36C26126Q0321.docx

36C26126Q0321

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

570-26-2-751-0103

36C261-26-AP-1868

36C26126Q0321 01-14-2026 Jill Williams 702-001-5380 01-26-2026 11:00am

PST

00261 Department of Veterans Affairs Network Contracting Office 21

X X Y 238220 $19 Million N/A X See Delivery Schedule

00261 Department of Veterans Affairs Network Contracting Office 21

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page Contractor shall perform Air Testing, Adjusting, and Balancing Services IAW Performance Work Statement.

ALL QUESTIONS MUST BE SUBMITTED WITHIN 3 DAYS OF RFQ CLOSE.

This is a 100% SDVOSB set-aside. Offerors must be verified at the time of quote submission and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. Failure to submit SDVOSB certification AND completion of VAAR Clause 852.219-75 will result in being excluded from evaluations and ineligible for award.

Quotes must be submitted NLT 11:00am PST on 01/26/2026 See CONTINUATION Page X X Jill Williams Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs Network Contracting Office 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoicing will be completed through Tungsten

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ANNUAL TEST & BALANCE

Contract Period: Base POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

LOCAL STOCK NUMBER: CLIN 1

SEMI-ANNUAL TEST & BALANCE

POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

LOCAL STOCK NUMBER: CLIN 2

QUARTERLY TEST & BALANCE

POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

LOCAL STOCK NUMBER: CLIN 3

TRAVEL

POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

LOCAL STOCK NUMBER: CLIN 4

REIMBURSABLE REPAIRS

NTE $40,000.00

Contract Period: Base POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

LOCAL STOCK NUMBER: CLIN 5

ANNUAL TEST & BALANCE

Contract Period: Option 1 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

SEMI-ANNUAL TEST & BALANCE

POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

QUARTERLY TEST & BALANCE

POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

TRAVEL

POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

REIMBURSABLE REPAIRS

Contract Period: Option 1 POP Begin: 02-01-2027 POP End: 01-31-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

ANNUAL TEST & BALANCE

Contract Period: Option 2 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

SEMI-ANNUAL TEST & BALANCE

POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

QUARTERLY TEST & BALANCE

POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

TRAVEL

POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

REIMBURSABLE REPAIRS

Contract Period: Option 2 POP Begin: 02-01-2028 POP End: 01-31-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

ANNUAL TEST & BALANCE

Contract Period: Option 3 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

SEMI-ANNUAL TEST & BALANCE

POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

QUARTERLY TEST & BALANCE

POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

TRAVEL

POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

REIMBURSABLE REPAIRS

Contract Period: Option 3 POP Begin: 02-01-2029 POP End: 01-31-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

ANNUAL TEST & BALANCE

Contract Period: Option 4 POP Begin: 02-01-2030 POP End: 01-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

SEMI-ANNUAL TEST & BALANCE

POP Begin: 02-01-2030 POP End: 01-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

QUARTERLY TEST & BALANCE

POP Begin: 02-01-2030 POP End: 01-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

TRAVEL

POP Begin: 02-01-2030 POP End: 01-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

REIMBURSABLE REPAIRS

Contract Period: Option 4 POP Begin: 02-01-2030 POP End: 01-31-2031 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H241 - Equipment and Materials Testing - Refrigeration, Air Conditioning, and Air Circulating Equipment

Performance Work Statement (PWS) Perform Air Test Adjust & Balance Services VA Central California Health Care System

1. SCOPE OF WORK:

1.1. Contractor shall perform air testing, adjusting, and balancing (TAB) on rooms of varying size, configuration and function located at the VA Central California Healthcare System’s Fresno Medical Center, 2615 E. Clinton Ave, Fresno, CA 93703. Contractor shall provide all labor, materials, tools, equipment, transportation, specialty services and supervision required to complete the work indicated.

