1-IFB project description Storm Drain Box Installation Summer Stone Dr.docx

Invitation For Bid for Storm Drain Installation

Summer Stone Drive, South Jordan, Utah

Pre-Qualified Contractors Only

Storm Drain Installation – Scope of Work South Jordan City is seeking bids from our pre-qualified contractors to install approximately 155 linear feet of 15-inch HDPE storm drainpipe, along with two inlet/combo boxes approximately 4 feet deep. The new storm drain system will connect to an existing combo box and/or a new cleanout box, depending on available space and elevations within the existing box.

The contractor shall provide all labor, equipment, materials, excavation, installation, backfill, compaction, and restoration necessary to complete the work.

All work shall comply with South Jordan City standards and specifications. The quantities and layout provided are approximate, and the design or application may be modified in the field as necessary based on existing conditions and as directed or approved by the City.

Storm Drain Requirements Silt Traps Silt traps are required for all catch basins, inlets, manholes, combo boxes, and other applicable storm drain structures.

Silt traps shall be a minimum of 12 inches deep, measured from the invert of the lowest pipe to the bottom of the structure.

Storm Drain Manhole Lids Storm drain manhole lids shall meet the following requirements:

· ASTM A48-93, Class 35B cast iron construction.

· Machined flat bearing surface.

· Removable lid with cleated surface and pick holes.

· H-20 highway load rating.

· Lid shall be molded with the South Jordan City name and logo.

· Provide Model A-1180 manufactured by D&L Supply, or an approved equal.

· Refer to applicable South Jordan City standard drawings for additional details.

Inlet and Combo Boxes Inlet and combo boxes shall be precast or knockout boxes, unless otherwise approved by the City Engineer.

Boxes shall be sized and constructed to accommodate an 18-inch x 48-inch frame and grate.

An open hooded grate is required for this application.

Roadway Restoration The contractor shall be responsible for restoring all roadways, curb and gutter, sidewalk, park strip, and other improvements disturbed or damaged as part of this project.

All roadway excavation and restoration shall be completed in accordance with current South Jordan City standards and specifications, including requirements for trench backfill, compaction, road base, asphalt thickness, pavement cuts, and surface restoration.

All asphalt cuts shall be saw-cut to provide clean, straight edges prior to final pavement restoration. The contractor shall replace the asphalt pavement and underlying materials as required by South Jordan City standards. City standard T-patch required.

Any pavement markings, striping, signs, or other roadway improvements disturbed during construction shall be restored or replaced to their original condition.

All restoration work shall be included in the contractor's bid unless otherwise specifically noted. Final restoration shall be subject to inspection and acceptance by South Jordan City.

General Requirements The contractor shall verify all existing conditions, elevations, utilities, and connection points prior to beginning construction.

The contractor shall obtain an encroachment permit from the City, however the fee will be waived.

The contractor shall coordinate any necessary field adjustments with the City before proceeding.

The contractor shall be responsible for protecting existing utilities and improvements during construction and for repairing any damage caused by the work.

Upon completion, the contractor shall remove excess material, debris, and construction waste and restore all disturbed areas to a condition equal to or better than the condition prior to construction.

DISCLOSURES

1. Once the IFB is released, communication of any kind made regarding this Bid with any City employee other than the listed contact person in this IFB is prohibited. Any such contact could disqualify a provider from being awarded the bid.

1. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this bid.

1. The City does not provide bidders lists or planholders lists.

1. In order to access the State of Utah's procurements online, you must register as a contractor on the Bonfire website, https://utah.bonfirehub.com/. If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with Bonfire. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en- us/articles/15646869029783-Vendor-Registration.

1. Bid pricing and documentation must be submitted by an agent within the company/organization who has the authorization to bind the organization to the terms and pricing listed.

1. Vendors are required to submit bids through Bonfire electronically by the close date listed on Bonfire. It is the sole responsibility of the Vendor to submit the bid before the scheduled time. If you need assistance to use the Bonfire program, such as submitting a bid, downloading and uploading documents, etc., you may contact support.bonfire@eunasolutions.com.

1. Any changes or clarifications will be made through the Addendum process through Bonfire. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose bids do not take into consideration updated information released through the Q&A function in Bonfire or through any addendums added through Bonfire.

1. Any bid emailed or not sent electronically through Bonfire will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through Bonfire; it is the sole responsibility of the Vendor to read through this IFB and follow all conditions.

1. It shall be the sole responsibility of the Vendor to upload their documents onto the Bonfire website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this IFB may result in the bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

1. Any bid may be withdrawn prior to the date and time the bids are due. Any bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the bid. Bids shall remain valid for (90) days after the day of the bid opening.

1. The City of South Jordan reserves the right to reject any or all bids or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful bid; to disregard non-conforming, non-responsive, unbalanced or conditional bids, and to re-advertise if it is in the best interest of the City to do so.

1. All questions must be submitted via Bonfire by the Q&A deadline posted on Bonfire. Any question emailed or asked of staff will not be answered; instead potential providers will be directed to go to Bonfire and submit their questions via the Question and Answer function in Bonfire. After the bid has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

1. Any potential Vendor who seeks to withdraw or modify a bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the bid closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

AWARD

1. It is the intention of the City to award the Bid to the lowest responsive and responsible Contractor that meets the Bid specifications, with reasonable promptness.

2. The products and services listed is for bidding purposes and does not bind the City to purchase any or limit the City to purchase only the amounts identified in this IFB. The City may, at its discretion, limit the number of projects to be issued to the Contractor for reasons of the Contractor’s capacity, immediacy (timing) of a project, and size of a project’s budget, in accordance with the City’s Purchasing Policy.

3. Award of the Bid does not guarantee any purchase will take place. The City does not guarantee that any or all of the planned purchases will take place.

4. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

5. The Bid award is contingent upon the signing of a contract or issuance of a Purchase Order.

6. The awarded Bid contract is for the duration of time for the completion of the scope of services within this IFB. However, based on the performance of the contractor, the City may choose to renew the contract for an additional year, for a maximum of an additional four (4) years.

PROTECTED INFORMATION

1. All bids are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G-2-305(2)(c).