23 - WSMR MSS Section L.pdf

L.1 Information to Offerors and Instructions for Proposal Preparation

L.1.1 These instructions are a guide for preparing a proposal. These instructions describe the type and extent of information required and emphasize the significant areas to be addressed in the proposal. Review the Performance Work Statement (PWS) dated 19MAR2025 contained in this Request for Proposal (RFP) for further insight into the areas that must be addressed within the proposal. Include detailed information sufficient to enable the Government evaluators to conduct a meaningful review and make a determination relative to the Offeror’s understanding of the requirements in each of the evaluated areas. The Government intends to award a CPFF type contract.

L.1.2 This RFP is being solicited as a full and open competition. The Government will conduct evaluations using Best Value Trade Off Source Selection procedures and will be following Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, and Section M, Basis for Award, of this RFP in considering each Offeror’s response to the solicitation. The Government is not obligated to determine a competitive range, conduct discussions with all Offerors, or solicit final revised proposals. The Government reserves the right to conduct discussions when necessary, with all Offerors identified within the competitive range. It is the Offeror’s responsibility to provide current, complete, and accurate information in the proposal as required by this RFP (including amendments, attachments, and exhibits). Any proposal revisions shall be limited to the items referenced in discussions, if discussions are conducted. The Government reserves the right not to conduct discussions if the Government determines discussions are not necessary.

L.1.3 Offerors are cautioned to examine this RFP in its entirety to ensure that its proposal conforms to all the requirements of this RFP, contains all necessary information, provides all required documentation, and is complete in all respects. The Government is not obligated to make another request for the required information, nor does the Government assume the duty to search for data to cure problems it finds in proposals. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume the Government has no prior knowledge of their organization and experience and will base its evaluation on the information presented in the Offeror’s proposal. The Government will consider an Offeror’s noncompliance with the proposal instructions, to include incomplete proposals, to be indicative of the type of conduct that it may expect from the Offeror during contract performance which may result in the Offeror’s proposal being rejected and no longer considered for award. The Government reserves the right to conduct discussions and to permit Offerors to revise their proposals, if deemed necessary by the Contracting Officer (KO). The Government reserves the right not to conduct discussions.

L.1.4 The Offeror’s proposal must be executed and signed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. Offerors shall provide the name of the authorized representative or the signatory, the position title, telephone number, and electronic mail address of that individual.

L.1.5 The Offeror’s proposal shall be valid for 270 days from the date of RFP close. The Offeror shall clearly state proposal validity in the Cover Letter as instructed in Table 1 under section L.3.8. An Offeror who fails to state proposal validity or proposes a validity period less than the Government’s requirement may be rejected.

L.1.6 The Offeror shall submit an unclassified proposal which demonstrates its ability to perform against the requirements of the PWS. The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the unmarked data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 USC 551).

L.1.7 Offerors are notified that the Government will not reimburse costs incurred for proposal preparation.

L.2 SUBMISSION OF QUESTIONS

Offerors are expected to examine the entire RFP. Failure to do so will be at the Offeror’s own risk. If Offerors have questions, the Government requests Offerors submit them grouped by RFP section and reference the particular section/subsection number. It is the responsibility of the Offeror to ensure its questions are received by 19MAY2025 at 200 pm CT. Questions are to be sent to the following POCs:

Contracting Officer: Danette Wilson; danette.d.wilson.civ@army.mil Contract Specialist: Amy Hahka; amy.k.hahka.civ@army.mil

Questions that result in answers providing specific information necessary to submit a proposal will be posted to the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite, located at https://piee.eb.mil/. Therefore, questions/comments shall not be marked with a restrictive legend and shall not include proprietary information. The identify of the individual/company submitting the question will not be disclosed. The Government is not obligated to provide responses to all questions but will consider them and incorporate revisions to the RFP and its attachments as deemed necessary. Questions or requests for extensions submitted after the cut-off date may not be considered.

L.3 SUBMISSION OF PROPOSALS

Proposals shall be prepared in a clear and legible manner. In addition, Offerors shall ensure proposals adhere to the specific instructions provided herein, are complete, provided in the English language and U.S. Dollars upon submission. Adherence to the prescribed format is required. Failure to provide a proposal in compliance with the instructions specified in this RFP shall render the Offeror’s proposal non-compliant, resulting in the Offeror no longer being eligible or considered for award.

