GRASP_RFP_Pre-Proposal_Conference_Slides_OAS.pptx

PRE-PROPOSAL CONFERENCE

FOR

Geospatial Research, Analysis, and Services Program (GRASP)

RFP 2018-N-67615

February 16, 2018

Presented by: Chronic Disease, Preparedness, Surveillance, and Environmental Acquisition Branch, Team 1 Office of Financial Resources (OFR)

Office of Acquisition Services (OAS)

WELCOME

Vivian Hubbs OAS Acting Branch Chief II

ATSDR/DTHHS Overview

CPT Amanda Dunnick Acting Deputy Director, DTHHS

Gwen Miles

Small Business Specialist, HHS, CDC

Andy Dent

GRASP Program Director

BREAK

9:30-9:40

RFP Discussion

SECTIONS B, C, F, G, H, I, J, AND K

Presented by

Genesika Carter Contract Specialist

SECTION B-Supplies or Services And Prices/Cost

B.1 Purpose

The purpose of this contract is to provide services that fall within scope of the work specified in Section C for the project entitled, Geospatial Research, Analysis, and Services Program (GRASP). The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in Section F of the contract.

Office of Acquisition Services (OAS) B.2. Contract Type and Services

This procurement is a Partial Small Business Set-Aside. There will be two separate and distinct IDIQ contracts awarded with this procurement. CLIN 0001 is the Small Business Set-Aside IDIQ and CLIN 0002 is the Non-Set-Aside IDIQ.

This acquisition is being competed under FAR Part 15, Contracting by Negotiation. The NAICS Code for both portions of the procurement is 541512, Computer Systems Design Services, with a size standard of $27.5 million.

This is an Indefinite-Delivery/Indefinite-Quantity contract (IDIQ) utilizing individual task orders to provide support for the Geospatial Research, Analysis, and Services Program (GRASP). The Government will issue task orders that are either Firm Fixed-Price (FFP) or Time-and-Materials/Labor Hours (T&M/LH) task orders.

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer.

With this RFP, the government will issue two task orders (see Attachment J6 and Attachment J7). Each task order will be issued with a specific performance period.

B.3. Number of Awards

All entities that are otherwise eligible to contract with the Federal Government, are permitted to submit a proposal for consideration. One (1) single-awarded IDIQ contract will be made in each category of work described in Section C. A total of two separate single-awarded IDIQ contracts will be awarded based on the top rated proposal considering technical and cost factors specified in this solicitation and the government’s best value determinations. Large businesses may only compete in the Non-Set-Aside IDIQ of the requirement. Small businesses are permitted to submit proposals under the Small Business Set-Aside IDIQ and the Non-Set-Aside IDIQ. In the event that a small business offeror submits a successful proposal in both portions of the procurement, CDC will make a single contract award.

B.5 Minimum and Maximum Ordering Amounts

Minimum Single Order Amount for the Small Business Set-Aside IDIQ: $10,000.00

Maximum Single Order Amount for the Small Business Set-Aside IDIQ: $3,000,000.00

Minimum Single Order Amount for the Non-Set Aside IDIQ $10,000.00

Maximum Single Order Amount for the Non-Set-Aside IDIQ: $20,000,000.00

The ceiling price for the Small Business Set-Aside IDIQ contract (i.e. cumulative value of all task orders) is $8,000,000.00.

The ceiling price for the Non-Set Aside IDIQ contract (i.e. cumulative value of all task orders) is $40,000,000.00.

B.6 Minimum Guarantee

This contract guarantees that task order(s) for both IDIQs amounting to a minimum of ten thousand dollars ($10,000.00) will be issued during the first 12 months of the contract period of performance. In the event the contractor receives obligations of less than this minimum, during the first 12 months, the Government will fund the difference between the actual obligation and the guaranteed minimum. Once a task order is issued for $10,000.00 or more in the first 12 months of the period of performance, the government has satisfied its minimum guarantee.

B.7 Maximum Contract Value: Small Business Set-Aside IDIQ

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $8,000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

Office of Acquisition Services (OAS) B.8 Maximum Contract Value: Maximum Contract Value:

Non-Set-Aside IDIQ

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $40,000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

Office of Acquisition Services (OAS) B.9 Task Order Pricing

Task orders issued under this contract may be Firm Fixed-Price, Time-and-Materials/Labor Hours, or a combination thereof.