1.2. The contract scope will be limited to the testing, adjusting and balancing of the air conveyance portion of HVAC system only. HVAC related water loops and similar non-air conveyance related tasks typically performed by a TAB contractor are not covered under the terms of this contract.

1.3. Areas where work is to be performed may be occupied by patients and/or staff. To protect Patients, VA Staff and the Contractor employees, Contractor employees will be required to utilize appropriate personal protective equipment (PPE).

1.4. Work will be performed on heating, ventilation and air conditioning systems (HVAC) of varying vintages, configurations, manufacturers, design and applications.

1.5. Due to patient care requirements, most of the areas to be tested under this contract will require testing to occur during non-business hours. This may include work over the weekend or work after or before typical business hours.

1.6. Refer to Attachment 2 for the list of rooms to be tested and balanced and the frequency they are to be tested and balanced.

1.7. Testing and balancing will be in accordance with requirements set forth in the VA HVAC Design Manual-2024 Edition, ASHRAE Handbook, HVAC Applications, Chapter 38, “Testing, Adjusting and Balancing”, Associated Air Balance Council (AABC) and/or National Environmental Balancing Bureau (NEBB) and industry / manufacturers guidelines.

2. QUALIFICATIONS:

2.1. TAB shall be performed in accordance with the requirements of the Standard under which TAB contractor is certified by either AABC or NEBB.

2.2. The TAB contractor shall be either a certified member of AABC or certified by the NEBB to perform TAB service for HVAC, water balancing and vibrations and sound testing of equipment. The certification shall be maintained for the entire duration of the contract. If, for any reason, the contractor loses subject certification during the contract period, the contractor shall immediately notify the Contracting Officer. Prior to the start of service and annually thereafter, the certification shall be provided to the VA.

2.3. Any contractor that has been the subject of disciplinary action by either the AABC or the NEBB within the five years preceding Contract Award shall not be eligible to perform any work required under this contract.

2.4. All work performed by the TAB contractor shall be considered invalid and shall be repeated at no additional cost to the Government if the TAB contractor loses its certification prior to end of the Contract term.

2.5. The TAB specialist shall be either a member of AABC or an experienced technician certified by NEBB. The certification shall be maintained for the entire duration of the contract. If, for any reason, the Specialist loses subject certification during this period the Contracting Officer will be notified immediately. Prior to the start of service and annually thereafter, the technician’s certification shall be provided to the VA.

2.6. Any individual that has been the subject of disciplinary action by either the AABC or the NEBB within the five years preceding contract award shall not be eligible to perform any duties related to this contract.

2.7. In the event the TAB Specialist losses his / her certification prior to the end of the contract term the Government reserves the right to have an approved successor review all data collected during the contract period at no additional cost to the government. If irregularities are found during the review of the previous data, the Contractor shall repeat the previous testing at no additional cost to the Government.

2.8. All TAB technicians performing actual TAB work shall be experienced and must have done satisfactory work on a minimum of 3 contracts comparable in size and complexity to this performance work statement. Qualifications must be certified by the TAB contractor in writing.

2.9. Test Equipment Criteria: The instrumentation shall meet the accuracy/calibration requirements established by AABC National Standards or by NEBB Procedural Standards for Testing, Adjusting and Balancing of Environmental Systems and instrument manufacturer. Contractor shall provide the most recent calibration certification of any test device utilized during the TAB process. This shall be included in the TAB report. Calibration shall have occurred within the calendar year.

3. PROCEDURES:

3.1. Vendor will test the supply, exhaust and return air registers/vents in the rooms/areas listed on the TAB room schedule and assure the quantity of air entering and exiting the area and the differential pressure conforms to the requirements found in the VA HVAC Design Manual-2024 Edition.

3.2. All work will be performed in accordance with AABC National Standards or by NEBB Procedural Standards unless superseded by the requirements provided in the VA HVAC Design Manual-2024 Edition.

