Statement of Qualifications to Provide Architectural Services

September 15, 2026

RFQ – REQUEST FOR QUALIFICATIONS

TO PROVIDE

ARCHITECTURAL SERVICES

AS THE ARCHITECT OF RECORD

FOR THE

New Salt Lake City Department of Public Utilities Campus (Rose Park Campus)

REQUESTED BY THE

Salt Lake City Corporation - Department of Public Utilities

Prepared by MOCA

INTRODUCTION

The Salt Lake City Corporation Department of Public Utilities (SLCDPU or “OWNER”) is soliciting proposals and qualifications from professional architectural firms to complete the programming, design, and construction administration services for a new SLCDPU Campus (Rose Park Campus). The chosen firm will serve as the Architect of Record (AOR) for this project and will assist the OWNER with all phases of the Project. The new Campus will be located at 950 North 2200 West, Salt Lake City, Utah.

The OWNER has hired MOCA Services (MOCA) as its Owner’s Project Manager (OPM) for this project. The Owner, in conjunction with its OPM, will select an AOR to provide consistent, sensitive, appropriate development and technical execution of the programming, design and construction administration phases.

The AOR will be expected to collaboratively provide a technically sound and integrated design solution that is responsive to the needs and representative of the input provided by the Owner and its representatives.

Design firms that are interested in providing AOR services will be required to participate in this two-stage selection process:

• Stage 1 – The first stage includes a review of the submitted qualifications of each interested firm.

Each submission will be reviewed and evaluated by the OWNER’s Selection Committee. The OWNER will shortlist firms receiving the highest scores to be invited to participate in Stage 2.

• Stage 2 – The second stage will include evaluation of the short-listed firm’s design management plan, fee proposal and an interview (at the OWNER’s discretion). The specific requirements of the second stage are further defined in this document.

Project Description The new Rose Park Campus project includes complete programming, design and remodel of an existing office building and programming, design and construction affiliated with the adjacent 10-acre parcel located at 950 North 2200 West in Salt Lake City, Utah. The existing building is expected to house the administrative services functions, management offices, general group specific office space, mustering areas for operations/maintenance staff, etc. and includes approximately 89,699 GSF of interior space and its associated site improvements. The work on the adjacent 10-acre parcel east of the existing office building is expected to include an operations and maintenance facility including an emergency operations center, 24/7 dispatch area, warehouse, spaces to accommodate SLCDPU functions as well as parking, vehicle and equipment storage; conditioned space for specialized equipment; a laydown area; an auction yard; necessary walking path(s) and water detention basin(s), among other supporting site elements. Due to SLCDPU requirements to vacate some currently occupied buildings/spaces sooner than others, a phased approach to construction/occupancy may be required but this will be determined during the programming/design processes.

Definitions RFQ/RFP Stage 1: The AOR shall submit their qualifications as detailed within this document.

RFQ/RFP Stage 2: The shortlisted AOR teams shall submit a Management Plan and Fee Proposal as detailed within this document.

Construction Manager at Risk (CM@R): Entity providing construction management at risk services under a separate Agreement including collaborating with AOR, constructability evaluations, cost control, market recommendations, schedule control, procurement of subcontracts, cost accounting and billing, General Conditions Construction, management of a safety program, review of shop drawings, supervision, facilitation of testing and inspection of construction, support of commissioning, and regular reporting of the status of the project to the OWNER and it’s designated representative(s).

Design Services: Professional Technical services provided by an architect that holds a Utah license, or prior to award will have received a Utah license through reciprocity, and other consultants under the architect’s agreement including engineering, coordination of engineers, shop drawing review, construction administration and commissioning, sustainability services, etc.

Design Service Fee: The Basic Service fees will be determined based upon and in alignment with the fees listed within the State of Utah, Division of Facility and Construction Management (DFCM) fee standards. (See the Attachment A – DFCM Architectural and Engineering Fees).

Division of Construction and Facilities Management (DFCM): A State agency that is responsible for establishing design and construction standards for the State of Utah as well as for political subdivisions. This project is not a DFCM project.

Fixed Limit of Construction Cost (FLCC): The amount of money committed by SLCDPU to complete the construction of the Project. The FLCC includes pre-construction services, general conditions, construction, CM@R fixed fee and CM@R’s contingency. The FLCC is currently Forty-Five million and 00/100 dollars ($45,000,000.00). As the committed funds may not be sufficient to accommodate all of the OWNER’s desired amenities, the AOR is expected to work with the OWNER and OPM in strategizing the best use of the funds made available for construction.

Lump Sum Fixed Fee: The Amount identified in the Agreement to be paid by SLCDPU for services provided by the AOR.

Salt Lake City Department of Public Utilities (SLCDPU): The “OWNER” of the Project, also sometimes referred to as the “City”, and its appointed representative who is authorized to make decisions on its behalf.

OWNER’s Project Manager (OPM): The Authorized representative appointed by SLCDPU to oversee and facilitate this Project. The OR will provide staff support to the OWNER during the AOR assignment and throughout the life of the project.