L.3.1 All information pertaining to a particular volume shall be confined to that volume.

For example, no Cost/Price information shall be included in any volume other than the

Cost/Price volume. The Government is not required to, and will not, search other volumes for a missing file or missing information.

L.3.2 The Government will not accept any proposals containing classified information in any form. The Offeror is responsible for ensuring that the proposal does not contain classified information prior to submitting its proposal to the Government.

L.3.3 Offerors must be registered and have an active registration in the System for Award Management (SAM) and have a Commercial and Government Entity (CAGE) Code at time of proposal submission, time of contract award, and for the duration of the contract.

L.3.4 This solicitation will accept proposals SOLELY through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) Suite, located at https://piee.eb.mil/. Proposal submissions sent by any other method, to include proprietary or third-party File Transfer Protocol sites, DoD SAFE, fax, hardcopy, DVD/CD-ROM proposals, hand-carried offers, or by any other means will not be accepted, retrieved or evaluated.

L.3.5 Offerors responding to a solicitation must either self-register for a PIEE account and add the appropriate roles, or, for existing PIEE users, access their account and add additional roles. Offerors must be registered in PIEE to access and submit responses to a solicitation in PIEE. Offerors are encouraged to register as soon as practicable for this and future opportunities.

L.3.6 PIEE training material and guides for registering and submitting proposals can be found at the links below and is provided to assist in locating the full scope of resources available at the PIEE website. PIEE Solicitation Module Training is available at the following:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

L.3.7 There are two Offeror roles (Proposal Manager and Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role is required to submit a proposal to the solicitation herein, and all solicitations posted in the PIEE Solicitation Module.

Additionally, be advised when using the PIEE Solicitation Module, the User’s email address in PIEE must match the email address on file in SAM.gov.

L.3.8 The Offeror shall submit its proposal in separate volumes subject to Table 1 below, providing page numbers by section and tab for the Government to review the completeness of the proposal. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained within this RFP. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for Government evaluation. The submitted proposal shall consist of four (4) separate volumes as provided in Table 1 below.

NOTE: ALL MATERIAL IN EXCESS OF THE PAGE LIMITS WILL NOT BE READ OR

EVALUATED AND MAY BE CONSIDERED CAUSE FOR REJECTION OF YOUR

PROPOSAL:

TABLE 1: COMPLIANCE MATRIX PROPOSAL ORGANIZATION AND PAGE COUNT

Description / Volume

Instructions Page Limit*

Cover Letter Must Include:

- RFP # W51EW7-25-R-A003

- Proposal Validity Date

- At least 2 Authorized Prime

Offeror Representatives/POCs who also serve as designated ASSIST POCs

Volume I – Mission Capability

Volume I; Factor 1 – Mission Capability Must Include:

- Title Page (excluded from pg.

count)

- Table of Contents (excluded from

pg. count)

- Narrative Section

- Sub-Factor 1A: Management and

Staffing

- Sub-Factor 1B: Continuity of

Operations

Volume II – Past Performance

Volume II; Factor 2: Past Performance Must Include:

- Title Page (excluded from pg.

count)

- Table of Contents (excluded from

pg. count)

- Narrative Section

Volume III – Small Business Participation

Volume III; Factor 3: Small Business Participation Must Include:

- Title Page

- Table of Contents

No page limitation

Volume IV – Cost/Price

Volume IV; Factor 4 – Cost/Price Must Include:

- Completion of Price Matrix provided as Attachment 0002

- Title Page

- Table of Contents

No page limitation

* Pages that exceed the established page limitations will NOT be evaluated or considered.

L.3.9 Proposal submissions in response to this RFP must be compatible with Microsoft Office 2013 or newer, or be provided in an Adobe Portable Document Format (PDF) format. Scanned documents must be legible and shall have the ability to be viewed in Adobe Acrobat. Please note: Do not lock or password protect any file. The proposal shall not contain citations for, or active links to, live Internet sites or pages.

L.3.10 Provide spreadsheets that include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets are to be visible. Do not include zero height and zero width rows and columns in worksheets. Do not format worksheet cells with font color equal to the fill color. Workbooks shall not be password protected. Do not submit print image files, pictures, or files containing only values. Print files are not acceptable.

