Pre-bid minutes Jordan Bridge.pdf

Pre-Proposal Meeting Minutes Jordan Bridge FSR 76

The pre-bid conference/site visit for RFP#12339520R0001, Jordan Bridge FSR 76- Glenwood Pedlar District, was held onsite on May 11, 2020 at 09:30 a.m. The following representatives were present at the 09:30 am site visit:

CONTRACTOR REPRESENTATIVES COMPANY

Geoff Bambini Terra Site Constructors, LLC Todd Fretwell Terra Site Constructors, LLC CJ Frye Terra Site Constructors, LLC Jacob Truxell Terra Site Constructors, LLC Mark Jennings English Construction Co, INC

GOVERNMENT REPRESENTATIVES USFS

Kelvin Jackson, Contract Specialist Forest Service David Rasmussen, PE, Forest Engineer Forest Service Angela Parrish, Senior Engineer Forest Service Dawn Kirk, Fisheries Biologist Forest Service

Kelvin Jackson, Contract Specialist orchestrated the meeting. The meeting opened by welcoming the contractors and introductions.

The following points were addressed:

-Kelvin Jackson is the Administrative Contracting Officer for the life of this project, unless changed via an amendment or modification. All questions regarding the solicitation must be addressed to Kelvin Jackson, kelvin.jackson1@usda.gov.

-The COR for this project is David Rasmussen, Engineer. Mr. Rasmussen will be the liaison between the contractor and the Contracting staff during the performance phase of the contract. He does not have the authority to authorize any changes to the contract. Changes must be made in writing by the Administrative Contracting Officer.

-Any changes to the solicitation must be done in writing. Nothing stated by anyone during the pre-bid conference/site visit will change the written plans and specifications found in the solicitation. Required changes will be issued to all parties via an amendment.

-Any questions you may have pertaining to this project must be submitted in writing to the Administrative Contracting Officer no later than 5/15/2020 mailto:kelvin.jackson1@usda.gov

16:00 p.m. EST (close of business). A response to the questions will be posted to beta.sam.gov by close of business on 5/19/2020.

-This solicitation is a 100% set-aside for certified small business concerns.

-The request for proposals have the due date as June 1, 2020 @ 10:00 a.m., EST.

-The awarded contractor will have 210 calendar days to complete the project after the Notice-to-Proceed is received by the awardee.

-When you submit your proposal, you shall follow the directions noted in the solicitation (pgs. 1, 37, & 39).

Complete the SF-1442, Solicitation.

Technical proposal

Price proposal

Past Performance Questionnaires are to be forwarded to this office prior to proposal close date/time.

-Contractors must also be registered in the System for Award Management (www.SAM.gov). This is now called www.beta.sam.gov.

-For information on Bid Guarantee, Performance and Payment bonds and Certificate of Insurance see SF1442. Bid Guarantee is 20% of bid- see page 25.

-Payment protection, insurance certificates and SF-1413 form for all subcontracts are required and must be submitted within 10 calendar days after award.

-The Government has indicated a 60-day acceptance period for accepting the proposal.

-Work shall commence within 10 calendar days after issuance of the Notice to Proceed.

-No Liquidated damages are set for this project.

-Work hours will be Monday thru Friday, 1/2 hour after sunrise and 1/2 hour past sunset. There will no work on Federal holidays, unless approved in writing 48 hours in advance- this is not a guaranteed approval as federal staff are off and approvals must be coordinated for FS staff to work a federal holiday. The COR will be the contact about changes needed for onsite hours.

-The COR will be the Government’s primary inspector on the project. The http://www.sam.gov/ contractor is responsible to insure a quality assurance program is in place during performance.

-All licenses and permits will be the responsibility of the contractor.

-Davis-Bacon wage rates apply to this contract; General Decision Number:

VA20200101 02/07/2020. See attachment in solicitation for further specifics.

-Certified payrolls are required of the general contractor and the subcontractors.

-Contract Work Hours and Safety Standards Act requires contractors to pay time and a half when a worker’s hours exceed 40 hours in a given week. Wage interviews will be conducted during the duration of this project.

-All Federal, State, and local laws, codes and regulations must be strictly adhered to.

-The contractor is to comply with all federal and state OSHA regulations. Noted again that the bridge could contain lead paint that must be contained.

-The contractor is responsible for all Federal, State, and local taxes. The contractor shall consult with the State and local taxing authorities if questions exist.

-Bidders are required to provide their DUNS and TIN numbers with their bid.

-Payments will be made via IPP.

OTHER CONCERNS: Disposal of all material(s) from this project are the responsibility of the contractor and must be taken off of federal property. Disposal of any material(s) must meet federal, state and local regulations. A staging area shall be established for the contractor’s equipment and material at the work site.

A National Environmental Policy Act (NEPA) document will be added to the solicitation packet as a result of questions raised on the site visit. The document shall be attached this week, along with any original drawings that the Senior Engineer can locate of the Jordan Bridge.

Interested contractors that did not attend can visit the site anytime to inspect the project.

The pre-bid conference began at _09:30__ a.m. and a walk through of the site was conducted. It was again stated that nothing discussed or said during the site visit will change the solicitation in any way. Changes to the solicitation must be done in writing, via an amendment.

The site visit (walk-through) concluded at __11:00___ a.m.

Minutes recorded by: Kelvin Jackson, Contract Specialist, USFS

Signature_____________________________