Project: The AOR shall collaborate with the OWNER and OPM to develop, design and construct a new Rose Park Campus.

Selection Committee: SLCDPU shall organize a committee for the new Rose Park Campus consisting of its designated representatives to review the submitted materials and to select the AOR for the Project. This committee is expected to be the same for Stage 1 and Stage 2.

Stakeholders: Select members of SLCDPU staff and facility that will be identified by the OWNER.

Scope of the Project The scope of work will consist of all architectural, engineering, and construction administration services, as more fully described herein, which are necessary to complete the new Rose Park Campus. This facility will be designed with standard construction methods. Materials and systems should be readily available and appropriate for their intended use. The services to be provided will include all basic elements necessary for programming, design, development, construction documents, and construction administration in a CM@R delivery method.

The AOR will be expected to apply its best knowledge and expertise to represent the interests of SLCDPU in creating, managing and implementing the program documents, producing the design and construction documents, and providing construction administration for the Project.

SLCDPU’s expectations of the AOR include, at a minimum, the following:

• By executing the Agreement for this Project, the AOR represents its belief that the required scope as identified in the existing architectural space program documents can be accomplished within the Fixed Limit of Construction Cost (FLCC), and that with the cooperation of the OWNER, OPM and the CM@R, the AOR will complete the design within the FLCC;

• Provide timely notification to the OWNER of information, studies, surveys, etc. required for use by the AOR or its team members for the execution of the required scope of work;

• Ensure the design complies with the City’s most current LEED, Net Zero, Envision and other performance standards and/or guidelines.

• Proactively identify schedule delays/missed milestones and if necessary, help develop a plan with the contractor to refocus the work and restore progress.

• Identify quality deficiencies and substandard craftsmanship as observed throughout the life of the project;

• Conduct weekly progress meetings through the course of Programming, Schematic Design, and Design Development phases. Conduct bi-weekly progress meetings through the course of the Construction Documents phase. AOR will record and publish design meeting minutes through the course of the design phases.

• Notify the CM@R of job site safety concerns if observed by the AOR or its consultants;

• The AOR must assist SLCDPU in public hearings/open house available for the citizens, Mayor and City Council to ask questions;

• Proactively engage the CM@R in productive dialogue to ensure timeline compliance;

• Conduct site visits at intervals appropriate to the stage of construction and not less than 1 day per week with observation reports sent to SLCDPU and OPM for each site visit; and

• Two (2) post construction reviews at 6 months and 11 months (warranty reviews).

In addition, the AOR’s responsibilities will include but not necessarily be limited to the following:

• Surveying – The AOR will review and utilize the OWNER provided survey.

• Geotechnical Investigations – The AOR will collaborate with the owner to determine boring locations for structural and foundation design. Owner will contract with the Geotechnical Engineering firm.

• Utilities Technical Drawings – Assist in identifying the existence of utilities beneath and adjacent to the site and present this information in a drawing. Detailed information concerning their location, size and depth will need to be provided for further evaluation of their use of the new campus. The AOR will be expected to contact all utility companies that provide services in the area and coordinate locations, design requirements, and utility connections associated with the Project; -

• Schematic Design – Design consisting of preliminary floor plans, exterior elevations, site plan and construction phasing options for review by the selection committee. These may be modified, and/or additional designs required as requested by SLCDPU. The selected and approved design will be the basis for final development of the documents for this Project;

• Site Layout Drawings – During the Schematic Design phase, the AOR will prepare a minimum of two

(2) site layout options to ensure the incorporation of the OWNER’s requirements. The AOR will need to present this final information to SLCDPU in the form of Site Layout Studies; -

• Site Drainage Technical Drawings – Prepare technical drawings that identify how site drainage will be provided. Consult SLCDPU engineering staff to determine the drainage patterns and where and how the Project drainage will occur. Identify any alternatives that might be considered for drainage;

• Photometric Exterior Lighting Plan(s) – Prepare technical drawings that indicate where lighting needs to be provided for the site and the type of lighting recommended;

• Landscaping Drawings – Provide technical drawings that indicate the type of landscaping that should be used at the site, including measures that should be used for erosion control. Types of landscaping should be reviewed and approved by SLCDPU staff;

• Facility Design – The design of the new Rose Park Campus must be in accordance with the most current governing IBC. Coordination will be required to ensure FM Global and DPU’s Risk Management groups participate in the design review process and that their concerns are addressed.

The AOR is to assist the OWNER in obtaining a building permit by providing all of the required design documents necessary to obtain a building permit;

• Preliminary Cost Estimates – Based upon the information provided, prepare preliminary cost estimates at 100% Schematic Design, 100% Design Development, 75%, and 95% Construction Documents for the new Rose Park Campus Project. The CM@R will likewise provide preliminary cost estimates for the design documents provided by the AOR. -

• Furniture Selection – The AOR will be requested to provide furniture layouts and may be requested to assist with selection, design options and bid packages as an additional service requested by the Owner. The AOR shall submit a separate fee for this work as part of the fee submission for this Stage 2 proposal.