3.3. Before starting TAB activity, the vendor shall inspect the supporting air handling unit for proper operation. Filters and coils shall be inspected for obstructions, damage and proper installation. In addition, vendor shall confirm filters meet the requirements for the intended application. The government shall be responsible for providing and installing filters (if required).

3.4. Vendor will perform a pre-adjustment inspection to include measurement of room supply, return and exhaust and pressure differential. This data will be submitted with the final TAB report.

3.5. Vendor will perform adjustments on the air supply, return or exhaust to achieve the appropriate number of air exchanges and differential pressures. All adjustments will be performed with doors and windows closed, unless otherwise indicated by AABC National Standards or by NEBB Procedural Standards.

3.6. Whenever possible air change rates shall be set to the requirements set forth in VA HVAC Design Manual-2024 Edition-plus 20%. (For example, a room requiring 20 air changes per an hour would be adjusted to provide 24 air changes per an hour.)

3.7. Differential pressures requirements will be set per the requirements of the VA HVAC Design Manual-2024 Edition

3.8. Upon completion of the TAB, the vendor will measure the static pressure output of the associated air handler at a location mutually agreed upon between the Contractor and the VA.

3.9. If the vendor is unable to achieve the required air exchanges, pressures, they shall advise the VA of the specific limitations observed/identified (i.e. AHU design capacity limitations, broken or missing balancing dampers, etc.) and include these in the report.

4. DELIVERABLES:

4.1. Vendor will submit all raw data to the COR upon completion of each TAB visit.

4.2. Within seven calendar days of the completion of the TAB inspection, vendor will provide a TAB report to the COR. The TAB report will consist of initial measurements, final measurements, annotations regarding adjustments, and differential pressure measurements. Vendor will also provide a list of problems or concerns identified during TAB activities. The problem and concern list will be a standalone document and will not be a part of the official TAB report. The TAB report will also contain drawings indicating space CFM, pressure differential and “air flow patterns”. In addition to the building, floor and room number, the TAB report will also indicate the room function, (OR, Sterile Processing, Decontamination, Morgue, etc.)

4.3. Vendor shall also provide a “TAB summary” after each testing cycle. The results summary shall provide the following data:

4.3.1. The average number of room air exchanges. (ACH)

4.3.2. The room pressurization to adjacent areas. (-, -- / +, ++).

4.4. Vendor will provide the TAB report digitally in PDF.

5. REPAIRS: The government will fund the purchase order associated with the contract an additional annual sum of $40,000.00 for reimbursement of contractor costs for repair work. Repair work may be requested as a result of routine inspection/testing services and deficiencies noted, or when discovered by the VA in between TAB visits. The vendor shall provide an amended or supplemental TAB report following the completion of repairs, to demonstrate effectiveness of repair.

5.1. Labor: Contractor shall submit with their bid proposal a schedule of labor rates that will be charged for repair work on the fire sprinkler system performed during normal business hours and during non-business hours, holidays and weekends. The labor rates shall be submitted for the base year and each option year. Labor rates shall remain fixed within each contract period (base or option year). Rates for option years shall be proposed separately and evaluated at time of award.

5.2. Materials: The contractor shall provide all materials associated with repair work at the Contractor’s cost plus a reasonable mark-up for overhead, profit and handling. The contractor may be requested by the COR to provide evidence documenting the contractors’ procurement costs associated with materials. Contractor shall submit a schedule with their bid proposal for the base year and each option year, listing the amount(s) or percentage(s) associated with materials mark-up. The submitted mark-up for materials shall remain unchanged throughout the term of the contract.

5.3. Travel/Per Diem: Costs associated with contractor travel/Per Diem shall not exceed the amounts established by the U.S. General Services Administration (GSA). Rates can be obtained at: https://www.gsa.gov/travel-resources

5.4. Labor Costs Incurred During Travel (Travel Time): Contractor may charge for no more than four hours of labor per an employee, per a repair when Contractors staff must travel to perform repair work.

