Solicitation_for_NIOSH-PITT_O&M_Amend_2.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 85

2. CONTRACT NO.

3. SOLICITATION NO.

2018-N-67782

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

03/16/2018

6. REQUISITION/PURCHASE

NO.

00HCCA12-2018-19932

7. ISSUED BY CODE 3635 8. ADDRESS OFFER TO (If other than Item 7)

Ctrs for Diease Control & Prevention PGH

Office of Acqusition Services, Branch 4

626 Cochrans Mill Rd

Pittsburgh, PA 15236-0070

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in the Office at Block 7 of this page (Bldg 140, 2nd Floor) until 2:00PM local time 05/09/2018

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Anthony Lyas

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(412) 386-6448

C. E-MAIL ADDRESS

alyas@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 50

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 7 X J LIST OF ATTACHMENTS 70

X D PACKAGING AND MARKING 25 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 26 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 27 X K OTHER STATEMENTS OF OFFERORS 72

X G CONTRACT ADMINISTRATION DATA 30 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 75

X H SPECIAL CONTRACT REQUIREMENTS 34 X M EVALUATION FACTORS FOR AWARD 83

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Section B - Supplies Or Services And Prices/Costs

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Transition

Transition POP 6/1/2018 - 6/30/2018

1 Months $0.00 $0.00

CLIN 2 Base

0002 Base Op. and Maint. Pitt

Operations and Maintenance Services -

Pittsburgh, PA Campus

POP: 07/01/2018 – 12/31/2018

6 Months $0.00 $0.00

CLIN 2 Corresponding Options

0002 01

Op. and Maint. Pitt.

Various Labor Positions that support

NIOSH Facilities Operations and

Maintenance.

POP: 01/01/2019 – 06/30/2019

0002 02 Op. and Maint. Pitt.

Various Labor Positions that support

POP: 07/01/2019 – 06/30/2020

12 Months $0.00 $0.00

0002 03 Op. and Maint. Pitt.

Various Labor Positions that support

POP: 07/01/2020 – 06/30/2021

0002 04 Op. and Maint. Pitt.

Various Labor Positions that support

POP: 07/01/2021 – 06/30/2022

0002 05 Op. and Maint. Pitt.

Various Labor Positions that support

POP: 07/01/2022 – 06/30/2023

CLIN 3 Base

0003 SCRM Mine Support Pitt

SCRM Mine Support - Pittsburgh PA

Campus

POP:07/01/2018 – 12/31/2018

CLIN 3 Corresponding Options

0003 01 SCRM Mine Support Pitt

POP: 01/01/2019 – 03/31-2019

3 Months $0.00 $0.00

0003 02 SCRM Mine Support Pitt

POP: 04/01/2019 – 06/30/2019

0003 03 SCRM Mine Support Pitt

POP: 07/01/2019 – 12/31/2019

0003 04 SCRM Mine Support Pitt

POP: 01/01/2019 – 03/31-2019

0003 05 SCRM Mine Support Pitt

POP: 04/01/2019 – 06/30/2019

CLIN 4 Base

0004 Op. and Maint Spokane

Spokane Washington Campus

CLIN 4 Corresponding Options

0004 01 Op. and Maint Spokane

0004 02 Op. and Maint Spokane

0004 03 Op. and Maint Spokane

0004 04

Op. and Maint Spokane

POP: 01/01/2021 – 06/30/2022

0004 05 Op. and Maint Spokane

CLIN 5 Base

0005 Base Ops and Maint Morgantown

Operations and Maintenance Support -

Morgantown, WV campus.

CLIN 5 Corresponding Options

0005 01 Ops and Maint Morgantown

0005 02 Ops and Maint Morgantown

0005 03 Ops and Maint Morgantown

0005 04 Ops and Maint Morgantown

Operations and Maintenance Support -

0005 05 Ops and Maint Morgantown

CLIN 6 Base

0006 Base Combined Parts, Materials, and

Services Pittsburgh & Spokane ONLY

6 Months $66,666.667 $400,000.00

CLIN 6 Corresponding Options

0006 01 Combined Parts, Materials, and Services

Pittsburgh & Spokane ONLY

6 Months $66,666.667 $400,000.00

0006 02 Combined Parts, Materials, and Services

12 Months $68,75.00 $825,000.00

0006 03 Combined Parts, Materials, and Services

12 Months $70,833.3333 $850,000.00

0006 04 Combined Parts, Materials, and Services

12 Months $72,916.6667 $875,000.00

0006 05 Combined Parts, Materials, and Services

12 Months $75,000.00 $900,000.00

NOTE: Shaded areas throughout this document ( ) denote information to be completed by the Government within the resultant award document only.

B.1 Type of Contract

This contract is a Firm-Fixed-Price contract with separately priced line items for each geographic location and option period at each geographic location. This contract type is designated and defined in Federal Acquisition

Regulation Section 16.202 and 16.306.

