2310023297att06-biddersubmissionchecklist_rev_112123.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- School & Art Supplies (Statewide)
- Contract number
- 23297
- Issued by
- New York
About this file
This document is a Bidder Submission Checklist for Solicitation 23297 related to School & Art Supplies, issued by the New York State Office of General Services (OGS). The checklist is designed for potential bidders to ensure they have submitted all required documentation for a comprehensive bid response, covering various New York state counties including Albany, Erie, Nassau, and others, with the intent of establishing a statewide contract for school and art supplies.
The solicitation requires bidders to demonstrate a minimum of $500,000 in sales to National Public Entities for products within the defined scope over the preceding 36 months. Bidders must submit detailed documentation including pricing attachments, insurance compliance, vendor responsibility questionnaires, tax certifications, and equal employment opportunity staffing plans. The bid process involves submitting documents in PDF format with optical character recognition, providing two USB drives with complete documentation, and meeting specific labeling and submission requirements. The contract appears to be structured to enable broad access for various New York state and local entities to procure school and art supplies through a standardized, competitive bidding process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 23100023297i-solicitation_rev_112123.pdf | ||
| 2310023297att01-pricing.xlsx | XLSX spreadsheet | |
| 2310023297p.pdf | ||
| 2310023297att09-certificationundereo16.pdf | ||
| 2310023297att02-nysrequiredcertifications.pdf | ||
| 2310023297att05-bidderinformationquestionnaire.xlsx | XLSX spreadsheet | |
| 2310023297att10-resellerinformation.pdf | ||
| 2310023297_bidinquiries.pdf | ||
| 2310023297p03.pdf | ||
| 2310023297sa.pdf | ||
| 2310023297ContractorInfo.pdf | ||
| 2310023297att07-bidderquestionsform.xlsx | XLSX spreadsheet | |
| 2310023297att08-reportofcontractusage.xlsx | XLSX spreadsheet | |
| 2310023297att03-encouraging-use-of-nys-businesses.pdf | ||
| 2310023297ra.pdf | ||
| 2310023297att04-insurance-requirements.pdf |
Show all 16
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Text version
Bidder Submission Checklist
| SOLICITATION 23297 - SCHOOL & ART SUPPLIES |
| ATTACHMENT 6: BIDDER SUBMISSION CHECKLIST (Revised November 21, 2023) |
Bidder Name
The following checklist must be completed and submitted with your Bid. It is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item may render the Bid non-responsive.
| Item | Response | |
| 1 | Did Bidder submit a completed page 1 of the Solicitation (Revised November 21, 2023) (PDF)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the Solicitation (PDF)? | |
| 3 | Did Bidder submit a completed Attachment 1 - Pricing (Excel)? | |
| 4 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications (PDF)? | |
| 5 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses (PDF)? | |
| 6 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (PDF)? | |
| 7 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? | |
| 8 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (all tabs, if applicable) (Excel)? | |
| 9 | Did Bidder submit a completed Attachment 6 - Bidder Information Checklist (Revised November 21, 2023) (this document) (Excel)? | |
| 10 | Did Bidder submit a completed Attachment 9 - Certification Under Executive Order 16 with original ink signature. | |
| 11 | Did Bidder submit a completed Attachment 10 - Reseller Information Sheet (PDF)? Only required if Bidder plans to utilize Resellers. | |
| 12 | Has Bidder provided a completed Appendix C – Federal Funding Agency Mandatory Terms and Conditions with original ink signature, with section 10 completed (page 6) (PDF)? | |
| 13 | Pursuant to Section titled, Bidder Qualifications, has Bidder provided?: |
Proof of sales verifying Bidder has a minimum of $500,000.00 in verifiable sales to National Public Entities for Products within scope as provided in Section 1.2 - Scope, during the 36-month period preceding the bid opening for this Solicitation. Required proof of sales shall be in the form of a summary of the total sales reported, which shall include (a) the names of the National Public Entity that made the purchase, (b) the total amount of sales by purchaser, (c) the date of each sale, and (d) description of the product sold. In lieu of a summary of sales to National Public Entities, the Bidder may provide sales reports for an OGS Contract meeting these requirements (PDF).
14 Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100) (PDF)?
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 15 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire?
Forms are available on the OSC website at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
| 16 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? |
| 17 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A (PDF)? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 18 Did Bidder complete ST-220-TD and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 19 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid Solicitation Updates, including responses to Vendor Questions? |
| 20 | Has Bidder submitted the most up-to-date versions of the Solicitation documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 21 | Has Bidder submitted all Bid Solicitation Updates (PDF)? |
| 22 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 23 | Did Bidder submit all required documents on two (2) USB flash drives, with each USB flash drive containing a complete set of the submitted documents? |
| 24 | Has Bidder included a copy of a completed Page 1 of the Solicitation in the the Bid envelope or package, and labeled the outside of package with the following? |
1. BID ENCLOSED (preferably bold, large print, all capital letters)
2. Solicitation number (#23297)
3. Bid Opening Date and Time
4. The number of boxes or packages (e.g., 1 of 2; 2 of 2)
2310023297Att06 - BidderSubmissionChecklist (Revised November 21, 2023).xlsx &A Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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