Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 2203 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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RFP ADDENDUM NO. 1:

Date: September 14, 2026

Reference: RFP # GMU-KS0811-26

Title: Landscape Maintenance Services

RFP Issued: August 25, 2026

Proposal Due Date: September 25, 2026 @ 2:00 PM ET via BONFIRE SUBMISSION ONLY

The following changes and additional information are hereby incorporated into the aforementioned RFP:

1. Clarification/Corrections:

a. Floral Rotations: Regarding the floral plantings/rotational beds at the Fairfax Campus, Science and

Technology Campus (Prince William), Arlington Campus and Potomac Science Center – The floral bedding areas that are required to be maintained by the Contractor are located ONLY at the main entrances to the campuses. There are no rotational beds at the SMSC campus or Point of View (these facilities are excluded from this requirement). See also section XI. B. 4 Floral Plantings for additional requirements related to the floral plantings on these sites.

b. REVISED Attachment F Pricing Schedule: Please note that there is a typo on Tab 1 of the Pricing Schedule under Potomac Science Center and Smithsonian Mason School of Conservation stating the Contract Period is 9 months. This is incorrect and the contract period for all sites/facilities is 12 months and offerors should provide a 12 month total price for each facility/campus they are offering

on. Please use the REVISED Attachment F Pricing Schedule to submit your pricing with your offer and ensure a monthly price and a 12 month price is provide for each facility/campus you are offering on.. If you are not offering on a particular campus or facility you can leave it blank and/or mark it NO

BID.

2. Updated Attachments: We have updated or revised the following attachments. Offerors should consider these revised/updated attachments when developing their offers/responses.

a. REVISED Attachments I – Campus Landscape Maps 2026: Please note that we have revised and updated the Attachment I – Campus Landscape Maps and are providing updated landscape maps for the Fairfax Campus, SciTech Campus, Arlington Campus, Point of View Facility, Potomac Science Center, and SMSC Campus. Please reference these updated maps when developing your proposal/offer.

3. Public Question & Answer (Q&A): We have provided answers to the questions submitted in Bonfire by the question submission deadline starting on Page 3 of this Addendum below. Offerors shall consider all of this information and any changes to the scope due to the answers provided when developing their proposal/offer.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

I hereby acknowledge receipt of Addendum # 1 RFP GMU-KS0811-26 Sign and include this, and all other Addendums issued with your submission/offer.

Name of Offeror/Firm

NAME (Print or typed)

Signature

Date

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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Addendum #1 - Public Question & Answer (Q&A) Answers to Questions received by the deadline for RFP GMU-KS0811-26 Landscape Maintenance Services

1. Potomac Science Center Questions

Vendor, Sep 03, 2026 1:13 PM EDT, Not Public - Pending

A few questions regarding Potomac Science Cetner in the GMU portfolio. We were hoping for clarification on service and boundaries.

a. Q: There is a large grass field on Palisade St. Based on our on-site observations, it appears part of this field are being serviced on different frequencies. Could you please confirm this entire area is under service and please confirm the service frequency?

A: The updated mapping of the PSC site, “REVISED Attachment I” dated 8/28/26, shows the boundaries of what GMU and our contractors are responsible for. The areas to be contracted fall within the orange colored areas.

b. Q: Do we maintain both sides of the paved pathway leading from the field on Palisades St to the dock?

A: The updated mapping of the PSC site, “REVISED Attachment I”, dated 8/28/26, shows the boundaries of what GMU and our contractors are responsible for. The areas to be contracted fall within the orange colored areas.

c. Q: Would we be responsible for the exterior living plant wall?

A: Yes.

2. Point of View Lorton Service Area

Vendor, Sep 03, 2026 1:20 PM EDT, Not Public - Pending

a. Q: Can you please confirm the map provided for the POV Campus is accurate?

A: We have provided a REVISED map for all facilities/campuses under this solicitation including the Point of View facility. Please see the REVISED Attachment I – Point of View Landscape Map.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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Offerors are also welcome and encouraged to visit the Point of View facility directly if you are interested in offering on the facility as it is open to the public during regular operating hours (7AM – 5PM).

b. Q:Based on our on-site observations, it appears that areas right outside the gate, areas surrounding the traffic circle, areas leading to the water, and areas behind the building would be under service, though they are not included on the map.