(End of Clause)

Section C - Description/Specification/Work Statement

C.1

BACKGROUND

The Centers for Disease Control and Prevention/National Institute for Occupational Safety and Health

(CDC/NIOSH) Office of Facilities Management currently operates laboratory facilities located in

Pittsburgh, PA, Morgantown, WV, and Spokane, WA. Facilities Management also operates a campus in

Cincinnati, OH, however, this location is excluded from this requirement. Currently, the Pittsburgh facility is being operated and maintained under a cost plus award fee operations and maintenance (O&M) contract, the Morgantown, WV facility is operated and maintained by mostly federal employees with contract support, and the Spokane facility is operated and maintained under a firm-fixed price contract.

This Performance Work Statement is intended to continue that effort by describing in adequate detail what is required for a qualified Contractor with appropriate expertise to successfully perform facilities and physical plant maintenance, operations and repair services, as well as certain research support functions for NIOSH facilities.

The Contractor will be responsible for facility maintenance and operations as described in this performance work statement. It is important to note that critical scientific research may be ongoing, 24-hours a day, within areas of the facilities, and timely responsiveness of the Contractor to maintenance and operational problems is crucial in order to maintain the proper environment for this research.

Inability to respond quickly to problems and to take appropriate corrective measures could result in the loss of extremely valuable research.

C.1.1 NIOSH Campus Locations

Pittsburgh, PA

The Pittsburgh Research Center is a campus style research facility currently occupied by three distinct tenants, CDC NIOSH, The Department of Labor – Mine Safety and Health Administration (MSHA), and the Department of Energy National Energy Technology Laboratory (NETL). The contractor shall provide

O&M services for all CDC/NIOSH owned facilities as well as designated commons areas and roadways shared by all occupants of the campus. No direct support for the DOE areas on campus is anticipated or included under this contract. Major CDC/NIOSH tenants on campus include the Pittsburgh Mining

Research Division (PMRD) and the National Personal Protective Technology Laboratory (NPPTL). There are also direct CDC support employees located on campus

Buildings on campus range in age with the earliest being built in 1910 and newest in the 1980’s. Most buildings were constructed between the periods of 1946 through the 1970’s. Facilities on campus continue to undergo major renovations and modifications to meet the changing program requirements of the tenants.

Spokane, WA

The Spokane Research Center consists of two facilities that are located in the eastern half of Washington

State. The main campus is located in Spokane and consists of two buildings, the Spokane Research

Laboratory main building and Building 98. The main research building was built in 1973 and is configured for both office and engineering laboratory capability. The other facility is the Reardan site, located north of Reardan, WA and approximately 22 miles west/northwest of Spokane. This unoccupied facility is located on twenty (20) acres and consists of four (4) buildings, including a decommissioned

Atlas E Missile Silo. The silo is listed on the National Register of Historic Places. All of these facilities are government owned by the CDC and occupied by NIOSH. Major CDC/NIOSH tenants include the

Spokane Mining Research Division (SMRD), and the Western States Division (WSD).

Both the Pittsburgh and Spokane facilities were originally owned and operated by the US Department of

Interior, Bureau of Mines prior to transfer of function to CDC/NIOSH. These facilities primarily focus on more industrial type research as opposed to typical laboratory work found at other CDC locations.

Morgantown, WV

The Morgantown Campus was originally known as the Appalachian Laboratory for Occupational Safety and Health (ALOSH). It consists of two buildings totaling 248,000 square feet. This includes 70,000 square feet of chemical, biological, and dry laboratories, a 15,000 square foot animal quarters with an attached 10,000 square feet area for animal inhalation studies. The two buildings (H and L) were built in

1970 and 1996. There is also an offsite warehouse. Major tenants of this facility include the Health

Effects Laboratory Division (HELD), Division of Safety Research (DSR), and Respiratory Health

Division (RHD). The National Personal Protective Technology Laboratory (NPPTL) also has laboratories located at the facility.

C.1.2 ABREVIATIONS

CDC- Centers for Disease Control & Prevention

C.O. - Contracting Officer

C.O.R. - Contracting Officer’s Representative

MP2® - Maintenance Pack II (CMMS system)

NIOSH- National Institute for Occupational Safety and Health

PM- Preventive Maintenance

PWS- Performance Work Statement

C.2.1 SCOPE OF WORK

This performance work statement establishes the requirements for a qualified Contractor to perform facilities and physical plant operations, maintenance, repair, and select support services for multiple

NIOSH sites, including all buildings, utilities, roadways and grounds that make-up the referenced

CDC/NIOSH facilities in order to maintain continuous facility operations.

