failure for the Contractor’s representative to respond to the evaluation within those sixty (60) days, will result in the Government’s evaluation being placed on file in the database with a statement that the Contractor failed to respond; the Contractor’s representative will be “locked out” of the evaluation and may no longer send comments.

1.1.4.6. The CPARS designated Contractor Representative will be:

Name: ______________________________________

Title: _______________________________________

E-mail Address: ________________________________

Phone Number: _________________________________

1.1.5. Compliance with VETS-4212 Reporting Requirements:

1.1.5.1. In an effort to promote employment opportunities for America’s Veterans, Congress passed the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Public Law 93-508. The Act applies to all contracts and subcontracts for personal property and non-personal services (including construction) of $100,000 or more except as waived by the Secretary of Labor.

1.1.5.2. Pursuant to Title 38 U.S.C. § 4212(d), for contracts and subcontracts subject to the Act the Contractor is required to submit annual reports (e.g. Veterans Employment and Training System (VETS)-4212 Report) to the Department of Labor’s (DOL) Veteran’s Employment Reporting database. Except for contracts for commercial items or contracts that do not exceed the simplified acquisition threshold, contracting officers are not to obligate or expend funds appropriated for the agency for a fiscal year to enter into a contract for the procurement of personal property and non-personal services (including construction) with a Contractor that has not submitted a required annual Form VETS-4212, Federal Contractor Veterans’ Employment Report (VETS-4212 Report), with respect to the preceding fiscal year if the Contractor was subject to the reporting requirements of Title 38 U.S.C. 4212(d) for that fiscal year.

1.1.5.3. For questions and information on filing VETS-4212 reports, or registering, contact the VETS-4212 Help Desk at (866)237-0275 or email VETS4212-customersupport@dol.gov.

1.2. Drug Screening

1.2.1. Services provided under this contract are subject to VA’s Drug-Free Workplace Policy. As such, Contractor shall be expected to provide personnel consistent with the aim of that policy, i.e., personnel that are drug free. Contractor shall be expected to have its own guidelines in place to promote the utilization of drug free personnel, including the ability to administer drug testing on their personnel during situations of “reasonable suspicion” of drug use and testing following any incidents of “accident or unsafe practices”. It is also recommended that Contractor have procedures in place for random drug testing.

1.2.2. All drug testing costs of contract employees shall be borne by the Contractor. Contract employee to be placed in a CMOP/MbM shall be screened for improper use of drugs by the Contractor as part of pre-employment.

1.2.3. Contract employees working at the CMOP/MbM are also subject to drug testing when CMOP/MbM management has a reasonable suspicion that they use or are impaired by illegal drugs. CMOP/MbM shall refer such employee to the Contractor for action. Reasonable suspicion of drug use or impairment includes, but is not limited, to the following:

1.2.3.1. Observable phenomena, such as direct observation of drug use, possession or the physical symptoms of being under the influence of a drug;

1.2.3.2. A pattern of abnormal conduct or erratic behavior;

1.2.3.3. Arrest or conviction for a drug-related offense or the identification of contract employee as the focus of a criminal investigation into illegal drug possession, use or trafficking;

1.2.3.4. Newly discovered evidence that the contract employee has tampered with a previous drug test;

1.2.3.5. Falls, accidents, or injuries on federal facility.

1.3. Personal Hygiene and Clothing

1.3.1. Contract personnel shall be required to wear apparel that identifies them as a contractor and to distinguish them from government personnel.

1.3.2. In the performance of this contract, contract employees shall be neat, clean, well groomed, and shall otherwise exercise good personal hygiene, in accordance with the supported CMOP/MbM policies. Attire shall not interfere with the tasks associated with the job or pose a safety hazard to Contractor employees. Appropriate attire shall be worn at all times. The Contractor shall be responsible for assuring that contract staff adheres to CMOP/MbM dress code to include the wearing of apparel identifying them as a contractor.

1.4. Conflicts of Interest

1.4.1. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Veterans Affairs unless such person seeks and receives approval in accordance with VA Regulations and public law.

1.4.2. Local policy and VA ethics process shall be followed when the contractor proposes an employee that is related to a member of VA staff family or contractor staff.

B.5 QUALITY ASSURANCE AND IMPROVEMENT

1.5.1 In addition to sign-in/ sign-out sheets, the Contracting Officer’s Representative (COR) may gather records (e.g. surgical package) and surgical services activity sheets that list the clinics’ start and stop times with the attending(s) present (kept by the VA). The COR shall also receive a time and attendance report that lists each day of the month, the time they spend at the VA facility and a brief description of activities.

1.5.2 Surveillance and Monitoring

1.5.3 In order to provide a systematic method of evaluating provider performance, a Quality Assurance Surveillance Plan (QASP) will be utilized. The Government will evaluate the Contractor and the contract provider(s) performance in accordance with the Quality Assurance Surveillance Plan [attachment 11]. This plan is primarily focused on what the Government must do to ensure the Contractor and the contract provider(s) have performed in accordance with the performance standards. The plan defines how the performance standards will be applied, and the minimum acceptable levels on a quarterly basis.

1.6 The COR may perform surveillance of services by:

1.6.1 Review operational logs, databases or metrics;

1.6.2 Inspecting the services provided to determine whether or not the performance meets the performance standards.

1.7 As part of the surveillance plan, the COR shall review all invoices for accuracy prior to payment.

1.8 In all cases, surveillance shall not be so intrusive as to impact the Contractor’s or contract provider(s)’ successful accomplishment of the mission.

1.9 When unacceptable performance occurs, the COR shall inform the Contracting Officer and Contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the Contracting Officer and the Contractor's program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present this corrective action plan to the contracting Officer and the COR. The Government shall review the Contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer. Quality assurance monitoring documentation shall become an official Government record of the Contractor’s performance.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of…