3-2. RFP-300-26 Specifications.pdf

SPECIFICATIONS

PROJECT SITE AMENITIES:

1. No onsite amenities

2. Parking is available.

SPECIFICATIONS:

1. The work will be performed at the following two properties:

a. Alexander Dawson (Location: Latitude 40.059812, Longitude -105.098010, 109th

Street, unincorporated Boulder County) and

b. Mayhoffer (Location: Latitude 39.934940, Longitude -105.182250, McCaslin

Boulevard, Superior, Boulder County).

2. The selected contractor must have experience with the following

a. Well drilling.

b. Well permitting.

c. Agricultural stock water infrastructure installation.

3. The primary point of contact with the county will be the Boulder County Parks and Open Agricultural Resources Project Manager (PM).

a. The PM will oversee all work associated with this contract and will be responsible for providing site access and coordination with the agricultural leaseholder on each property.

4. Work will be considered complete and satisfactory when drilling and installation of stock water infrastructure is finished and the contractor demonstrates to the PM that all wells are functional and provide adequate and consistent water flow from the well to the stock tank.

5. The contractor will be responsible for filing all required drilling permits with the State of Colorado and/or Boulder County.

6. The contractor will provide the PM copies of all approved drilling permits.

7. The contractor will be responsible for determining drilling depth and type of drill casing needed for each well.

8. The contractor will be responsible for installing a solar pump at each well since utility grid power (i.e., power from Xcel lines) is not available on each property.

9. Additionally, the contractor is responsible for selecting the type and model of solar pump to be used for each well.

a. Solar pumps must be maintenance free, have an off/on switch, be able to be winterized, and may be remote controlled via phone app.

10. Costs should include additional infrastructure that may be required by the state, including, but not limited to concrete pad installation and wellhead fencing.

11. The contractor will be responsible for installing a galvanized steel stock tank or rubber tire tank (eight to ten feet in diameter) which will provide stock water access at each well location.

1. Work Phases ($350,000 includes all work phases):

a. Project kick off meeting with PM.

i. The purpose of this meeting will be to identify proposed well locations for each property.

b. Depth-to-groundwater verification.

i. The purpose of this work will be to determine available groundwater resources and water yield estimation at each location.

ii. Well location may be adjusted to areas with shallow groundwater to reduce drilling costs and improve well reliability/water yield.

c. Permitting. The contractor will be responsible for filing drilling permits with the State of Colorado and/or Boulder County.

d. Drilling.

i. This phase involves drilling four wells at the Alexander Dawson property and two wells at the Mayhoffer property.

e. Stock Water Infrastructure Installation. Installation of pump, electrical equipment, stock tank, and float valves.

CONTRACTOR RESPONSIBILITIES:

1. The contractor is responsible for all work performed as described in the above specifications.

2. The contractor may use subconsultants or subcontractors to complete each phase of work.

DELIVERABLES:

This contract consists of the following deliverables:

1. Alexander Dawson Property: drilling of four wells, installation of solar pump and stock tank at each well.

2. Mayhoffer Property: drilling of two wells, installation of solar pump and stock tank at each well.

3. All work must be completed by December 31, 2027.

4. All work (installed equipment, solar pump, adequate water yield, associated infrastructure) must be warranted by the contractor for a period of one year following completion.

5. Boulder County contractor’s licenses or other licenses are not required.

6. Invoices to be submitted to the BCPOS Project Manager at the end of each month.

COUNTY RESPONSIBILITIES:

1. The county will be responsible for providing site access to the contractor and will coordinate all work with the agricultural leaseholder on each property.

PERMITS, LICENSES, LOCATES AND CODES:

The selected Contractor shall have full responsibility for identifying and obtaining, prior to the start of work, and for maintaining throughout the term of the Project, any permits and licenses which may be required in order to carry out the work. The Contractor shall also be responsible for following all State and County codes, which may be required in order to carry out the Project.

The Contractor shall also be responsible for all "locates" of all public utilities related to performing work under the terms of this Contract. The Contractor shall also be responsible for insuring that any of its subcontractors performing work on the Project satisfy the provisions of this paragraph.

Contractor is responsible to contact and coordinate with utility companies regarding protection of existing utilities and special requirements at utility crossing locations, as well as, other conditions where work is nearby existing utilities. Contractor shall be responsible for all costs of coordination with utilities including, but not limited to, outages, protection or support and any fees for costs from the utility.

CONTRACTOR LICENSING:

It is the responsibility of the selected Contractor to apply for and ensure the appropriate Contractor’s license is obtained.

General contractors, HVAC contractors, and roofing contractors require licensing through the Boulder County Community Planning and Permitting Department. Electricians and plumbers are required to be licensed through the State of Colorado and registered with the Boulder County Community Planning and Permitting Department. Furthermore, it is required for all Architects, Professional Engineers and Professional Land Surveyors to be fully-licensed through the State of Colorado.

SUBCONTRACTORS:

Contractor is required to disclose to County the complete business name(s) of all potential subcontractors that will be assigned to this Project, should the Contractor be selected. Contractor acknowledges that it is completely responsible for the actions or inactions of its subcontractors.

Contractor shall be responsible for the compliance of all subcontracting parties with the terms of the Contract and with any applicable local, state or federal laws or regulations. Contractor shall be solely responsible for timely payment of its subcontractors.

PROJECT COMPLETION SCHEDULE:

The date of completion will be on or by December 31, 2027.

CONFLICT OF INTEREST:

Any party that has developed, designed or drafted specifications, requirements, statements of work and/or has participated in planning activities for this Project may be excluded from consideration for the award of this Project.

CHANGE ORDERS:

Any unplanned, change orders, modifications or additional services to this Project, shall be submitted by the Contractor, in a separate, written document, including a fee schedule and completion schedule and presented to the County for review. Approval from the County, in writing, must accompany all change order requests.

OVERNIGHT CAMPING:

Boulder County prohibits any overnight camping; all operational staff, including designated security staff, are not authorized to be present at Project site from sunset to sunrise, the open space property will remain closed during these hours to the contractor and its subcontractors and/or designated representatives and/or agents, unless specifically authorized by a BCPOS representative.

HOURS OF OPERATION:

Contractor work hours shall be designated as Monday through Friday, 7:00 a.m. to 5:00 p.m.

Work on Saturdays and Sundays, nights, and designated Federal Holidays shall not be allowed unless approved, in writing, by the County.

OWNERSHIP OF WORK PRODUCT:

All work product, property, data, documentation, information or materials conceived, discovered, developed or created by the selected Contractor pursuant to this proposal and subsequent Contract will be owned exclusively by the County. To the extent possible, any Work Product will be deemed to be a work made for hire. The selected Contractor unconditionally and irrevocably transfers and assigns to the County all right, title and interest in and to any Work Product.

The selected Contractor will agree to keep confidential all County Data, and will agree not to sell, copy, modify, reproduce, republish, assign, distribute, data mine, search or disclose any such confidential information to any other person or entity without the County’s written permission, including metadata (e.g. aggregations of county data or analysis of county data content).

The Contractor shall not access County accounts or County Data, except in the event as required by the express terms of a written contract between the mutual Parties and/or at the express written request of the County. All data obtained by the Contractor in the performance of this solicitation resulting in a contract shall become and remain the property of the County. The Contractor shall not use any information collected in connection with the service issued from this solicitation for any purpose other than fulfilling a County contract for this RFP.