The Contractor shall estimate and propose level of effort to provide all the necessary manpower, supervision, tools, equipment, supplies, and materials required for the complete maintenance and operation of the facilities located on the CDC/NIOSH-owned property. The Contractor shall be responsible for performing facilities maintenance, operations, and repair including the primary functions and sub-functions of related to maintenance, repair, inspection, testing of all physical plant equipment and systems, fire protection systems, buildings and grounds, motor vehicles, structural, electrical, heating, ventilating and air conditioning, and all utility equipment systems (including exterior overhead and underground utility equipment and systems) to the point of local utility company responsibility.

The Contractor shall perform all related services necessary to carry out the provisions of this contract, including quality control, financial control, maintenance of accurate and complete records, files, and libraries of documents to include Federal, state, and local regulations, codes, laws, technical manuals, and manufacturers’ instructions and recommendations. The Contractor shall prepare and provide required reports, compile historical data, perform administrative work, and submit necessary information as specified in this contract. Such functions are in direct support of the research mission of

CDC/NIOSH.

It is desired, but not required, that the contractor maintain an ISO-9001 Certificate of Registration.

Review of this certificate by an ANSI-ASQ National Accreditation Board (ANAB) shall be conducted every two years and presented to the government.

C.2.2 PERSONNEL GENERAL

All matters pertaining to the employee, supervision, compensation, promotion and discharge of such employees are the responsibility of the Contractor.

The Contractor shall have in its employ at all times a sufficient number of capable and qualified contract and subcontract employees to enable it to properly, adequately, safely, and economically manage, operate, maintain, inspect, and account for the building equipment, systems and related government owned exterior utility/fire protection equipment. Operating personnel will be required to be on-site and available during the official space occupant work hours to perform required inspections, preventive maintenance functions and building operations.

The Contractor shall be responsible for having qualified personnel with any and all appropriate licenses doing the inspection, operations, maintenance and repair of all equipment and systems located at this contract facility.

Employees shall be subject to the provisions of FAR 52.222-3. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest.

Each employee shall be a citizen of the United States or an alien lawfully admitted for permanent residence as evidenced by Alien Registration receipt Card Form 1-51.

The Contractor also agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89-176, September 10, 1965 (18 U.S.C. 4082)(c)(2) and Executive Order 11755, December 29, 1973.

Each employee that may enter any area registered for possession, use, or storage of select agents and toxins shall be approved by the HHS Secretary or Administrator in accordance with requirements of 42

CFR 73.10; 9 CFR 121.10; and 7 CFR 331.10. Each employee shall comply with security, safety and training requirements in accordance with the aforementioned select agent regulations.

These requirements are equally applicable to employees other than those of the Contractor to the extent that they may be assigned work under this contract, notwithstanding the basis of assignment, i.e., subcontract, volunteer, etc.

The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR or, otherwise, no later than 10 work days from the date an employee first enters on duty. The uniform shall have the Contractor's and the employee’s name, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram at chest level. Any color or color combination, as appropriate, may be used for the uniforms. Administrative staff may be exempt.

The Contractor must fund and employees must adhere to all OSHA Personal Protective Equipment (PPE) requirements for specific work tasks and hazard exposures for which the employee may be subject.

C.3 MAINTENANCE, OPERATIONS AND REPAIR

The contractor shall provide all labor, material and equipment necessary for, or incidental to the operation, maintenance and repair of the mechanical, electrical, plumbing, structural, underground utilities, utility plant systems, and systems located in tunnels, and grounds. The Contractor is responsible for determining proper operating parameters of all buildings, equipment and systems, based on manufacturer’s requirements or recommendations, and assuring that they are continuously maintained.

The contractor shall conform to all government “green” programs and sustainable operations. The contractor shall employ pollution prevention/waste minimization measures during the execution of this contract and conform to all local environmental regulations. Such measures shall include, but not limited to; the substitution of non-hazardous or less hazardous materials or processes for hazardous materials (such as solvents, degreasers, strippers, etc.); reducing, recycling, and/or reusing materials to the greatest extent feasible; and other pollution prevention/waste minimization measures that may be identified during periodic pollution prevention opportunity assessments by CDC/NIOSH. The

Contractor shall participate in the USDA BioPreferred Program and use BioPreferred products where the products are quality proven for their use.

Facility mechanical systems shall include but not limited to: water chillers, direct expansion units with remote condensing units, cooling towers, pumps, heat exchangers, boilers, water heaters, air handlers, exhaust systems, fuel oil systems, HVAC systems, variable speed drives, mechanical piping, insulation, air compressors, automated control systems, ductwork, humidifiers, elevators, energy management, fire alarm systems, security systems, card readers, magnetometers, x-ray unit systems and all associated systems. Mechanical low temperature freezers, coolers and freezers, are provided by CDC/NIOSH scientific programs and will be maintained and monitored by the Contractor as prescribed by

CDC/NIOSH. The contractor shall maintain a facility lock maintenance and key control plan. The contractor shall also provide maintenance support and ensure annual inspections for forklifts (powered industrial trucks) that support facility operations and all overhead cranes at facilities (Pittsburgh and

Spokane only).

