14-Summary of Vendor Rights for Broward County Competitive Solicitations.pdf
PDF 43 KB Posted
- Attached to
- Transit Shelters and Amenities (FTA)
- Solicitation number
- TRN2133001B1
- Issued by
- Broward County, Florida
About this file
This is a summary document outlining vendor rights for competitive solicitations issued by Broward County, Florida, specifically related to a Transit Shelters and Amenities contract for the Broward County Transportation Department and other county agencies. The solicitation is structured as an open-end contract for the purchase of transit shelter and amenities products and services. The document emphasizes that while BPRO identifies certain submittal items as "required" and others as "optional," vendors are strongly encouraged to provide all available documentation to enable timely and comprehensive evaluation by the County. All documents and information submitted are relevant to the evaluation process. The solicitation requires submission of specific certifications and forms, including Buy America certification forms for all bids or proposals on FTA-funded contracts unless subject to a general waiver; bids or offers submitted without completed Buy America Certification Forms will be rejected as nonresponsive. Vendors may also submit requests for approval of equal products for specifications listed in the solicitation, with such requests required to be submitted to the Purchasing Agent via email by the deadline specified in the Special Instructions to Vendors.
The contract is funded through County Surtax Funding and Federal Transportation Administration (FTA) requirements. Vendors are provided a specified period to submit questions and seek clarification regarding solicitation requirements, with all inquiries required to be submitted through BPRO by the established Questions due date, with responses provided in the BPRO Messages section. The Office of Economic and Small Business Development requirements are not applicable to this solicitation. The document serves as a cautionary summary, and the full solicitation documentation must be reviewed by interested vendors to ensure complete understanding of all requirements and specifications.
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SUMMARY OF VENDOR RIGHTS FOR BROWARD COUNTY COMPETITIVE SOLICITATIONS
The purpose of this document is to provide vendors with a summary of their rights to protest a proposed award or recommended ranking of vendors in connection with Broward County competitive solicitations. These rights are fully set forth in the Broward County Procurement Code , as amended September 22, 2026.
Right to Protest:
For Invitations to Bid (ITBs), Request for Proposals (RFPs), Request for Qualifications (RFQ), and Request for Letters of Interest (RLI), vendors may protest the specifications or requirements of a solicitation (or of any addenda). Protests must be received in writing by the Director of Purchasing within five business days after the applicable solicitation (or addenda) is posted on the Purchasing Division's website.
For ITBs, vendors may protest a recommendation for award made by the Broward County Purchasing Division. For RFPs, RFQs, and RLIs, vendors may protest a final recommendation of ranking made by an Evaluation Committee. In all cases, protests must be filed in writing within five business days after a recommended ranking or recommendation for award is posted on the Purchasing Division’s website.
Any protest must comply with requirements stated in Part X of the Broward County Procurement Code, including a filing fee (if applicable). Failure to timely and fully meet any requirement will result in a loss of protest rights.
Vendors may appeal the denial of a protest. Section 21.81 of the Broward County Procurement Code identifies all other matters that may be appealed. Appeals may require payment of an appeal bond. Appeals must comply with requirements stated in Part XII of the Broward County Procurement Code. Failure to timely and fully meet any requirement will result in a loss of appeal rights.
Cone of Silence:
The County’s Cone of Silence Ordinance prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff (including County Administration), and Commissioner Offices while the cone is in effect. Communications with Purchasing Division employees, the solicitation’s designated Project Manager(s) or designee(s), the Office of Economic and Small Business (OESBD) Small Business Development Specialist Supervisor (954- 357-6400), and others as specifically identified in the Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.
The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Broward County Board of County Commissioners takes other action which ends the solicitation, as stated in more detail in the Cone of Silence Ordinance.
Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards/Human Rights Section. If the County’s Professional Standards/Human Rights Section determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.
Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.
Form Date 9/23/26 https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE https://library.municode.com/fl/broward_county/ordinances/code_of_ordinances?nodeId=1134059 https://www.broward.org/EconDev/Pages/default.aspx
| SUMMARY OF VENDOR RIGHTS FOR BROWARD COUNTY COMPETITIVE SOLICITATIONS |
| Right to Protest: |
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