B.9.1 Firm Fixed Price (FFP) Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions.

B.9.2 Time and Materials/Labor-Hour (T&M/LH) The basic contract shall provide loaded hourly labor rates for T&M and LH type orders. When labor-hour or T&M type task orders are used, the fair and reasonable pricing will be determined in accordance with FAR 15.4, Pricing, and FAR 16.601, Time and Materials Contracts.

SECTION C- Description/Specification/Work Statement

C.2 Project Objective

The objective of the GRASP Geospatial Science, Technology, and Visualization IDIQ contract is to provide contractor support to GRASP, and GRASP partners to complete projects in the areas of geospatial SATV, and public health investigation and practice. Tasks may range from 6-month analysis projects to large, multi-year efforts. The contract must provide GRASP with a ready source of technical and scientific expertise, guidance, and/or support in all task areas shown below.

C.3 Scope of Work

GRASP requires technical and scientific expertise, guidance, and/or support in all task areas shown below.

Contractors supporting tasks derived from GRASP Program Office and GRASP partners are required to interface with the diverse and multi-disciplinary staff to obtain clarity in requirements, and communicate complex geospatial SATV and public health concepts to Agency staff within GRASP or among the community of GRASP partners and affiliates.

Geospatial SATV IDIQ contractors shall be required to travel for periods of 2 days to 6 months to attend conferences, attend partner meetings, and/or provide field support in the areas of geospatial SATV, and public health investigation and practice. Conferences which contractors will attend include (1) ESRI International Users’ Conference, Association of American Geographers (AAG) Annual Meeting, American Public Health Association (APHA) Annual Conference, ESRI Health Users Conference, Urban and Regional Information Systems Association (URISA) GIS-Pro Annual Conference, NACCHO Annual Conference, and the ASTHO Annual Meeting.

International travel must be supported and may include work in any Task Area listed below. International travel may also support routine requirements of GRASP and its partners or emergency preparedness and response requirements of GRASP and its partners.

C.4 Technical Requirements

The contractor shall, furnish all required personnel, consultants, materials, equipment and supplies to provide various work and services as specified in the individual task orders.

Requirements in All Task Areas All Task Areas shall include the following general activities:

C.4. Technical Requirements (cont.)

GRASP Area Categories To enable an understanding of the Task Areas associated with this IDIQ, each Task Area is associated with one of the two following GRASP Task Area Categories:

1.CATEGORY 1: Program Planning, Evaluation, and Communication (Small Business Set-Aside IDIQ) 2.CATEGORY 2: Integrated GIS Science, Technology and Visualization (Non-Set-Aside IDIQ)

GRASP AREA CATEGORY 1: PROGRAM PLANNING, EVALUATION, AND COMMUNICATION (SMALL BUSINESS SET-ASIDE IDIQ)

Task Area 1A: Program Evaluation, Strategic Planning, Implementation, and Reporting Overview: The Contractor shall provide (1) project and program evaluation, (2) project and program tracking & reporting, and (3) strategic planning support. The contractor shall have formal knowledge of (1) evaluation principles, concepts, and techniques, and (2) strategic planning concepts, methods, and approaches.

Task Area 1B: Communications and Outreach Overview: Contractor(s) supporting this activity shall

(1) develop audience-specific communication products to convey complex concepts to audiences of all types, (2) augment narrative communication products with maps and data visualizations, and (3) ensure that all products are consistent with CDC/ATSDR communication policy guidelines.

C.4. Technical Requirements (cont.)

Task Area 1C: Training Overview: Plan, prepare, and deliver training materials supporting activities in all IDIQ Task Areas and mission of GRASP and GRASP partners.

Task Area 1D: GIS and General Public Health Project Portfolio Tracking and Reporting Overview : The contractor shall track, review, and report upon project portfolios so that program staff may ensure that (1) projects are meeting objectives, (2) project impacts and results are being captured and shared, and (3) project learned lessons are being accumulated.

Task Area 1E: Partnership/Stakeholder Management and Communication Overview: Contractor(s) supporting this activity shall engage with public partners to ensure seamless communication and achievement of objectives, and (2) assess partnership characteristics and make improvements as necessary.