The electrical systems shall include but are not limited to: Power transformers, switchboards, panels, distribution systems, generators, transfer switches, UPS systems, power conditioners, lighting systems, lightning protection, power monitoring and control, elevators and all associated systems.

The plumbing systems shall include but not limited to: Domestic water supply and sewage systems both inside and outside the buildings, storm drains, steam distribution systems and peripherals, chilled water systems, fire sprinkler systems (dry and wet), cage wash equipment, heating water systems, air compressors, breathing air compressors, waste decontamination systems, chemical showers, and associated systems. All inspections and certifications will be the responsibility of the Contractor.

The building structural systems shall include but are not limited to: Roof, walls, ceilings, floors, stairs, ramps, windows, doors, hardware, finishes, lab casework, thermal and moisture protection, concrete, masonry, finishes and all associated equipment. Locksmith requirements are to maintain, update, and control keys and keycard systems per COR’s instructions.

The contractor shall operate all systems in an energy-efficient manner, minimizing operational times, and maximizing efficiencies of all systems which consume, or affect the consumption of electricity, fuel oil, natural gas, or domestic water.

The contractor shall provide dispatch personnel for receiving customer calls and communicating to the

Contractor’s maintenance staff. The dispatchers shall input work requests into the CDC/NIOSH MP2®

Computerized Maintenance Management System (CMMS).

The contractor shall provide emergency mission-critical support to buildings and facilities operations, such as: loss of utilities; hazardous material removal; building system failures; building structural problems; storm damage; damage from impacts; engineer consultants; flood response; emergency equipment repairs; etc. Extra costs for significant emergency responses may be reimbursed separately as a modification to this contract.

The contractor shall provide personnel for making small (single office) moves and minor office equipment installations (wall boards, keyboard trays, etc.). This excludes laboratory and research facility related moves.

The contractor shall provide personnel to assist in Government motor pool operations for the

Pittsburgh, PA facility fulltime. The contractor shall provide personnel to assist in Government warehouse operations for the Morgantown, WV location with one fulltime employee and one part time employee, as well as, assisting at the Pittsburgh, PA warehouse site in accordance with hours listed in the CBA. This includes transporting vehicles to GSA approved local vendors for routine and emergency maintenance, as well as keeping the cars clean and ready for use. The contractor shall also manage vehicle reservations utilizing the online reservation system.

The contractor shall provide personnel to assist the Government in warehouse and mailroom operations. This includes assisting in inventory and moving materials between warehouses and local buildings for research use as well as receiving, sending, sorting, and delivering US Mail to site mailstops. (Pittsburgh, PA and Morgantown, WV only)

Minor Alterations: The Contractor shall perform minor alterations projects to accommodate facility operations that change the facility configuration but do not add substantial value to the property affected.

These include but are not limited to items such as the following:

Relocation of equipment, including installation of foundations and utilities at new locations.

Temporary installations such as fences, power and water lines, etc., which are not associated with permanent facility construction.

Alteration of existing equipment such as addition of a minor accessory, up-rating of a drive motor, etc.

Upgrades to finish materials to address functionality issues.

Minor office equipment renovations and moves to include installation and removal of wallboards, installation and removal of office furniture.

C.3.1 Preventive Maintenance

Ensure that facilities are fully operational by performing comprehensive corrective maintenance, preventive maintenance, inspection and repair services, in accordance with equipment manufacturer’s recommendations, industry standards, and all applicable Local, State, National, or Federal guidelines and codes, for all buildings, mechanical and electrical systems, underground and overhead site utilities and all facilities related support equipment in order to provide functional and well maintained facilities.

Pittsburgh and Spokane only. The Contractor shall develop a comprehensive preventive maintenance (PM) program using the government provided MP2® Computerized Maintenance

Management System (CMMS). This is a commercially available software for which, upon request the Government can provide software training. This plan should identify and keep maintenance and O&M work history records for all buildings, facilities, physical plant equipment, utility systems, site roadways, walkways, and any other site features requiring maintenance and repair in order to maintain facility and site operations. This plan shall be developed by using the manufacturer’s maintenance and operating recommendations, O&M industry standards, Federal /

State / Local codes, and in compliance with CDC and NIOSH standard practices. See Section J for the current equipment record list tracked in the MP2 system. The Contractor shall review this list for completeness and update as needed to include all items required in this section. The preventive maintenance plans shall be due to the COR for review and approval no later than 30 days after contract award.

