2-Pilot Travel SRM Emergency Plan.pdf
PDF 179 KB Posted
- Attached to
- Master Agreement AZ|CTR073960
- Contract number
- CTR073960
- Issued by
- Arizona
About this file
This document is an emergency response plan proposal submitted by Saratoga Rack Marketing LLC to the Arizona Department of Transportation (ADOT) for Solicitation Number BPM004763. The proposal outlines Saratoga's comprehensive emergency infrastructure and fuel supply strategy for responding to potential supply disruptions, natural disasters, or infrastructure events that could impact fuel delivery to eligible agencies.
The proposal details Saratoga's three-pillar approach to emergency preparedness: Security of Supply, Logistics Capabilities, and IT/Network Systems. Key capabilities include 160M+ gallons of storage capacity, 1,500 company-owned trucks, 10 terminals, a floater fleet of 50 assets, 75 "Emergency Flex" drivers available 24/7, and robust IT systems with multiple redundancy layers. Their emergency response plan includes immediate activation protocols, preparation steps such as positioning additional transport drivers and filling fuel tanks to maximum capacity, and post-event coordination to re-establish communications and collaborate with fueling clients to ensure continuous fuel supply during critical situations.
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Text version
ADOT
Solicitation Number: BPM004763
Saratoga Proposal
Saratoga Rack Marketing LLC 5508 Lonas Dr. Knoxville, TN 37909 865.474.2562
Proprietary & Confidential
Emergency Plan
Saratoga’s security of supply, logistics capabilities and IT Network systems are the three pillars of our emergency infrastructure response/natural disaster plan to aid our customers in critical times. Please note how Saratoga is a reliable fuel provider that can ensure effective delivery and execution to eligible agencies:
Saratoga has a procedure to be used as a general guideline for our Field Operators and Support Center team members in the event of supply disruption emergencies. This handbook outlines appropriate actions and steps are taken to:
• Ensure we provide an un-interrupted supply of fuel to our customers without any allocations or limits (if possible)
• Protect and preserve human life
• Provide stability and support for our team members
• Safeguard the environment and ensure compliance with Federal, State and local regulatory requirements
• Support our community by providing fuel, food and supplies to law enforcement and emergency personnel
ADOT
Solicitation Number: BPM004763
Saratoga Proposal
Saratoga Rack Marketing LLC 5508 Lonas Dr. Knoxville, TN 37909 865.474.2562
Proprietary & Confidential
Saratoga’s Risk Management group oversees all possible infrastructure, that includes pipe or refinery damage, and natural disaster activity. Once an unforeseen infrastructure event has occurred or a natural disaster has been identified with a high probability, our Emergency Response Coordinate (ERC) will active our Response Plan. The ERC will communicate all meeting specifics to the Support Center and Field Response Teams. This meeting is mandatory and will take precedent over all other meetings. Below is a general overview and summary of the Response Plan:
1. Immediately following response activation
a. A conference call is initiated to include the Support Center Emergency Response
Team (SCRT), Division Director, Region Manager, General Manager, and other support individuals
b. SCRT identifies all potential or impacted fueling locations and customers
2. Preparation
a. Additional transport drivers are positioned to support short-term increased volumes in affected areas
b. Fuel tanks at potential impacted sites are filled to maximum fuel capacity
c. Communication updates go out to our trucking customers and clients
d. All vendors are contacted to evaluate post unforeseen infrastructure event or natural disaster readiness
3. Post Unforeseen Infrastructure Event or Natural Disaster
a. Re-establish communications if applicable
b. Contact and collaborate with fueling clients for fueling needs
c. Coordinate with transport drivers for emergency fuel delivery in affected areas
File details come from the government source that posted it. Updated .