Site Visit Agenda and Attendee List_0002.pdf

Agenda

Site Visit – September 18, 2020 at 9:00 am (10:30 am & 1:30 pm)

Solicitation 140R4020R0018

Ridgway Reservoir Spillway Fish Screen

Bureau of Reclamation Western Colorado Area Office

Field visit address: Below Ridgway Dam, Ridgway, Colorado

Introductions

Dwane Esplin – Contracting Office (not attending)

Dan Hays – Acquisitions Office representative

Mark Wernke – Program Manager (not attending)

Josh Dunham – Contracting Officer’s Representative (COR)

Kevin Moran - Senior Design Engineer, Contract Administration

Matt Bryner – Designer and On-site Project Engineer

Tony Mitchell– Tri-County Water, Dam Tender

Information on the Solicitation:

• Small business set-aside.

• Due date for proposals – October 08, 2020 at 2:00 (MDT)

• The contract type will be firm-fixed-priced construction

Technical requirements of the work:

The Bureau of Reclamation, Upper Colorado Regional Office has the requirement to Provide all labor, personnel, equipment, tools, and materials necessary to install a fish screen structure on the Ridgway Reservoir spillway as outlined in the specifications and shown on the drawings. All work shall be completed by December 31, 2021. Work hours shall be between 7:00 am and 6:00 pm, unless otherwise arranged in advance with the Contracting Officer's Representative (COR) (See specifications 01 57 20).

The principal components of work include, but are not limited to, providing the following:

Removing and replacing existing riprap.

Performing earthwork for structures.

Placing cast-in-place concrete.

Fabricating and erecting a rigid fish screen.

Furnishing and installing a floating debris boom.

Placing lean concrete grout and chinking material in areas of riprap.

What to include in the proposal – see Clause 1452.215-82 – Technical Proposal Instructions Bureau of Reclamation

Best Value procedures will be used to evaluate proposals and award this contact.

Format and Content.

Table of Contents. The Table of Contents shall list all sections of the technical proposal.

Index. The Index section shall cross reference the statement of work / specifications/ performance work statement

Enclosures. The enclosures shall include a list of any tables, drawings, charts, and any other enclosures

Factor 1- Technical Approach

Evaluation Factor: In narrative form, explain the strategy and technical approach for accomplishing the work. Make sure to address all of the items listed in Factor 1.

Factor 2- Construction Schedule

Evaluation Factor: The Construction Schedule shall include a bar chart of the planned construction sequence. It shall be tied to the requirements contained in the Specifications and shall coincide and not conflict with the narrative of Factor 1.

Factor 3: Project Team Composition

Evaluation Factor: It is important to the Government that the Offeror, their subcontractors, and key onsite personnel are available, committed, and have substantiated experience with construction of work similar in nature to the work.

Onsite Project Superintendent

Qualifications: A minimum of seven (7) years of relevant experience is required for this position. A minimum of three (3) years of relevant experience must be specialized experience. The remaining experience may be specialized or general experience:

Specialized Experience: A minimum three (3) years of experience is required on projects of similar complexity and magnitude with experience in start-up, construction and completion of the project(s).

Experience must include providing guidance and direction to subordinates and subcontractors covering multi-disciplines ensuring quality control of all aspects of construction and subcontractor work and overall management/control of funds and resources to achieve a successful outcome. This specialized experience shall include construction/placement of reinforced concrete, fabrication/installation of metalwork, placing and grouting of riprap.

General Experience: A minimum four (4) years of experience of progressively more responsible construction experience.

Surveyor(s)

Specialized Experience: A minimum five (5) years of experience is required on projects of similar complexity and magnitude with experience in setting control points for construction and checking critical location and elevation of structures.

Concrete Crew Foreman

Specialized Experience: A minimum five (5) years of experience is required on projects of similar complexity and magnitude with experience in scheduling crews, equipment and concrete placements, setting formwork and installing reinforcing steel.

Fish Screen Fabricator

Specialized Experience: A minimum five (5) years of experience with providing weld procedures and qualifications in accordance with American Welding Society (AWS) specifications for similar sized components.

Key Personnel Resumes:

Resume information, which includes previous jobsite responsibilities on major contracts for individuals.

The resume information shall include:

Name and the tasks to be assigned.

Education, background, experience, certifications, accomplishments, and other pertinent information that demonstrates their suitability for the work assigned to them.

Include project names, locations, dates, details, position occupied, and description of duties for qualifying experience.

Contact information (telephone and email) for references from previous projects.

Letters of Commitment:

If the Offeror intends on subcontracting any of the key personnel, listed above, the Offeror shall include a Letter of Commitment.

Factor 4: Past Performance

Factor 5: – Cost/Price:

Price Schedule

The Government intends to award a contract without discussion; therefore, offerors should provide their best proposal from a technical and cost standpoint. Offerors are also cautioned that conditions, deviations, or exception to the solicitation requirements may be detrimental to the proposal evaluation.

Questions and answers:

• Questions and answers will be published as an amendment to the solicitation.

• Offerors must submit all technical questions to Dwane D. Esplin, at desplin@usbr.gov no later than September 25, 2020 - 12:00 hours (Noon) Mountain Time

• ONLY WRITTEN QUESTIONS WILL RECEIVE A RESPONSE.

• Each question submitted must reference the solicitation number (140R4020R0018) and the specific section, clause, paragraph, or drawing.

Clauses to pay attention to:

52.204-7 - System for Award Management - July 2016

52.219-1 - Small Business Program Representations - October 2014

52.222-6 - Construction Wage Rate Requirements - May 2014

52.222-23 – Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction – February 1999

(a) The offeror’s attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

WBR 1452.223-81 - Safety and Health -- Bureau of Reclamation - June 2015

Offers will be considered for award on the solicitation’s Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in the contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against the Government for overruns or underruns. The contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, CLIN 1 of the Schedule.

The Contracting Officer estimates that the Section B Mobilization and Preparatory Work schedule line item should not exceed 5% of the total proposed price.

The information provided on this agenda does not take precedence over the solicitation.

Tour of the work site

Figure 1 Fish Screen Structure

Figure 2 Close up of Fish Screen Section showing Screen Panels and Debris boom

Figure 3 Screen Panel Assembly Corner Posts and Buttress attach hardware

Figure 4 Debris Boom Assembly & Column Buoy

Figure 5 Debris Boom Assembly, Column Buoy and Skirting

Figure 6 Column Buoy

Figure 7 Debris Boom Assembly