Failure to provide fully functional excel spreadsheets in the proposal may result in the proposal being rejected. Damage in electronic transit shall be treated as “unreadable” as described in FAR 15.207(c).

L.3.11 Proposal submissions shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and RFP number in the header. Each volume of the proposal shall consist of a Title Page (excluded from page limits provided in Table 1), Table of Contents (excluded from page limits provided in Table 1), and the Narrative discussion. Proprietary information shall be clearly marked. Specific formatting is provided below:

Margins (Top, Bottom, Left, Right): 1” Gutter: 0” From Edge (Header, Footer): 0.5” Page Size, Width: 8.5” Page Size, Height: 11”

L.3.12 Each paragraph should be single spaced and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations must maintain minimum font size of 12-point font and may be produced in landscape mode.

L.3.13 The Offeror shall make every effort to ensure that the proposal is virus free.

Proposals (or portions thereof) submitted which indicate the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as “unreadable” as described in FAR 15.207(c).

L.3.14 Use of Acquisition Source Selection Interactive Support Tool (ASSIST).

ASSIST will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposal pursuant to FAR 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment. ASSIST2Industry also provides the ability for the Government to issue, and the Offerors to receive letter correspondence. Contractors cannot respond to letter correspondence; but can acknowledge receipt of the letter(s).

L.3.15 In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government Ens through ASSIST2Industry. The designation of two (2) individuals if for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the Cover Letter as instructed in Table 1 under section L.3.8. These two (2) individuals will also be the Contractor POCs to receive letter correspondence from the Government. Therefore, it is the Contractor’s responsibility to ensure that the information provided at proposal submission is accurate and up to date through the source selection process. If letter correspondence is sent by the Government via ASSIST, Contractor POCs will receive email notification informing them that they have correspondence, and that they must login to ASSIST2Industry and acknowledge receipt of the correspondence.

L.3.16 After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two (2) individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site. Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through either ASSIST2Industry or a medium independent of ASSIST2Industry (e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

L.3.17 All Offerors are advised that ASSIST2Industry accounts will be established for prime Offerors only. Access to ASSIST2Industry will require a two-factor authentication for each user. All ASSIST2Industry users are required to have a username/password (first authentication) and may select one of the following three methods for implementing the second authentication to access the site:

▪ Use an authenticator application on your cell phone (e.g., Google or Microsoft Authenticator) to receive a QR code;

▪ Receive a code via an SMS Text Message to your cell phone; or

▪ Receive a code via e-mail.

If you have technical issues accessing your account, contact the Army Enterprise Service Desk (AESD) at phone 1-866-335-2769 (ARMY), # Option 1 (Unclassified Systems and Services) and 3 (Procurement Systems).

NOTE: Identify the Business Service as VCE.

Please be prepared to provide the following:

• Contractor POC Name

• Telephone Number

• Email Address

• Procuring Contracting Officer and/or Contract Specialist Name and

Telephone Number

• ASSIST Source Selection/Program Name

• Solicitation Number

Contractor POCs should not provide any additional information than what is noted above.

L.3.18 Prime Offerors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab at https://assist1.army.mil. The guide provides step by step instructions on how to perform functions and navigate the website.

L.3.19 Offerors are cautioned that system generated emails referred to above are intended for administrative purposes only. Receipt of these emails does not constitute the commencement of any type of exchange with the Offeror IAW FAR 15.306(a), (b), or (d) (i.e., clarifications, communications, or discussions). Also, receipt of these emails does not signify that a competitive range determination IAW FAR 15.306(c) has been made or that the Offeror’s proposal will be included in the competitive range when that determination is made. All notifications that any type of exchange with the Offeror has commenced and the Offeror has ENs available to respond to, or any notification that the Offeror’s proposal has been included in or excluded from the competitive range, will be sent to the Offeror by the Contracting Officer independently of the ASSIST2Industry.

L.4 VOLUME I; FACTOR 1: MISSION CAPABILITY

L.4.1 The Offeror shall describe its mission capability approach, and demonstrate its full understanding of the technical sub-factor areas listed below:

L.4.1.1 SUB-FACTOR 1A: MANAGEMENT AND STAFFING

L.4.1.1.1 The Offeror shall demonstrate qualifications of its key personnel by providing resumes for personnel identified in PWS paragraph 1.10.