A: See the revised Attachment I for the Point of View campus, this new map clarifies what areas are covered under the scope for this facility.

c. Q:Also, can you confirm if we would be responsible for the flower pots around the building?

3. Potomac Science Center Living Wall Follow Up

Vendor, Sep 03, 2026 1:43 PM EDT, Not Public - Pending

Q: As a follow up to our previous question, if the living wall is in scope, is that considered part of the seasonal flower rotation?

A: Yes, the Living Wall is “seasonal”, meaning there are (2) rotations of potted plants.

However, the plantings are specialized to the wall and its’ irrigation system and do not match what is planted by the front doors. A plant list can be provided upon request.

4. Seasonal Flower Quantities

Vendor, Sep 04, 2026 3:07 PM EDT, Not Public - Pending

Q: Could you please provide existing seasonal flower counts for each of the locations?

A: No. Each campus is open to the public (except SMSC) and available for touring and collecting this type of data.

5. Leaf Removal Expectations

Vendor, Sep 04, 2026 3:10 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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Q: Could you please clarify the expectations for the daily leaf removal service outlined for October through December? Specifically, should bidders plan for leaf removal to be performed daily throughout the entire October–December period, regardless of leaf accumulation, or is the intent for service frequency to increase as needed during peak leaf season?

A: Per the RFP, this is a performance-based scope of work and the minimum requirement, per RFP Section XI. 3. Leaf Removal is that leaf, sticks and organic debris shall be removed “DAILY during the months of October, November and December” but as often as necessary to maintain the APPA Level 2 standard. Offerors are expected to use their knowledge and expertise to determine how frequently leave removal will need to take place to maintain the standards set out in the RFP documents and may be required to adjust those frequencies throughout the year based on level of accumulation, weather events, etc.

6. Snow RFP

Vendor, Sep 04, 2026 3:11 PM EDT, Not Public - Pending

Q: Has there been, or will there be, a separate snow RFP provided? Or is the pricing provided here for snow considered the official snow RFP?

A: Yes, a separate RFP was issued for snow removal services, GMU-KS0601-26. This RFP has closed and is now in the negotiation phase with award tentatively anticipated October 01, 2026. This RFP, GMU-KS0811-26 is for landscape maintenance services and providing pricing/labor rates for snow removal is optional. See Section IX. C. “Services To Be Performed in Addition to the Basic Contract Price.” If you are able to offer snow removal services it would be billed as T&M/IDIQ separate from your firm fixed price for landscape maintenance services. If the awarded landscape maintenance firm/s can offer snow removal services they would only be used occasionally to support the primary snow removal services contractor/s awarded under RFP GMU-KS0811-26 (if at all).

7. Irrigation Confirmation

Vendor, Sep 04, 2026 3:13 PM EDT, Not Public - Pending

Q: The scope language does not call out irrigation maintenance, though our team noticed drip lines on some properties, specifically the Arlington campus. Can you confirm if irrigation maintenance should be included? If so, can you provide zone count?

A: No. Any irrigation maintenance would be on an as-needed basis. Specifically, for the Arlington Campus, there is no irrigation. What they may have seen are old lines.

8. Lay Down Area

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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Vendor, Sep 04, 2026 3:40 PM EDT, Not Public - Pending

Q: How large is the lay down area?

A: We are assuming you are referring to the lay-down area at the Fairfax campus. We cannot provide a specific dimension as the area that is available may vary. To clarify, we are not providing permanent facilities, utilities, water hook-ups or other contractor compound/facility. By long-term storage/lay-down areas we mean, for Fairfax campus ONLY, that there are opportunities where we can provide areas for the contractor to “stage” longer term projects like mulching or plantings that will take longer than a day or two. We are not offering any type of permanent compound or facility that is exclusive to the contractor. Any need for long-term lay-down for specific projects would have to be coordinated with the Contract Administrator. There may also be opportunities at the SciTech campus for longer term lay-down areas. Please note that for all other facilities/campuses aside from Fairfax and SciTech there is no long-term storage/lay-down areas available.

Per the RFP: “George Mason University will provide long-term storge (laydown area) at the Fairfax Campus ONLY. All other campuses/facilities/sites will have to be on a temporary “daily use” basis. In addition, if temporary laydown areas are needed for bulk materials such as mulches/soils & plant materials, that must be arranged in advance upon request with the Contract Administrator/Grounds Program Manager on case-by-case program for every campus.”