Programming The Programming phase establishes the foundation for a successful architectural project by identifying the owner's goals, operational needs, space requirements, and project priorities before design begins. Through meetings with stakeholders, analysis of existing conditions, and evaluation of functional relationships, the programming process looks to further define the project's scope and creates a clear roadmap for the design team. A well-developed program will help ensure that the completed facility aligns with the owner's vision, supports long-term operational needs, and provides a sound basis for informed design decisions, budgeting, and scheduling. Programming shall include but not necessarily be limited to:

• Establishment of Guiding Principles for the overall project/program.

• Perform an MEP Existing Conditions Survey and Asset Inventory that would include field verification of existing mechanical, electrical, and plumbing infrastructure; identification and tagging of major equipment; preparation of existing-condition drawings and system diagrams; and development of a complete equipment inventory documenting manufacturer and model. This will include assessment of physical assets, system capacities and life cycle status.

• Evaluation of each of the functional workgroup divisions’ needs and space requirements

• Evaluation of suitability to meet functional needs and sustainable performance goals (energy, efficiency, etc.)

• Evaluation of the use of existing building, identify building upgrade(s), and/or construction of new facilities to meet the Department’s o Workgroup functional needs, o City sustainability and performance efficiency goals (see workshop items below)

• Recommended campus plan and proposed use of the existing building, identify building upgrade(s), and new facilities.

o The proposed plan will identify major improvements, budgetary cost estimates, and implementation schedule (preliminary design, final design, permitting, construction phasing, continuity of operations during construction phasing, etc.).

• Workshop/Charrette: It is anticipated and expected that the consultant shall prepare agendas, facilitate and submit memoranda summarizing the information and conclusions of several workshops to be conducted by the consultant with Department Administration and OPM to gather and evaluate City data and needs, and evaluate respective alternatives. The Planning Alternatives Evaluation Workshop meetings shall be conducted at the following stages;

o Establishment of Guiding Principles for the overall project/program.

o Workgroup Space Needs Evaluation Review

Space needs, workgroup efficiency, facility efficiency, building code compliance

HVAC and other support utilities (electrical, computer network, dispatch, SCADA)

Customer service experience and effectiveness

Parking (customer parking, employee parking, equipment parking and storage

Record storage

Neighborhood traffic considerations, security and public safety

Backup systems and continuity of operations

Other issues (air quality, noise abatement, drainage and flooding, aesthetics, training facilities, etc.)

o Sustainability/Efficiency Goals

Energy use, alternative energy and backup supplies (solar, groundwater heat pump, etc.)

Waste minimization

Centralized areas vs dispersed areas (copy, printing, production, expendable storage, lunch/break rooms, records, etc.)

Workplace efficiency and ergonomics

Water conservation demonstration (plumbing and landscape) which could include public demonstration project areas, backflow prevention, ground water heat pumps, rain catchment, passive heat and cooling, etc.

LEED certification opportunities, Net Zero requirements, etc.

o Additional tasks as identified by consultant and accepted by City

Design and Contract Documents Using information prepared during the Programming Phase of the project and the selection of various solutions identified for SLCDPU, the AOR shall prepare the following:

• Architectural Design - Will be divided into two categories:1) Schematic Design and 2) Design Development:

o Schematic Design phase will provide sufficient detail to enable the SCLDPU to make design decisions and changes if desired without having to modify large amounts of Work. The result will be an overall Schematic Design for the new Rose Park Campus and site. The AOR will provide a schematic design package with an outline specification and a schematic design estimate.

o Design Development phase will begin once the Schematic Design phase has been reviewed and approved by SLCDPU. The AOR will provide a design development package which will include additional detailed information along with a more complete outline specification and complete systems descriptions and a design development estimate. This package will require review and approval by the Owner prior to proceeding with the Construction Documents.

• Construction Documents – The AOR will be responsible to provide completed Construction Documents and coordinate the engineers and consultant’s work. Final Construction Documents will consist of not less than the Site Plan, Grading Plan, Utility Plan, Foundation Plans, Floor and Roof Framing Plans, Floor Plans, Interior/Exterior Elevations, Interior Space Plans, Generic Furnishings Plan (SLCDPU shall procure furnishings in a separate contract), Building Sections, Details and Wall Sections as required, Mechanical, Plumbing and Electrical Plans, Landscape/Irrigation Plan. The construction documents shall be sufficient for bidding purposes and to obtain a building permit.

The SLCDPU’s intention is to have a complete set of contract documents that SLCDPU and the CM@R will be able to agree to a Guaranteed Maximum Price (GMP) Contract and then proceed immediately into construction. The OWNER has set standards that shall be incorporated into the Construction Documents and Specifications. The AOR will be responsible for providing a complete set of Contract Documents, which includes Bid Documents and Specifications for all work.