Pittsburgh, PA only. The Contractor shall provide on-site staff at NIOSH to receive work orders by computer, between the hours of 8:00 a.m. and 5:00 p.m. daily, Monday through Friday, except for government holidays. The Contractor shall also provide local telephone number and point of contact for receipt of work orders at all other times. This point of contact shall serve as the

Contractor’s work receptionist for all emergency operations and services which may arise throughout the life of the contract. The line shall be continuously staffed and all calls shall be answered in a courteous manner, in the English language, within fifteen (15) minutes of call placement. The person(s) performing work reception shall be fully familiar with the Contractor’s organization and procedures as well as the terms and response factors specified herein. This work reception shall not generally be satisfied by an electronic telephone answering device or other types of recorded message. The contractor shall review with the COR any work request making additions to systems or changes to buildings or space before proceeding with work.

Morgantown WV only. The Contractor shall complete work orders per the Government’s

Preventative Maintenance Plan as assigned by the COR or Site Engineer.

When the Contractor discovers previously unrecognized additional requirements for an item of equipment during normal maintenance, the Contractor shall notify the COR and make recommendations for changes in PM tasks and procedures as deemed necessary. Any updates or revisions to the approved plan shall be approved by the COR prior to implementation.

The current preventive maintenance (PM) master equipment inventory as noted in MP2 is provided in Section J, shall be updated as needed and maintained by the Contractor for all buildings, site features, utility systems, and physical plant equipment covered by this contract.

The equipment record module in MP2 shall be used to track all items with PM schedules and the

PM task module shall contain all PM schedules and task descriptions.

The COR reserves the right to defer PM tasks at any time due to scheduling interferences or in response to periods of equipment inactivity. Any deference of PM shall be provided in writing by the COR to the Program Manager.

Preventive maintenance master equipment schedule shall be checked by the Contractor for all equipment as listed in the Preventive Maintenance Plan. The schedule shall contain the following minimum information: equipment name, number, description of maintenance activity, scheduled maintenance date, and maintenance completion date.

The preventive maintenance (PM) will include, but not limited to, the following listed representative services in accordance with the CDC/NIOSH PM schedules and descriptions plus the equipment manufacturer’s recommendations.

Check performance of all systems components assuring each system is operating correctly.

Examine, adjust, calibrate, lubricate, check the control action, repair or replace and clean all system components, including but not limited to, those shown in the attachments entitled

“Major Equipment” incorporated in Section J.

Clean and repaint rusty equipment.

Clean coils and condensate pans in all HVAC systems and check and replace belts.

Furnish and install replacement air filters and filter media on all air-handling units as required and scheduled.

Repair and paint all pipe and duct insulation.

Maintain and repair all pumps.

Maintain steam and hot water boilers. All applicable EPA requirements must be maintained.

Purge refrigerant systems of air and non-condensable. The Contractor must follow an approved refrigerant control plan per EPA requirements.

Perform daily, weekly, monthly, quarterly, and annual checks, testing, inspections and servicing of all equipment in the Central Utility Plants, including plant logs and water treatment.

Maintain all water treatment of all boilers, cooling towers, steam and condensate lines, chilled water lines and maintain the water softener and demineralizer systems.

Lubricate all equipment that requires lubrication.

Inspect on schedule all fuel system components, including but not limited to, tanks, level control systems, transfer systems, drainage control systems, security, spill containment facilities, above ground piping and pipelines.

Inspect and maintain Uninterrupted Power Systems (UPS) located throughout the campus buildings.

Inspect, maintain, and test electric generators.

Inspect and maintain the building’s structural systems such foundations, roofs, interior walls, doors and windows, floors and ceilings.

** Preventive Maintenance and repair shall exclude items covered under the CDC NIOSH energy efficiency and upgrade project. A list of equipment excluded shall be provided as an attachment in section J.

C.3.2 Remedial Maintenance

(1) Relamp light fixtures as needed or requested.

(2) Repair and resolve all electrical distribution issues.

(3) Repair all plumbing leaks.

(4) Unclog drain lines as needed.

(5) Repair roof damage in order to stop leaks.

(6) Repair and resolve all HVAC issues regarding temperature, humidity, and air delivery.

(7) Repair all leaks in refrigerant systems.

(8) Repair all ceiling, wall, and floor damage.

(9) Repair underground utilities.

(10) Other remedial maintenance items as directed by the COR

C.3.3 Integrated Pest Management (Pittsburgh, PA and Spokane, WA only)

The contractor shall furnish all labor, materials, supplies, equipment, and transportation for a comprehensive Integrated Pest Management (IPM) Program. Best practices of an IPM program are not based solely on routine application of pesticides, but on thorough inspections, monitoring for pests, collecting and evaluating data, identifying sanitation deficiencies, modifying structures, and performing ongoing training for CDC personnel. This shall include the collection and management of pest control data, and generation and distribution of reportable findings.

All pest control products used in this program shall be registered with the U.S. Environmental Protection

Agency and the State of Pennsylvania or Washington depending on location. The use of all pesticides and other pest management products (e.g., caulk, live traps, sealants, etc.), shall be used in strict accordance with the label instructions and all applicable Federal, State, and local regulations.