C.4. Technical Requirements (cont.)

GRASP AREA CATEGORY 2: INTEGRATED GIS SCIENCE, TECHNOLOGY AND VISUALIZATION (NON-SET-ASIDE IDIQ)

Supports Geospatial SATV; however, focus on General Public Health Activities and SATV Linkage. These Task Areas may focus specifically on geospatial SATV or may focus on general public health research and practice which in turn may advance, support, or inform geospatial SATV objectives. Secondly, the tasks associated with this area will promote the use of GIS in public health by enhancing the ability to evaluate, track, and report upon projects. Lastly, the task area will support the need to engage in effective strategic planning to ensure the objectives of GRASP align with those of ATSDR and CDC.

Task Area 2A: GIS Analysis and Cartographic Production Overview: The contractor shall utilize GIS tools and techniques to analyze patterns and trends evident in public health data and (2) produce cartographic products to inform CDC/ATSDR public health investigation and practice.

Task Area 2B: Epidemiology and Geospatial Epidemiology Overview: Contractor(s) supporting this activity shall (1) study and analyze the patterns, causes, and effects of health and disease conditions in defined populations, and (2) develop study and analysis protocols supporting the examination of the causes of disease including environmental exposure and societal and behavioral risk factors.

C.4. Technical Requirements (cont.)

Task Area 2C: Geographic Scientific Review, Assessment, and Interpretation Overview: The contractor shall utilize geography, epidemiology, toxicology and general public health literature and concepts to plan, develop, and execute projects examining public health issues from a geographic perspective.

Task Area 2D: Geospatial Field Support, Data Collection and Data Management Overview: The contractor shall design, develop, and deploy mobile technologies, processes, and devices to gather spatially-referenced data from the field to support public health investigation and practice.

Task Area 2E: GIS Application and General Public Health Application Development Overview: The contractor shall design, develop, test, implement, maintain and document (1) GIS and general public health web/desktop/mobile applications, (2) middleware, services, utilities, and (3) databases, views, stored procedures, and automated tasks.

Task Area 2F: GIS Systems and General Public Health Systems Integration and Interoperability Overview: Complex projects periodically emerge that require expert systems integration and interoperability expertise. The contractor shall design, develop, test, deploy, document, and maintain interrelated GIS and/or and general public health systems, platforms, applications, services, and software frameworks.

C.4. Technical Requirements (cont.)

Task Area 2G: Public Health Project Management and Coordination Overview : Complex projects periodically emerge that require the coordination of (1) large, multi-organizational teams, (2) sophisticated processes or methodologies requiring seamless team communication, and (3) regular reporting to stakeholders.

Task Area 2H: Geostatistical and General Statistical Support Overview: Contractor(s) shall (1) use statistical methods to examine trends and patterns in health outcomes, risk, and vulnerability to better understand the context of infectious & chronic diseases and environmental exposures, (2) organize multi-variate datasets into easily consumable indices, (3) provide reports, charts, and graphs to communicate complex concepts to audiences of all types.

Task Area 2I: GIS and General Public Health Database Design, Development, Administration, and Data Management Overview: The contractor shall provide design, development, testing, implementation, maintenance and documentation support for multiple databases. The contractor shall (1) design, prepare, and manage GIS and general public health databases for integration within analysis, investigation , GIS systems, and surveillance, (2) develop automated routines for processing and altering large geospatial datasets to produce indices, metrics, and other databases for ongoing use, and (3) load, update and manage GIS and public health data.

Task Area 2J: GIS and General Public Health UI/UX Design and Testing for Static/Interactive Information Products Overview : Complex application, presentation, and communication product projects periodically emerge that require UI (user interface) design and formal UX (user experience) design/testing to ensure that applications meet the complex needs of the often extensive and diverse audiences for static and interactive maps, applications, presentations and other communication products. Note the universe of products to which UI/UX design, analysis, testing and implementation will be applied shaled be referred to as (“static/interactive information products”).

C.4. Technical Requirements (cont.)

Task Area 2K: Data Visualization Overview: The contractor shall design, create, and study the effectiveness of visual representations of data.

Task Area 2L: Data Collection and Analysis Overview : The contractor develop data collection processes, techniques, and methodologies to collect public health data of all types, which will be used to inform programmatic objectives.

