11-Subcontractor Letter of Intent.pdf
PDF 149 KB Posted
- Solicitation number
- IFB-26-00250
- Issued by
- Hillsborough County, Florida
About this file
This is a Subcontractor Letter of Intent form issued by Hillsborough County, Florida for the Small Business Encouragement Program, designed to document agreements between prime bidders/proposers and registered Small Business Enterprise (SBE) subcontractors on county bid and proposal opportunities. The form requires authorized representatives from both the prime contractor and the SBE firm to acknowledge and sign off on key terms and understandings regarding the proposed subcontracting relationship. The document serves as a standardized template to be completed for all SBE subcontractor commitments submitted with county bids and proposals, requiring specification of the scope of work or work item numbers to be performed by the SBE and associated estimated dollar amounts, though estimated amounts may be left blank for Work Order/Term Contracts, Professional Services, or CCNA solicitations. The form accommodates multiple bid/proposal entries and allows for documentation of multiple SBE firms on a single submission.
The form is specifically applicable to the Stormwater Countywide Ditch and Side-Drain Restoration Contract, a one-year term with two optional one-year renewals valued at $4,938,100.00. Hillsborough County Engineering and Operations Department has established an 8% SBE participation goal for this contract, requiring subcontractor utilization by prime bidders. The work encompasses ditch maintenance, reshaping, selective vegetation removal, installation or replacement of side drains and culverts, stormwater construction, and roadside restoration activities to be assigned on an as-needed basis through individually negotiated work orders across various county locations. The Letter of Intent form ensures accountability and documented commitment from both parties prior to contract award.
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Text version
(10/2025)
HILLSBOROUGH COUNTY
SMALL BUSINESS ENCOURAGEMENT PROGRAM
SUBCONTRACTOR LETTER OF INTENT
**This form must be used for all Letters of Intent provided to the County for small business utilization**
A Letter of Intent is required for a registered Small Business Enterprise (SBE) listed by a Bidder/Proposer on a County Bid/Proposal as a proposed Hillsborough County Small Business Encouragement Program subcontractor outlining key terms and understandings between the two parties regarding a potential future agreement. This Letter of Intent must be signed by authorized representatives of the Bidder/Proposer and the listed registered small business enterprise.
Bid/Proposal Number: Bid/Proposal Title:
Bidder/Proposer:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
Registered SBE Firm: Registering Agency:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
List the scope of work/work item number to be performed by the Registered SBE firm and estimated dollar amount of each item. If the solicitation is a “Work Order/Term Contract”, the “Estimated Dollar Amount” may be left blank:
Scope of Work / Work Item Number Estimated Dollar Amount1
1If the solicitation is a Work Order/Term Contract, Professional Services or CCNA, the “Estimated Dollar Amount” may be left blank.
By signing this form, we (Bidder/Proposer & Registered SBE Firm), acknowledge that all the foregoing information is true and correct to the best of our knowledge.
Bidder/Proposer: ______________________________________ ______________________ Authorized Representative - Signature Date
Registered SBE Firm: ______________________________________ ______________________ Authorized Representative - Signature Date
| BidProposal Number 1: |
| BidProposal Number 2: |
| BidProposal Title: |
| Company Name: |
| Authorized Representative: |
| Telephone: |
| Email: |
| Address 1: |
| Address 2: |
| City: |
| State: |
| Zip Code: |
| Registering Agency: |
| Company Name_2: |
| Authorized Representative_2: |
| Telephone_2: |
| Email_2: |
| Address: |
| City_2: |
| State_2: |
| Zip Code_2: |
| Scope of Work Work Item NumberRow1: |
| Estimated Dollar Amount1Row1: |
| Scope of Work Work Item NumberRow2: |
| Estimated Dollar Amount1Row2: |
| Scope of Work Work Item NumberRow3: |
| Estimated Dollar Amount1Row3: |
| BidderProposer: |
| Date: |
| Registered SBE Firm: |
| Date_2: |
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