9. SOW

Vendor, Sep 04, 2026 3:41 PM EDT, Not Public - Pending

Q: How much mulch is currently used per season, per location?

A: This information is not available. Offerors should use their knowledge and expertise to determine how much mulch they estimate will be required to perform to the requirements/standards laid out in the RFP for each campus/site they are offering on to maintain APPA Level 2 standards. See also Section XI. 2. c. Mulch for additional information related to mulch requirements.

10. SOW

Vendor, Sep 04, 2026 3:41 PM EDT, Not Public - Pending

Q: What is the current plant matrix for all planted annual beds? Does it change annually, or can we keep the same plant matrix that has been used in the past? Also, what is the total number of

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin plants used per planting rotation per location?

A: There is no plant matrix available or total numbers of plants available. See also answer to Question 4 above. Please see the RFP for requirements concerning plant maintenance, floral plantings, etc. and use your knowledge and expertise to determine what plants/program best fit the requirements and performance metrics for this solicitation and outline your proposed plan in your response.

11. SOW

Vendor, Sep 04, 2026 3:42 PM EDT, Not Public - Pending

Q: Do the two special events per year get special plant matrices for the event, or are the two planting rotations all that we plant per season?

A: There are (2) seasonal annual flower rotations. Spring and Fall. The target dates are Commencement and the return of students for the Fall semester.

12. SOW

Q: What species of grass is found at each site location? If it varies from site to site, please advise.

A: The vast majority of the grass currently planted is cool-season tall turf fescue. The sites are all open to the public (excluding SMSC) and offerors are welcome to perform site visits to ascertain specific elements like this.

13. SOW

Q: In the herbicide section it states, "The following herbicides are recommended" but does not state, "recommended herbicides." Can we use what we want, or is there a specific list of recommend herbicides?

A: ALL herbicides, fertilizers, and/or chemical applications are required to be submitted for review and approval before use, at any of the GMU spaces. We will work with the awarded contractor to review and approve any herbicides recommended for use.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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14. SOW

Vendor, Sep 04, 2026 3:42 PM EDT, Not Public - Pending

Q: There are areas with noise restrictions. Which areas have noise restrictions? What time/when are they currently maintained?

A: We follow the noise restrictions for Fairfax, Prince William, Arlington, and Warren counties for general areas of each campus. For the Housing zones, there is a special restriction until 9am. Additional, site specific restrictions may be put into place during periods of examination, special events, etc. The Contract Administrator will coordinate with the selected contractor/s and give them notice of these special events/restrictions.

15. SOW

Q: Please clarify the process GMU will use to determine contractor responsibility when trees, shrubs, groundcover, or turf fail or decline and whether plant loss resulting from drought, disease, vandalism, irrigation-system failure, extreme weather, or other conditions outside the contractor's control will be handled as IDIQ/T&M replacement work.

A: George Mason University will evaluate instances of tree, shrub, groundcover, or turf decline on a case-by-case basis and will work collaboratively with the Contractor to determine the likely cause of the failure or decline. Relevant factors may include, but are not limited to, maintenance practices, irrigation performance, weather conditions, pest or disease activity, site conditions, vandalism, and other contributing circumstances.

If the University determines that the failure or decline was caused by the Contractor's failure to perform the services required under the Contract, including failure to meet industry standards of care or Contract requirements, the Contractor will be responsible for correcting the deficiency and restoring or replacing the affected landscape materials at no additional cost to the University.

If the University determines that the failure or decline resulted from causes outside the Contractor's reasonable control, such as drought, disease not attributable to Contractor negligence, vandalism, irrigation system failure not caused by the Contractor, extreme weather events, or other similar circumstances, the University may elect to have the work performed as additional services under the Contract on an approved IDIQ, Time-and- Materials, or other authorized basis, as applicable.

The University reserves the right to make the final determination regarding responsibility after reviewing the facts and circumstances of each situation.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

16. SOW Attachments

Vendor, Sep 04, 2026 3:43 PM EDT, Not Public - Pending

Q: The RFP specifically notes that Nutrient Management Plans are not currently available for Arlington Campus or SMSC. Will GMU provide applicable nutrient/fertilization requirements for these locations before proposals are due, or should offerors develop their own assumptions for pricing?