The application of pesticide products or other pest management operations that may impact the occupants of a facility, (e.g., noise, pesticide drift, volatilization, or odors), shall not be performed during hours when the facility is operational. Interior space sprays should be avoided except where no other method of control is feasible. The request for interior pesticide treatment must be submitted to the COR, or their appointed representative, at least 24 hours prior to the proposed treatment time.

C.4 Hours of Operation

Facilities will require staffing during normal CDC/NIOSH operational hours, possibly extending into later hours depending on current CDC/NIOSH missions (second or third shift). Generally, employees shall work first shift which should begin no earlier than 6am and not exceed 6pm unless agreed upon in advance by the COR. A supervisor or project manager will be required to be on site during normal

CDC/NIOSH working hours. The Contractor shall provide a means of contacting critical personnel after hours in the event of emergencies.

C.5 Operational Requirements

(1) The Contractor shall be responsible for developing and executing operating plans and procedures for all building equipment and systems to provide the highest possible operational efficiency compatible with adequate maintenance and repair requirements, and energy conservation. Operation includes the daily or other periodic starting, stopping, adjusting, inspecting, lubricating, etc., of the mechanical, electrical, utility, and interior and exterior structural equipment and systems. A copy of the plans shall be submitted to the COR within 5 days after award.

(2) The Contractor shall adhere to the temperature levels and energy conservation practices identified herein.

a. During normal working hours, temperature controls shall be set to maintain space temperatures in accordance with the American Society of Heating, Refrigerating and Air-conditioning

Engineers, Inc., (ASHRAE), Thermal Environmental Conditions for Human Occupancy.

During non- working hours and when the building operating system is able to maintain a setback temperature, heating temperatures shall be set no higher than 62 degrees Fahrenheit and air-conditioning will not be provided except as necessary to return space temperatures to a suitable level during working hours and to assure the protection of the building and its systems.

b. During normal working hours, ventilation shall be maintained in accordance with ASHRAE, Ventilation for Acceptable Indoor Air Quality. The Contractor’s responsibility to comply with these requirements is limited by the capacity of the building’s HVAC equipment and outside environmental conditions.

c. Temperature levels stipulated by the Government are subject to change based on nationwide energy policies.

d. Environmental conditions in special areas such as laboratories and computer rooms shall be maintained to assure the reliable operation of the program equipment in those areas.

e. Outside air shall be used to the maximum during moderate seasons based on outside temperatures and humidity conditions.

f. Non-uniform lighting standards shall be applied to existing lighting systems by removing excess lamps where required. Lighting systems shall be maintained to achieve the following levels during occupancy. Lighting necessary for safety and security will remain on during hours of non- occupancy.

(3) All equipment and systems, except those identified as requiring special operation, shall be operated, inspected, and maintained during the "normal operating time."

a. The normal operating time for building equipment and systems will be considered as the time necessary to operate the building's heating and air conditioning equipment to provide the environmental temperatures mandated by CDC/NIOSH during the heating and cooling seasons.

The building working hours are between the hours of _6:00 a.m. and _6:00 p.m. Monday through

Friday, excluding Federal holidays. Proper environmental conditions must be maintained during those hours. Based upon weather conditions, this may necessitate operating building HVAC equipment prior to these hours. Building equipment shall not be operated unnecessarily during the evening hours, on weekends or Federal holidays, or when the total building or specific areas of the building are not in use.

b. Running tests or checks of large or high energy use equipment, such as chillers, pumps, air handling equipment, etc., shall be performed during normal operating times provided that it does not cause an interruption in service or increase monthly demand cost. The COR will define the peak usage periods during which tests or checks are prohibited, and provide the Contractor with this information.

Operations personnel shall check all building systems for alarms twice per shift for all shifts. If a building’s alarm system is known to be non-operational, physical inspections of critical facility equipment shall be performed on building tours.

The Contractor shall maintain operating logs on all equipment it is responsible for, to include the chillers, boilers, emergency generators and fuel systems as well as the systems in buildings with local generators. All equipment must be operated and maintained to meet air and water environmental permit requirements.

The Contractor shall provide maintenance of all elevators by personnel having Elevator Mechanic

Certifications. Elevator servicing must occur within 2 hours of being alerted to a trouble situation during normal CDC/NIOSH work hours. Occupants trapped in an elevator must be retrieved safely as quickly as possible. All elevator servicing must be noted in logbooks or otherwise available electronically to the COR within one day of the service. Routine testing of elevators shall be performed per standards and noted in a maintained records log or database. Test records shall be provided monthly to the government or within two hours if there is a test failure.

Grounds Maintenance and Snow Removal (Spokane, WA campus only)

Grounds Maintenance of the Montgomery Campus

The Contractor shall provide all labor, supplies, materials, equipment, tools, supervision, and other items necessary to perform the landscaping services at the Montgomery Campus. This care shall include but not limited to lawn care, shrub care, tree care and the repair and maintenance of the facility irrigation system as directed by the COR. This should be in accordance with federal, Washington state and local regulations.