Task Area 2M: General Science Overview: Contractor(s) supporting this activity shall (1) study and analyze the patterns, causes, and effects of health and disease conditions, and (2) share conclusions in publications, presentations, posters, and other materials.

Task Area 2N: Publication Development and Assistance Overview: Contractor(s) supporting this activity shall support the development of publications by providing literature reviews and preparation of materials per requirements of journals, books or other publication channels.

Task Area 2O: Environmental Fate and Transport Modeling Overview: The contractor will model the fate and transport of contaminants and other materials within air, water, soil, and other systems and/or structures in which contaminants may be moved, distributed or dispersed.

Task Area 2P: Toxicology Overview: The contractor (1) study the adverse effects of exposure to chemical substances, mixtures, and other stressors (such as noise), and (2) examine the relationship between dose and effect on humans.

Section F – Deliveries or Performance

F.1. 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

http://farsite.hill.af.mil/

(End of Clause)

F.2. Deliverable(s) Schedule (Jul 1999) The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract Specialist and the Contracting Officer any reports or deliverables as may be specified in the individual task orders within the time frames specified.

F.3 Period of Performance (Contract and Task Orders) (Jul 1999)

(a) Contract: The period of performance shall be sixty (60) months from the effective date of the contract. The anticipated period of performance is 07/12/2018 – 07/11/2023.

(b) Task Orders: Task orders may include options to be exercised at the discretion of the Government. The time for completion for each task order shall be determined under each individual task order through the mutual agreement of the parties involved. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period.

(End of Clause)

F.4. Place(s) of Performance (Jul 1999) The Contractor shall perform all work under this contract as determined by individual task orders in accordance with the Performance Work Statement.

SECTION G-Contract Administration Data

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

Office of Financial Resources

G.2 Contracting Officer’s Representative (COR)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer Representative (COR) for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.3 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

G.6 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form entitled “ACH Vendor/Miscellaneous Payment Enrollment Form” (Attachment J3) to the address indicated below. Note: The form can either be found attached in Section J of this contract or a copy may be obtained by contacting the Contract Specialist or the CDC Financial Management Office at 404-718-8100.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or -- Fax copy to: (404) 638-5342

G.11 Electronic Subcontracting Reporting System (eSRS) (Dec 2005)

The contractor shall register with the Electronic Subcontracts Reporting System (eSRS) for the submission of its Individual Subcontract Report (SF 294) and the Annual Summary Reports (SF 295). Before registering in eSRS, the contractor information must be correct in System for Award Management database. The eSRS is a world wide web-based application available at: http://www.esrs.gov. The eSRS website provides training and instruction for data submission.

SECTION H-Special Contract Requirements

H.6 HHSAR 352.237-75, Key Personnel (Dec 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

For the purposes of this contract, key personnel is defined as individuals who contribute to the scientific development or execution of a project in a substantive measurable way. Their absence from the project would be expected to impact the scope of the project.

The key personnel cited below are considered essential to the work performed under the contract.

Note: The above clause may be used in task orders as applicable.

Office of Acquisition Services

H.8 Authorized Changes Only By The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Name: Vallerie M. Redd

Address: Centers for Disease Control and Prevention ATTN: Vallerie M. Redd 2920 Brandywine Road Atlanta, GA 30341 Telephone: (770) 488-2845

H.24 Organizational Conflict Of Interest (Applicable at the Task Order level only)

Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

The Government has determined that this effort may result in an actual or potential conflict of interest, or may provide one or more offerors with the potential to attain an unfair competitive advantage. If the Government makes this determination with respect to a task order, the nature of the conflict of interest and the limitation on future contracting will be included in the request for task order proposal.

H.27 Task Orders

Task orders specify and authorize work to be accomplished by the Contractor to satisfy the Government’s requirements. They specify the scope of work, schedule for completion, technical requirements, deliverable product(s) and/or services, milestone payment schedule, QASP/performance standards, acceptance criteria for deliverable products and/or services, the total price/cost of the work/service to be performed and all other items that this contract has specified will be determined at the task order level. Each individual task order issued will indicate applicable security and/or confidentiality requirements or any other clearance requirements. Individual task order will further specify Government Furnished Property, References, and Deliverables.