• Weekly Progress Meetings - The AOR will conduct weekly progress meetings with the SLCDPU and OPM during the schematic design and the design development phases. The AOR will conduct progress meetings with SLCDPU, OPM and CMAR every other week during the Construction Documents phase. AOR will record and publish design meeting minutes through the course of the design and procurement phases;

• Construction/Design Cost Estimates - See Section 5.3 Cost Modeling and Budget. Four (4) estimates of the cost of construction for the Project will be required as follows:

o Programing design estimate o 100% schematic design estimate o 100% design development estimate o 75% construction document estimate

• Permits - The AOR will need to identify all the permits necessary and assist SLCDPU by advising on needed permits. The AOR will be required to facilitate permit applications for the required permits with SLCDPU assistance.

• Project Administration - The AOR shall include in the proposal the effort needed for their project scheduling, budget tracking, project coordination and quality control/quality assurance for the Project.

• Document Review - The AOR will deliver documents to the SLCDPU and OPM for review and will participate in program and design review meetings as the Project progresses. Program review meetings will be conducted as deemed appropriate by the Owner, OPM and AOR. Design review meetings will be held with the SLCDPU and OPM when schematic design and design development drawings are complete and when the construction documents are approximately 75% and 90% complete. The design development review will include an outline specification. The 90% review will include complete specifications.

The AOR will be required to upload electronic files to DPU’s Shared Centralized Project Folder for each review. Before scheduled reviews, documents will be delivered to the SLCDPU as follows:

Program Document At scheduled review

Schematic Design At scheduled review

Design Development At scheduled review

75% CD Three (3) days prior to scheduled review

95% CD Three (3) days prior to scheduled review

Construction Phase Services The AOR’s Construction Phase services will include, but not necessarily be limited to the following:

• The AOR will be required to assist the SLCDPU as necessary in answering questions relating to the construction documents and specifications and issue necessary clarifications and addenda;

• The AOR will assist the SLCDPU and OPM in interpreting the contract documents, review of contractor submittals, and aid with resolving difficulties due to design problems or complications

• The AOR shall provide the CM@R with native CAD and/or Revit model files upon request and throughout the Construction Phase Services as revisions occur. These files shall be furnished in a timely manner to support estimating, scheduling, constructability reviews, trade coordination, clash detection, logistics planning, and other activities necessary for successful project delivery during the Construction Phase.

• The AOR will visit the site at intervals appropriate to the stage of construction and not less than one

(1) days per week to be familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the contract documents with observation reports sent to the SLCDPU for each site visit;

• The AOR will attend weekly project progress meetings during construction and as required by the SLCDPU and report in writing as to the progress and quality of the Work, and will endeavor to guard the SLCDPU against defects and deficiencies in the Work of the CM@R;

• The AOR will prepare necessary documents for changes to the construction contract required during construction necessitated either by conditions encountered in the field or revisions to the Project requested by the SLCDPU;

• The AOR will establish punch lists for the Project and attend preliminary and final walk-through inspections of the Project during the CM@R’s completion of the Work. The AOR will incorporate any Owner’s and OPM’s comments into the issued punch lists; and

• Within 60 calendar days after the completion of construction, the AOR will deliver to the SLCDPU a complete set of record drawings, in both hard copy and electronically (disk or thumb drive), coordinate with owner on digital format. These will be prepared utilizing information furnished to the AOR by the CM@R and the inspector as well as information and documents generated by the AOR during the Project.

AOR’s Fee The AOR will receive a lump sum/fixed fee for the following services:

• Project Programming – Coordinate meetings, or workshops, with building users and user groups as required to fully determine and define building and site functions and usage. This will include establishment of guiding principles, required MEP studies, determining the required office spaces, building and site circulation, support spaces, site programming, landscaping, etc.

• Development of schematic and design development documents that will include drawings, renderings, models, and specifications that describe the complete Project in sufficient detail to provide the team with a complete understanding of the Project;

• Attendance and technical input, as required, for internal and external “open house meetings” and select City Council meetings regarding the development of the new Rose Park Campus;

• Coordination of all their consultants’ work;

• Participation in coordination with the CMAR and its services provided during the pre-construction and construction phases of the project;

• Participation in coordination of SLCDPU consultants' work, including but not limited to survey, geotechnical, commissioning, etc.

• The development of construction documents that incorporate the information that has been reviewed and approved by SCLDPU from the Programming, Schematic Design and Design Development phases;

• Construction Administration services; and

• The AOR will provide the required insurance with minimum limits as described within the contract.

Additional Fee:

• The AOR will not receive a fee on change orders that increase the Fixed Limit of Construction Cost (FLCC) or the Guaranteed Maximum Price (GMP) unless they require a material and demonstrable increase in the level of AOR’s effort and are not due to the fault of the AOR. Increase in fee must be approved by SLCDPU in writing prior to the performance of the work.

Cost Modeling and Budgeting Working with SLCDPU and OPM, the AOR will develop current project cost estimates and budgets. The AOR will retain the services of a professional estimator to provide estimates during schematic design, design development, and Construction Documents (75% & 95%) phases. The OPM will conduct reconciliation meetings to review the estimates and to develop or recommend value engineering cost savings or modifications to the SLCDPU.