L.4.1.1.2 The Offeror shall detail its organizational and management structure in an organizational flow chart(s), demonstrating teaming arrangements, functional and supervisory lines of control, and roles and responsibilities needed to successfully execute the WSMR MSS requirements. The Offeror shall describe its approach to prime/subcontract integration, decision-making, workload responsibilities, and problem resolution. The Offeror shall provide a rationale for the organizational design proposed.

L.4.1.1.3 The Offeror shall detail its plan to recruit and retain a workforce possessing the unique and critical skills needed to successfully perform the requirements of the PWS, specifically concentrating on PWS Part 5, Specific Tasks. The Offeror shall describe its ability to react to surge requirements and how it intends to staff the requirement with specialized personnel on short notice. The Offeror shall detail its approach in staffing fluid requirements, where workload demands increase/decrease unpredictably.

L.4.1.2 SUB-FACTOR 1B: CONTINUITY OF OPERATIONS

The Offeror shall define and describe its transition plan meeting the requirements of PWS paragraph 1.20, and its approach for minimizing disruption of operations due to contract transition and assumption of workload for sustained continuity of operations.

L.4.1.2.1 The Offeror shall describe its approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period, to include identification of risks and proposed mitigation strategies. The Offeror shall describe a transition schedule to include milestones on how it proposes to become fully operational within the required 90-day phase-in period.

L.4.1.2.2 The Offeror shall describe its staffing plan for the phase-in period, to include identified and qualified resources available on hand to immediately begin performance upon contract award. In the event resources are unavailable when needed, the Offeror shall describe its approach to ensure availability of trained and qualified personnel.

L.4.1.2.3 The Offeror shall describe its approach for realignment of incumbent personnel to minimize interruption of services or delays in work progress that could potentially impact the overall mission. The Offeror shall detail how it proposes to capture efficiencies in knowledge transfer and workload transfer to ensure successful mission execution during the phase-in period.

L.5 VOLUME II; FACTOR 2: PAST PERFORMANCE

L.5.1 This volume shall contain past performance information regarding recent and relevant contracts of the Prime Offeror only. This volume shall not exceed 35 pages and shall include a summary referencing the past performance contracts cited and the associated tasks from the WSMR MSS PWS represented by each cited contract.

L.5.1.1 Offerors shall submit up to five (5) recent and relevant Government contracts to be used as past performance references.

L.5.1.1.1 Recent is defined as a Government contract that has been awarded within the past five (5) years of issuance of this RFP. Relevant is defined as same or similar services of the WSMR MSS PWS in terms of scope, magnitude, and complexity (as compared to North American Industry Classification System (NAICS) code 541330, Exception 1, and Product or Service Code (PSC) R425) as required by the RFP.

L.5.1.1.2 For each contract cited within the past performance proposal, the Offeror shall include the following information:

(a) Offeror name, CAGE Code, Unique Entity Identifier (UEI), address, email address, and telephone number

(b) Government contracting activity / customer, and current address, email address, telephone number, for the following personnel:

a. Procuring Contracting Officer

b. Government’s Technical Representative / COR

c. Administrative Contracting Officer

d. Pre-Award Monitor

(c) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(d) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(e) Awarded price / cost

(f) Final price / cost

(g) Original delivery schedule (including start and completion dates); or original

Period of Performance

(h) Final delivery schedule (including start and completion dates); or final Period of Performance

L.5.1.1.3 For all contracts cited within the past performance volume, Offerors shall describe the objectives achieved and detail how the cited contract effort is relevant to the WSMR MSS requirement, identifying specific elements of the WSMR MSS PWS, by paragraph number, that were performed on the cited contract.

L.5.1.1.4 For any cited contracts within the past performance volume that did not / do not meet original schedule or technical performance requirements, Offerors shall provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offeror shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror. The Offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

L.5.1.1.5 For all cited contracts within the past performance volume, a Past Performance Questionnaire, incorporated as Attachment 0006, must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and the technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to the Contracting Office POCs at danette.d.wilson.civ@army.mil AND amy.k.hahka.civ@army.mil.