The Contracting Officer’s Representatives (COR) are officials of the CDC organization requiring the work who are responsible at the task order level for technical oversight of the work under that task order. CORs will be designated in writing for each individual task order.

It is anticipated that multiple task orders will be issued to the contractors to work in both areas identified in the Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract. All tasks orders will be solicited by email. Contractors will have a minimum of 14 days to respond.

Off

H.28 Award of Task Orders

After the IDIQ contract(s) are awarded by the Government, services will be ordered by the issuance of individual task orders. Each task order will be priced and structured as appropriate depending on the nature of the services/deliverables required.

1. Task Orders

a. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract.

b. A written Task Order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisitions of services under this contract. Oral orders are not authorized.

c. After the IDIQ contracts are awarded, services will be ordered by the issuance of Individual Task Orders.

d. The Contractor shall be responsible for performance in accordance with the terms and conditions of the contract when a Task Order is placed by a CDC Contracting Officer.

e. In accordance with FAR Subpart 5.202, Task Orders placed under any resultant contract need not be synopsized.

f. Debriefings will not be provided on Task Orders under $5 million.

H.28 Award of Task Orders (Cont)

(a)Task Order Proposals - When the Government identifies a specific requirement for work to be performed under this contract, the Contracting Officer may issue a written Request for Task Order Proposal (RFTOP). The RFTOP will include, but is not limited to, (1) Performance Work Statement (PWS) or Statement of Objectives (SOO) that identifies the Government's requirement, (2) instructions to the contractors for responding to the RFTOP and (3) evaluation criteria and award factors (as necessary). RFTOPs will be sent in writing by electronic mail (email) and responses will be required in writing via email using Microsoft Word and Microsoft Excel. Therefore, contract awardees are required to have electronic mail capability.

(b) Task Order Evaluation and Selection Procedures – Contractors must submit their proposals to the CDC Contracting Office by the due date and time stated in the RFTOP, usually within fourteen (14) calendar days. Contractors responding to a RFTOP shall provide a technical proposal and profile of the personnel assigned or to be assigned to the task. The proposal shall include a Person Loading chart. This chart shall indicate for each proposed labor position, the number of man-hours subdivided by the specific components of the task. The purpose of this chart is to associate the roles and the amount of effort to be performed by each individual proposed in the direct labor category for each task component required under the Scope of Work. Responses shall also include a budget detailing the cost of each major subtask identified within the proposal. The offeror, in response to a RFTOP, will be evaluated on both technical and cost merits. The Government, may at its discretion, use past performance on previous projects as an evaluation factor. Evaluation criteria will be specified in the RFTOP. Evaluation criteria may vary for each RFTOP depending upon the emphasis of the project.

(c) For urgent/emergency task requests, a response of 5 calendar days or less may be required.

Task orders will be issued to the Contractor by the Contracting Officer. Task orders will include written specifications detailing and describing the nature of the work to be performed. Successful Contractor will be authorized to commence work only upon receipt of specific Task Orders issued by the Contracting Officer.

H.28 Award of Task Orders (Cont)

CDC reserves the right to award individual task orders on the basis of “initial offers” without discussions; therefore, the proposal should contain the offeror's best terms from a cost/price and technical standpoint.

Upon receipt of the Contractors' proposal, the Government will evaluate the proposal to determine if it is technical acceptable and if the price proposed is a fair and reasonable price. The Government and the contractor will negotiate a firm fixed price for the individual tasks. Task orders will be issued to the Contractor by the Contracting Officer.

Section I – Contract Clauses

General Clauses

Clauses by Contract Type

HHSAR Clause

Clauses in Full Text

Office of Acquisition Services (OAS)

Section I – Clauses Incorporated by Reference

I.4 FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of the contract through 60 months.

(b) All orders or task orders are subject to the terms can conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, an order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

I.5 FAR 52.216-19 ORDERING LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $10,000 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor –

(1) Any order for a single item in excess of $20 Million

(2) Any order for a combination of items in excess of $20 Million, or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

I.6 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum”. The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum”.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12 months from expiration of the ordering period.

