1. Exhibit A - SOW, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000119 Kosher Meals

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

The CDOC warehouse operations is seeking bids for Shelf Stable & Frozen Kosher Meals to supply our correctional facility kitchens to be ordered on an as-needed basis.

3. SPECIFICATIONS:

Complete item specifications and estimated quantities ordered per year are listed on Exhibit D

– Kosher Meals Price Proposal.

Bidder(s) are to provide brand, product #, unit cost and extended cost on all items bid. Orders will be placed on an as needed basis but tend to occur 1 - 2 times per year.

All food products shall be properly labeled as to identity and originate.

Shelf stable meals must have 2-year shelf life and need no refrigeration or freezing requirements.

i. Must be able to microwave or boil to re-therm (heat).

ii. Double cello wrapped serving container with plastic lid stock (no metal).

iii. Approximate size 12oz, individually wrapped.

Frozen meals must be fully frozen and delivered at no higher than 0 degrees F and shipped in appropriate transport containers.

All requested Kosher items must be Certified Kosher with up-to-date certification provided with bid submission. Examples of currently approved Kosher Certifications with Symbols found on Attachment 3.

All commodities listed must be date coded and meet the most current United States Standard published by the United States Department of Agriculture for the grades re quested.

The brand awarded will be the brand expected for delivery, substitutions will not be accepted and will be rejected by the receiving staff.

Orders shall be placed on an as needed/requested basis only in the units awarded. Minimum order requirements will not be accepted or awarded. The estimated number of cases ordered per year is given as an example but are not guaranteed quantities, orders will vary per location.

Interested bidder(s) must be able to accommodate orders and arrange for deliveries based on the unit sizes and quantities requested at the time of each order. It is the bidder’s responsibility to ensure product availability.

Proposed pricing/Bid submissions must remain firm for the duration of the 1-year term of the Award.

4. DELIVERY

Awarded bidder(s) must be able to deliver to the one (1) warehouse location listed below:

i. Canon City Central Warehouse (CCCW) 57500 Hwy East & Evans Rd, Canon City, CO.

81212.

All items are to be F.O.B. Destination; Pricing will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidder(s) should take shipping costs into consideration when submitting a bid response to this solicitation.

Notice Period: Supplier must provide a minimum of three (3) calendar days’ written notice to the single point of contact list in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

Performance Standards: Any failure to delivery (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to the disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. PRODUCT APPROVAL AND SAMPLES

EQUAL SPECIFICATIONS: Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally, and a sample may be required prior to bid closing.

All product Brands and Nutritional Specifications must be approved for use prior to Award;

i. Products NOT currently approved for CDOC use with need Specification and Nutritional fact sheets prior to the close of the solicitation, sent to:

doc_hq_fdsvc_laundry@state.co.us & donner.dean@state.co.us

ii. Product brand names, nutritionals, and specifications must also be included with proposal documents if not previously approved by CDOC authorized staff.

iii. Bidder(s) may be expected to provide a sample upon request only. If samples are requested, vendors are required to send them immediately in order to be eligible for future award(s).

iv. Samples will be sent at the sole expense of the bidder(s) and will not be returned.

v. When samples are requested, bidder(s) must provide tracking information by email to:

DOC_HQ_Fdsvc_Laundry@state.co.us and karen.perkins@state.co.us and copy “cc” donner.dean@state.co.us

vi. Only when requested, sample requests must be sent within 2 Business Days to:

Colorado Department of Corrections – HQ Attention: Charleen Crockett 1250 Academy Park Loop Colorado Springs, CO 80918

6. CDOC RESPONSIBILITIES

Orders resulting from this Awarded Solicitation will be made on Purchase Orders for the term dates noted above.

7. PRICING

The CDOC requests itemized pricing as shown on Exhibit D-Price Proposal.

Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

Minimum order requirements will not be accepted or awarded.

Additional pricing for large order quantities will not be considered for Award.

All pricing shall remain firm during the initial term of the Award.

8. INVOICING

All invoices will need to be submitted via email to: doc_ap_warehouse@state.co.us All invoices will be sent by the 15th of each month to the above referenced departments/staff via email.

THIS SPACE HAS BEEN LEFT BLANK INTENTIONALLY

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Exhibit G?

Did Bidder(s) Return Attachment 1 with changes?