The CM@R in, consultation with the SLCDPU/OPM and AOR will develop and provide, an overall budget and schedule. Once approved, this will become the Project schedule to which the team will adhere. The AOR may provide additional details to the schedule regarding their scope of work.

Proposed Form of Agreement The Design Agreement template is included as an attachment to this document. Comments identifying areas of concern and requested modifications shall be submitted in the management plan as part of the Stage 2 submittal. Upon final selection of an AOR, SLCDPU will negotiate contract provisions with the AOR and will expect the selected AOR to execute the modified Agreement.

Additional Information Should additional information be made available, SLCDPU will distribute it as an Addendum through Utah Public Procurement Place (U3P), it is the responsibility of each firm to check U3P frequently for Addenda.

Stage 1 - Responding to the request for Qualifications Stage 1 – Schedule:

• RFQ Issued September 15, 2026

• Non-mandatory Orientation Meeting September 22, 2026 @2:00 PM MT

Location for Orientation Meeting:

Rose Park Campus 950 N. 2200 W.

Salt Lake City, UT 84116

• End of Questions September 24, 2026 @ 5:00 PM MT

• Issue Addendum September 28, 2026_

• Stage 1 Submission Due September 30, 2026 @ 2:00 PM MT

• Notice of Shortlist-Listed Firms October 09, 2026

Stage 1 - Submission Contents Letter of Interest – 2-page limit The Letter of Interest shall describe in original content why your specific architectural firm should be selected as the AOR for SLCDPU’s new Rose Park Campus. The letter should include your justification as to why your firm should be selected as the AOR for the Project. Please provide specific examples and experiences. Also provide your firm’s point of contact with physical address, email address and telephone number.

Firm Background – 2- page limit Please provide the background of your firm as it relates to the design and leadership of this new Rose Park Campus facility. Please be specific and cite papers, designs, and lectures.

Design Philosophy – 2- page limit Please provide your design leaders’ philosophy on working with public clients.

Please provide in this section the resume of your key designer.

Firm Experience – 8- page limit Please provide your most recent experience on public or civic projects that have been completed. In addition, please provide for each project the following information:

• Project Budget – final cost of the project and if there is a significant difference between the initial budget and the final cost please explain;

• Project Schedule – final delivery date and if there is a significant difference in the initial delivery date and the final delivery date please explain;

• AOR contact name, phone number, email address and office address for the person who was responsible for the project to the client;

• Project Reference(s) – including letters of recommendation or awards received for the design;

• Photographs;

• Please list the members of your proposed project who worked on the project and what their specific role was in the project.

Organizational Chart and Individual Resumes – 10-page limit Please provide a proposed organization chart showing the members of your firm and the additional consultant expertise that you would like to see added to your firm.

Please provide the following information within the individual resume:

• Number of years in the firm and profession overall;

• Specialty or why this person is valuable as a firm member to the SLCDPU;

• Provide a list of specific, related project experience with the firm and with other firms.

Please be clear as from which firm the experience was gained.

• More than one resume per page is acceptable.

Form of Submission The Proposal must take the form of an 8 1/2 inch by 11-inch portfolio, oriented along the 11-inch side.

Proposals may have sheets printed on two sides, but no portfolio may contain more than sheets listed above single sided or sheets double sided. Brevity is preferred. Smallest typeface shall be not less than 11-point.

Page counts do not include covers or dividers.

Submissions will become the property of SLCDPU.

Provide information regarding the proposed team including subconsultants and specialty consultants.

Subconsultants would include Structural Engineers, Mechanical Engineers, Electrical, Communications, A/V Engineers, Civil Engineers, Landscape, and Architect’s other specialty consultants as required.

Stage 1 – Submission Process Proposals must be received by the date and time indicated within this solicitation. Any proposals received after the deadline will be designated as late and deemed ineligible for consideration.

Proposals must be received electronically via U3P and should be addressed to SLCDPU’s Purchasing Agent as follows:

Salt Lake City Corporation Department of Public Utilities Attn: Jason Brown Chief Procurement Officer

NOTICE: By submitting a proposal in response to this RFQ, the Offeror is acknowledging that the requirements, scope of Work, and the evaluation process outlined in the RFQ are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the RFQ must be submitted to SLCDPU’s Purchasing Agent prior to the closing date and time for submission of the proposal.

STAGE 1 – Evaluation Process The Selection Committee will shortlist firms to proceed to Stage 2 from the highest scoring submissions. The firm’s response to this RFQ will be evaluated by the Selection Committee utilizing the following scoring criteria:

Project Name:

Consultant: Project # :

Selection Comm. Member:

CONSULTANT RATING

Weight

1-5 Rating *

INITIAL

1-5 Possible Rating *

FINAL

Total ** Possible

FINAL

Comments

10.0% 5 5 10.0

10.0% 5 5 10.0

30.0% 5 5 30.0

50.0% 5 5 50.0

100.0

** - Total score is calculated by multiplying the weight (% ) by the rating divided by 5 (the maximum rating).

GENERAL PROJECT INFORMATION

Rating Criteria

Firm Background

Design Philosophy

Firm Experience

Organization and Individual Resumes

FOOTNOTES

* - Indicate a rating on a scale of 1 to 5, with 1 being least capable and 5 being most capable.