A: We are not currently required to produce NMP plans for these two campus sites and they are not available. Offerors should develop their own assumptions in order to price.

17. SOW

Q: What is the minimum to maximum height requirements for the turf? 3.5” at all times is not realistic and fescue should be at a height of 4-8” depending on the time of year/heat level to maintain the healthiest grass.

A: The University has established the turf maintenance standards contained in the solicitation and expects the Contractor to provide staffing, equipment, scheduling, and mowing frequencies sufficient to maintain those standards throughout the Contract term.

The specified turf height represents the University's desired appearance and maintenance outcome for campus grounds.

Offerors shall base their proposals on meeting the requirements as stated in the RFP. The University does not intend to modify the specified performance standard and expects the Contractor to proactively adjust mowing frequency and maintenance practices as necessary to maintain compliance with the Contract requirements.

18. SOW

Q: What is the expected outcomes of seeding and applying preemergent in both the spring in fall as preemergent stops seed germination. Recommend preemergent in the spring and seeding in

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin the fall for best results.

A: As this is a performance based solicitation, we are relying on the contractor’s knowledge and expertise to answer questions of this nature to maintain the standards and meet the requirements laid out in the RFP. If you have recommended processes, please note that in your offer.

19. SOW

Q: Are there lower expectations for the turf within 25’ of the storm drain inlets, drainage ditches, and other waterways where fertilizer etc. cannot be applied?

A: No.

20. SOW Attachments

Q: Is there a map that depicts the locations of the storm drain inlets, drainage ditches, BMPs, and other waterways affected?

A: A link, to a GPS based map of these locations can be provided, once the vendor is under contract. It is a secured database and proprietary.

21. SOW

Vendor, Sep 04, 2026 3:44 PM EDT, Not Public - Pending

Q: Can growth regulators be utilized on turf areas to slow the growth rate?

A: Yes, upon submission and final written approval.

22. SOW

Q: Can soil sterilant be used in pavement cracks and other bare ground areas?

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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A: Yes, upon submission and final written approval.

23. SOW

Q: What is the working definition of ornamental trees?

A: An ornamental tree is a woody plant grown primarily for its aes thetic qualities rather than for timber, fruit, nuts , or heavy shade. These trees are selected for features such as spring blos soms , vibrant autumn foliage, dis tinctive bark, unique branching form, colorful or fragrant fruit, or s easonal color changes

24. SOW

Q: Do we maintain all trees or only the ornamentals?

A: ALL trees on campus (for the areas in scope on the revised landscape maps) indicated are subject to this contract, including wooded native areas. They all have differing levels of maintenance.

25. SOW

Q: What are the height expectations when considering interference with pedestrian and vehicular traffic?

A: ALL trees, shrubs, and groundcover shall be pruned to remove dead or damaged branches to develop and retain the natural form of the plant and/or create and accomplish their use in the landscape design. Plant material and shrub growth shall also be prevented from growing in front of windows, walkways, building entrances, light fixtures, seating areas, irrigation controls, pedestrian pathways, signage, and egress areas. Trees and shrubs located in or near parking lots/spaces and right-of-ways shall be pruned and maintained to allow proper visibility and sightlines, or as not to obstruct safe visual sightlines.

26. SOW

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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Vendor, Sep 04, 2026 3:44 PM EDT, Not Public - Pending

Q: How far in advance do we receive a schedule for noise restriction hours and locations?

A: It is standardized per County ordinances. The only time you may receive info that varies from that would be during exam periods or special events. Weekly event calendars are provided by the CA routinely.

27. SOW

Q: Is daily litter control expected across all areas or only in areas where work is being completed?

A: It is expected at ALL areas under this contract.

28. SOW

Vendor, Sep 04, 2026 3:45 PM EDT, Not Public - Pending

Q: Can leaves be mulched into the turf as long as the turf remains sightly after?

29. SOW

Q: What facilities are located at the laydown?

A: Please see answer to Question 8 above.

30. SOW

Q: Can we get our own dumpster at the laydown site for debris removal/recycling?