Services shall be performed during regular business hours which are Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m., with the exception of the designated Government holidays.

Snow Removal at the Montgomery Campus

All sidewalks and parking lots shall be cleared of snow and ice at least 1 hour before normal business hours and maintained throughout a snow or ice storm during normal business hours and 1 hour after closing. Adequate ice melt should be applied to prevent slips and falls; however, be careful not to allow excessive ice melt that will damage the sidewalks or asphalt.

Supplies needed for snow removal activities shall be provided by the Contractor.

Grounds Maintenance and Snow Removal at the Reardan Campus

A preventative maintenance plan to insure all noxious weeds are killed and no vegetation grows into the roadways or building foundations must be established and implemented. Excess weed and vegetation growth should also be addressed.

Snow and ice will be cleared from the access road, the roadways to the Butler, Hill, and Missile Silo within the fenced area at least every other week or as directed by the COR during the winter months. Adequate ice melt should be applied to prevent slips and falls.

Supplies needed for snow removal activities shall be provided by the Contractor.

C.6 Office Equipment

The Contractor shall provide all miscellaneous office equipment determined necessary in support of this contract (i.e. scanners, copy machines, fax, and computers not on CDC/NIOSH network). Computers and other office equipment which are connected to the CDC/NIOSH network will be provided by the government.

C.7 Covered Equipment (Pittsburgh and Spokane)

Within forty-five (45) calendar days from date of contract award, the contractor shall submit to the

COR the following for approval:

All major equipment covered by this contract is set forth in the attached list of equipment. The

Contractor shall verify the listings and ascertain that this schedule is complete. Any changes to the schedule, approved by the COR, will constitute the final equipment list for this contract. The

Government reserves the right to add or delete equipment to meet program requirements.

C.7.1. Quality Control Plan

The Contractor shall establish and maintain a complete Quality Control Program to ensure that the requirements of the contract are provided as specified. The contractor shall provide this plan no later than

45 days after contract award. The Contractor’s Quality Control Program shall be subject to acceptance throughout the term of the contract, to include any extensions of the contract term. The Contractor shall notify the Contracting Officer in writing of any proposed change to the Quality Control Plan. No change will be implemented prior to review and approval by the Contracting Officer. ISO 9001-2000 certification is the preferred quality control management system.

The Quality Control Plan shall include:

a. The names and qualifications of firms or individuals performing audits, inspections and the extent of their authority

Their functional roles shall be depicted in an organization chart.

b. Testing methods, including names of technicians and/or qualified testing being used.

c. Methods of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable and corrective actions need to be taken.

This includes descriptions of proposed sampling techniques.

d. Methods of documenting and enforcing quality control operations of both the Contractor’s and subcontractors’ (if any) work, including inspection and testing.

e. The format for the Contractor’s Quality Control Reports.

f. A file of all Quality Control Inspections, inspection results, and any corrective action required and/or performed, shall be maintained by the Contractor throughout the term of the contract. This file shall be the property of the Government and made available to the COTR or their designated representative, upon request, during regular hours. The file shall be turned over to the COTR within ten (10) days after completion or termination of the contract.

C.7.2. Quality Assurance

The Contractor shall meet with the COR or respective site engineer on a mutually agreeable schedule. At these meetings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings will be prepared by the Contractor and be signed by the COR, with copy to the

Administrative Officer, or the designated representatives, as appropriate. Should the Contractor not concur with the minutes, they should state, in writing, to the COR, with a copy to the Administrative

Officer, any areas of disagreement. Failure to sign the minutes or to object to the minutes within two (2) workdays after receipt of the minutes by the COR shall be deemed conclusive proof of concurrence with the contents of the minutes. The Quality Assurance Plan for NIOSH contains further procedures for the quality assurance determination and administration.

C.8 Contracting Officer’s Representative Inspection

The Contracting Officer’s Representative (COR) or his representative may, at any time, check the contractor’s maintenance work to verify that the scheduled maintenance is being performed properly. If it is found that the preventive maintenance is not being performed according to the contract, the COR shall notify the Contracting Officer, who will take appropriate action.

C.9 Tools and Communication Equipment

a. Tools and Test Equipment (Pittsburgh and Spokane)

The Contractor shall furnish all necessary tools and test equipment to pursue the fulfillment of this contract. At no time shall the Government or its representatives be required to furnish tools, equipment or supplies for this contract work. A list of required tools and test equipment shall be submitted to the

Project Officer for approval within 45 days of contract award. A list of Government Furnished

Equipment is listed in section J. This is available for contractor use, however if an item must be replaced it will be purchased by the contractor and become part of their inventory. Tools and equipment purchased by the Contractor under this contract shall become the property of the Government and be listed on the contractor-maintained Government Equipment inventory. The Contractor shall maintain these items in good condition.