5.5. Contractor Reimbursement: Contractor shall be reimbursed for T&M work by submitting an invoice to the COR for review and approval prior to invoicing through Tungsten. The government shall approve for payment submission or reject the invoice within 14 calendar days.

5.6. The contractor shall not perform any repairs not included in the PWS or beyond the allotment made for repair reimbursement. Contractor will not be compensated for any additional repairs performed without proper authorization. Contractor shall obtain a written approval or change order with authorization and notification of available funds. Only the Contracting Officer has the authority to approve change orders. The contractor shall not assume that an increase to the allotted repair funds will be approved or available. The contractor shall not invoice against the repair funds without approval of the COR or CO. All repairs shall be authorized in writing. The contractor is responsible for ensuring the repair fund allocation is not exceeded.

6. PLACE OF PERFORMANCE: Fresno VA Medical Center - 2615 E. Clinton Ave. Fresno, CA 93703

7. PERIOD OF PERFORMANCE: The period of Performance is for (1) year with (4) one-year options.

8. HOLIDAYS:

8.1. Legal holidays recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday, the following national holidays are observed and for the purpose of this contract is defined as “Legal Federal, official holidays” as follows:

8.1.1. Recognized Holidays

8.1.2. Hours of Operation. The hospital operated 24 hours a day, however business hours are defined as 7:00 am to 5:00 pm from Monday through Friday except federal holidays or when the Government facility is closed due to local or national emergencies administrative closing. The services of this contract will be performed outside of normal business hours.

9. PERFORMANCE REQUIREMENTS:

9.1. Contractor to check in with the Fresno VAMC COR/POC prior to start of work and completion of work on a daily, or system basis. The contractor shall ensure the effected systems have been properly shut down and secured.

9.2. Contractor shall be responsible for the protection of all building floors, walls, roofs, fixtures and other equipment in the vicinity of the work area while performing this contract. Contractor shall replace any damaged items with exactly matching items or a like item at no cost to the government.

9.3. Work site shall be left free and clean of all debris after completion of work. Contractor shall be responsible for the safety of all VACCHCS employees and visitors while performing contracted work, including slipping and tripping hazards. Contractor shall adequately barricade the immediate work site to prevent unauthorized individuals into the work area.

10. GENERAL INFORMATION:

10.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, shall be designated in writing to the VA. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

10.2. The contractor shall keep its employees trained and certified at all time during contract period. The contractor shall ensure all employee certifications are submitted to CO and COR for proper recording of training. VA has the right to inspect and request verification of licenses and certificates of during the contract period. Contractor shall update list of any changes with personnel or certificates/license and submit to COR and CO.

10.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any employee that endangers persons, property, environment, EEO policy, Hostile work environment, or federal workplace policy or violates the standards noted in this PWS.

10.4. Government Furnish Equipment. This PWS does not have any government furnish equipment. Contractor shall not use any government owned equipment, material, supplies, or tools. Contractor shall furnish all requirements.

11. SAFETY and INFECTION PREVENTION: In performance of this contract, the Contractor shall take such safety precautions stated and as the Contractor Officer or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non-compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed. Failure to follow required safety and infection prevention regulations is grounds for contractor staff removal and contract termination.

11.1. General:

11.1.1. The Contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The Contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The Contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lockout/tagout. All work for the duration of the contract shall be performed by trained technicians. All safety measures shall be approved as adequate by the safety officer in advance.

11.1.2. Contractor is responsible for all lock-out-tag-out (LOTO) requirements and shall ensure systems are brought back online in accordance with OEM start up requirements and that the VA is notified at the time of shutdown and start up.

11.2. PPE:

11.2.1. The Contractor shall provide all necessary Personal protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, and federal OSHA standards.

11.3. Ladders:

11.3.1. All Ladder use shall comply with 29 CFR 1926 Subpart X.

11.3.2. All portable ladders shall be of sufficient length and shall be placed so that workers will not stretch or assume a hazardous position.

