22-04 - Bid Sheet.pdf
PDF 207 KB Posted
- Attached to
- Animal Shelter Software/Application
- Solicitation number
- BCZ26 - 00028908
- Issued by
- Dallas County, Texas
About this file
This is a bid sheet for a Request for Proposal (RFCSP) issued by the City of Dallas, Texas, for Animal Shelter Software/Application. The City is seeking proposals from qualified vendors to establish a five-year Indefinite Delivery/Indefinite Quantity service agreement. The procurement encompasses software licenses (200 licenses specified), hardware components, implementation services including professional services, project management, training for up to 50 people per session, documentation, data conversion, third-party interfaces, and reporting capabilities. Vendors must propose either cloud-based or on-premise solutions and may submit multiple options with separate pricing sheets for each. Implementation services include 300 hours of program and project management, 100 hours of human resources support, 300 hours of CIS department technical support, documentation development, data conversion of current and historical data at 300 hours each, third-party interface integration at 300 hours, and reporting setup at 300 hours.
The pricing structure requires vendors to clearly itemize costs across five main categories: acquisition costs for software licenses and hardware with first-year maintenance or OEM warranty indicated, ongoing software support and maintenance fees for months 13-60 with price escalation clauses, ongoing hardware support and maintenance fees for the same periods, implementation costs broken down by service type and hourly rates, and any proposer options with recurring and follow-on costs. All training materials must be editable and become the property of the City of Dallas. Vendors must submit complete information using the provided bid sheet format or face proposal disqualification. The five-year contract term requires detailed pricing projections across multiple maintenance and support phases.
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Text version
Instructions: Please use this page to provide pricing in response to this RFCSP. Failure to use this page or to provide complete information could result in proposal disqualification. Attach additional pages if necessary.
NOTE: If you are proposing more than one solution, please fill out a separate pricing sheet for each option.
1.0 ACQUISITION Cloud On Premise
1.1 Software Licenses (list quantity and price per item) 200 licenses
1.2 Hardware (list out each item, quantity and price per item)
1.3 This fee includes maintenance or OEM warranty during the initial first year. Indicate yes or no.
YES NO
1.4 If no, cost of first year maintenance (contract sign date through 12th month)
2.0 MAINTENANCE Ongoing Software Support
Ongoing Maintenance Fees (include price escalation clauses as needed) $$$
2.1 13th month thru 24th month
2.2 25th month through 36th month
2.3 37th month through 48th month
2.4 49th month through 60th month
3.0 MAINTENANCE Ongoing Hardware Support
Ongoing Maintenance Fees (include price escalation clauses as needed) $$$
3.1 13th month thru 24th month
3.2 25th month through 36th month
3.3 37th month through 48th month
3.4 49th month through 60th month
4.0 IMPLEMENTATION (includes Professional Services, Project Management, Training, etc.)
Description or Phase $$$
4.1 Program/Project Management:
Hours: 300 X Rate: =
4.2 Training Hours: X Rate = In-classroom, hands on and training material for up to 50 people each training session Human Resources Hours: 100 X Rate =
CIS Dept (Technical) Hours: 300 X Rate =
4.3 Documentation =
SME and User Training Documentation should be web based, electronic (word or PowerPoint), process documentation per functional area
4.4 Data Conversion Hours: 300 X Rate =
Data conversion of Current data Hours: 300 Data Conversion of Historical data Hours: 300
4.5 3rd Party Interfaces Hours: 300 X Rate =
4.6 Reporting Hours: 300 X Rate =
4.7 Other: Note to Vendor: Please list out the modules of your system being provided. All training material must be editable by the City and will become the property of the City of Dallas.
Grand Total
5.0 Proposer Options $$$
Instructions: List and describe options to the above price schedule, including recurring and follow-on costs. Reference the numbered subsections above.
File details come from the government source that posted it. Updated .