Rental of tools and equipment required by the Contractor to perform contractual work may be allowed.

The contractor shall follow the supplies and services purchasing guidelines set forth in this PWS when renting equipment. Examples of such equipment include cranes, lifts, and core drills. If the cost of renting tools or equipment will be equal to or greater than the actual purchased cost of such tools and equipment, the contractor shall purchase the item(s) with prior approval of the COR.

b. Wireless/Cell Smartphones

The Contractor shall furnish smartphones (iOS or Android Operating System is Acceptable) for each of their Supervisors and Project Manager. These cell phones shall also be compatible with, and connected to the CDC/NIOSH enterprise email server for exchanging emails within the CDC/NIOSH community

(app shall be provided by the Government). Smartphones are also utilized for BAS alarm monitoring for all shifts.

C.10 Transportation

Pittsburgh, PA

The contractor shall provide its own transportation for use of its employees under this contract. As a firm-fixed price is anticipated, GSA Lease Vehicles will be unavailable for this requirement.

In keeping with site and agency initiatives, it is recommended that the use of onsite, street legal, electric vehicles be considered when assembling the contractor motor pool.

Spokane, WA and Morgantown, WV:

The Contractor may use Government-furnished vehicles and trailers to deliver and pick up equipment and materials and to transport personnel between the facilities and off site areas as necessary in performance of the Contractor’s duties. The Government will also provide a plow truck for light snow removal.

For all campuses the Contractor shall be responsible for insurance coverage and shall provide proof of coverage to the Contracting Officer and COR.

C.11 Fuel

The Government will supply all fuel for all boilers, heating units, emergency generators, and all other equipment requiring the use of such fuel. The Contractor shall advise the Government of fuel requirements for these units in sufficient time to ensure a continuous and constant supply of fuel.

C.12 Physical Access

The Government shall provide physical access to all equipment which is to be serviced. Contractor shall be free to start and stop all primary equipment incidental to the operation and maintenance of the mechanical and electrical systems as coordinated with the COR or Facility Engineer. The COR or

Facility Engineer will be responsible for coordinating with the building personnel for any facility outages.

C.13 Use of Government Facilities

Office space will be provided for the Contractor’s onsite staff. Shop space and material/equipment storage may be set up in equipment rooms as coordinated with the Project Officer, not to interfere with equipment maintenance and operation.

The Government shall provide office furniture (desk, chair.etc.) and personal lockers to the contractor as required, not to include office equipment (see “Office Equipment” section herein).

C.14 Housekeeping and Cleanliness of Work Areas

The Contractor shall maintain in a neat and orderly manner all items housing mechanical or electrical equipment or systems. This maintenance includes the following:

Remove debris from the premises.

Neatly store all tools, scaffolding and equipment which is not in use.

Maintain floor area to include routine sweeping and immediate spill cleanup.

Store flammable and combustible materials in appropriate, NFPA-approved flammable storage cabinets.

Equipment and supply storage must meet all OSHA and NFPA requirements at all times.

C.15 Replacement Parts Program and Acquisition of Supplies

When it becomes necessary to acquire replacement parts or acquire supplies/materials necessary to execute this contract (including all acquisitions), the following procedure shall be followed:

1. If the cost is under $3,500, the Contractor shall obtain the parts, supplies, materials, etc.

2. If the cost exceeds $3,500 prepare an estimate of the cost and submit to the Contracting

Officer Representative (COR) for approval and/or additional guidance.

3. After obtaining COR’s approval, one of the following courses of action shall be undertaken:

a. If the cost exceeds $3,500 the Contractor shall obtain a minimum of 3 oral or written quotations from appropriate vendors. If oral quotes are obtained, the Contractor must document the source of the quote and the quoted cost. The lowest price technically acceptable shall be accepted and presented to the COR for review and Contracting Officer approval.

b. The COR may elect to precede with utilizing the Government’s procurement office to purchase the goods and services.

NOTE: The Government reserves the right to procure any and all material, supplies and parts through its procurement office (regardless of dollar value).

The contractor shall have administrative consolidation of purchasing that covers all areas under the contract in an effort to minimize costs due to overlap of effort.

C.16 Health, Safety and Environment (HSE)

A. This section is applicable to all work covered by this contract including on-site work, i.e., services performed within the boundaries of CDC/NIOSH, including transportation on roads— whether

CDC/NIOSH, public, or quasi-public roads— within the gross, overall perimeter of CDC/NIOSH facilities and assigned CDC/NIOSH operations.

B. General.

1. The Contractor shall comply with all applicable health, safety, and environmental regulations

(including recordkeeping, notification and reporting requirements), orders, permits, and policies of the Federal State, and local government, and any other safety, health, and environmental requirements or consensus standards applicable to the execution of work under this Contract.

2. Applicable regulations.