Total:

Scoring will be evaluated and assigned as follows (typical):

1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information.

2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner.

3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner.

4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them.

5 = Excellent, the proposal addresses and exceeds all the requirements or criteria described in the RFP.

Stage 2 – PREPROPOSAL CONFERENCE, SUBMISSION AND INTERVIEWS Mandatory Pre-Proposal Conference:

A mandatory pre-proposal conference will be held. The date, time and location will be provided to the shortlisted firms. During the conference, the final selection process will be discussed, and scheduled interview times will be provided. Additional information critical to the Stage 2 submittal will also be provided. Firms that do not attend the conference will not be eligible to submit a proposal. Minutes for the meeting will be distributed as an addendum to the Stage 2 Request for Qualifications. Points earned during Stage 1 do not carry over to Stage 2.

Stage 2 Schedule:

• Notice of Short-listed Firms (Stage 1) October 09, 2026

• Mandatory Preproposal Meeting TBD, 2026 @ 10 AM MT

• End of Questions TBD, 2026 @ 5:00 PM MT

• Answers Provided TBD, 2026 @ 5:00 PM MT

• Stage 2 Management Plan Submission Due TBD, 2026 @ 2:30 PM MT

• Stage 2 Fee Submission Due TBD, 2026 @ 2:30 PM MT

• Stage 2 Interviews (at OWNER’s Discretion) TBD, 2026 Exact Times TBD

• Notice of Award to Selected Firm TBD, 2026

Stage 2 Submission Requirements:

Management Plan SLCDPU will provide a copy of the previously documented Space Needs Assessment and the Site Assessment and Due Diligence Study to the shortlisted firms at the Stage 2 preproposal meeting. The shortlisted firms are to completely review the materials provided and this RFQ carefully. Each shortlisted firm will develop a management plan outlining its approach to accomplishing this project. The management plan will be incorporated as part of the AOR’s scope of Work. The scope of Work should indicate what consultants and specialists will be performing.

The Management Plan shall include the following:

Cover Page – 2-page limit AOR Identification: Provide firm name, telephone website, and addresses of offices from which the work will be managed. List cities where the firm has permanent offices.

Contact Information: Designate a single person who SLCDPU will contact regarding the evaluation of your firm’s qualifications. Provide a telephone number and email address.

Implementation Plan – 5-page limit Describe the process and resources required by the AOR to program and implement the program into construction documents for the CM@R. Include within your response a description of your approach to “Organizational Change Management”. Organizational Change Management includes your capabilities relevant to assisting with the planning of large-scale facility transitions, including your prior work supporting the relocation of employees into a new campus or a consolidated site of a similar size and scale. Also include in your response your approach to phased project completions and occupancies. Brief examples should highlight your firm’s overall approach to integrating your design leadership as part of the implementation of organizational change during major relocations in a CMGC(CM@R) environment. Detailed case studies are not required at this stage. This will become a part of the AOR’s scope of Work for this Project.

Personnel Management – 5-page limit Identify the primary firm members, their areas of responsibility and time commitment that the SLCDPU and OPM can expect for each phase of the Work. Indicate the staffing plan for the Project. Include a breakdown of staffing hours and rates anticipated for the Project for each phase.

Working Relationship – 3-page limit The AOR shall describe the working relationship that they see between themselves and the SLCDPU, OPM and CM@R.

Engineering Management – 3-page limit Describe how the AOR will manage the engineering resources required for this Project. Provide the roles, responsibilities and commitment that will be required of each engineer.

Budget and Schedule – 4-page limit Provide a signed statement indicating that the required scope can be accomplished within the FLCC, and that with the cooperation of the SLCDPU and OPM, the short-listed firm can complete the design and assist the SLCDPU in staying within the FLCC. (See Attachment A – Agreement to Work Within the FLCC).

Risk Mitigation – 2-page limit All projects pose risks and this Project is no different. It is important for the AOR to understand these risks and assure the SLCDPU that they can manage the risks successfully. The short-listed firms shall identify potential risks; explain why they feel it is a risk and then provide a risk mitigation strategy in the management plan.

The Management Plan will be scored as follows:

Fee Proposal – 5-page limit The short-listed firms are to provide a fixed fee that will include programming, design services, construction documents, bidding, construction administration and project close out in accordance with the AOR management plan and the most current edition of the DFCM Architectural/Engineering/High-Performance Building Fees. The AOR’s proposed fixed fee for these services is considered its Fixed Fee Proposal for the Project.

The fee proposal will not be scored. The fee proposal shall be submitted in a separate sealed envelope at the same time as the other Phase 2 submission requirements. The fee will be used as a starting point for the AOR fee negotiations with the SLCDPU.

