10-AISDP 0011 - Technical Proposal Questionnaire - Charter Bus Services.pdf

Technical Proposal Questionnaire – Charter Bus Service – Please answer all questions

Company Name ________________________________________________________________ Address ________________________________________________________________ Phone _________________________________________________________________ Fax _________________________________________________________________ Contact Person ________________________________________________________________ Title ________________________________________________________________ Phone & Email ________________________________________________________________ Remit Payment Address ________________________________________________________________

Company Profile ____________ Year Incorporated/Organized ____________ Corporation ____________ Partnership ____________ Sole Proprietorship ____________ Other ____________________________________________________________ ____________ Total Number of Employees

____________ USDOT #

____________ Motor Carrier #

Are the Proposer’s personnel experienced in similar school projects?

Days and Hours of Operation ______________________________________________________ Emergency Contact & Phone ______________________________________________________

Do you accept Purchase Orders? ___________________________________________________ If yes, will you charge an additional fee or percentage? _________________________________

What method of communication does your company provide between your central dispatcher and your drivers during a charter?

Describe the procedure utilized by your company in providing substitute drivers in case the designated driver becomes incapacitated for any reason.

Describe, in detail, your method of supplying alternate transportation due to either a breakdown or accident during a charter service.

Describe, in detail, your company procedure whereby the bus drivers notify the company/dispatcher of problems, which may affect the safe transportation of students during the charter service.

What is the average length of service for your current full-time drivers?

What is the average length of service for your current part-time drivers?

The hours of service must be equal or less than the interstate requirements of the U.S.

Department of Transportation.

Employment procedures for drivers:

Are criminal, civil arrest/charge and driving records checked yearly and evaluated on a yearly basis? Yes No Is random drug testing performed in accordance to the Department of Transportation requirements? Yes No Are drivers required to wear uniforms, name tags/badges, and company identification?

Yes No How often is a defensive driving course required to be successfully completed by the bus drivers? _______________________________________________________________________ How often is the bus driver evaluated behind the wheel?

Are the bus drivers trained and certified in CPR and first aid? Yes No

Give a general description of the fleet that will be used for Amarillo ISD. How many buses does your company operate? What type and year model are the buses that will be used? What is the average mileage on each bus?

Are all buses equipped with seat belts for all passengers? Yes No

If not, do you currently have any buses with passenger seat belts available? Yes No

Are your buses equipped with TV and DVD Players? Yes No

Do you have a standard deduction for late pick-up or late arrival at destination due to bus malfunction or bus driver incapacitation per each 15 minutes? Yes No

If Wi-Fi is available, can this feature be disabled? Yes No

Describe procedure for obtaining partial and/or total reimbursement for sub-standard buses or late arrival or late pick-up, etc.?

Please provide 3 references from similar institutions as Amarillo ISD.

Name ________________________________________________________________________ Address ______________________________________________________________________ Contact _______________________________________________________________________ Service Years __________________________________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________ Contact _______________________________________________________________________ Service Years __________________________________________________________________

Name ________________________________________________________________________ Address ______________________________________________________________________ Contact _______________________________________________________________________ Service Years __________________________________________________________________

Proposer Questionnaire MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL