1305M224R0081-0006.pdf

(x)

1305M224R0081 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

EAD-OMAO

NORFOLK VA 23510

FED BLDG 200 GRANBY ST SUITE 815

EAD-OMAO

12/17/20240006

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/19/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE ATTACHMENT PAGES.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ASHLEY PERRY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1305M224R0081 0006

The purpose of Amendment 0006 is to provide questions and answers:

1. Question: Is there is a cost escalation vehicle available for the contract due to the duration of the contract? This will be for labor as well as material and subcontractors.

Answer: No, This is a Firm Fixed Price type contract.

2. Question: Is there a mechanism for Advance Payment to allow payment to the suppliers for materials and supplies?

Answer: No Advanced payments and down payments will not be authorized; however, if the contractor has purchased long lead time supplies or material and a paid invoice is submitted then yes, the Government will consider paying the amount if there is confirmation of a deliverable being filled.

3. Question: How does the contractor submit a breakdown of the price proposal if the J.10 Schedule of Items and Prices attachment does not allow for this?

Answer: The Offeror can utilize the contractor’s own documents that show a breakdown of labor, subcontractor, and material cost for work items.

4. Question: The solicitation is to be submitted via electronic means (email). Some files may be larger than allowable limits; will another electronic method be made available for submitting larger files if required?

Answer: Yes, please see the updated Paragraph 2 in FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), below:

Section L - Instructions, Conditions, and Notices to Bidders

Summary of Clause Changes:

Clause 52.212-1 is incorporated as follows:

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (SEP 2023)

(a) General Instructions.

1) For All Reference Drawings and Technical Manuals listed in Attachments J.4 List of Technical Publications and J.6 List of Ship Drawings email the Contract Specialist Shawn Griscom at Shawn.Griscom@noaa.gov. Subject Line of the Request shall read: Reference Documents - RFP 1305M224R0081 Oscar Dyson FSV Midlife Extension Program. The Offeror will receive an email from Secure File Collaboration - Kite Works with all applicable reference documents.

2) Proposals are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the proposal shall be clearly and concisely written, neatly presented, indexed (cross-indexed as appropriate), and logically assembled. All pages of each volume shall be appropriately numbered and identified with the name of the offeror, the date of the offer, and the solicitation number. Where page limitations are specified for offers in response to this solicitation, one page is equivalent to one side of a double-sided printed piece of 8.5” by 11” paper. Font sizes must be no smaller than Times New Roman, size 10 type. Any material submitted, including appendices and attachments, that exceeds the page limitations specified will not be considered during the evaluation process. Each volume shall be clearly marked by volume number and title. The Offeror shall submit one (1) electronic copy via email to Shawn.Griscom@NOAA.GOV and Ashley.Perry@NOAA.GOV.

Due to NOAA’s email attachment size limitations, Offerors planning to submit a proposal must first email the following personnel; Contract Specialist Shawn Griscom, Shawn.Griscom@NOAA.GOV and the Contracting Officer Ashley Perry, Ashley.Perry@NOAA.GOV to request a secure link (Secure File Collaboration - Kite Works) for proposal submission. Offerors must submit the initial email request at least 24 hours prior to the proposal due date of 4 PM Eastern Time (EST), December 23, 2024.

Proposals must be submitted no later than 4 PM EST, December 23, 2024.

All electronic files and versions of offerors proposal shall be compatible with Adobe Acrobat DC and Microsoft Office Suite version 2016. In addition, the electronic file shall be labeled with the company’s name, RFP number, submission date, and the words “Source Selection Sensitive.” Each volume should contain the following items in addition to the other information required by this solicitation:

The cover should indicate the following:

· Title of the Proposal

· Volume Number (I, II, or III)

· Proposal Category (Business, Technical, Price Proposal)

· RFP Number

· Name and Address of Offeror, Cage Code, UEI, Business Size and Applicable Tax I.D.

Number (TIN)

· Identification if Original or a Copy of the Proposal

· Proposal Validity Period of 180 Days From Date of Proposal submission.

3) Requirements for Style: Each offeror shall submit a proposal that clearly and concisely describes and defines the contractor’s response to the requirements contained in the RFP.

Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of understanding of cost consciousness. Elaborate art work, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired.

4) In order to ensure that all questions submitted by potential offerors are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to both the Contract Specialist, Shawn Griscom, Shawn.Griscom@NOAA.GOV and the Contracting Officer, Ashley Perry, Ashley.Perry@NOAA.GOV no later than December 6, 2024 at 4:00PM EST.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible. The closing date and time for offers is December 23, 2024 at 4:00PM EST.

(b) Overall Arrangement of Proposal.

(i) VOLUME I - BUSINESS PROPOSAL:

(a) Volume I, Business Proposal, consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgments of amendments, if applicable; justifications for noncompetitive proposed subcontracts; identification of technical data to be withheld; and any other required administrative information.

(b) Format and Content. Volume I, Business Proposal, shall include the following documents:

· The Proposal Form (Standard Form33) and acknowledged amendments

· Signature Authority

· RFP Section K: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

· RFP Section K: 52.204-26 Covered Telecommunications Equipment or Services- Representation (OCT 2020)

· RFP Section K: 52.204-29 Federal Acquisition Supply Chain Security Act Orders - Representation and Disclosures (DEC 2023)

· RFP Section K: 52.209-7 Information Regarding Responsibility Matters

· RFP Section K: 52.212-3 Offeror Representation and Certifications-Commercial Products and Commercial Services (FEB 2024)

· Subcontracting Plan (When Applicable)

(c) NOTICE: The following firm may assist the Government in an advisory capacity during the Source Selection Evaluation.

McCullough Engineering Services, Inc. - Areas of expertise: Design and Engineering of Oceanographic Ships, Operator and Scientific Communities Mission Requirements, Commercial Ship Design and Construction If the offeror consents to the firm listed above performing in an advisory capacity during the proposal evaluation process, the offeror’s cover letter submitted within Volume I:Business Proposal shall contain the words:

Offeror's name: Consents to McCullough Engineering Services, Inc. viewing, as Government advisors, the information contained in this proposal and performing in an advisory capacity during the proposal evaluation process for the NOAA Ship FSV Oscar Dyson Midlife Extension Program. If consent is withheld, the offeror will explain in writing the reasons for withholding its consent no later than seven (7) calendar days after the RFP release date found in Block 5 of the SF-33 for the original solicitation.

(d) Contractor Acknowledgement Statement: Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions. The offeror shall state that the work items in the solicitation are clear, unambiguous, and that your firm understands the work to be performed.

Alternate proposals will not be allowed. Proposals with contingent terms and conditions may be deemed non-responsive and could result in the rejection of an offeror’s proposal.

The Government may reject any proposal that is evaluated to be unreasonable or unrealistic, including contract terms and conditions, unreasonably high or low in cost/price, or deemed to reflect a lack of understanding/competence or failure to comprehend the complexity and risks of all stated requirements. Any offer that does not comply with the requirements of the solicitation may be eliminated from further consideration

(ii) Volume II – TECHNICAL PROPOSAL:

(a) General.

Volume II, Technical proposal, consists of the offeror's proposal delineating its capabilities and how it intends to perform contract requirements. The Technical proposal will be evaluated in accordance with the criteria contained in Section M. In order, for the technical proposal to be evaluated strictly on the merit of the material submitted, no contractual price information is to be included in Volume II-Technical Proposal.

(b) Factors.

(I) Factor I: Technical Capabilities and Approach - At a minimum, this factor shall:

A. Identify which work item and paragraph that it is addressing. If a paragraph of proposal addresses more than one requirement, then all shall be listed. This will ensure both the Government and the offeror that all requirements have been addressed.

B. Describe all efforts to comply with the requirement to provide a Single Source Vendor (SSV) for the vessel re-powering to include related equipment, design, and integration services associated with this project. The offeror shall describe in detail the proposed approach to provide, implement, and maintain a plan to work with the required SSV.

C. Identify any technical risk areas and associated mitigation strategies. Areas of consideration shall include, but are not limited to, design modifications, material, and equipment manufacturer concerns.

D. Describe facilities planned for use that demonstrate its capability to successfully accomplish the requirements of the solicitation. Particular attention to the facilities for the storage of the procured long lead-time materials should be given in detail.

E. Provide a description of the planned on-site facilities available for Government use including;

location in relation to the assigned dry dock, administrative offices, and fabrication areas; size, number of desks, phone lines, conference room(s), computer connections, office support, equipment, and parking spaces.

F. Identify any facilities and environmental limitations that would affect performance of the requirements of this solicitation including predominant weather conditions and any physical limitations between piers and trial areas, and discuss planned mitigations.

G. Develop a Facilities Utilization Plan; the plan shall show how the facilities utilized for the NOAA Ship Oscar Dyson will be integrated with all other work for projects currently under contract and for projects currently being bid.

i. Describe the current utilization rate of the proposed facilities (in percent of capacity), anticipated production over the next 30 months, and any impact that may occur with the FSV Midlife Extension Program effort, and associated mitigation strategies.

H. Indicate whether the facilities are certified as required by this solicitation, by whom, and when, expiration/renewal dates, and provide a copy of the certification. If the facilities are not certified, offerors shall describe how and when certification will be obtained.

