2-1. RFP-300-26 Information.pdf

RFP INFORMATON

BACKGROUND:

Water infrastructure is critical to maintain Boulder County’s agricultural leases. Stock water wells provide water to cattle on each property and allow for proper distribution and management of grazing.

This contract will involve the installation of stock water wells on two properties owned and managed by the county:

1. Alexander Dawson (Attachment A).

2. Mayhoffer (Attachment B).

3. These properties are currently leased to agricultural leaseholders for cattle grazing. To increase water availability, the county needs to install additional stock water wells.

There will be four (4) new wells installed on the Alexander Dawson property and two (2) additional wells installed on the Mayhoffer property.

The selected contractor will assist the county in identifying wells located near available groundwater sources and will be responsible for:

1. Filing necessary well drilling permits with the State of Colorado.

2. Drilling.

3. Installation of associated infrastructure;

a. Pump.

b. Solar panel.

c. Electrical equipment.

d. Stock tank.

Costs should include additional infrastructure that may be required by the state, including, but not limited to concrete pad installation and wellhead fencing.

CONTRACT LANGUAGE:

The selected proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

In the event the selected vendor is unable to commence work as agreed to, the County may rescind the RFP award and proceed to award the contract to another proposer based on this RFP, or proceed in any lawful manner the County deems necessary.

AUTHORIZATION TO START WORK

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

W-9 REQUIREMENT:

A copy of your business’ W-9 dated within the past 12 months submitted with your proposal is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate is required, if awarded. Contractor shall be authorized to do business in the State of Colorado and shall provide the county a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in the Exhibit A attachment. Current Insurance Certificates must be on file with the Parks and Open Space Department prior to any work relating to this Project commencing.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP.

BID SECURITY:

A bid bond is required for this Project. Boulder County may require, at its discretion, bid security for construction or public works contracts when the price is expected to exceed $50,000 and for any other contracts as determined by Boulder County to be in its best interest. Bid security provides assurance to Boulder County that the bidder will, upon award, fulfill its bonding and contracting obligations as required by the instructions to bidders. When bid security is required, as indicated in the instructions to bidders, the following terms apply:

a. Bid security must be for an amount equal to 5 percent of the bid amount, unless otherwise stipulated in the instructions to bidders.

b. Bid security must be in the form of a bond, issued by a surety company authorized to do business in Colorado, or a bank cashier’s check made payable to Boulder County.

c. Bidders should scan and submit a copy of the bid security instrument with their bid submittal AND mail to Boulder County the actual bid security instrument (not copy), postmarked no later than the date of the submission deadline; SEE

ADDRESS BELOW.

d. Bidder noncompliance with bid security requirements requires that the bid be rejected as nonresponsive.

e. The bid security is submitted as a guarantee that the bid will be maintained in full force and effect for a period of thirty (30) days after the submission due date.

Accordingly, after the submission due date, they shall be irrevocable for a period of thirty (30) days.

f. If a bidder is permitted to withdraw his bid before award, at Boulder County’s sole discretion, no action shall be had against the bidder or the bid security.

g. Following award, if a contractor fails to deliver the required performance and payment bonds or refuses to enter into a contract with Boulder County under the terms of its winning bid, the contractor’s bid shall be rejected, and its bid security will be enforced by Boulder County to the extent of actual damages.

Address for Bid Security Bonds:

Boulder County Office of Financial Management Attn: Procurement P.O. Box 471 Boulder, CO 80306

THIS OFFICE IS OPEN MONDAY THROUGH FRIDAY FROM 8:00 A.M. THROUGH 4:30 P.M.

PAYMENT & PERFORMANCE BONDS:

Both a payment and a performance bond are required for this project and each bond must equal 100% of the proposed cost. Please include the cost of this bonding into the total proposed cost.

Payment and Performance Bond requirements are addressed in the attached Sample Contract.

Payment and Performance bonds will be required for bids over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

PAYMENT FOR SERVICES:

The selected Contractor will be paid monthly once said deliverables are inspected and approved by the County. Boulder County should be invoiced at the end of each month for the duration of the contract.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

PRE-PROPOSAL MEETING:

A Non-Mandatory Pre-proposal meeting is scheduled, starting promptly at August 17, 2026 9:00 a.m. via Microsoft Teams. See Pre-Proposal Meeting Information for details.

ATTACHMENTS:

The following documents are part of this RFP:

Specifications

Pre-Proposal Meeting Information Evaluation Criteria Pricing Tab

EXHIBIT A – Insurance Requirements issued by Boulder County Risk Management Sample Contract Attachment A - Alexander Dawson Property Map Attachment B - Mayhoffer Property Map Attachment C - BCPOS Rules and Regulations Attachment D - Purchase Order Terms and Conditions

All questions must be submitted through EUNA (formerly Bonfire) portal.