SLCDPU recognizes that each firm’s project approach will be unique. SLCDPU is looking for the best value solution in this election. This will require creativity and a thoughtful understanding of the requirements of the Project.

Note that the SLCDPU is using the DFCM Architectural/Engineer Fee Schedule as the basis for fee calculation.

It is expected that the basic design and construction services will fall within the ranges indicated within that schedule. Other elements of the fee, which are to be considered additional services, should be clearly identified as such and included within the fixed fee proposal.

The short-listed firms shall propose a lump sum/fixed fee for all required services and the fee shall be broken down as follows:

a. Discovery/Programming Phase

b. Schematic Design

c. Design Development documents (including interior space planning and design);

Project Name:

Consultant: Project # :

Selection Comm. Member:

CONSULTANT RATING

Weight

1-5 Rating *

INITIAL

1-5 Possible Rating *

FINAL

Total ** Possible

FINAL

Comments

25.0% 5 5 25.0

25.0% 5 5 25.0

10.0% 5 5 10.0

10.0% 5 5 10.0

20.0% 5 5 20.0

10.0% 5 5 10.0

100.0

** - Total score is calculated by multiplying the weight (% ) by the rating divided by 5 (the maximum rating).

Budget and Schedule

GENERAL PROJECT INFORMATION

Rating Criteria

Implementation Plan

Working Relationship

Personnel Management

Engineering Management

Risk Management

FOOTNOTES

d. Construction documents (includes Generic Interior Furnishings Plan – Identify and provide floor plan placement of all furnishings, equipment, and fixtures);

e. Construction Administration during the construction, commissioning, punch list and close out phase;

f. Proposed Allowance for reimbursable costs: (See Attachment D: DFCM A/E Fee Guidelines)

g. Fee for furniture planning, selection, design, specifications, bid and award as a separate fee proposal line item. This fee will not be scored and will be negotiated at the time the Owner elects to award this work.

h. Provide a list of hourly rates for AOR and Consultants to be used in the negotiation of additional services.

Form of Proposal The Proposal must take the form of an 8-1/2-inch by 11-inch portfolio, oriented along the 11-inch side.

Proposals may have sheets printed on two sides, but no portfolio may contain more than sheets listed above single sided or sheets double sided. Brevity is preferred. Smallest typeface shall be not less than 11- point.

Page counts do not include covers or dividers. Proposals will become the property of SLCDPU.

Provide information regarding the proposed team including subconsultants and specialty consultants.

Subconsultants would include Structural Engineers, Mechanical Engineers, Electrical, Communications, A/V Engineers, Civil Engineers, Landscape Architects, other specialty consultants as required.

Required Attachments for Stage 2 Submissions Executed Agreement to work within the FLCC (See Attachment A).

Stage 2 Submission Process Submit two (2) hard bound copies and two (2) thumb drives in a sealed envelope or box. Include a one (1) page Letter of Transmittal noting proposers name, address and telephone number, Project name and items being transmitted. Proposals must be received by the posted due date and time. Proposals received after the deadline will be late and ineligible for consideration.

NOTICE: By submitting a proposal in response to this RFQ, offeror is acknowledging that the requirements, scope of Work, and the evaluation process, outlined in the RFQ are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the RFQ must be protested to SCLDPU’s Purchasing Agent prior to the closing date and time for submission of the proposal.

Deadline for Stage 2 Submissions The Phase 2 submissions (Management Plan and Fee) must be received by the date and time indicated in the schedule section of this document. Any proposals received after the deadline will be designated as late and deemed ineligible for consideration.

Proposals must be received electronically via U3P and should be addressed to SLCDPU’s Purchasing Agent as follows:

Salt Lake City Corporation Department of Public Utilities Attn: Jason Brown, Chief Procurement Officer

Stage 2 Selection Process and Criteria Selection Committee The SCLDPU’s Selection Committee will be responsible for reviewing the proposals and recommending the selected firm for approval. The SCLDPU has the right to reject any and all proposals, at any time, if the SCLDPU deems it to be in its best interest.

Interview – 100 points Short-listed firms may, at the committee’s discretion, be invited for a private interview with the Selection Committee at their administrative office. Address will be provided to Short-listed firms. Please refer to the Stage 2 schedule for the interview date. Schedule will be issued to Short-listed firms. The interview times will be provided if required.

Interview – If interviews are conducted, each firm will have the opportunity to present its management plan/approach and respond to specific questions from the Selection Committee. The firm should plan to have all key members present for this interview. Each firm will be provided with 30 minutes for its presentation followed by a 15-minute window for questions from the Committee members. Each firm should prepare an agenda for the interview indicating how the time will be divided. The interview is worth 100 points.

Interview Evaluation Process The short-listed firm’s interview will be incorporated into the Committee’s evaluation as follows:

Contract Negotiations The OWNER and OPM will meet with the selected AOR to begin contract negotiations immediately following notification of selection. If SLCDPU and the selected AOR cannot establish mutually agreeable terms and conditions SLCDPU has the right to terminate negotiations with the top ranked firm and enter negotiations with the next highest ranked firm.