A: No. There are no “permanent” lay down areas. Please see answer to Question 8 above. All debris is to be taken off campus.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

31. SOW

Q: Is irrigation present? If so, where?

A: We have only a few sites where irrigation systems are still present. SciTech Campus (including the BRL area), Potomac Science Center irrigates the Living Wall via cistern.

Offerors are not expected to maintain the irrigation systems under this solicitation.

32. SOW

Q: Who is responsible for controlling and maintaining/repairing the irrigation system?

A: These are maintained by other contractors (not the landscape maintenance contractor) and supplemented by in-house staff in certain areas. Maintenance and repairs of the irrigation systems are not in the firm fixed price scope and if we require any repairs or maintenance it would be done a time and material (IDIQ) basis if the contractor is able to offer those services.

33. SOW Attachments

Q: Please provide acreage by site based upon plant beds, grass (mowing), improved and semi-improved areas, and sidewalk linear square feet breakout.

A: See REVISED Attachment I for each campus/site which shows which areas are in scope. Each campus map already includes the amount of acreage of what is maintained in the Legend. Offerors are also welcome and encouraged to walk the sites as they are open to the public for viewing.

34. SOW

Vendor, Sep 04, 2026 3:46 PM EDT, Not Public - Pending

Q: Please provide details, size/structure and any hookups for utilities at the laydown area(s) on the Fairfax VA Campus.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

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A: Laydown areas are not “permanent”, nor do they have any utility hookups. See answer to Question 8 above.

35. Proposal Instructions

Vendor, Sep 04, 2026 3:46 PM EDT, Not Public - Pending

Q: Is there a page count for the proposal response?

A: No. There is no page limit or page count for proposal responses. However, offerors should prepare their proposals in accordance with RFP Section XII. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS and should prepare their proposals, “simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirement of the RFP. Emphasis should be on completeness and clarity of content.”

36. Pesticide & Fertilization License

Vendor, Sep 08, 2026 12:11 PM EDT, Not Public - Pending

Q: Our firm intends to utilize a licensed subcontractor for all pesticide application and fertilization services under this contract. May we satisfy the pesticide and fertilization licensing requirement in our proposal submittal by providing the subcontractor's valid license in lieu of a license held by our own personnel? If so, please confirm whether the following condition is acceptable: our designated GMU Landscape Manager will be required to obtain their individual pesticide applicator's license prior to the commencement of any work under this contract if they do not already have one.

A: Yes, however the contractor (prime contractor) under contract with GMU is the primary responsible party, and will be held accountable for all actions performed by their subcontractors. Please disclose in your proposal, on Attachment A, the name of your subcontractor/s and any relevant information related to the services they will be providing, licenses, what value they add, experience/background, etc.

37. Mulch

Vendor, Sep 08, 2026 12:12 PM EDT, Not Public - Pending

Q: How many yards of mulch have been utilized at each campus during previous years? How many years has the 2nd mulching mentioned in the RFP occurred? If so, do you know how many

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin yards were used during the second round?

A: See Answer to Question 9 above.

38. Dumping Materials Site

Vendor, Sep 08, 2026 12:12 PM EDT, Not Public - Pending

Q: Is there a site to dump debris & leaves or are the vendors required to take all landscape debris off-site to a landfill?

A: No, there is no area for the contractor to dump debris or leaves. The contractor is required to remove all trash, debris, leaves, etc. from the site and properly dispose of them. Please refer to RFP Section. IX. E. Clean Up and Protection.

39. Turf Care/Fertilization Areas

Vendor, Sep 08, 2026 12:13 PM EDT, Not Public - Pending

Q: Are all areas on the Fairfax campus to be treated the same with regard to the turf care plan?

A: Yes, based on the NMP requirements, and soil test results.

40. Campus Map

Vendor, Sep 08, 2026 12:13 PM EDT, Not Public - Pending

Q: For the Fairfax campus map. Are all areas to be included except for the athletic fields?

A: Athletic surfaces are not included in the scope, but all common areas surrounding them are.

41. Lime

Vendor, Sep 08, 2026 12:14 PM EDT, Not Public - Pending

Q: Can you specify the lime requirements?

A: We have provided some guidance/requirements in Section IX. 1. B.2. “Fertilization” and Section IX. D “Products and Materials” but, as this is a performance based contract, contractor’s should use their best judgement and industry best practices to develop a fertilization plan, including lime applications/use, that maintains the APPA Level 2

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin standards and meets the RFP requirements. This should be submitted as part of your offer.

42. Laydown Space

Vendor, Sep 08, 2026 12:14 PM EDT, Not Public - Pending

Q: How many square feet is the laydown space? Does it have an office or break area?

A: See Answer to Question 34 above.

43. Irrigation

Vendor, Sep 08, 2026 12:15 PM EDT, Not Public - Pending

Q: What is the responsibility for the irrigation for the contractor?

A: See Question 32

44. Trash

Vendor, Sep 08, 2026 12:15 PM EDT, Not Public - Pending

Q: Are we responsible for any trash except what is on the grounds? Trash cans? Etc.

A: Trash cans are not included in this RFP as part of the scope.

45. Fuel

Vendor, Sep 08, 2026 12:16 PM EDT, Not Public - Pending

Q: Does GMU have fuel tanks that the contractor would be able to use? If not, can the contractor store fuel on-site at the laydown facility?

A: No

46. George Mason University - Grounds Questions

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin

Vendor, Sep 08, 2026 12:44 PM EDT, Not Public - Pending

a. Q: Is there an irrigation map to reference controllers and valves? How is the system controlled?

A: No. At the sites where there is irrigation we will work with the selected contractor to provide any necessary information related to irrigation systems. Please see also Question 32 above.

b. Q: Can you provide the chemical schedule that has been used / will be used through the term of the current contract?

A: No. The schedule is determined by the vendor, and then vetted by the Contract Administrator.

c. Q: XI.B.4.5: Floral Plantings: it says, "Water will be provided for use in irrigation floral plantings, but only for the grounds of GMU" can you elaborate this meaning more?

A: Seasonal long watering of ALL “rotational” floral beds, is to be provided by the offeror.

47. Existing Amounts Spent

Vendor, Sep 08, 2026 12:48 PM EDT, Not Public - Pending

Q: In the RFP materials, a breakout of the existing pricing at the main campus was provided.

Can you also provide this pricing for the other campus locations?

A: All available contract information, including current and past pricing information, is available at the following Cobblestone contract link (Contract GMU-1743-21). The pricing tables include a breakdown of pricing by campus/facility. See “Renewal 4 (Year 5) - ATTACHMENT-C-Pricing-12 month.pdf” for the most current pricing. Please note that this information is being provided for historical references ONLY and offerors should develop their own pricing based on the requirements laid out in the RFP documents.

https://vascupp.org/contracts/landscape-maintenance-services-2

48. Potomac Science Center and SMSC Terms

Vendor, Sep 08, 2026 1:11 PM EDT, Not Public - Pending

Q: Please confirm that the Potomac Science Center and SMSC pricing periods are 12 months.

Attachment F labels these totals as nine months, while the formulas multiply the monthly price by 12.

https://gmu.cobblestone.software/public/ViewFile.aspx?fid=8600&cid=207 https://gmu.cobblestone.software/public/ViewFile.aspx?fid=8600&cid=207 https://vascupp.org/contracts/landscape-maintenance-services-2

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Sep 05, 2025 3:22 PM EDT - Katherine Sirotin

A: Correct, this is a typo and all facilities/campuses should be priced for a twelve (12) month period. We have issued a REVISED Attachment F Pricing Schedule to correct this typo. Please use this REVISED pricing schedule to submit your pricing for 12 months for all campuses/sites you are offering on.

49. Service Levels

Vendor, Sep 08, 2026 1:17 PM EDT, Not Public - Pending

Q: Please define the differences between SciTech Contractor Service Level A and Level B and explain how they relate to the required modified APPA Level 2 standard.

A: Please refer to the updated mapping dated 8/28/26, REVISED Attachments I. There are no more distinctions between those service levels.

50. Map clarification

Vendor, Sep 08, 2026 3:34 PM EDT, Not Public - Pending

Q: Please clarify which Fairfax map classifications are included in the contractor’s scope, particularly Athletics/Game Day, ICA, REC, HRL, sustainability areas, and areas identified simply as “Contracted by FM.”

A: Every area colored gray is included in the contractor’s scope. The green areas are “native woods” and not on the “routine” maintenance schedules.