11.3.3. Manufacturer safety labels shall be in place on ladders.

11.3.4. Step Ladders shall not be used in the closed position.

11.3.5. Top steps or cap of step ladders shall not be used as a step.

11.3.6. Portable ladders, used as temporary access, shall extend at least 3 ft (0.9 m) above the upper landing surface.

11.3.7. When a 3 ft. (0.9-m) extension is not possible, a grasping device (such as a grab rail) shall be provided to assist workers in mounting and dismounting the ladder.

11.3.8. In no case, shall the length of the ladder be such that ladder deflection under a load would, by itself, cause the ladder to slip from its support.

11.3.9. Ladders shall be inspected for visible defects daily and after any occurrence that could affect their safe use. Broken or damaged ladders shall be immediately tagged "DO NOT USE," or with similar wording, and withdrawn from service until restored to a condition meeting their original design.

11.4. Tuberculin Screening:

11.4.1. Contractor shall provide written certification that any Contractor employees assigned to perform work at this facility have had a tuberculin screening, resulting in a negative TB screening reaction before starting work in patient care areas. Failure to provide appropriate written certification for Contractors on-site employees may result in refusal by the Government to allow the Contractor employee to perform work at this facility and/or removal from the facility grounds. (NOTE: Both the Center for Disease Control and Prevention (CDC) two-step skin testing method or a Food and Drug Administration (FDA)-approved blood test shall be considered acceptable screening processes.

11.4.2. Contract employees manifesting positive screening reactions to the tuberculin shall be examined per current CDC guidelines prior to working on VA property.

11.4.3. Subsequently, if the employee is found without evidence of active (infectious) pulmonary TB, a statement documenting examination by a physician shall be on file with the employer (work contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

11.4.4. If the employee is found with evidence of active (infectious) pulmonary TB, the employee shall receive treatment before being allowed to return to work on VA property. The Contractor shall have available for review by the Contracting Officer a subsequent statement from a physician noting that the employee is no longer infectious.

11.5. Hand Sanitizing:

11.5.1. Vendors staff shall sanitize their hands immediately upon entering a patient room and immediately before exiting a patient room. Sanitizing will be performed with warm water and anti-bacterial soap or hand sanitizing gel.

11.6. Infection precautions PPE:

11.6.1. On occasion vendor, may need to enter an area with heightened infection control requirements. Vendor will assure the use of the appropriate level of PPE for the infection control concern. In the event the appropriate PPE is unclear, vendor shall seek assistance from the COR or Medical Staff.

11.7. Dust Control:

11.7.1. Contractor will take reasonable care not to introduce dusts / debris into patient care areas. In the event of an accidental dust release, contractor will be required to vacuum the impacted are with a HEPA filtered vacuum. After the area has been vacuumed, contractor will wipe down impacted area with a moist cloth.

11.8. Ceiling Tiles / Access Panels:

11.8.1. Contractor shall not remove ceiling tiles or open ceiling / wall access panels in areas occupied by patients without authorization from VA staff. No more than one ceiling tile may be removed within an occupied area at one time.

12. RECORDS: The contractor shall be responsible for creating, maintaining government required records that are specifically cited in this PWS or required by the Federal, State, and Local law and authorities. The contractor shall provide the original records or a reproducible copy of any such record upon request from the government at no additional cost. The cost of reproductions and delivery shall be the contractor’s responsibility. Only VACCHCS engineering department, COR, or CO shall have the authority to approve request and receive records. Contractor shall safeguard any and all information. Additionally, the following standard items relate to records generated in executing the contract:

12.1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

12.2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

12.3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records

12.4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act

12.5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

12.6. The Government Agency owns the rights to all data/records produced as part of this contract.

12.7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

12.8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

12.9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

12.10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

13. QUALITY CONTROL PROGRAM: The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this PWS. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work. The contractor shall submit their Quality Control plan digitally in PDF within 10 days of contract award date. The COR will review the document and note any needed clarifications and return to the Contractor for revisions, if necessary. A VA approved QAQC Plan shall be in place within 30 calendar days of the contract start date.