(II) Factor II: Schedule:

The Government desires a shorter schedule and will give greater consideration, to a proposed schedule that is less than the maximum threshold for completion of 30 months. The proposed schedule will be evaluated to ensure that all critical path items and milestones are included. Offerors shall provide a complete and realistic master schedule. At a minimum, the schedule shall:

A. Provide an overall schedule indicating critical events, milestones, and activities that begin with the procurement of long lead-time materials to the dry docking of the ship and the completion of all work item requirements, as outlined in the Specification, for the proposed approach. Identify all milestones for each work item, interrelationships between work items, and allowable float time for each work item.

i. This should clearly delineate the procurement of long lead-time materials from the production portion of the requirement.

B. Provide a Critical Path Analysis to include, but not limited to, the following major milestones and durations: contract award, development of drawings, ordering of material/equipment, ship arrival, major equipment removals, dry dockings, major equipment installations, testing, space turnovers, dock trials and sea trials.

C. Discuss the offeror’s approach to managing schedule and address the approach to mitigate potential schedule slippage and the contractor’s capacity to surge efforts as needed or required.

(III) Factor III: Management Approach:

Offerors shall provide a management plan describing how the NOAA Ship Oscar Dyson FSV Midlife Extension Program work will be accomplished. The management plan shall include planning efforts to take place prior to the ship’s arrival, procurement, production, quality assurance, test and trials and warranty period. At a minimum, in the Management plan offerors shall:

A. Subfactor 1 - Management Approach:

1) Describe the management approach for the following: procurement, production, quality assurance, test and trials, and warranty period.

2) Identify and describe the corporate entity that will have overall management responsibility, the organizational structure, and key personnel. Describe the authority the program manager will be given in relation to the functional managers.

3) Discuss in-house resources and identify plans for subcontracting resources during the Engineering Phase and the Industrial Phase, in terms of facility, number of personnel, and skill categories. The Engineering Phase begins at contract award and consists of detailed design efforts, procurement of long lead-time materials, logistical planning for the Industrial Phase, subcontractor coordination, etc. The Industrial Phase will begin once the ship is delivered to the shipyard, at which point industrial activities begin. Specifically address the following:

i. Provide projected percentages of work to be accomplished in-house and subcontracted out and identify the resources required and available for management, design, engineering, trade skills, and production areas.

ii. Provide a plan for subcontracting resources during contract performance in terms of number and personnel and skill categories.

4) Identify the approach to managing employee recruitment and retention in order to provide the maximum extent of workforce continuity during project execution.

5) Describe the approach to managing and integrating engineering disciplines including Naval Architecture, Mechanical, Electrical, Materials, and Production engineering and how any disputes will be resolved.

6) Identify and describe a Quality Assurance System to be implemented throughout the design and construction effort. Specifically explain how the system will be implemented and maintained throughout the period of performance to ensure that the products that are delivered to the Government fully conform to the requirements of the contract. If the offeror has an existing Quality Assurance Plan that satisfies this requirement, the offeror may submit this in lieu of a description of the Quality Assurance System.

7)Describe the offeror’s approach to managing technical documentation requirements of the solicitation. Of particular importance, is the proposed approach to updating, validating, and delivering as-built working drawings and Vessel Record Plans as required in Attachment J.1 NOAA Ship Oscar Dyson FSV Midlife Extension Program Work Specification, Attachment J.2 Specific Contract Definitions and Work Requirements, and Attachment J.8 - Propulsion System Technical Specification.

8) Identify and describe how tests and sea trials are to be managed and conducted. The contractor shall outline how test memoranda are generated, how evaluation criteria are obtained, how tests are conducted, how data is recorded, and how test and trial documentation is managed.

B. Subfactor 2 - Key and Critical Personnel:

1) Offerors shall provide resumes for key individuals designated in the following positions: Project Manager, Procurement Manager, Ship Superintendent, Scheduler; Test/Trials Manager; and Quality Control/Quality Assurance (QA/QC) Manager.

i. The six key positions must be filled with an employee of the firm offering the proposal; a subcontractor is not acceptable.

2) Offerors shall provide resumes for critical individuals designated in the following positions: Scheduler, QA/QC, Dedicated Shop Leads for Piping, Electrical, Steel/Structural, and HVAC Shops, SSV subcontractor personnel.

i. Critical personnel shall be dedicated to the project through the industrial phase of the contract. Changeout of critical personnel during execution of the contract is subject to review and approval by the Government.

C. Resumes for key and critical personnel shall include each person’s name, function, work experience in ship repair (or design and construction), education level, and shall be limited to five (5) pages per individual. Resumes shall demonstrate sufficient experience and knowledge necessary to support the successful accomplishment of the requirements of the solicitation.

D. Offerors shall provide an organizational chart of the project team.

E. The contractor shall use all commercially reasonable efforts to ensure the continued availability of key personnel assigned. Key personnel proposed and accepted for this contract are expected to be and remain dedicated on a full-time basis. Substitutions will not be accepted unless specifically agreed upon in writing by the Contracting Officer (CO). During the first 180 days of the performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death, or termination of employment, or as otherwise approved by the CO. In any of these events, the contractor shall promptly notify the CO. After the initial 180 day period, all proposed substitutions of key personnel must be submitted in writing, at least 30 business days in advance of the proposed substitution, to the CO except as provided herein.