L.5.1.1.6 No later than the proposal due date and time, the Offeror shall e-mail the Contracting Office POCs above, a complete list of all contractor POCs the Offeror forwarded a questionnaire to. The Offeror Questionnaire POC List shall be submitted in Word for Windows Table Format to include the following fields: Contract Number;

Company Name; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date Email to POC via DD/MM/YYYY format.

L.6 VOLUME III; FACTOR 3: SMALL BUSINESS PARTICIPATION (SBP) FACTOR

L.6.1 All Offerors (both small and other than small businesses) (U.S. and non-U.S.), regardless of size, socioeconomic status, or locations of working facilities or headquarters are required to submit a Small Business Participation Commitment Document (SBPCD) individually addressing the following areas:

L.6.1.1 The extent to which such firms, as defined in FAR Part 19, are specifically identified in the SBPCD.

L.6.1.1.1 The extent of commitment to use such firms (and enforceable commitments will be considered more favorably than non-enforceable ones).

L.6.1.1.2 Identification of the complexity and variety of the work small firms are to perform.

L.6.1.1.3 The extent of participation of small business prime Offerors and small business subcontractors in terms of the percentage of the Total Contract Value (TCV).

The Minimum Quantitative Requirement (MQR) for Small Business Participation is 30%.

L.6.1.1.4 The extent to which the Offeror meets or exceeds the Socioeconomic MQRs in terms of percentage of TCV. The socioeconomic MQRs for this procurement are:

- Small Disadvantaged Business (SDB): 5%

- Women-Owned Small Business (WOSB): 3%

- HUBZone Small Business: 3%

- Veteran Owned Small Business (VOSB): 5%

- Service-Disabled Veteran Owned Small Business (SDVOSB): 3%

L.6.1.1.5 TCV, for the purpose of this solicitation, is defined as the proposed price of all Firm Fixed Priced (FFP) CLINs; plus the proposed amount of the Cost Plus Fixed Fee (CPFF) CLINs; plus the amount of all Cost CLINs; plus the proposed price/cost total of the last option period multiplied by 0.5 for the purpose of evaluating FAR 52.217-8, Option to Extend Services.

L.6.1.1.6 The SBPCD applies to both small and other than small businesses and will be incorporated and conformed into any resultant contract. Small business prime Offerors may achieve small business participation (meet or exceed MQRs) through their own performance/participation as a prime and also through subcontractor to other small businesses. The following shall be submitted as evidence of small business participation:

L.6.1.1.7 Type of Business of Prime Contractor: Check all applicable boxes { } Other than Small Business { } Small (also check type of Small Business below) { } Small Disadvantaged Business (SDB) { } Women-Owned Small Business (WOSB) { } Historically Underutilized Zone Small Business (HUBZone) { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

Of the proposed TOTAL CONTRACT VALUE, not total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. All percentages shall use TOTAL CONTRACT VALUE as a baseline. Include only first tier U.S. subcontractors. If the prime Offeror, including any U.S. small business concerns who are proposing as part of a JV or teaming arrangement, is itself a U.S. small business concern under NAICS Code 541330 Exception 1, the Offeror shall state so. In that case, the Offeror’s own participation as a SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB will also be considered small business participation to the extent it is qualified under NAICS Code 541330 Exception 1 for the purpose of this evaluation.

Dollar Value** Percentage of Total Contract Value

Large Business $ % Small Business $ % Total Contract Value $ 100%*

Note:

*Include the prime Offeror’s dollars and percentage. When combined, large and small business totals must equal 100% of Total Contract Value.

** Provide a summary chart for the basic contract period and each option, to include the six-month option to extend services under FAR Clause 52.217-8.

L.6.1.1.8 Small Business Participation: Please indicate the total percentage of participation to be performed by each type of small business subcategory. All percentages should use TOTAL CONTRACT VALUE as a baseline. Small businesses that qualify in multiple small business categories may be counted in each category. This is a competitive requirement; therefore, the Offeror should propose its BEST EFFORT for the socioeconomic categories.

Socioeconomic Category Dollar Value* Percentage of Total

Contract Value Small Business (SB)

Small-Disadvantaged Business (SDB)

Women-Owned SB

HUBZone SB

Veteran-Owned SB

Service-Disabled Veteran- Owned SB

Note:

*Provide a summary chart for the basic contract period and each option, to include the six-month option to extend service under FAR Clause 52.217-8.