SECTION J-List of Attachments

Attachment J1 – Assessment of Contractor Performance Attachment J2 – Past/Present Performance Reference Questionnaire Attachment J3 – ACH Vendor/Miscellaneous Payment Enrollment Form Attachment J4 – Labor Categories, Description/Duties, and Qualification/Education (To be included with Volume I – Technical Proposal) Attachment J5 – Fully Burdened Labor Rates – Applicable to both Firm Fixed Price and Time and Material/Labor Hours Task Orders (To be included with Volume II – Business Proposal) Attachment J6 – Task Order A Performance Work Statement (To be Priced by Offeror) (Small Business Set-Aside IDIQ) Attachment J7- Task Order B Performance Work Statement (To be Priced by Offeror) (Non-Set-Aside IDIQ)

SECTION K

Representations, Certifications, And Other Statements Of Offerors

K.5 Contact for Negotiation/Administration (May 1998)

Designate a person we may contact for contract administration in the event your firm receives a contract as a result of this solicitation:

Name: ________________________________Title:___________________________________

Address: _____________________________________________________________________ (Street) (City) (State) (Zip Code)

Area Code: _____ Telephone: _______________________

Bidder/Offeror is located in _________ Congressional District.

Contract will be performed in (State) (City) (Congressional District)

K.7 Contractor Performance Assessment Reporting System (CPARS) Requirements

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below.

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

[End of Provision]

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K.8 FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations--Representation.

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

Definition. Inverted domestic corporation means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Relation to Internal Revenue Code. A foreign entity that is treated as an inverted domestic corporation for purposes of the Internal Revenue Code at 26 U.S.C. 7874 (or would be except that the inversion transactions were completed on or before March 4, 2003), is also an inverted domestic corporation for purposes of 6 U.S.C. 395 and for this solicitation provision (see FAR 9.108).

Representation. By submission of its offer, the offeror represents that it is not an inverted domestic corporation and is not a subsidiary of one.

(End of provision)

I (name and title of certifying official) do certify that (name of corporation) is not a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be in a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Typed Name of Certifying Official

Title of Certifying Official

Signature of Certifying Official Date

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BREAK

10:20-10:30

SECTIONS L - M

Presented by

Vallerie Redd Contracting Officer

SECTION L- Instructions, Conditions, and Notices to Offerors

L.7 FAR 52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

(b) The copy of any protest shall be received in the office designated above within one (1) day of filing a protest with the GAO.

(End of provision)

L.8 Incurring Costs (May 1998)

This solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition.

(End of provision)

L.9 Solicitation Questions

Questions concerning the solicitation document should be submitted in writing to the issuing office. Any additions, deletions, or changes to the solicitation will be made by an amendment. OFFERORS ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE SOLICITATION CONTRACTING OFFICE IN CONNECTION WITH ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD. PROPOSALS AND ALL CORRESPONDENCE RELATING TO THE SOLICITATION DOCUMENT SHALL BE SUBMITTED TO THE CONTRACTING OFFICE.

Questions pertaining to the solicitation are due not later than 10:00 AM EST on Wednesday, February 28, 2018

Submit questions via email to the GRASP IDIQ mailbox, at graspidiq@cdc.gov.

In the subject block of the email identify the following information: "Solicitation # 2018-N-67615 Questions".

Be sure to reference the applicable solicitation section # (e.g. A, B, C, etc.), page # and paragraph # pertaining to your question(s).

L.10 Proposal Submission:

One (1) original and six (6) paper (“hard”) copies in 3 ring binders, and one (1) CD-ROM of the entire proposal. All proposals shall be submitted no later than 10:00 AM EST, Friday, March 30, 2018 to:

Center for Disease Control & Prevention Office of Acquisition Services (OAS) Solicitation # 2018-N-67615 Attn: Ms. Genesika Carter, MS K70 2920 Brandywine Road Atlanta, GA 30341

Proposals shall not be faxed.

The proposal must be signed by an official authorized to bind your organization.

Also see paragraph L.13 for instructions for submitting entire proposal on CD-ROM.

L. 11 Contract Structure

The basic contract will establish the general scope and ordering period for task orders to be issued against this contract. The term of both IDIQ contracts is 60 months.

The contract scope of work is divided into two (2) separate and distinct IDIQs that are defined in Section C:

1) Program Planning, Evaluation, and Communication (Small Business Set-Aside…