Final Approval The Selection Committee will present the final recommendation for the AOR before Salt Lake City’s Mayor.

The Salt Lake City Mayor and Council must approve the final selection for the AOR prior to the contract being awarded.

Acceptance of Proposals The SCLDPU reserves the right to reject any or all proposals at any time and for any reason.

Project Name:

Consultant: Project # :

Selection Comm. Member:

CONSULTANT RATING

Weight

1-5 Rating *

INITIAL

1-5 Possible Rating *

FINAL

Total ** Possible

FINAL

Comments

100.0% 5 5 100.0 Previously submitted and scored

100.0% 5 5 100.0

200.0

** - Total score is calculated by multiplying the weight (% ) by the rating divided by 5 (the maximum rating).

GENERAL PROJECT INFORMATION

Rating Criteria

Management Plan

Interview & Questions

FOOTNOTES

Confidentiality All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the offeror that are submitted to the City, as part of the proposal or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The City is subject to the disclosure requirements of the Government Records Access and Management Act, Title 63G, Chapter 2, Utah Code Annotated (“GRAMA”).

The City generally considers proposals and all accompanying material to be public and subject to disclosure.

Any material considered by the offeror to be proprietary must be accompanied by a written claim of business confidentiality containing a concise written statement of reasons supporting the claim. Blanket claims that the entire RFP is confidential, will be denied. The City cannot guarantee that any information will be held confidential. If the offeror makes a claim of business confidentiality, the City, upon receipt of a request for disclosure, will determine whether the material should be classified as public or nonpublic, and will notify the offeror of such determination. The offeror is entitled under GRAMA to appeal an adverse determination. The City is not obligated to notify the offeror of a request to see the offeror’s proposal, and will not consider a claim of confidentiality, unless the offeror's claim of confidentiality is made in a timely basis and in accordance with GRAMA.

Ethical Standards REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND EMPLOYEES AND FORMER CITY

OFFICERS AND EMPLOYEES

Bidder represents that it has not:

1. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity.

2. Retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business.

3. Knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or

4. Knowingly influenced and hereby promises that it will not knowingly influence a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

Pursuant to the foregoing, it is the City’s policy that City employees are prohibited from personally accepting gifts, incentives, and marketing or promotional items from suppliers and those suppliers shall not offer such items to City employees. Such offers from suppliers are inappropriate and may result in suspension or debarment of the supplier from the City’s procurement processes.

Questions and Clarifications Any questions regarding this solicitation are to be submitted via U3P. Questions will be answered on U3P for the viewing of all parties. Questions regarding the procurement process must also be submitted through U3P. During the solicitation process, the AOR shall not contact the members of the Selection Committee.

Such contact may result in the rejection of your submission.

All submitted materials will become the property of SCLDPU and will not be returned to the submitting firm.

This includes all written material and graphic material provided as part of submission for this proposal.

Request for Proposals to Provide Architect of Record Services

(September 15, 2026)

Attachments

A - Agreement to Work within the FLCC

B – Design Agreement Template

C - Scoring Sheet

D – DFCM A/E Fee Guidelines

ATTACHMENT A – AGREEMENT TO WORK WITHIN THE FLCC

Attachment A

Agreement to Work within the FLCC

Submitted By: _______________________________________________

By submitting this proposal and by signing this Agreement, if chosen as the AOR for the new Salt Lake City Department of Public Utilities Rose Park Campus (Project), we the undersigned commit to work with the Owner, the Owner’s Representative and the CM@R to provide design and construction administration services to accomplish the Project within the FLCC.

• Cost estimating services - In order to provide this level of service we the undersigned recognize that it will be necessary to provide ongoing/continuous cost estimating services during the design and construction period of this contract to provide the SCLDPU with an accurate representation of the cost of the design and Project to allow the SCLDPU to make the best financial decisions for the Project.

Furthermore, the AOR recognizes that through the preconstruction and construction phases of the Project, the AOR will be relied upon to provide:

• Monthly monitoring of the design as it relates to the construction and material marketplace.

These Items outlined in the above attachment are critical to maintaining the FLCC. By signing this document, we agree to use the resources of our organization and with the best efforts of our firm members to deliver the new Salt Lake City Department of Public Utilities Rose Park Campus within the FLCC.

Signed _______________________________

Company Name ________________________ Date _________________

ATTACHMENT B – DESIGN AGREEMENT TEMPLATE

ATTACHMENT B

Service: DPU Campus-Phase 2 (512102539)

Engineer: **TBD**

Version Date: April 2, 2026

PROFESSIONAL SERVICES AGREEMENT

(for Design Professionals)

THIS AGREEMENT is dated as the date the CITY RECORDER attests the applicable City signature, which shall be the recordation date, and is between SALT LAKE CITY CORPORATION, a Utah municipal corporation, ("the City") and **Engineer TBD**, a Utah corporation, whose mailing address is **Engineer address** ("Engineer").

RECITALS

WHEREAS, the City and Engineer desire to enter into an agreement for Engineer to…