L.6.1.1.9 List principal supplies/services to be performed by Small Businesses: Small business primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Name of Company (Include CAGE Code) Type of Service/Supply

Small Business:

Small Disadvantaged Business:

Women-Owned Small Business:

Historically Underutilized Business Zone:

Veteran-Owned Small Business:

Service-Disabled Veteran Owned Small Business:

L.6.1.1.10 Extent of commitment: Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, JV, etc.). Provide documentation regarding commitments to small business for this effort including teaming agreements. Copies of such agreements should be provided as part of the SBPCD and will not count against the page limitation.

L.7 VOLUME IV; FACTOR 4: COST/PRICE

L.7.1 Offerors shall submit the Cost/Price Volume using the Price Matrix incorporated as Attachment 0002, accompanied by the Cost/Price Narrative. The Narrative portion of the Cost/Price Volume shall contain the Offeror’s DCAA and DCMA points of contacts, to include email addresses and phone numbers. The prime Offeror shall provide evidence to support that it has an adequate accounting system for the purposes of administering a cost-type contract. The following are acquisition regulations regarding the requirements for an acceptable accounting system and how the Offeror can have their accounting system determined acceptable: DFARS 242-7502, FAR 16.301-3(a)(3), via FAR 53.209-1, to include completion of the SF-1408, and DFARS 252.242-7006.

L.7.1.1 IAW FAR 15.403-5(a)(1), certified cost or pricing data is not required for initial proposal submission. However, after initial proposal submission, if only one offer is received, the Government reserves the right to request certified cost or pricing data IAW DFARS 252.215-7008. In the event certified cost or pricing data is required, the Offeror may submit a written request for exception based on the applicable clauses contained herein.

L.7.1.1.1 All prices for this acquisition shall be stated in U.S. dollars, rounded and displayed to two decimal places.

L.7.1.1.2 Price proposals are assumed to represent the Offeror’s best efforts. Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

L.7.1.1.3 All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.7.1.1.4 The Government is providing Area Wage Determination/Collective Bargaining Agreement (CBA) pay rates and estimated direct labor hours. The Government is providing a plug number for Other Direct Costs (ODCs). The Offeror shall not change the ODC cost. The Offeror may identify and apply any material handling or overhead rates IAW with its accounting system. The ODC shall not include fee.

L.7.1.1.5 The Government is providing the direct labor categories required to complete the work required under this effort. The Government has specified a total number of estimated hours for each labor category that is anticipated to complete the work required IAW the PWS. Any adjustments to the labor hours shall be described in the pricing narrative as well as the technical volume and made obvious in Attachment 0002

– Price Matrix (by highlighting the modified cells or giving the cell dark borders or both).

L.7.1.1.6 The Government requires substantiation for all labor rates, whether the proposed rates are greater than or equal to the floor rates. The proposed rates shall be in line with justifying supporting data (Incurred cost data for similar contract, redacted payroll data, salary survey data, DCMA approved Forward Price Rate Recommendation (FPRR) / Forward Price Rate Agreement (FPRA), etc.) for each category. If salary survey data is used, all the survey information shall be provided with each labor category (i.e., location used, job title used, years of experience, percentile, etc.)

including example screenshots. The Offeror shall provide a detailed crosswalk between all provided justifying data (redacted payroll data, salary survey, DCMA approved FPRR/FPRA, etc.) and the labor categories under this effort. For SCA/CBA labor rates the rates used must align with the applicable WD/CBA.

L.7.1.1.7 Offerors shall propose escalation factors for labor rates and costs as well as rationale for projected escalation; Offerors will not escalate labor rates covered by the

CBA.

L.7.1.1.8 Fringe rate/costs: In the price narrative and matrix, either provide the proposed fringe benefit rate or provide the individual elements that comprise the fringe benefits such as Health & Welfare (H&W), Paid Time Off (PTO), Federal and State Mandated Payroll Taxes, Worker’s Compensation Insurance, etc.

If the Offeror has DCAA, DCMA, or other cognizant office approved incurred cost rates or provisional billing rates for each of the past 3 years and the current projected year, provide the DCAA/DCMA approval letter as support documentation.