13.1. The contractor shall provide the overall management effort required to integrate technical and programmatic functions.

13.2. The contractor shall ensure the technical excellence, cost effectiveness, and timeliness of all required work deliverables.

13.3. The contractor shall develop and maintain an effective quality control program to ensure service is performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures that his/her work complies with the requirements of the contract. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the COR. The Government has the right to review and ask for corrections, additional items, and updates during the contract period.

14. QUALITY ASSURANCE SURVEYLANCE PLAN:

The timeliness and accuracy of the water testing data is paramount to assuring a safe patient care environment. The Contractor is expected to perform the duties indicated in this PWS in a professional manner and in accordance with all applicable regulations, directives, industry standards and general common sense. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to meet the standards of this performance work statement may result in repeated sampling and testing at no cost to the government. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts as documented. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure the highest quality of service rendered. The Quality Assurance Surveillance Plan (QASP) is attached.

15. CONTRACTING OFFICER REPRESENTATIVE:

15.1. The Contracting Officer Representative (COR) will be appointed by the Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

15.2. The COR will monitor the Contractors performance to assure that services provided, and the standards of performance are met in accordance with this Performance Work Statement and the QAQC Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government

16. STANDARD OF CONDUCT: Contractor and contractor’s personnel must adhere to the contract and shall conduct themselves according to VA conduct standards.

16.1. Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

16.2. Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by works, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient of government operations. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

16.3. Driving. Contractor and Contractor’s employees shall obey all speed limits and traffic signs. Disobeying traffic regulation could result in court citations, which include monetary fines. Continued violations could result in being restricted from driving on VA facilities.

16.4. Parking. Contractor vehicles will be parked only in lots or areas designated by the VA, if available. The Government will not be liable for any lost, stolen, or damage vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

16.5. Cellular Phone/Radio Use: Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment.

16.6. Smoking. Smoking is prohibited on VA property. Smoking on VA property could result in citations, which include monetary fines. Continued violations could result in removal from VA facilities.

16.7. Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

16.8. Posted Signs: The Contractor shall comply will all posted signs on VA property.

16.9. Criminal Actions. Contractor, subcontractor, or contractor’s employees may be sanction for criminal actions, but not limited to the following:

16.9.1. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

16.9.2. Unauthorized use of Government property, theft, vandalism, or immoral conduct.

16.9.3. Unethical or improper use of official authority or credentials.

16.10. Removal of Personnel. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with the standards of conduct or for safety/security violations.

17. SECURITY:

17.1. Security Badge: Contractor and contractor’s employees shall obtain the necessary identification badge through the VA’s badging process. Contractor personnel working at VACCHCS facilities must consent to background checks or shall be denied access to the VACCHCS facilities. Information required to conduct a background check includes; full name, driver’s license number and/or social security number, date of birth, and completion of a background check questionnaire. The contractor may obtain a temporary badge from VA police dispatch on arrival to the campus while application for permanent identification badge is in progress. The VA issued identification badge shall be worn on the upper torso and be visible at all times.

17.2. Contractors shall ensure their employees and those of their Subcontractors have the proper credentials allowing them to work in the United States. The Contractor shall not be entitled to any compensation for delay or expenses associated with this requirement and are not excused from proceeding with the Contract.

17.3. Contractor’s Badge: Contractor, Subcontractors, employees, and representatives shall have a company badge visible at all times.

17.4. Physical Security: The contractor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for contractor use. Contractor will NOT be provided with a staging area for storage of tools, equipment, material, supplies, and other items, unless noted otherwise. The Government will not be responsible for damage or loss of contractor’s property. Contractor is responsible to safeguard its property.

17.5. OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

18. INVOICING: Contractor shall invoice in…