(IV) Factor IV: Past Performance:

A. In accordance with FAR 15.305(a)(2)(i), the offeror is required to identify past or current contracts (including Federal, State, and local Government and/or commercial) for efforts similar to the requirement of this solicitation. The Government may consider this information, as well as information obtained from any other sources, when evaluating the offeror’s past performance. The offeror is further reminded that the source selection authority shall determine the relevance of similar past performance information (PPI).

B. Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

C. The offeror shall limit this information to no more than five (5) contracts performed.

These contracts shall have been completed within the last 5 years, each listed separately. The offeror is requested to provide this information in the following format for each contract:

· Contract Number

· Point of Contact with Phone Number & Email

· Ship Name, Hull Number

· Customer/ Government Agency

· Contract Title

· Dollar Value of Contract at Time of Award

· Final Dollar Value

· Performance Period at Time of Award

· Performance Period at the end of award (actual performance dates upon completion)

· Percentage of growth of Final contract price

· Contract Type

· Type of Service Performed

· Prime or Sub Contractor

D. The Offeror shall use only the Past Performance Information Form Attachment J.11 and/ or the Past Performance Questionnaire Attachment J.12 that are included in Section J - List of Documents, Exhibits, and Other Attachments are provided for the Offeror to submit to the client for each project the Offeror includes in its proposal for the Past Performance factor. The Past Performance Information Form shall be used for Past Performance contracts that can be found in the Contractor Performance Assessment Reporting System (CPARS). The Past Performance Questionnaire shall be used for Past Performance contracts that cannot be found in CPARS.

Ensure correct phone numbers and e-mail addresses are provided for the client point of contact. Completed Past Performance forms shall be submitted by the client directly to the Contract Specialist, Shawn Griscom, via e-mail at Shawn.Griscom@NOAA.GOV. Past Performance forms and associated documents must be received by the Contract Specialist prior to the due date and time for receipt of offers.

(iii) Volume III – PRICE PROPOSAL:

The price proposal shall be submitted separately from Volume I Business Proposal and Volume II Technical Proposal using the Attachment J.10 Schedule of Items and Prices found in Section J - List of Documents, Exhibits, and Other Attachments. The offeror shall include the total amount for each contract line item number (CLIN). The offeror's proposed pricing for each of the work items will be added together to derive the overall evaluated price.

Price Breakdown and Estimating Data All cost/price information submitted pursuant to this paragraph is for the exclusive use of the Government and shall contain the following data:

A. Price Breakdown – The offeror shall include a price breakdown, or an expansion, of the pricing proposed for the base work items and optional work items listed in J.10 Schedule of Items and Prices found in Section J - List of Documents, Exhibits, and Other Attachments.

Utilizing the contractors own work breakdown structure, additional charts, spreadsheets, or other information shall be provided that clearly demonstrates the ability to fully support the proposed price for the NOAA Ship Oscar Dyson FSV Midlife Extension Program.

B. Basis of Estimate – Clearly identify the basis of the estimate that was utilized to develop the proposed pricing. This includes the basis for the development of labor hours, materials costs, engineering, production, etc. Provide details of what current/past ship construction efforts were utilized to develop the estimate. If learning curves were utilized to develop the estimate, then provide an explanation of the development of the learning curves and how they were used to arrive at the estimate values.

C. Labor Costs – Provide a detailed breakdown of all proposed labor trade/skill categories, proposed labor hours by trade/skill category and proposed labor rates for the entire period of performance. This shall further be broken down by work item.

D. Subcontract Costs – Provide a detailed listing of all items or services to be subcontracted. This information shall include the following information as applicable; subcontractor name, detailed description of services/items to be provided (include associated work item number), manufacturer, part numbers, and quantities. In addition to preceding information, any subcontractor that will be providing labor or services, information shall be provided that clearly identifies all labor categories, labor rates, labor hours, and overhead rates, and provided such that it is adjusted to be accurate at time of performance.

E. Material Costs – Identify all material cost items contained in the proposal associated with the procurement of long lead-time materials and any material greater than $100,000 or more (exclusive of those previously identified as subcontracted out in the preceding section) for the production portion of this requirement. Identify these items by name and model number (as applicable), cost, and associated work item. In the event, that the proposal lists subcontractor services as material costs, all labor categories, labor rates, labor hours, and overhead rates shall be clearly identified, provided such that it is time such that it is adjusted to be accurate at time of performance. If material escalation rates are utilized as the basis of the estimate in lieu of firm quotes from vendors, then an explanation of the rationale and basis for escalation of material costs shall be provided.

(End of Provision)