For any years without DCAA/DCMA rates: If the Offeror is proposing a fringe benefit rate, then in the narrative and on a separate tab of the price matrix provide the base and pool calculation details (not just a summary base and pool amount; provide the breakdown of the expenses) for the past 3 years and include the current projected year.

Also provide the number of Full Time Equivalents (by classification: Exempt, SCA, or CBA) that were used to calculate the fringe benefit rate.

L.7.1.1.9 Indirect rates/cost: In the price narrative and matrix, provide each applicable individual rate and in the narrative, describe the allocation base. The allocation base is the cost category that the rate is multiplied by to calculate the indirect dollars.

If the Offeror has DCAA, DCMA, or other cognizant office approved incurred cost rates or provisional billing rates for each of the past 4 years and the current projected year, provide the DCAA/DCMA approval letter as support documentation.

For any years without DCAA/DCMA rates: In the narrative and on a separate tab of the pricing matrix provide the base and pool calculation details (not just a summary base and pool amount; provide the breakdown of the expenses) for the past 3 years and include the current projected year. If the Offeror’s budgetary indirect rates are lower than the DCMA FPRA or FPRR or the Offeror’s historical rates (due to recent awards, recent business decisions, etc.), these rates may be proposed, but the Offeror must state that the rates will be capped at the lower rate for the duration of the contract. In this case, no upward adjustments will be allowed based on the actual rate incurred.

L.7.1.1.10 Program Management Office (PMO) Rate: Labor costs for management and administrative personnel should be included in the Offeror’s PMO Rate Tab of the Pricing Matrix. Any ODCs related to PMO personnel/labor will be included in CLINs 0002-4002, as appropriate. The PMO Rate Tab contains management and administrative labor categories the Government anticipates will be needed to satisfy the requirements of the PWS. Additional rows may be inserted in the Pricing Matrix, “PMO Rate” tab, to enter additional labor categories the Offeror proposed for inclusion in the PMO Rate. Offeror shall ensure the additional labor categories are added to each applicable contract year and clearly differentiate the added labor category(ies) (highlight, font color, etc.). The Offeror must ensure that any formatting and/or formulas are copied to match the formatting and/or formulas of the existing labor category rows included in the PMO Rate tab of the Pricing Matrix.

L.7.1.1.11 Subcontract(s): If proposing subcontract cost, each subcontract submission shall identify the prime Offeror and solicitation number on the cover sheet. IAW FAR 15.404-3(b), the Offeror is responsible to conduct price or cost analysis to establish the reasonableness of the subcontractor’s proposed costs/prices. This price or cost analysis documentation shall be included in the narrative section of the Offeror’s cost proposal submission. The prime Offeror shall provide any agreement with the subcontractor including the supe of subcontract agreed to (i.e., FFP, T&M, etc.).

The prime Offeror is to include the fully burdened labor rate (FBLR) for each labor category as proposed by the subcontractor in Column G. This FBLR will become part of the contract and will not be adjusted throughout the life of the contract. No upward adjustments will be allowed based on the actual rates incurred by the Contractor. Note, Wage Determination and any other applicable adjustment shall be executed IAW FAR 52.222-43. If applicable, and IAW with the prime’s accounting system, the prime will then apply their indirect rate (G&A, subcontractor handling rate, etc.) in Column H and their fee in Column L.

L.7.1.1.12 Fee: The fee must be separately identified and shall be proposed IAW FAR 15.404-4(c)(4)(i)(C). The resulting contract is a CPFF contract IAW FAR 16.306(d).

Offerors are hereby put on notice that the labor hours can fluctuate up or down.

However, the fee amount proposed will be fixed and that fee amount shall be divided equally by the months in the annual period of performance, and payable at the end of each month.

L.7.1.1.13 Instructions for Price Matrix Completion: All formulas, lookup tables, and links shall be intact and no links shall exist to files not included with the submission.

Spreadsheets shall not contain hidden rows, columns or cells. Each worksheet shall be labeled to indicate its contents. Spreadsheets shall not be password protected.

L.7.1.1.14 The Cost/Price Factor will be evaluated, but not adjectively rated. The FAR required that contracts be awarded at prices that are fair and reasonable. The KO is responsible for the determination of price reasonableness. The prices will be evaluated using price analysis IAW FAR 15.404-1.